SPRTA123Q0364.pdf

MEMORANDUM FOR: Ariel Koblenz / R.S.L. Electronics Limited

FROM: DLA Aviation – AOAA / 3001 Staff Dr., 2B95 / Tinker AFB, OK 73145

SUBJECT: Letter Solicitation SPRTA1-23-Q-0364

This Solicitation is issued for the purpose of acquiring the below supply, which is sole sourced to R.S.L. Electronics Limited.

CLIN P/N NSN Noun BEQ Quantity

0001 AY33112489-

1CDF

5996-01-582-7251 OK Amplifier, Electroni 11 EA

New Manufacture - Surplus is "NOT AUTHORIZED" for this procurement / Early Delivery Acceptable.

Quantity 3-10 each: $ / Delivery Date:

Quantity 11-17 each: $ / Delivery Date:

“FY23 funds apply to this acquisition. Availability of funds clause (FAR 52.232-18) applies. No obligation may be incurred by the government until FY23 funds availability has been certified.”

Qualification requirements may be found under clause 52.209-1.

IUID APPLIES: DFARS 252.211.7003

FAR 52.204-27 APPLIES: Prohibition on a ByteDance Covered Application (Jun 2023)

Critical Safety Item (CSI): YES

Inspection: Origin Acceptance: Origin Inspection/Acceptance Report: Receiving Report Required.

Quality Assurance: Higher Level Contract Quality Requirements, ISO 9001:2001 Buy American Act/balance of Payments Program

Requested Delivery: 11 each “On or Before” 30 Nov 2023.

Ship to: SW3211

DLA DISTRIBUTION DEPOT OKLAHOMA

3301 F AVE CEN REC BLDG 506 DR 22

TINKER AFB, OK 73145-8000

Please respond with your pricing and delivery for the item by the solicitation closing date of 15 Sep 2023, 3:00 p.m. CST. If you have any further questions, please contact Adrian Campos at 405-855-3531 or adrian.campos@us.af.mil.

Sincerely, //SIGNED//

DEFENSE LOGISTICS AGENCY

AVIATION AT OKLAHOMA CITY

3001 STAFF DRIVE POST 2B95

TINKER AIR FORCE BASE, OKLAHOMA 73145-3015

14 Aug 2023 mailto:adrian.campos@us.af.mil

Keith J. Russ Contracting Officer

ATTACHMENTS:

NOTE 1 – Packaging to be accomplished IAW the Packaging Requirements document attached.

NOTE 2 – Transportation to be accomplished IAW the applicable Transportation document attached.

NOTE 3 – IUID Checklist NOTE 4 – Qualification Requirements

PACKAGING REQUIREMENTS

PURCHASE INSTRUMENT NUMBER: FD20302300566-00 VERSION: 1

MIL-STD 129 REVISION: R MIL-STD 2073-1 REVISION: E

THE FOLLOWING STATEMENT IS IN COMPLIANCE WITH THE UNITED NATIONS-IMPLEMENTED RESTRICTIONS ON WOOD PACKAGING MATERIAL (WPM). THIS REQUIREMENT IS SPECIFICALLY CONCERNED WITH INVASIVE SPECIES SUCH AS THE PINEWOOD NEMATODE. WPM IS DEFINED AS WOOD PALLETS, SKIDS, LOAD BOARDS, PALLET COLLARS, WOODEN BOXES, REELS, DUNNAGE, CRATES, FRAMES, AND CLEATS. THE STATEMENT BELOW CITES THE REQUIREMENTS IN DETAIL AND COVERS LUMBER FOR BUILDING CONTAINERS AND PALLETS USED FOR DELIVERIES RESULTING IN SHIPMENTS WORLDWIDE (DIRECT, OR THROUGH AIR LOGISTICS CENTERS (ALC), CONTAINER CONSOLIDATION POINTS (CCP), OR OTHER BASES). WOODEN LUMBER, WOODEN

PALLET AND PACKAGING/CONTAINER STATEMENT:

ALL WOODEN LUMBER, WOODEN PALLET'S, AND WOODEN CONTAINERS PRODUCED ENTIRELY OR IN PART OF WOOD PACKING MATERIAL (WPM) SHALL BE CONSTRUCTED FROM DEBARKED WOOD IN ADDITION TO THE APPLICATION OF HEAT-TREATED (HT) MATERIAL (HT TO 56 DEGREES CENTIGRADE OR 133 DEGREES FAHRENHEIT FOR 30 MINUTES). CERTIFICATION/MARKING IS REQUIRED BY AN ACCREDITED AGENCY RECOGNIZED BY THE AMERICAN LUMBER STANDARDS COMMITTEE (ALSC). FOR REFERENCE DOCUMENTATION, SEE LATEST REVISION OF "INTERNATIONAL STANDARDS FOR PHYTOSANITARY MEASURES" (ISPM)NO.15), "REGULATION OF WOOD PACKAGING MATERIAL IN INTERNATIONAL TRADE."

PACRN: PACKAGING REQUIREMENT: PRESERVATION LEVEL: PACKAGING LEVEL: SPI: SPI REV: SPI DATE:

AAA MIL Long Line Packaging MIL B

ITEM(S):

5996015827251OK

CODED DATA:

QUP ICQ

PRES

METH CD

PRES

MTL

WRAP

MTL

CUSH

DUNN CT

UNIT

CONT

INT

CONT UCL

SPEC

MKG

UNIT PACK

WEIGHT

UNIT PACK

LENGTH

UNIT PACK

WIDTH

UNIT PACK

DEPTH

UNIT PACK

CUBE OPI

1 000 GX 1 00 K3 NB A NV 00 B ZZ 8.75 21.0 15.0 9.3 1.695 M

ADDITIONAL PACKAGING AND CONTAINER MARKING REQUIREMENTS:

SUPPLEMENTAL PACKAGING INSTRUCTION TEXT:

ZZ-MARK: ESD & REUSABLE CONTAINER.

VENDOR PACKAGING INSTRUCTIONS:

Military Packaging and Marking Items shall be packaged in accordance with MIL-STD-2073-1, Standard Practice for Military Packaging. Shipping and storage markings shall be in accordance with MIL-STD-129, Standard Practice for Military Marking.

Shipping Container Marking Shipping containers shall be marked meeting the following criteria: (a) MIL-STD-129, Standard Practice for Military Marking. (b) Additional marking and/or bar coding requirements exceeding those of MIL-STD-129 (e.g., unit serial numbers, original equipment manufacturers (OEM) name, or OEM model number, as specified on the AFMC Form 158.

ORGANIZATION / OFFICE SYMBOL:

406 SCMS / GULAA

PACKAGING SPECIALIST:

Strain, Verlisher M

PHONE NUMBER:

405-582-9697 / 852-9697

SIGNATURE:

//SIGNED//Strain, Verlisher M

DATE:

23095 - 05 APR 2023

Page 1 of 1AFMC 158 Version 1Generated by PRPS using Jasper Reports on 26 Apr 2023

TRANSPORTATION DATA FOR SOLICITATIONS

COMMODITY: See Continuation

PURCHASE INSTRUMENT NUMBER:

FD20302300566-00

DATE INITIATED:

08 MAR 2023

STOCK NUMBER: See Continuation

X ORIGIN DESTINATION OTHER DATA / FIRST ARTICLE F.O.B. DESTINATION(Specify)

F.O.B. TERMS RECOMMENDED AS BEST SUITED FOR THIS PROCUREMENT

TRANSPORTATION PROVISIONS / CLAUSES FAR CITATION

F.O.B. Origin 52.247-29 Freight Classification Description 52.247-53 Contact DCMA Transportation Contact DCMA Transportation on ALL "DCMA Administered" contracts prior to shipment for shipping instructions using the DCMA Shipment Instruction Request (SIR) eTool System, at http://www.dcma.mil <http://www.dcma.mil/> for ALL FOB:

Origin, Foreign Military Sales (FMS), and FOB: Destination OCONUS/Export movements to obtain the appropriate DOD regulatory clearances, shipping documentation and instructions from your cognizant DCMA Transportation Office. If you are new to DCMA, and do not already have a SIR eTool account, you will first need to request an account via DCMA External Web Access Management (EWAM) application which can be accessed at http://www.dcma.mil. If you need additional assistance, email DCMA Transportation Group at: Transportation.Division@dcma.mil. Do not move any freight to a water or aerial port prior to contacting DCMA or it will become frustrated. Failure to contact the responsible DCMA may result in vendor incurring additional expenditures.

Vendor Transportation Instructions

IAW BASIC CONTRACT FD20302300566

TACRN:

AAA

TRANSPORTATION FUNDS INFORMATION:

Purchase Instrument Line LOA: 97X4930.FC04 643 47GT 15E04C 01N000 00000 000000 503000 F03000 FSR: 013352 PSR: K31839

First Destination Transportation Account Code: FRS2

Miscellaneous Obligation / Reimbursement Document:

Second Destination Transportation Account Code:

FMS LOA:

Additional Funding Information:

ITEM / SHIP TO(s):

NSN / Pseudo NSN: 5996015827251OK

Purchase Instrument Line Item Number: 0001

Ship to (DoDAAC / MAPAC): SW3211

Mark For: ACCOUNT 9

Ship To (Address): DLA DISTRIBUTION DEPOT OKLAHOMA

TINKER AFB OK 73145-8000

TINKER AFB OK

73145 - 8000

USA

WPOD:

APOD:

BBP / CCP:

RIC: 1

Requisition Number:

Supplemental Address:

FMS Case:

3301 F AVE CEN REC BLDG 506 DR 22

Ship To (Remarks):

EVALUATION OF PORT BID OR PROPOSAL:

SOLICITATION DATA NOTES:

OTHER TRANSPORTATION DATA:

NAME

Langford-Scott, Dorothy A

ORGANIZATION / OFFICE

SYMBOL

406 SCMS / GULAA

COMMERCIAL / DSN

PHONE

478-327-6593 / 497-6593

SIGNATURE

//SIGNED//Langford-Scott, Dorothy A

DATE

08 MAR 2023

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ITEM UNIQUE IDENTIFICATION (IUID) CHECKLIST

I. IUID DETAILS: DFARS 252.211.7003

SECTION (c) (1) (ii) APPLIES TO THE FOLLOWING:

ITEM REQUIRING IUID MARKING

NSN 5996015827251OK

VERSION NUMBER

NOUN

T5 Amplifier, Digital

INITIATOR ORGANIZATION CODE / OFFICE SYMBOL

COMMERCIAL PHONE DSN PHONE

884-

CAGE / REFERENCE NUMBER

MARKING IS TO BE PERFORMED IN ACCORDANCE WITH THE LATEST VERSION OF MIL-STD-130

MARKING GUIDANCE

Recommended Marking Instruction

ENGINEERING DRAWING / ECP / ECO NUMBER

MARKING TYPE

Bag/Tag

MARKING METHOD

BAG/TAG

DESCRIPTION / LOCATION

n/a

DATE:

REMARKS

NAME: IUID is not required.

ATTACHMENT(S)

II. EMBEDDED ITEMS

SECTION (c) (1) (iii) APPLIES TO THE FOLLOWING:

NSN NOUN

CAGE / REFERENCE NUMBER

ITEM IS AN EMBEDDED ITEM FOR NSN / PSEUDO NSN: 2840013084469NZ

MARKING GUIDANCE ENGINEERING DRAWING / ECP / ECO NUMBER

MARKING TYPE MARKING METHOD

DESCRIPTION / LOCATION

REMARKS

ATTACHMENT(S)

Page 1 of 1IUID Version 12Generated by PRPS using Jasper Reports on 24 May 2023

5 July 2016 RQR-PSD-2

Revision 1

REPAIR QUALIFICATION REQUIREMENTS (RQR) FOR PROPULSION

CRITICAL SAFETY (CSI) and CRITICAL APPLICATION ITEMS (CAI) with a

SOURCE DEMONSTRATION

WARNING: This Qualification Requirement (QR) does not apply to any items with a Repair

Method Suffix Code (RMSC) of G, A, B, H, L, U or Y. AFLCMC/LPS Engineering Support

Activity (ESA) must obtain a waiver for these items, except for G coded items, from the appropriate authorization office, AFLCMC/LPS or AFSC/PZ, depending upon the item criticality.

1. APPLICATION. This QR applies to CSI and CAI with an ERRC code of C, P, S, T or U and a

RMSC code of C, D, K, M, N, P, Q, R, S, V and Z. This QR does not apply to items with an RMSC of G, A, B, H, L, U and Y.

1.1. The intent of this QR is to meet the Operational Safety, Suitability and Effectiveness

(OSS&E) requirement, while maximizing competition and complying with AFMCI 23-113, Pre-Award Qualification of New or Additional Parts Sources and the Use of the Source

Approval Request (SAR) and the Joint Aeronautical Commander’s Group Aviation Sources

Approval and Management (SAM) Handbook.

1.2. This QR sets Qualification Waiver, SAR and Source Resubstantiation Request (SRR) requirements.

2. SCOPE.

2.1. This QR establishes the minimum technical requirements, which Potential Sources (PS) must satisfy in order to obtain ESA approval to repair items for the specific applications.

RQR-PSD-2 has two phases. The first phase is the Waiver or SAR submittal and evaluation.

The second phase is the Source Demonstration (SD) and evaluation.

2.2. The PS may qualify for a number of waivers. The waiver conditions are defined in section 7. PS should submit waiver request when one of the waiver conditions applies.

2.3. If the PS does not qualify for any of the waivers, then the PS must submit a SAR package. The SAR requirements are defined in section 8.

2.4. Approved sources shall submit SRR package prior to expiration of the current approval period or when any significant changes to ownership, address, process sequence, process parameters, technical data, Sub-Tier Supplier (STS) and/or significant quality deficiencies occur. The re-substantiation requirements are defined in section 9.

2.4.1. Significant changes, as defined in FAR 9.207, or unresolved quality deficiencies may result in additional testing, or revocation of source approval status, depending on the nature and extent of the changes and/or quality deficiencies.

2.4.2. If an SRR is not submitted prior to the expiration date or after significant changes have occurred, the associated CAGE shall be removed from the approved sources listing.

5 July 2016 RQR-PSD-2

2.5. ESA source approval expiration is defined in section 12.

2.6. Once the Waiver or SAR phase is complete, the PS must complete the SD. The SD requirements are defined in section 15.

3. CONTRACTOR RESPONSIBILITY STANDARDS (FAR 9.104).

3.1. PS must submit a complete waiver request or SAR data package as defined per the category selected.

3.2. General standards as specified in FAR 9.104-1 apply.

3.3. Special standards as specified in FAR 9.104-2 apply.

3.4. Certification Regarding Responsibility Matters as specified in FAR 9.105-1 apply.

3.5. Qualifications Requirements as specified in FAR 9.2 apply.

3.6. Higher-Level Contract Quality Requirement as specified in FAR 52.246-11 apply.

4. POTENTIAL SOURCE SUBMITTAL DETERMINATION.

4.1. The forecasts contained on Requirement Projections on the Web (RPOW) may or may not generate due to variability in customer demands and priorities. The forecast data is for planning purposes only and does not constitute an invitation for bid or request for proposal and is not a commitment by the government to purchase the described items.

4.2. The PS should consider submitting a SAR package for evaluation after considering the following:

4.2.1. Has the United States Air Force (USAF) listed a requirement in the Federal

Business Opportunities (FEDBIZOPPs) at www.fbo.gov or RPOW at http://rpow.wpafb.af.mil/?

4.2.2. Has the procurement history for the item been researched and determined to be active?

4.2.3. Has the PS established that they can conduct business with the Government?

4.3. Technical Data Request

4.3.1. Requests Related to Procurement Announcements. Request should be submitted to the announcing Contracting Officer and specify the solicitation, specific drawing(s) and specification(s) for verification and authorization of requested data on company letter head. The PS must provide an approved DD Form 2345.

5 July 2016 RQR-PSD-2

4.3.2. Requests Related to SAR Package Approval – The PS must provide contractor justification letter identifying specific drawing(s) and specification(s) on company letter head to the Tinker Engineering Drawing Public Sales. The PS must provide an approved

DD Form 2345.

4.3.2.1. SAR Data Request can be submitted via Mail to:

Technical Orders Sales

7851 Arnold Ave

Tinker AFB, OK, 73145

4.3.2.2. SAR Data Request can be submitted via e-mail to

AFLCMC.LZPTP.PublicTOrequets@us.af.mil

4.4. AFSC/SB, Small Business Office (SBO) contact information can be found at www.tinker.af.mil/sbo.asp and the SASPO contact information can be found at www.tinker.af.mil/429scms.saspo, along with other helpful tips.

5. SAR, WAIVER, OR RE-SUBSTANTIATION FORMAT. All financial data must be redacted from all documents submitted.

5.1. SAR(s), WAIVER(s), OR RE-SUBSTANTIATION(s) packages can be submitted in one of three ways:

5.1.1. The packages can be submitted in a 3 ring binder. The three-ring binder or a similar product will contain a table of contents and 21 A-U element tabs. This will significantly reduce the turn-around time for engineering evaluation as well as reduce the likelihood of oversight or loss of valuable data that could have a significant bearing on the outcome of the evaluation.

5.1.2. The package can be submitted on a Compact Disc (CD) in a .pdf file format. The package can be a single .pdf file with index to each element or a series of folders for each element.

5.1.3. The package can be a combination of the physical paper and CD with .pdf files.

5.2. The documentation should follow the RQR call out order. Quality Manual and supporting documentation can be submitted on a CD in .pdf file format. All CDs should be scanned for viruses prior to submitting the documentation.

5.3. A table of contents is required for both physical paper and electronic submittal.

5.4. Each package will have the required tabs. If an element is not required by the category selected, it must be labeled and the PS must state that the element does not apply.

6. USE OF PROPRIETARY DATA IN SOURCE APPROVAL REQUESTS. PSs are not to utilize intellectual property (IP) of any third parties without appropriate authorization of the IP http://www.tinker.af.mil/429scms.saspo

5 July 2016 RQR-PSD-2 owner. The PSs are cautioned that no part of the government QR is intended to endorse or encourage the improper use of IP developed by the Original Equipment Manufacturer (OEM) or any other third party.

7. QUALIFICATION WAIVER REQUEST REQUIREMENTS. Waiver elements are listed in

Table 1 and defined in section 8.

7.1. QUALIFICATION WAIVER DETERMINATION. The PS may apply for a waiver for all or part of the qualification requirements, if any of the following Source Qualification

Waiver Criteria (QWC) apply.

7.1.1. QWC1: The PS submits written certification that the articles have been supplied to the government or OEM (e.g., DD Form 250, Material Inspection and Receiving

Report, Purchase Order invoice, e.g.). This waiver condition will be used to meet the

AFI 20-106 waiver conditions.

7.1.2. QWC2: The PS submits written certification that the articles have been supplied within 36 months for CSI or within 84 months for CAI to the DoD or OEM (e.g., DD

Form 250, Material Inspection and Receiving Report, Purchase Order, invoice, e.g.).

This waiver condition will be used to meet the AFI 20-106 waiver conditions.

7.1.3. QWC3: A source qualified to provide an assembly is usually qualified to provide subassemblies, major components, and items of that assembly. Applies only if all the manufacturing or repair for subcomponents is conducted in-house and elements G, H, K, L, and M were provided during the qualification of the assembly.

7.1.4. QWC4: A source qualified to provide earlier dash numbers of a basic P/N may be qualified to provide other dash numbers of that same basic P/N, provided there is no increase in complexity, criticality or other relevant requirements.

7.1.5. QWC5: Does not Apply, PS must submit SAR CAT II.

7.1.6. QWC6: A previously qualified source, which has been purchased, sold, merged, absorbed, reformed, split, etc., may qualify if it can be established that the qualification is currently with the PS and that the PS has the same or equivalent facilities, tooling, equipment, personnel and utilizes the original forging, castings, etc., in the repair process.

7.1.7. QWC7: Other.

7.1.7.1. The PS will provide a cover letter detailing the specifics of how the waiver category applies.

7.1.7.2. SBO will forward the request to the ESA, who will determine if the

QWC7 applies. If it is determined that the QCW7 applies, the ESA will specify the elements required for the waiver and the submitter will provide the required data.

5 July 2016 RQR-PSD-2

7.1.8. QWC8: Manufacturer. A source qualified to manufacture an item, may qualify to repair the item, if it can be established that PS has the same or equivalent facilities, tooling, equipment, data and personnel and utilizes them for the repair of the item.

7.1.9. If the waiver is granted and the offeror is awarded a contract, the offeror may be required to undergo Source Demonstration or In Process Evaluation (IPE) to verify production capability.

7.2. QUALIFICATION WAIVER REQUEST (QWR) REQUIREMENTS. QWC elements are listed in Table 1 and defined in section 8. The CSI production documentation will be frozen, after the ESA has granted approval or after the FAT is completed, if required.

Qualification Waiver Criteria

Element Title 1 2 3 4 6 7 8

A Cover Letter

B Technical Data Rights Certification Statement, if required ☐

C Brochure & Correspondence (Tool List Only) ☐

D Quality Assurance Documentation ☐

E Subject Item Technical Data ☐

G Sub-Tier Supplier (Sub-Vendor) Information (Frozen for CSI) ☐

H Quality History ☐

J Similarities/Differences of Subject/Similar Items ☐

K Purchase Orders & Shipping Documents ☐

L Process/Operations Sheets & Travelers (Frozen for CSI)

M Inspection Method Sheets (IMS) (Frozen for CSI)

N Prime Contractor's Quality Rating System Report ☐

O License Agreement, If Applicable ☐

Q Government/Prime Contractor Surveys ☐

T Master Tooling Certifications ☐

U Government Quality Assurance Compliance ☐

AA ESA/OEM Approval Letter ☐

AB Novation Letter ☐

Table 1. Qualification Waiver Request Requirements

8. SOURCE APPROVAL REQUEST REQUIREMENTS. SAR elements are listed in Table 2 and defined below.

8.1. SAR Categories Determination. There are three SAR categories and two formats:

8.1.1. ACTUAL ITEM (Category I). This category covers PSs who manufacture or repair the exact (Subject) item, using OEM technical data, for the prime contractor, OEM, another service, civil agencies, foreign governments, or for the civil sector under Federal Aviation

Administration (FAA). Category applies to CSI and CAI. The item will be repaired and evaluated against the ESA approved technical data.

8.1.2. SIMILAR ITEM (Category II). This category covers the PSs who have not previously repaired the subject item, but have repaired other items similar in complexity, design, criticality, industrial processes, materials, and application for the prime contractor, 5 July 2016 RQR-PSD-2

OEM, another service, civil agencies, foreign governments or for the civil sector under

FAA. Category applies to CSI and CAI. The item will be repaired and evaluated against the ESA approved technical data.

8.1.3. NEW REPAIRER OF ITEM (Category III). This category covers the PSs, who do not meet Category I or II criteria, but have the legal access to the OEM’s technical data and intends to repair to the ESA approved technical data with the same part number. Category applies to CAI only, and cannot be used for CSI. The item will be repaired and evaluated against the ESA approved technical data.

8.2. SAR Format Determination.

8.2.1. If multiple SAR packages are to be submitted within a one month period, then the

PS can submit one Master SAR (MSAR) package and a series of SAR lite packages for each additional output NSN that is submitted.

8.2.2. MSAR Package is the same as individual SAR packages.

8.2.2.1. The MSAR must be constructed in a manner that allows for the reduction of data in SAR lites by including all part numbers or providing an enterprise point of view.

8.2.2.2. The MSAR should be the most complex of parts within the set of parts that will be submitted.

8.2.3. SAR lite packages. The SAR lite packages must be submitted within one month of the MSAR submittal.

8.2.3.1. The SAR lite package will only contain the unique part data for each additional NSN

8.2.3.2. Each SAR lite package cover letter will reference the MSAR.

CAT I CAT II CAT III Remarks

CRITICALITY APPLICABILITY CI CI

CAI

ONLY

CI- Critical Safety &

Application Items

ELEMENT REQUIRED ELEMENTS M S M S M S M (MASTER) S (SAR LITE)

A COVER LETTER

B

TECHNICAL DATA RIGHTS CERTIFICATION

STATEMENT (CRITICAL)

Include all NSN and PN

C BROCHURE & CORRESPONDENCE Submit the complete tool list

D QUALITY ASSURANCE DOCUMENTATION * Site

Survey Meets Requirement

Only submit once for all the

SARs

E SUBJECT ITEM TECHNICAL DATA ☐ ☐ ☐ For all NSN and PN

F SUBJECT ITEM SPECIFICATIONS ☐ ☐ ☐ For all NSN and PN

G SUB-TIER SUPPLIER LIST (FROZEN FOR CSI)

H QUALITY HISTORY Include all NSN and PN

I SIMILAR ITEM TECHNICAL DATA

J

SIMILARITIES/DIFFERENCES OF

SUBJECT/SIMILAR ITEMS

5 July 2016 RQR-PSD-2

K PURCHASE ORDERS & SHIPPING DOCUMENTS

L

TRAVELERS & PROCESS/OPERATIONS SHEETS

(POS) (FROZEN FOR CSI)

M

REPAIR PROCESS SHEETS AND / OR INSPECTION

METHOD SHEETS (IMS) (FROZEN FOR CSI)

N

PRIME CONTRACTOR'S QUALITY RATING

SYSTEM REPORT

Only submit once for all the

SARs

O LICENSEE AGREEMENT (IF APPLICABLE) Include all NSN and PN

P VALUE ADDED (BY PRIME OR OEM)

For all NSN and PN. Only submit once for all the SARs

Q GOVERNMENT / PRIME CONTRACTOR SURVEYS Submit once per CAGE

T MASTER TOOLING CERTIFICATIONS

U

GOVERNMENT QUALITY ASSURANCE

COMPLIANCE

Include all NSN and PN

☐ An element may have been covered in the MSAR by the overall statement, if not provide individual data or statements for the additional part number.

Table 2. Source Approval Request Requirements

8.3. Element A, Cover Letter. Provide a cover letter that includes the following information:

Solicitation Number (if applicable):

Contracting Officer POC (if applicable):

Engine Type:

Company Name:

Company CAGE:

Company Address:

Company Point of Contact: (Name, phone, fax and email):

Company Size: (Large or Small), Qualification Requirement Designation and Revision: (i.e. MQR-PSD-1, Rev 1)

Qualification Waiver Criteria: (if Applicable)

SAR: (SAR, Master SAR or SAR lite (Master SAR Date: ______________))

Technical Data Proprietary: No, Yes or Partial (Select One)

NSN(s):

Part Number(s):

Nomenclature:

Type: (New or Distributor (New))

Submittal Category: (Cat I (Subject), Cat II (Similar) or (Cat III (New))

ERRC Code (if known):

SAR Package Inventory: (Paper/Binder, CDs, Electronic or sample parts).

Disposition: (Return to Vendor or Destroy)

8.3.1. For proprietary data, the PS must provide a statement that proprietary data or processes will be used and submit an ownership statement or a Licensing Agreement that conveys the rights to specifically use the data or process in element O.

8.3.2. PS must provide a statement that the contractor is willing to provide a technical briefing on the SAR package submittal to the procuring activity or ESA, if required.

5 July 2016 RQR-PSD-2

8.3.3. PS must provide a disposal statement that directs the destruction/shredding of the submitted material or the return of the submitted material at their expense after the evaluation is complete.

8.3.3.1. If no disposal statement is provided, the SAR will be shredded, after the evaluation is complete.

8.3.3.2. If the SAR is to be returned, SBO will contact the cover letter POC to obtain the authorization shipping code or label to return the submitted material.

8.4. Element B, TECHNICAL DATA RIGHTS CERTIFICATION STATEMENT. The PS must provide a certification of rights to use technical data in the format provided in Appendix

A, signed on company letterhead by an authorized binding company official, President, Owner or Facility General Manager. This certificate states the data was obtained by legal means and the company has the rights to use the data supplied in the SAR for repair purposes.

8.5. Element C, BROCHURE AND CORRESPONDENCE.

8.5.1. Provide a company brochure and website if available.

8.5.2. Provide a synopsis outlining the applicant firm's capabilities, experience, and facilities including location, number of buildings, square footage, etc.

8.5.3. Provide an equipment list. The equipment list must list equipment, the equipment’s accuracy, size, capability and precision. This information should be updated as facility and facility operations change.

8.6. Element D, QUALITY ASSURANCE DOCUMENTATION. Provide a synopsis of the proposed PS's Quality Assurance System (QAS) capabilities, reporting system and its certifications.

8.6.1. Quality Assurance System (QAS)

8.6.1.1. Provide a statement that the DOD site survey approval letter with a current expiration date has been attached in Tab Q or

8.6.1.2. Provide a copy of the PS's QAS manual and all supporting/referenced documentation. A copy of the documentation may be kept by the ESA.

8.6.2. The PS’s QAS must comply with the requirements as described in this document and meet one of the following, AS9100, ISO 9001:2008, NATO AQAP-2070 or equivalent. Provide a copy of the QAS certificate with a valid expiration date.

8.6.3. OEM, DOD or NADCAP approval/certification is required for all significant industrial processes. Provide a copy of special industrial process approvals and certifications for those that require third party certification as denoted by the NADCAP checklist indication in Appendix B.

5 July 2016 RQR-PSD-2

8.7. Element E, SUBJECT ITEM TECHNICAL DATA. The subject item technical data may include references to materials, mandatory inspections, inspection intervals, processes, and specifications.

Note: Before proprietary data is submitted, the PS should determine if the data is available

(see section 4.3). If so, it should be submitted in place of the proprietary marked data, else a license agreement or ownership statement will be required in Element L.

8.7.1. For Government Technical Data.

8.7.1.1. If located within the United States or Canada, provide the PS’s DD form

2345 with a valid expiration date, Repair Data List (RDL) and the latest legible revision of all technical data required to clean, inspect, manufacture, assemble and test the subject item or a copy of the sales receipt detailing the data purchased.

8.7.1.2. If not located within the United States or Canada, provide a copy of the export control license, RDL and the latest legible revision of all technical data required to disassemble, clean, inspect, repair, assemble and test the subject item or a copy of the sales receipt detailing the data purchased.

8.7.2. For Proprietary Technical Data.

8.7.2.1. If proprietary data can be submitted, provide RDL and the latest legible revision of all technical data required to disassemble, clean, inspect, repair, assemble and test for the subject item.

8.7.2.2. If proprietary data cannot be provided, submit a statement declaring that the data cannot be submitted and that the licensing agreement or ownership statement ensures the most current data will be used to perform the required work, RDL and a copy of the title page. The images may be redacted to only reveal the technical data number, title, revision and proprietary statement.

8.7.3. Provide special tool statement detailing the tooling or tooling drawings availability, ownership, usage rights and state if the special tools will be leased, purchased or manufactured.

8.8. Element F, SUBJECT ITEM SPECIFICATIONS.

8.8.1. For Government available Subject specifications, provide:

8.8.1.1. For CAT I and III, Subject Item, provide a complete list of the applicable specifications identified on the subject item repair technical data and a copy of the title page of the latest revision of each specification.

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8.8.1.2. For CAT II, Similar Item, provide a complete list of the applicable specifications identified on the subject and similar item(s) repair technical data and a copy of the title page of the latest revision of each specification.

8.8.2. For Proprietary, OEM or Prime Subject Specifications, provide:

8.8.2.1. For CAT I and III, Subject Item, provide a complete list of the applicable specifications identified on the subject item repair technical data and a copy of the title page of the latest revision of each specification. The images may be redacted to reveal the Specification Number, Title, Revision and proprietary statement.

8.8.2.2. For CAT II, Similar Item, provide a complete list of the applicable specifications identified on the subject and similar item(s) repair technical data and a copy of the title page of the latest revision of each specification. The images may be redacted to reveal the Specification Number, Title, Revision and proprietary statement.

8.8.3. For PS or Internal specifications, identify the commercial or government equivalent specification (if known/available) and provide a copy of the latest revision of each specification.

8.9. Element G, SUB-TIER SUPPLIER (STS) INFORMATION. OEM, DOD or NADCAP significant industrial processes approval/certification is required for those processes denoted by the NADCAP checklist indication in Appendix B. Either ISO 9001:2008 or AS 9100 Rev

C certification is required for all STS used to perform work on Critical Items. Provide a matrix, figure 1, with the CAGE, STS Name, Specification/Process, Prime/OEM, Government, or NADCAP certification/approval date, ISO 9001:2008, and AS 9100 for all

STSs. Please select all that apply.

Figure 1. Sub-Tier Supplier Qualifications

8.9.1. For raw material STS, provide CAGE, STS Name and material specification/process only.

8.9.2. For STS(s) of castings or forgings, substantiate that the source(s) are currently

OEM or DOD approved. If not approved by the OEM or DOD provide a rationale proving to the ESA that the casting or forging source is capable of manufacturing the replacement part to the established OEM or DOD quality standards.

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8.9.3. For laboratory testing STS, provide CAGE, STS Name, specification/process, ISO/IEC 17025 or NADCAP certification only.

8.9.4. Provide copies of the current STS’s Prime/OEM, DOD or NADCAP certificates or approval letter(s) and all conditions and restrictions imposed for the significant industrial processes with the expiration date highlighted.

8.9.4.1. It should be noted that ESA may specify additional testing.

8.9.4.2. If approval is specified in the technical data, select DOD under the

Certification or Approval section of the matrix and provide a copy of page from the technical data. No additional significant industrial processes certification documentation is required.

8.9.4.3. If the approval does not have a defined expiration date, enter IND for indefinite.

8.9.5. Provide a copy of ISO 9001:2008 or AS9100 certifications for the STS used to perform work on Critical Items.

8.9.6. Provide a copy of NDI Level III certificate for all NDI Methods for the PS or/and

STS.

8.9.7. For assemblies, identify all sub-assembly component sources. All Critical Item sub-components must only be supplied by government approved suppliers.

8.9.8. For STS providing proprietary industrial process support, provide a letter of support, capability and an expiration date.

8.10. Element H, QUALITY HISTORY.

Note: Nonconformance is not necessarily perceived as an increase in risk when considering alternate source qualification. In fact, identification of nonconformance can illustrate a successful quality assurance program.

8.10.1. If the PS and STS facilities have not experienced any quality deficiencies within the last 36 months, provide a statement stating such.

8.10.2. Else, provide a PS and all STS quality history summary of Deficiency Reports experienced for the last 36 months including but not limited to, internal deficiencies, commercial deficiencies, FAA Service Bulletins, MRB actions, Quality Deficiency

Reports (QDR), Laboratory Quality Review Orders (LQRO), Offeror Report of

Nonconformance (ORON), Supplier Report of Nonconformance (SRON), Material

Deficiency Reports (MDR), statistical reports of nonconformance and nonconforming material rejection reports for the subject and/or similar item(s).

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8.10.2.1. The Company President, Facility General Manager or the Quality

Assurance Manager must coordinate on the summary. If the government source inspections were conducted, the Government Quality Assurance Representative will coordinate on the summary.

8.10.2.2. The summary will include the following data: P/N, Nomenclature, feature, deficiency, quantity, date and corrective action. It can be provided for the entire company or the specific part number or NSN.

8.10.3. Provide all corrective action requests and corrective action plans or resolutions for identified deficiencies.

8.10.4. Provide the PS’s and the STS’s scrap rates.

8.11. Element I, SIMILAR ITEM TECHNICAL DATA. For Category II SARs Only.

NOTE: This information includes repair manuals, technical orders, drawings (casting, forging, detail, assembly, source controlled, masters, airfoil data, schematics, etc.), configuration

(revision), parts list and Quality Assurance Document (QAD), etc.

8.11.1. For Government Similar Item Technical Data, provide:

8.11.1.1. The similar item RDL and the front page of the all similar item technical data or a copy of the sales receipt detailing the data purchased.

8.11.1.2. If not located within the United States or Canada, provide a copy of the export control license.

8.11.2. For Proprietary Similar Item Technical Data, provide:

8.11.2.1. The similar item RDL, the latest legible revision of all drawings and specifications required to clean, inspect, repair, assemble and test the similar item.

8.11.2.2. If proprietary similar item data cannot be provided, submit a statement declaring that the data cannot be submitted, RDL and a copy of the title page, the licensing agreement or ownership statement ensuring the most current data was used to perform the required work. The images may be redacted to only reveal the technical data number, title, revision and proprietary statement.

8.11.3. For Non-Proprietary or Non-Government Similar Item Technical Data, provide

RDL, the latest legible revision of drawings and specification required to clean, inspect, repair, assemble and test the similar item.

8.12. Element J, SIMILARITIES AND DIFFERENCES BETWEEN SUBJECT AND

SIMILAR ITEMS.

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8.12.1. For QWC 8, provide a comparison matrix between the manufacturing and repair process.

8.12.2. For CAT II SARs Only, provide a comparison matrix identifying the specific similarities and differences in materials, coatings, design features, industrial processes, operating environment, etc. between the subject and similar item. Multiple similar items can be used to illustrate the capability necessary to perform work on the subject item.

8.12.3. For Proprietary industrial processes supported by a STS place an * next the process. Ensure Element G has a support letter for that process.

8.13. Element K, PURCHASE ORDERS AND SHIPPING DOCUMENTS. The contract performance documentation provided for CSI shall be within three (3) years and within seven

(7) years for CAI, as evidenced by latest shipping document. The threshold should apply on the date the SAR is received by the Small Business Office. All financial information must be removed, else the SAR may be returned. Highlight the date on all documents in this section and ensure all items repaired are accounted for. The data provided in this section should be for the same contract(s) as those provided in SAR Elements L and M.

8.13.1. For QWC 8, provide the PO and shipping documents for the manufactured subject item.

8.13.2. For Cat I or II, provide copies of at least one purchase order(s), all amendments and shipping documents from the Prime/OEM, DOD, foreign government, or other commercial customers for the Subject or Similar item.

8.13.3. For Cat III, provide a statement stating no repair(s) has been conducted for the

Subject item.

8.13.4. If a contract was terminated, state the reason for the termination.

8.14. Element L, TRAVELERS AND PROCESS/OPERATION SHEETS (POS). The data provided in this section pertaining to repair history should be for the same contract(s) as those provided in SAR Elements K and M.

Note: Travelers that may be enclosed in this section are not to be considered a replacement for detailed POS. Lack of detailed POS(s) pertaining to repair is cause for disapproval of the PS’s

SAR.

8.14.1. The subject item travelers and/or POS must have the Name, Address and CAGE for the PS on the top of every page. The following requirements must be met:

8.14.1.1. The documentation must be from the actual repair provider.

8.14.1.2. The traveler and POS must include all part numbers that are covered by the production documentation.

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8.14.1.3. The traveler must include a detailed step-by-step account of the proper sequenced procedures necessary for the repair.

8.14.1.4. The traveler must include the operation number, process description, location, STS Name and CAGE; repair software data file name, etc. necessary to control the repair operations and must be signed or stamped off by in-process operator and/or inspector. For Proprietary Travelers and POS, the process description may be redacted.

8.14.1.5. The traveler must track the disposition of all parts during the entire repair operation to include rejects and laboratory samples.

8.14.2. Any sub-vended process listed in the traveler must identify the STS by name and CAGE at each applicable operational step with clearly identified process or procedure.

8.14.3. For Category I, provide copies of the actual subject item traveler and POS used for the repair submitted.

8.14.4. For Category II provide copies of the actual similar item repair traveler and POS used for the repair and detailed proposed subject item traveler and POS to be used in the repair.

8.14.5. For Category III, provide the proposed subject item detailed traveler and POS sheets.

8.15. Element M, REPAIR PROCESS SHEETS (RPS) and INSPECTION METHOD

SHEETS (IMS). The RPS and IMS should include the nomenclature, part number, characteristics inspected, special instructions, zone, tolerances and actual measurements, inspection tooling/method, frequency and inspector's stamp. RPS and IMS may be included as an integral part of the POS(s) in SAR Element L. The data provided in this section should be for the same contract(s) as those provided in SAR Elements K and L.

8.15.1. The subject item IMS or RPS must have the Name, Address and CAGE for the

PS on top of every page. The following requirements must be met:

8.15.1.1. The documentation must be from the actual PS.

8.15.1.2. The IMS or RPS must include part number(s), dimensions and proper units.

8.15.1.3. The IMS or RPS must include a detailed step-by-step account of the proper sequenced procedures necessary to inspect the subject and/or similar item.

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8.15.1.4. If a sampling plan is used, provide the sampling plan and the approval letter.

8.15.2. For QWC 8, provide manufacturing subject item MPS and IMS with the manufacturing data and proposed blank RPS and IMS for subject item.

8.15.3. For Category I, provide the actual subject item RPS and IMS with the repair data. Blank subject RPS and IMS do not meet this requirement.

8.15.4. For Category II, provide the actual similar item RPS and IMS with the repair data and proposed RPS and IMS for subject item. Blank similar item RPS and IMS do not meet this requirement.

8.15.5. For Category III, provide proposed detailed RPS and IMS for subject item.

8.16. Element N, PRIME/OEM CONTRACTOR'S QUALITY RATING SYSTEM REPORT.

8.16.1. If the company has not repaired the item(s) for a Prime/OEM and thus no quality rating is available, provide a statement stating that no quality rating is available.

8.16.2. Provide the PS's quality system report or rating from the Prime/OEM responsible for the subject item. If no rating is available for the subject part from Prime

/OEM, provide alternate quality ratings from another prime contractor, OEM and/or commercial customer.

8.17. Element O, LICENSEE AGREEMENT (If applicable).

8.17.1. If there is no proprietary data or process used, provide a statement stating as such.

8.17.2. For an item with a RMSC Code of V or where proprietary data is used, provide an ownership statement or a copy of the licensee agreement between the PS and the data owner.

8.17.2.1. If an ownership statement or a copy of the entire licensee agreement cannot be provided, at a minimum provide a redacted portion showing the details of Material Review Board (MRB) activity, data rights, configuration control, source control, etc.

8.17.3. If a STS will be supporting a proprietary process, the PS will provide a letter of support from the STS. The letter should state the duration of the proprietary process support, availability and capacity.

8.18. Element P, VALUE ADDED (By Prime OR OEM).

8.18.1. If there is no Prime/OEM value added, provide a statement stating as such.

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8.18.2. Provide a statement identifying any value added provided by the Prime, OEM or any Proprietary Industrial Process STS in the repair of the subject or similar item(s).

8.19. Element Q, GOVERNMENT/PRIME CONTRACTOR SURVEYS. This section can include any available DOD technical evaluations of the PS's repair capability, quality assurance procedures, industrial resources, material purchasing and STS controls.

8.19.1. If no onsite inspection, site survey or self-assessment has been performed within the last seven (7) years, provide a statement stating as such.

8.19.2. If applicable, provide a copy of the latest onsite inspection, site survey, self-assessment (survey, findings, and corrective actions) or DOD site survey acceptance letter performed within the past seven (7)years.

8.20. Element R, PRE-QUALIFICATION TEST PLANS. Not Applicable.

8.21. Element S, TEST RESULTS. Not Applicable.

8.22. Element T, MASTER TOOLING CERTIFICATIONS.

8.22.1. Provide a list for all equipment/tooling requiring calibration to include the part number, serial number, location and date of calibration and expiration for each item.

8.22.2. If no master tooling is required, provide a statement stating as such.

8.22.3. Provide certification of access to and the right to use any required master tooling, special tooling/test equipment, Mylars (stable base drawings), glass layout, and loft data/contour data as applicable to the latest item technical data or drawing.

8.23. Element U, GOVERNMENT QUALITY ASSURANCE COMPLIANCE. Provide a statement that the PS will comply with all government imposed quality assurance provisions, testing requirements, etc. as identified in the solicitation or contract for the subject item.

NOTE: Elements V-Z Left Blank Intentionally

8.24. Element AA, ESA/OEM APPROVAL LETTER. Provide a copy of the ESA/OEM approval letter or certificate with the expiration or issuance date circled.

8.25. Element AB, NOVATION LETTER. Provide a copy of the novation letter submitted to the PCO for the given NSN.

9. SOURCE RESUBSTANTIATION REQUEST (SRR). Only Approved Source that have produced CSI within 36 months or CAI within 84 months can submit a SRR. SRR elements are listed in Table 3 and defined in section 8.

9.1. SRR DETERMINATION.

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9.1.1. If multiple SRR packages are to be submitted within a one month period, then the

PS can submit one Master SRR (MSRR) package and a series of SRR lite packages for each additional output NSN that are submitted.

9.1.2. MSRR packages.

9.1.2.1. The MSRR must be constructed in a manner that reduces the data required for SRR lites. The MSRR elements should include all part numbers, license agreement(s) and Enterprise Quality History.

9.1.2.2. The MSRR should be the most complex part that will be submitted within the 30 days period.

9.1.3. SRR lite packages. The SRR lite packages must be submitted within one month of the MSRR submittal.

9.1.3.1. Each SRR lite cover letter will reference the MSRR.

9.1.3.2. The SRR lite package will only contain the unique part data for each additional NSN.

9.2. SRR Requirements. SRR elements are listed in Table 3 and defined in section 8.

Element Source Resubstantiation Request MSRR SRRL Remarks

A. Cover Letter

B. Technical Data Rights Certification Statement Include all NSN and PN

C. Brochure & Correspondence

D. Quality Assurance Documentation * * Site Survey Meets Requirement

E. Subject & Alternate Item Drawings or Technical Data ☐ For all NSN and PN

F. Item Specifications ☐ For all NSN and PN

G. Sub-Tier Supplier (Sub-Vendor) Information (Frozen for CSI)

H. Quality History (Entire Site and All Parts) Include all NSN and PN

K. Purchase Orders & Shipping Documents

L. Process/Operations Sheets & Travelers (Frozen for CSI)

M.

Repair Process Sheets And / Or Inspection Method Sheets (IMS)

(Frozen for CSI)

N. Prime Contractor's Quality Rating System Report ☐

O. Licensee Agreement Include all NSN and PN

P. Value Added (By Prime or OEM) For all NSN and PN

Q. Government/Prime Contractor Surveys Per CAGE

T. Master Tooling Certifications & Calibration

U. Government Quality Assurance Compliance For all NSN and PN

NOTES & COMMENTS (N&C):

Each PS must submit a SAR or one Master SRR Package and SRR lite packages for each additional Output NSN.

☐ An element may have been covered in the MSRR by the overall statement, if not provide individual data or statements for the additional part number.

SD- Source Demonstration may be combined to reduce the number as approved by ESA. All required processes should be demonstrated in the selected Source Demonstration(s).

Table 3. Source Resubstantiation Request Package Requirements

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10. WAIVER, SAR or SRR SUBMITTALS. Waiver, SARs or SRR packages can be submitted to:

10.1. AFSC/SB (Repair)

Staff Drive, Ste 1AG85A

Tinker AFB, OK 73145-3009

10.2. If in Solicitation:

AFSC/SB (Repair)

ATTN: (Procurement Official’s Name)

Solicitation Number: (Solicitation Number)

Staff Drive, Ste 1AG85A

Tinker AFB, OK 73145-3009

10.3. The PS shall retain the SAR package or a copy until the approval expires.

11. SAR, WAIVER AND RSS EVALUATION.

11.1. The ESA will evaluate the approval request, SAR, Waiver or SRR packages, submitted using the LPS Form 815 (815), Propulsion Sustainment Directorate Source Request Review.

The ESA will tailor the 815 to the type of approval request and category identified in the approval request package. ESA will scan all CD(s) for viruses prior to inserting them into the assigned government computer system.

NOTE: A public release copy of the 815 can be found on the following site:

http://www.tinker.af.mil/429scms.saspo/index.asp. The 815 can be modified by the ESA in accordance with the established QR.

11.2. The ESA will identify any issues, missing data or discrepancies, found during the evaluation of the approval request package. The ESA will provide the PS a list of issues that need to be resolved.

11.2.1. The PS will be given 3 working days to provide either the data required to eliminate the issues identified or provide a date the data will be submitted.

11.2.2. If the PS provides a Data Submission Date (DSD), then the ESA will determine if the established deadline allows for the approval request package to sit in abeyance until the DSD. If the DSD is acceptable, the ESA will continue the evaluation once the data is provided within the set DSD. If the DSD is not met, then ESA will complete the evaluation and forward a disapproval letter. The PS will be encouraged to resubmit the SAR, waiver or RSS package once all identified issues have been resolved.

11.2.3. If the PS provides the required data, the ESA will complete the evaluation. If the issues were not resolved, the ESA will forward a disapproval letter with a list of issues that need to be resolved. If the issues were resolved, the ESA will approve the approval request package and inform AFS/SB of the results.

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11.3. If the ESA evaluation determines that the approval request package met the requirements established in the QR, then the ESA will approve the source and update the approved source list.

11.4. All transactions required to evaluate the approval request will be documented on the

815. All necessary artifacts will be recorded on the 815 and retained in an ESA designated information system.

11.5. Once all the approval request requirements have been met, the ESA will issue an approval letter with expiration date in accordance with section 12.

12. SAR, WAIVER AND RSS APPROVAL DURATION. ESA source approval expiration is defined Table 4. The expiration date will be based on the date affixed on the Propulsion ESA approval letter.

APPROVAL DURATION MATRIX

Criticality Approval Duration Reference

CSI 3 Years AFI 20-106

CAI 7 Years AFMCI 23-113/(SAM)

Table 4. Propulsion approval duration

13. Self-Assessment Checklist (SAC) and Site Survey Checklist (SSC). The ESA may require a SAC and then a SSC, after determining if one has been conducted by the USAF or another

Military Service.

13.1. SAC. The SAC is…