OFFICIAL RFP FOR SAM.GOV.pdf

DEFENSE LOGISTICS AGENCY

AVIATION

5201 MARTIN ROAD

REDSTONE ARSENAL, ALABAMA 35898

IN REPLY REFER: DLA AHCA

October 21, 2023

Simulation Technologies, Inc.

CAGE 6W917

7067 Old Madison Pike NW, Suite 100 Huntsville, AL 35806-2177

RE: Letter Request for Proposal (RFP) SPRRA2-24-R-0007; Contract Number SPRRA2-24-D-

Ms. Debbie Gerrity, The Defense Logistics Agency (DLA) wishes to create a single three-year indefinite delivery requirements (IDR) firm-fixed price (FFP) contract on a sole-source basis to Simulation Technologies, Inc. This contract will support the HELLFIRE, Longbow HELLFIRE, and Joint Air to Ground Missile Targeting. Requirements are generated by PEO Missiles and Space (PEOMS) Tactical Aviation and Ground Munitions (TAGM) Advanced Technology Integration (ATI) Program Office and will not include any Foreign Military Sales (FMS).

As a result of this RFP, SPRRA2-24-R-0007, DLA Huntsville wishes to create a contract that will cover the following: hardware, software, non-recurring engineering, training, and test and validation support. The quantity for each of the items will be a range, with a minimum of 20 and maximum of 50 each per year. The best estimated quantity (BEQ) for year one is 35, year two is 35, year three is 30. This requirement involves purchase of hardware, and software integration of procured hardware and GFM hardware into a final sensor suite unit. This integration effort will involve NRE and associated support to ensure custom fit to the government vehicle platform.

Deliveries are required beginning in February of 2024, starting at a rate of 5 each per month, then increasing to 10 each per month starting in March until final delivery is met.

The proposed CLIN Structure is listed below:

CLIN DESCRIPTION YEAR 1 BEQ YEAR 2 BEQ YEAR 3 BEQ

Integration and Delivery of Production Units (Full Up

Assets)

35 35 30

0002 Spares/MoTECH 40/PN

ST4544

35 35 30

0003 Nonrecurring Engineering Price Pending Price Pending Price Pending 0004 Service, Repair, and Test

Support See Below Price Pending Price Pending

0005 Travel

DLA Contracting Team Identification:

Mallory Medley, DLA AVN- Huntsville, Contracting Officer/Division Chief Email: mallory.medley@dla.mil Phone: (256) 616-6502

Anna Phillips, DLA AVN- Huntsville, Contract Specialist Email: anna.phillips@dla.mil Phone: (256) 214-9734

A. Instructions:

1. The contract (SPRRA2-24-D-0005) shall govern the Contractor’s and Government’s rights and obligations.

2. Contract clauses applicable to this contract are an attachment to this RFP.

3. This RFP is not an authorization to start work.

4. Please ensure that you read the entire RFP, prior to submitting your proposal. Your proposal shall be in full compliance with the instructions of this RFP.

5. The Proposal must be certified to the 3-Year Best Estimated Quantities (BEQs), which is determined as the highest priced alternative to the Government.

6. The Proposal should include range pricing and price break quantities.

7. CLIN 0003 shall remain in a Price Pending state until a firm requirement is identified, then a letter RFP shall be sent to the Contractor to propose for that specific requirement.

8. The Contractor shall propose on CLIN 0004, their recommendation on immediate testing support. Once firm requirements are identified for services and repair are identified, a letter RFP shall be sent to the Contractor to propose for that specific requirement.

9. CLIN 0005, Travel, will be cost reimbursable.

10. Your proposal shall remain valid for a minimum of one hundred and eighty (60) days from receipt by the government.

B. Proposal Content/Cost/Price Supporting Documentation. At a minimum, your proposal shall include the following:

1. The Government contemplates Firm-Fixed-Pricing for this IDR in accordance with the basic contract, and requests pricing for three (3) years.

2. The offeror shall prepare one summary schedule. Along with the summary schedule, the offeror shall provide fully supportable cost data which substantiates the offeror’s summary schedule for the P/N. Submission must include working excel formulas, if applicable. Submission shall be in accordance with FAR 15.408, Table 15-2, Instructions for Submitting Cost/Price Proposals When Certified Cost or Pricing Data are required. Back up documentation shall detail the labor categories to be used, labor hours proposed by category, material and equipment cost, and a total cost breakdown.

The offeror shall also provide supporting cost/price documentation for all proposed subcontractors, to include the proposed type of subcontract.

a. To comply with this solicitation, the offeror is required to price the following Fiscal Years: Fiscal Year 2024, 2025, and 2026 for CLINs 0001 and 0002. CLIN 0003 will be used on an as-needed basis. CLIN 0004, the Contractor shall submit recommended test support costs. CLIN 0005, Travel, will be cost-reimbursable.

b. Per FAR 15.408 Table 15-2, cost analyses must be performed by the offeror for subcontracts identified in the Consolidated Bill of Materials as having total proposed pricing that exceeds the regulatory threshold indicated in FAR Part 15.403-4. Fair and reasonable subcontractor analysis in accordance with FAR 15.404-3(b) Subcontract Pricing Considerations shall be provided.

c. An un-sanitized cost break-down (all cost information, rates/dollars) shall also be provided in a Microsoft Excel File.

d. In support of the proposed Indirect Expense Rates, IOTs and its subcontractor(s) shall provide documentation of the most recent Indirect Expense Rates, to include, at least one of the following (A, B, or C):

A. Forward Pricing Rate Agreements (FPRAs) with DCAA or DCMA B. Forward Pricing Rate Recommendations (FPRR) from DCAA or

DCMA

C. Forward Pricing Rate Proposal (FPRP), Approved Provisional

Rates Proposal or other statement of current rates including three

(3) years of Incurred Cost Submissions to DCAA detailing pools and bases (by expense accounts) information which validates the calculations or Three (3) years historical actual detailing pools and bases (by expense accounts) information which validates the calculations.

Note: The rates reflected in the FPRA, FPRR, FPRP, Approved Provisional Rates Proposal or other statement of current rates shall directly match the proposed rates as detailed in the proposal. If the rates do not match, the offeror shall provide sufficient detail explaining how the proposed rates are realistic.

e. Identify key business unit personnel related to contracting, technical and pricing questions and known DCMA or DCAA business unit points of contact (POC’s) to expedite the question/review process.

f. In accordance with FAR clause 52.215-22, Limitation on Pass-Through

Charges, if SimTech intends to subcontract more than 70 percent of the total cost of work to be performed under the resulting add-on, SimTech shall identify in its proposal a description of the value-added provided by SimTech as related to the work to be performed by the subcontractor(s) as defined by FAR clause 52.215-22.

g. SimTech shall identify and address in its proposal all actual or potential Organizational Conflicts of Interests (OCIs), per FAR 9.5, or state that there are no known potential OCIs. If any actual or potential OCIs are identified, then SimTech shall submit a mitigation plan.

h. All communications SHALL be submitted in writing only AND directly to the individual(s)’s email address identified on the first page of this RFP.

SimTech shall not contact any other Government personnel other than the person(s) identified above. Contacting any Government personnel other than the individual(s) identified above could result in an organizational conflict of interest (OCI).

i. No assumptions, terms, conditions, caveats, or exceptions submitted within your proposal, in response to this RFP, will be accepted or incorporated into the basic contract. All assumptions shall be addressed and/or resolved through the use of the question-and-answer period.

j. This document contains technical data whose export is restricted by the Arms Export Control Act (Title 22, U.S.C., SEC 2751 ET SEQ.) or Executive Order 12470. Violation of these export laws are subject to severe criminal penalties. JCP Certification is required for Export Controlled Items.

k. Effective August 13, 2020, the offeror, by submission of its quotation, represents it:

1) will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation in accordance with FAR 52.204-24(d)(1);

2) does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services IAW FAR 52.204-24(d)(2); and 3) does not provide covered defense telecommunications equipment or services as part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument IAW DFARS 252.204-7016(c).

3. Complete the Proposal Adequacy Checklist located in DFARS 252.215-7009 for offers over the TINA threshold.

Be advised; however, that this requirement has been advertised in beta.SAM.gov website for viewing by the general public. In the event another supplier indicates interest in responding to the requirement as a result of viewing the synopsis, a formal solicitation will be issued to accommodate that supplier.