JA_6.302-2_SPRDL1-16-R-0383_REDACTED.pdf

DEFENSE LOGISTICS AGENCY J&A: SPRDL1-16-R-0383

Prior procurements were competitive therefore no previous J&A is available.

DEFENSE LOGISTICS AGENCY

JUSTIFICATION FOR OTHER THAN

FULL AND OPEN COMPETITION

The Defense Logistics Agency (DLA Land – Warren) is the procuring activity for this action. The statutory authority permitting other than full and open competition is 10 U.S.C. 2304(c)(2), as implemented by FAR 6.302-2, "Unusual and Compelling Urgency."

PART I - Description of Item Required:

a. NOUN: Collimator, Infinity

b. QUANTITY: 100EA (see below for computation)

OPTION QUANTITY: 0EA

c. NSN: 1240-01-475-0275

d. MPN: 12437254-2

e. VEHICLE SYSTEM: M1A2 SEP V2 f.

g.

h. PRON NUMBER: EH6T0061EH

i. TYPE OF FUNDS: AWCF

j. TYPE OF CONTRACT: Firm Fixed-Price

PART II - Statement of Urgency

1. TACOM has an urgent need for the items described above. They must be procured by the quickest means possible since full and open competition will not achieve the required delivery date. The rationale for citing urgency follows:

a. Describe the Urgent Requirement:

The urgent requirement quantity is 100 each, which was first known on 9 June 2016.

Urgent quantity is needed AS SOON AS POSSIBLE. Normal replenishment contract has been delayed due to problems acquiring needed down parts to complete the manufacturing process. Urgent quantity is required while these issues are being resolved.

b. Justify the proposed delivery schedule:

This item currently has 46 backorders of priority 4 or below with 14EA stock available.

Estimated high priority requirements for 209 each through the procurement and production lead-time. Repair cannot support all high priority requirements due to lack of necessary down parts and high washout rate.

c. Describe the extent and nature of the harm to the Government if the proposed delivery date is not met:

1. What is the serious injury (financial, harm to soldier, etc.) to the Government if the required delivery dates are not met?

Lack of this item may result in delay/hindering of the fielding of the Abrams FOV.

This item is already in a critical stock position with multiple backorders awaiting fulfillment.

2. What impact would this have on the Army’s mission?

With ever increasing unrest in the world, it is ever more important that we have a tank fleet that would be able to protect American Interests around the world.

3. What financial impact would this have on the Government and how was this dollar value assigned? Explain the basis for cost estimates.

Lack of this item may result in delay/hindrance of the fielding of the Abrams FOV.

This item is already in a critical stock position with multiple backorders awaiting fulfillment.

4. (Only if Applicable) Consider and address whether any other items that we currently have in stock could fill this requirement and alleviate the immediate need.

d. Urgent circumstances requiring the inclusion of an option: No option required.

e. Net Requirement:

1. Number of existing high priority (1-3) backorders: 46

2. Number of anticipated high priority (1-3) demands from the current date through the anticipated award date if normal acquisition methods are used: 130

3. Number of anticipated high priority (1-3) demands expected from the end of the ALT through production lead time if normal acquisition methods are used: 79

TOTAL REQUIREMENT (sum of 1-3): 255

4. Current serviceable stock on hand: 4

5. Expected receipts from procurement from current date through the end of PLT: 151

6. Expected receipts from repair from current date through the end of PLT: 0

TOTAL AVAILABLE ASSETS (sum of 4-6): 4

7. If high priority requirements are greater than assets this figure represents current and anticipated high priority backorders:

NET REQUIREMENT (Total Requirements -Total Assets): 100

2. The POC for this action is

3. Requirements Certification - I certify that my supporting data included in this document are accurate and complete to the best of my knowledge and belief.

Signature: //s// Name:

Title:

Office:

Date: 14 July 2016

PART III - Contracting Information

1. Description of Action: The required item will be solicited on Request for Proposals SPRDL1-16-R-0383. It is proposed to negotiate a Firm-Fixed Price contract with Optex Systems, Inc. for part number 12437254-2. The previous normal replenishment procurement was cancelled due to the lack of availability of the source controlled component, produced only by Optex. Engineering is currently working on a permanent solution for future procurements of this item. For this reason, Optex is the only practicable source that is capable of producing this item within the required delivery timeframe.

2. Extent of Competition: Due to the urgency of this buy, no further action will be taken to increase competition on this buy. No market survey will be conducted. Further, the procurement will not be synopsized due to the urgency of the requirement.

Future buys of this item will be competed. The previous normal replenishment procurement was cancelled due to the lack of availability of a mandatory component, which is source-controlled to only Optex as described above. The requirement solicited under this urgent J&A is to fill necessary backorders until a normal replenishment contract can be issued.

This urgent requirement is being solicited only to Optex Systems Inc. because this vendor has demonstrated the ability to provide this item satisfactorily under past contracts W52H09-07-D-0196 and DAAE20-01-C-0092. There are no other contractors that could provide the item with the Optex source-controlled component during the required timeframe

3. The POC for this action is

4. Fair and Reasonable Determination: I hereby determine that the anticipated cost to the Government for this contract action will be fair and reasonable based on FAR 15.403-1(c)(1)(iii). Certified cost or pricing data will not be required, as this procurement is anticipated to be less than the $750,000 threshold stated in FAR 15.403-4. However, data other than certified cost or pricing data will be required in accordance with FAR 15.403-3. The appropriate forms of cost and/or price analysis will be utilized, and negotiations will be conducted if necessary.

5. Contracting Officer Certification: I certify that this J&A is accurate and complete to the best of my knowledge and belief.

Signature: /s/ Name: Marlene J. Scheele Title: Contracting Officer Office: ZGAA Date: 22 Jul 16

PART V - Legal Concurrence

Concur: // // Date: 07-29-2016