JA_Urgent_SPRDL1-16-R-0082_Redacted.pdf

DEFENSE LOGISTICS AGENCY J&A: SPRDL1-16-R-0082

Prior procurements were competitive therefore no previous J&A is available.

CMO Control Number: N/A

SPRDL1-16-R-0082

DEFENSE LOGISTICS AGENCY

JUSTIFICATION FOR OTHER THAN

FULL AND OPEN COMPETITION

The Defense Logistics Agency (DLA Land – Warren) is the procuring activity for this action. The statutory authority permitting other than full and open competition is 10 U.S.C. 2304(c)(2), as implemented by FAR 6.302-2, "Unusual and Compelling Urgency."

PART I - Description of Item Required:

a. NOUN: Collimator, Infinity

b. QUANTITY: 151ea (see below for computation) OPTION QUANTITY: 0ea

c. NSN: 1240-01-475-0275

d. MPN: 12437254-2

e. VEHICLE SYSTEM: M1 FOV

f. ESTIMATED UNIT PRICE: $ 1,471.08

g. ESTIMATED VALUE: $ 222,133.10

ESTIMATED OPTION VALUE: $ 0.00

ESTIMATED TOTAL VALUE: $ 222,133.10

h. PRON NUMBER: EH66E901EH

i. TYPE OF FUNDS: AWCF

j. TYPE OF CONTRACT: Firm Fixed-Price

k. ACQUISITION METHOD CODE (AMC): 1 - Suitable for competitive acquisition for the second or subsequent time.

l. ACQUISTION METHOD SUFFIX CODE (AMSC): G - The Government has rights to the technical data, the data package is complete, and there are no technical data, engineering, tooling or manufacturing restrictions.

(This is the only AMSC that implies that parts are candidates for full and open competition. Other AMSCs such as K, M, N, Q, and S may imply limited competition when two or more independent sources exist yet the technical data package is inadequate for full and open competition.) AMCs 1 or 2 are valid.

PART II - Statement of Urgency

1. TACOM has an urgent need for the items described above. They must be procured by the quickest means possible since full and open competition will not achieve the required delivery date. The rationale for citing urgency follows:

a. Describe the Urgent Requirement:

The urgent requirement quantity is 151 each, which was first known on 28 December 2015. Urgent quantity is needed AS SOON AS POSSIBLE. Normal replenishment contract has been delayed due to problems acquiring needed down parts to complete the manufacturing process. Urgent quantity is required while these issues are being resolved.

b. Justify the proposed delivery schedule:

This item currently has 35 backorders of priority 4 or below with no stock available.

Estimated high priority requirements for 215 each through the procurement and production lead-time. Repair cannot support all high priority requirements due to lack of necessary down parts and high washout rate.

c. Describe the extent and nature of the harm to the Government if the proposed delivery date is not met:

1. What is the serious injury (financial, harm to soldier, etc.) to the Government if the required delivery dates are not met?

Lack of this item may result in delay/hindering of the fielding of the Abrams FOV. Lack of this item will result in non-mission capable vehicles in the field and at training locations. This item is already in a critical stock position with multiple backorders awaiting fulfillment.

2. What impact would this have on the Army’s mission?

With ever increasing unrest in the world, it is ever more important that we have a tank fleet that would be able to protect American Interests around the world. Without serviceable tanks we would lose our Heavy Armor capability of our Armed and the units will not be able to complete the required tasks as part of their training cycle.

Delayed fielding of vehicles will reduce training capability and ulitmately reduced combat readiness/effectiveness. Unfilled requirements have a negative impact on FORSCOM mission as well. They are still required to complete their mission even if they are short on supply and/or weapon systems.

All Armored Brigade Combat Teams (ABCTs) in the Defense Department utilize the Abrams tank, and a lack of vehicles could have devastating results. Our main threats in the world today have Heavy Armor. The Abrams tank also functions as a deterrent, in addition to its offensive capabilities. Our ability as a fighting force to deploy ABCTs anywhere in the world makes it easier for the Army and the US Government to keep the peace in potentially hostile environments. Without that capability the Army would be at risk of mission failure.

3. What financial impact would this have on the Government and how was this dollar value assigned? Explain the basis for cost estimates.

Lack of this item may result in delay/hindrance of the fielding of the Abrams FOV. Lack of this item will result in non-mission capable vehicles in the field and at training locations. This item is already in a critical stock position with multiple backorders awaiting fulfillment.

4. (Only if Applicable) Consider and address whether any other items that we currently have in stock could fill this requirement and alleviate the immediate need.

d. Urgent circumstances requiring the inclusion of an option: No option required.

e. Net Requirement:

1. Number of existing high priority (1-3) backorders: 0

2. Number of anticipated high priority (1-3) demands from the current date through the anticipated award date if normal acquisition methods are used: 117

3. Number of anticipated high priority (1-3) demands expected from the end of the ALT through production lead time if normal acquisition methods are used: 98

TOTAL REQUIREMENT (sum of 1-3): 215

4. Current serviceable stock on hand: 0

5. Expected receipts from procurement from current date through the end of PLT: 0

6. Expected receipts from repair from current date through the end of PLT: 64

TOTAL AVAILABLE ASSETS (sum of 4-6): 64

7. If high priority requirements are greater than assets this figure represents current and anticipated high priority backorders:

NET REQUIREMENT (Total Requirements -Total Assets): 151

2. The POC for this action is Ryan Schmidt, 282- 7395

3. Requirements Certification - I certify that my supporting data included in this document are accurate and complete to the best of my knowledge and belief.

Signature: /s/ Shannon Fields Name: Shannon Fields Title: Team Leader Office: AMSTA-LCG-AA Date: 12/30/2015

PART III - Contracting Information

1. Description of Action: The required item will be solicited on Request for Proposals SPRDL1-16-R-0082. It is proposed to negotiate a Firm-Fixed Price contract with Optex Systems, Inc. for part number 12437254-2. The previous normal replenishment procurement was cancelled due to the lack of availability of the source controlled component, produced only by Optex. Engineering is currently working on a permanent solution for future procurements of this item. For this reason, Optex is the only practicable source that is capable of producing this item within the required delivery timeframe.

2. Extent of Competition: Due to the urgency of this buy, no further action will be taken to increase competition on this buy. No market survey will be conducted. Further, the procurement will not be synopsized due to the urgency of the requirement.

Future buys of this item will be competed. The previous normal replenishment procurement was cancelled due to the lack of availability of a mandatory component, which is source controlled to only Optex as described above. The requirement solicited under this urgent J&A is to fill necessary backorders until a normal replenishment contract can be issued.

This urgent requirement is being solicited only to Optex Systems Inc. because they have demonstrated the ability to provide this item satisfactorily under past contracts W52H09-07-D-0196 and DAAE20-01-C-0092. There are no other contractors that could provide the item with the Optex source controlled component during the required timeframe to prevent deadlined vehicles.

3. The POC for this action is Kimberly Stansbury, Office Symbol: ZGAAA, EXT. 586- 282-3165.

4. Fair and Reasonable Determination: I hereby determine that the anticipated cost to the Government for this contract action will be fair and reasonable based on FAR 15.403-1(c)(1)(iii). Certified cost or pricing data will not be required, as this procurement is anticipated to be less than the $750,000 threshold stated in FAR 15.403-4. However, data other than certified cost or pricing data will be required in accordance with FAR 15.403-3. The appropriate forms of cost and/or price analysis will be utilized, and negotiations will be conducted if necessary.

5. Contracting Officer Certification: I certify that this J&A is accurate and complete to the best of my knowledge and belief.

Signature: Morris A. Belleville /S/ Name: Morris Belleville Title: Contracting Officer Office: ZGAAA Date: 01/19/2016

PART V - Legal Concurrence

Concur: // Darin R. Morency // Date: 1/21/16