Exhibit_A_-_Technical_Requirements_-_SPRBL1-19-Q-0016.pdf

Exhibit A SPRBL1-19-Q-0016 Page 1 of 15 Issue: 19 October 2018

TECHNICAL SPECIFICATIONS AND INSTRUCTIONS

Day Flat Panel

Exhibit A SPRBL1-19-Q-0016 Page 2 of 15

TABLE OF CONTENTS

SCOPE

APPLICABLE DOCUMENTS

REQUIREMENTS

INTERCHANGEABILITY, INTERFACE, AND PERFORMANCE CHARACTERISTICS

INTERFACE CONTROL DRAWINGS

PACKAGING

ENGINEERING

PROGRAM MANAGEMENT REQUIREMENTS

QUALITY MANAGEMENT

GOVERNMENT TESTING

CONFIGURATION MANAGEMENT

HUMAN FACTOR ENGINEERING (HFE)

CONTRACT DATA REQUIREMENT LIST (CDRL) DD 1423-1

ENGINEERING CHANGE PROPOSAL

REQUEST FOR VARIANCE

NOTICE OF REVISION

Exhibit A SPRBL1-19-Q-0016 Page 3 of 15

SCOPE

This document specifies the tasks and efforts the contractor shall perform during this production contract of the Day Flat Panel system. The purpose of the Day Flat Panel provides an integrated display of information overlaid with real-time Enhanced Vision System imagery that mathes the outside view and improves aircraft control, minimizing head-down time and improving overall operational safety and situational awareness.

This document provides the technical, safety, and interchangeability requirements for the items being sought under this procurement. The contractor shall ensure that the delivered Day Flat panel systems/devices comply with the requirements listed in the Requirements section. The offeror is encouraged to use commercial/industrial processes and practices that will reduce design, production, and operational support costs while meeting the requirements of this contract.

APPLICABLE DOCUMENTS

The documents in the table below can be obtained directly from the publisher. The equipment on contract will be produced in accordance with these documents.

The offeror is responsible for reviewing the entire solicitation/contract to identify all directly cited and subsequently referenced documents. Immediately upon completion of this review, the offeror will notify the Procuring Contract Officer (PCO) of any conflicts and/or misunderstandings between this provision and other contractual requirements.

Notes for Government-furnished drawings:

The drawings specified in this solicitation are for reference only and shall be used for interchangeability purposes. They do not contain complete details of all intervening processes, from raw material to finished products, which are necessary to fabricate, control, test, adjust, assemble and inspect the items on order.

Exhibit A SPRBL1-19-Q-0016 Page 4 of 15

Military and Federal Standards

MIL-STD-129R Military Marking for Shipment and Storage MIL-STD-2073-1E Standard Practice for Military Packaging Military and Federal Specifications

PD-DAY FLAT PANEL Product Description, Day Flat Panel, DAY FLAT PANEL Interface Control Drawings

MB386A-01 Flat Day HUD, Top Assy Commercial Documents

ISPM Number 15 Regulation of Wood Packaging in International Trade ISO/9001-2015 Quality Management Systems Requirements EIA-649-1 Configuration Management Requirements For Defense Contracts ASME Y14.24-1999 Types and Applications of Engineering Drawings

REQUIREMENTS

The purpose of the Day Flat Panel is to provide a lightweight and durable interconnection between the Night Vision Device and the User’s helmet and is intended for worldwide combat and non-combat field use by the U.S. Military. The Government expects the products to be delivered within the required timeframe, fit for the purpose for which it is intended, and without defects or early life failures (beyond normal wear and tear). In the event of a conflict between the requirements of this document and any other documents specified within, the requirements of this document shall govern.

INTERCHANGEABILITY, INTERFA CE, AND PERFORMANCE CHARACTERISTICS

All day Flat Panels delivered under this contract shall be form, fit, and function interchangeable and without degradation of performance with previously fielded helmet mounts of the same kind down to the spare part level, as established by the current maintenance concept of the U.S. Army. The U.S. Army maintenance concepts for the Day Flat panelss are detailed in the following Interface Control Drawings (ICDs): MB386A-01.

The Government may independently verify hardware compliance to the ICDs and Product Description at any time during the life of the contract. The contractor shall be required to justify and/or rectify, at no cost to the Government, any identified discrepancies between the hardware performance/configuration and these documents when such discrepancies are identified.

Product Description

The Day Flat Panel and components shall meet the requirements of the Product Description (PD), including form, fit and function.

Exhibit A SPRBL1-19-Q-0016 Page 5 of 15

INTERFACE CONTROL DRAWINGS

With the exception of requirements specified in this document, the contractor shall meet the form, fit and functional requirements of all spare part components as detailed in the ICDs for each Day Flat panel, where appropriate. The Government may independently verify hardware compliance to the Interface Control Drawings (ICDs) and performance specifications. The contractor shall be required to justify and/or rectify any identified discrepancies between the hardware performance/configuration and these documents when such discrepancies are identified.

PACKAGING

Preservation, packing and marking for shipment shall be in accordance with Section "D" of the contract.

Packaging shall be in accordance with MIL-STD-2073-1E

Marking All unit packs, intermediate packs, and exterior shipping containers shall be legibly and durably marked in accordance with MIL-STD-129R.

Wood Packing Material Wood packaging material (WPM) includes but is not limited to pallets, skids, load boards, pallet collars, wooden boxes, reels, dunnage, crates, frame and cleats. This requirement excludes materials that have undergone a manufacturing process, such as corrugated fiberboard, plywood, particleboard, veneer, and oriented strand board (OSB). See DLAD 52.247-9012 Requirements for Treatment of Wood Packaging Material (WPM).

Military Packaging DS7029 Preservation, Packing and Marking Instructions

The contractor shall establish, maintain, control and be responsible for the handling, storage, preservation, packaging and shipping to protect the quality of the materials and to prevent damage from loss, deterioration, degradation, or substitution of products

LEGEND

Qty Quantity Prot Req Protection Required PGE-REF Packaging Reference (Military Standard) LPK Level of Packing QUP Quantity per Unit Pack ICQ Intermediate Container Quantity Pkg Reqmt Codes Packaging Requirement Codes when PKG-REF cites MIL-STD-2073 The below codes are for special markings:

PC Project Code WG Warranty/Guarantee SL Shelf Life BC Bar Code

Exhibit A SPRBL1-19-Q-0016 Page 6 of 15

FMS Foreign Military Sales

NSN

Prot Req

PKG-

REF LPK QUP ICQ

Special Markings

Pkg J. J J J J J J J J J Reqmt I. II. III. IV. V. VI. VII. VII.a IX X Codes (MP) (CD) (PM) (WM) (CD) (CT) (UC) (IC) (PK) (SM)

7025‐

01‐

589‐

Military

MIL-

STD-

2073- 1E w/Chg

1 B 001 - 41 1 00 NB NA D ED BC

ENGINEERING

The contractor shall assign, empower and emplace the engineering and production personnel necessary for successful contract performance. The contractor shall design and implement production processes that ensure successful production of all items required under this solicitation/contract. The contractor shall use commercial products, processes and practices whenever practical, to reduce production and operational costs.

PROGRAM MANAGEMENT REQUIREMENTS

The objective of program management is to provide both the contractor and Government with management information and tools required to effectively manage work performed under this contract, minimize system performance risk, and ensure adherence to established program schedule.

Integrated Product and Process Team (IPPT). The Government and contractor shall incorporate an IPPT discipline into the Heads Up Display (HUD) program. The objective of the IPPT is to implement an open shared data/information environment with results oriented objectives of on-schedule delivery of specification- compliant units, continuously improving the various Government/contractor processes, and reducing the system life cycle cost. The IPPT shall also complete the following additional actions throughout the life of the contract:

Hold IPPT reviews Use risk management techniques to document, track, and manage program areas of risk Review/concur in program documentation Review/concur on all.

The IPPT process as described is solely to facilitate communications between the Government and contractor during contract administration. Responsibility for dealing with issues raised and for meeting all contract requirements remains with the contractor. No communication made during the IPPT process may be construed as a change unless specifically designated by the contracting officer.

Exhibit A SPRBL1-19-Q-0016 Page 7 of 15

Schedule Performance. If the contractor fails to meet performance requirements or contractual delivery schedule(s) during the course of contract execution (performance or delivery schedule), the contractor shall be suspended from competing in future bids until all issues are solved to the Government’s satisfaction.

Reports, Reviews, Meetings. Reports, reviews and meetings shall be required on an as-needed basis for this contract. Where such reviews occur, the contractor is responsible for generating meeting minutes for the Government to review and comment if necessary.

Post Award Conference. The Procuring or Administrative Contracting Officer (PCO or ACO) shall schedule a post award orientation to be held NLT 30 days after contract award. The purpose of the orientation is to ensure mutual understanding of the contract and all obligations and responsibilities of the contractor and the Government. Location of this meeting will be at the contractor’s facility or shall be conducted by telephone.

Informal Reviews. The contractor shall be available for informal reviews and Government visits in addition to the IPPT reviews. The contractor shall participate in an informal bi-weekly meeting, to identify, discuss, and resolve issues.

Correspondence Transmission. The contractor shall submit, as a minimum, written program correspondence or documentation via electronic submittal. The preferred method of file submission is via e-mail. Deviations from this requirement are allowed on a case by case basis, with Government verbal concurrence (either Government IPPT chairpersons or Government Contracting Officer).

QUALITY MANAGEMENT

The contractor shall establish, maintain, operate, and continually improve a Quality Management System in accordance with ANSI/ISO/ASQ (E) Q9001-2008.

The government shall have access to the contractor's quality manual at the contractor's facility at any time.

The Government has the right to audit and/or examine the contractor’s quality management system, inspection system and quality management system documentation including documented statements of a quality policy, documented quality objectives, quality manual, documented procedures and records required by the quality management system standard, documents including records determined by the contractor to be necessary to ensure the effective planning, operation and control of its processes. The documentation can be in any form or type of medium and software. Government has the right to audit, examine and test hardware used for quality management, test or inspection. The Government's audit and/or examination shall be on the premises of the contractor or supplier, to the extent practicable, at all places and times. The Government’s audits and/or examination of the contractor’s quality management system, inspection system and quality management system documentation will be conducted in a manner that will not unduly delay the contract work. The Government's audit and/or examination, whether exercised or not, does not relieve the Contractor of the obligations under the contract.

Exhibit A SPRBL1-19-Q-0016 Page 8 of 15

If the Government performs audits and/or examinations of the contractor’s quality management system, inspection system, quality management system documentation and test hardware used for quality management, test or inspection on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

The Government’s right to audit and/or examine the contractor’s quality management system, inspection system and quality management system documentation including documented statements of a quality policy, documented quality objectives, quality manual, documented procedures and records required by the quality management system standard, documents including records determined by the contractor to be necessary to ensure the effective planning, operation and control of its processes will be limited to the contractor’s facility and also to suppliers facilities that provide products and/or services valued over 20% of the contract total cost.

GOVERNMENT TESTING

The Government reserves the right to conduct independent testing at any time during the life of the contract to demonstrate the Day Flat Panel needs to meet interoperability and performance requirements outlined in the associated product description. Additional testing may be performed in an operational environment when operated by Soldiers under potential battlefield conditions. Testing shall verify the Day Flat Panel will be form, fit, functional, and 100% interchangeable with the previously fielded Helmet Mount configuration. Failures during Government testing will be brought to the contractor’s attention for root cause analysis and corrective action.

Initial Production Testing (IPT). An IPT is required for any hardware which incorporates design changes, or has not been produced by the contractor within the past 12 months. If an IPT is required, the IPT shall be performed to the extent necessary as agreed upon by the contractor and Government to verify compliance to specification requirements for all characteristics of the product.

CONFIGURATION MANAGEMENT

This section delineates the configuration management monitoring and reporting requirements for the contract.

Configuration control shall be used to document the proposed changes, evaluate the impact of proposed changes and to update configuration documentation.

CONFIGURATION BASELINE

The Contractor shall establish a Configuration Management Program in accordance with EIA-649-1.

No changes or departures from the CB are acceptable except for changes or departures which are submitted in accordance with EIA-649-1, DI-SESS-80639, DI-SESS-80640, and DI-SESS-80642, and are approved by the Government Configuration Manager (C Mgr.) or Configuration Management Officer (CMO) and which are made applicable to the contract by the PCO.

ENGINEERING DRAWINGS

Exhibit A SPRBL1-19-Q-0016 Page 9 of 15

The contractor shall provide Interface Control Drawings (ICDs) in accordance with ASME Y.14.24-1999, Types and Applications of Engineering Drawings, or equivalent. The ICDs shall outline the critical interfacing dimensions to show form/fit/function interchangeability to parts of similar nature, and those previously fielded by the U.S. Army.

ENGINEERING AND CONFIGURATION CONTROL DOCUMENTS

When an engineering change is proposed, the contactor shall be required to submit an Engineering Change Proposal (ECP) or a Value Engineering Change Proposal (VECP). ECPs shall be used to document any changes made to the original DAY FLAT PANEL configuration by the contractor including, but not limited to, design, material or manufacturing process changes. This is to ensure configuration management is maintained throughout the life of the contract.

TOLERANCE ANALYSIS REPORT

The contractor shall submit a tolerance analysis report for each ECP or VECP submitted in accordance with this document.

HUMAN FACTOR ENGINEERING (HFE)

If the contractor makes a design change to any component of the DAY FLAT PANEL that affects the User interface, the contractor shall implement a human factors engineering program to assure that the DAY FLAT PANEL conforms to the requirements of the PD. The HFE program shall focus on Soldier portability, helmet interface and manipulation of the adjustments on the DAY FLAT PANEL.

Exhibit A SPRBL1-19-Q-0016 Page 10 of 15

CONTRACT DATA REQUIREMENT LIST (CDRL) DD 1423-1

Each CDRL is assigned an Exhibit Number in Section J.

CDRL List

CDRL

Data Line No. DID Identification Title

A001 DI-SESS- 80639 Engineering Change Proposal A002 DI-SESS- 80640 Request for Variance A003 DI-SESS- 80642 Notice of Revision

ENGINEERING CHANGE PROPOSAL

An Engineering Change Proposal (ECP) describes the changes to be made to the CI/CSCI and all associated Government documents and data that are affected by the proposed engineering change.

ECP should be prepared in accordance with EIA-649-1, Section 3.3.1, and DI-SESS-80639.

Exhibit A SPRBL1-19-Q-0016 Page 11 of 15

CONTRACT DATA REQUIREMENTS LIST

(1 Data Item)

Original Form Approved OMB No. 0704-0188

Public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports, 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA. 22202-4302, and to the Office of Management and Budget, Paperwork Reduction Project (0704-0188), Washington, DC 20503. Please DO NOT RETURN your form to either of these addresses. Send completed form to the Government Issuing Contracting Officer for Contract/PR No. listed in Block E.

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

A001 TDP X TM OTHER

D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR

Day Flat Panel

1. DATA ITEM NO. 2. TITLE OF DATA ITEM 3. SUBTITLE 17. PRICE

GROUP

Engineering Change Proposal

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE 18. ESTIMATED

TOTAL PRICE

DI-SESS-80639 AMSEL-LCE-INV

INSERT

7. DD 250 REQ 9.DIST STATEMENT

REQUIRED

10. FREQUENCY 12. DATE OF FIRST

SUBMISSION 14. DISTRIBUTION

IN

LT

ASREQ SEE ITEM 16

b. COPIES

SECT. B

8. APP CODE N/A 11. AS OF DATE 13. DATE OF SUBSEQUENT

SUBMISSION

a. ADDRESSEE

Draft

Final

SEE ITEM 16

Reg Repro

16. REMARKS:

The contractor shall prepare and submit Engineering Change Proposal in accordance with EIA-649-1 and this DID when a change to a contractual baseline document is deemed necessary.

The Government will have 30 days to review, accept, and/or comment on the draft submission. The contractor shall incorporate changes into the electronic deliverable within 30 days after receipt of Government comments. The Government will have 30 days to review, accept, and/or comment on the final submission.

Data shall be submitted and exchanged electronically in Microsoft Office suite of applications (MS Word, Excel, Power Point, Access, and Project). Alternate formats may be allowed subject to Government review and approval.

E-mail notification is required with any electronic submission.

AMSEL-LCE-INV

RDER-PRA-CA

QAR

PCO

ACO

15. TOTAL 0 5 0

G. PREPARED BY H. DATE I. APPROVED BY J. DATE

Michelet Audige

RDER-PRA-CA

Electronics Engineer

Exhibit A SPRBL1-19-Q-0016 Page 12 of 15

REQUEST FOR VARIANCE

A Request For Variance (RFV) is a specific written authorization to depart from a particular requirement(s) of an item’s approved configuration documentation for a specific number of units or a specified period of time, either as an advance request or after the fact. The contractor shall identify the impact of the RFV on performance, operational readiness and logistics support of the affected CIs. The Government may require consideration for any RFV.

RFV should be prepared in accordance with EIA-649-1, Section 3.3.2, and DI-SESS-80640.

Exhibit A SPRBL1-19-Q-0016 Page 13 of 15

Public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports, 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA. 22202-4302, and to the Office of Management and Budget, Paperwork Reduction Project (0704-0188), Washington, DC 20503. Please DO NOT RETURN your form to either of these addresses. Send completed form to the Government Issuing Contracting Officer for Contract/PR No. listed in Block E.

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

A002 TDP X TM OTHER

D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR

Day Flat Panel

1. DATA ITEM NO. 2. TITLE OF DATA ITEM 3. SUBTITLE 17. PRICE

Request For Variance

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE 18. ESTIMATED

DI-SESS-80640 AMSEL-LCE-INV

REQUIRED

10. FREQUENCY 12. DATE OF FIRST

SUBMISSION 14. DISTRIBUTION

SUBMISSION

a. ADDRESSEE

16. REMARKS: The contractor shall prepare and submit Request For Variance in accordance with EIA-649-1 and this DID when a departure from a contractual baseline document is deemed necessary.

The Government will have 30 days to review, accept, and/or comment on the draft submission. The contractor shall incorporate changes into the electronic deliverable within 30 days after receipt of Government comments. The Government will have 30 days to review, accept, and/or comment on the final submission.

Data shall be submitted and exchanged electronically in Microsoft Office suite of applications (MS Word, Excel, Power Point, Access, and Project). Alternate formats may be allowed subject to Government review and approval.

E-mail notification is required with any electronic submission.

AMSEL-LCE-INV

RDER-PRA-CA

QAR

Michelet Audige

Exhibit A SPRBL1-19-Q-0016 Page 14 of 15

NOTICE OF REVISION

A Notice of Revision (NOR) shows the detailed changes that must be made to technical documentation, except specifications, following approval of an ECP. A NOR shall be submitted for each document affected by an

ECP.

NOR should be prepared in accordance with EIA-649-1, Section 3.3.4, and DI-SESS-80642.

Exhibit A SPRBL1-19-Q-0016 Page 15 of 15

Public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports, 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA. 22202-4302, and to the Office of Management and Budget, Paperwork Reduction Project (0704-0188), Washington, DC 20503. Please DO NOT RETURN your form to either of these addresses. Send completed form to the Government Issuing Contracting Officer for Contract/PR No. listed in Block E.

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

A003 TDP X TM OTHER

D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR

Day Flat Panel

1. DATA ITEM NO. 2. TITLE OF DATA ITEM 3. SUBTITLE 17. PRICE

Notice of Revision

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE 18. ESTIMATED

DI-SESS-80642 AMSEL-LCE-INV

REQUIRED

10. FREQUENCY 12. DATE OF FIRST

SUBMISSION 14. DISTRIBUTION

SUBMISSION

a. ADDRESSEE

16. REMARKS: The contractor shall prepare and submit Notice of Revision in accordance with EIA-649-1 and this DID when a change to a contractual baseline document is deemed necessary.

The Government will have 30 days to review, accept, and/or comment on the draft submission. The contractor shall incorporate changes into the electronic deliverable within 30 days after receipt of Government comments. The Government will have 30 days to review, accept, and/or comment on the final submission.

Data shall be submitted and exchanged electronically in Microsoft Office suite of applications (MS Word, Excel, Power Point, Access, and Project). Alternate formats may be allowed subject to Government review and approval.

E-mail notification is required with any electronic submission.

AMSEL-LCE-INV

RDER-PRA-CA

QAR

Michelet Audige