Attachment_0002_-_DLA_Master_List_of_Technical_and_Quality_Requirements.pdf

5 DLA MASTER LIST

6 OF

7 TECHNICAL AND QUALITY

9 REQUIREMENTS

11 Version 6.2

13 3 May 2018

16 Changes from the preceding revisions are indicated by using strikethrough to

17 mark deleted text and yellow highlighting to mark added text.

22 HQ Defense Logistics Agency

23 Technical and Quality Assurance Division

24 TABLE OF CONTENTS

26 I. TECHNICAL AND QUALITY ASSURANCE REQUIREMENTS

28 RA001: TECHNICAL AND/OR QUALITY DOCUMENTATION REQUIREMENTS…………….…...4

30 RP001: DLA PACKAGING REQUIREMENTS FOR PROCUREMENT………………………………..5

32 RP003: PRESERVATION, PACKAGING, PACKING AND MARKING REQUIREMENTS FOR

33 FEDERAL AVIATION ADMINISTRATION COMMERICAL MATERIAL…

35 IP025: PACKAGING, MARKING AND SHIPPING OF HAZARDOUS MATERIALS…..………..…9

37 IP027: PACKING AND MARKING REQUIREMENTS FEDERAL STOCK CLASS 5961

38 SEMICONDUCTORS AND HARDWARE DEVICES AND FSC 5962 ELECTRONIC

39 MICROCIRCUITS…………………..………………………………………………………….10

41 RC001: DOCUMENTATION REQUIREMENTS FOR SOURCE APPROVAL REQUEST (SAR)….11

43 RD001: DEMILITARIZATION: SMALL ARM WEAPONS AND PARTS AND ACCESSORIES

44 (CATEGORY I – MUNITIONS LIST ITEMS, CATEGORY. I–DODM 4160.28- VOL 3)…12

46 RQ001: HIGHER LEVEL CONTRACT QUALITY REQUIREMENTS (MANUFACTURERS AND

47 NON-MANUFACTURERS)………………………….……………….……………………...13

49 RQ002: CONFIGURATION CHANGE MANAGEMENT - ENGINEERING CHANGE

50 PROPOSAL REQUEST FOR VARIANCE (DEVIATION OR WAVIER)……….………...16

52 RQ003: CONFIGURATION CHANGE MANAGEMENT FOR EDGEWOOD FOR

53 CHEMICAL, BIOLOGICAL CENTER MATERIALS - ENGINEERING CHANGE

54 PROPOSAL REQUEST FOR VARIANCE (DEVIATION OR WAVIER)……….………...17

56 RQ004: FEDERAL INSECTICIDE, FUNGICIDE, AND RODENTICIDE ACT (FIFRA)….……

58 RQ005: LENGTHS, TICKETS, PACKAGING, MARKING OF CUTS OR PIECES – DLA TROOP

59 SUPPORT, CLOTHING AND TEXTILES (C&T)……………………………………..…

61 RQ006: QUALITY CONFORMANCE INSPECTION REQUIREMENTS……….………..………...22

63 RQ007: QUALIFIED MANUFACTURERS LIST (QML) INTEGRATED CIRCUITS, HYBRID

HYBRID……………………………………………………………………………………...27

66 RQ008: WARRANTY OF INDUSTRIAL PLANT EQUIPMENT (IPE) FEDERAL SUPPLY

67 GROUP (FSG) 34……………………………………………………………………………28

69 RQ009: INSPECTION AND ACCEPTANCE AT ORIGIN…………………………………………30

71 RQ010: DATA NAME PLATES

73 RQ011: REMOVAL OF GOVERNMENT IDENTIFICATION FROM NON-ACCEPTED

74 SUPPLIES…………………………………………………………………………………...33

76 RQ012: QUALIFIED PRODUCTS LIST (QPL) CONNECTOR ASSEMBLIES AND QPL

77 ELECTRICAL CONTACTS………………………………………………………………..34

79 RQ013: QUALIFIED SUPPLIERS LIST OF MANUFACTURERS (QSLM) FOR GUN PARTS...35

81 RQ014: QUALIFIED SUPPLIERS LIST OF DISTRIBUTORS (QSLD) AND QUALIFIED

82 TESTING SUPPLIERS LIST (QTSL) FOR FEDERAL SUPPLY CLASS (FSC) 5961

83 SEMICONDUCTORS AND HARDWARE DEVICES AND FSC 5962 ELECTRONIC

84 MICROCIRCUITS…………………………………………………………………………36

86 RQ015: QUALIFIED SUPPLIERS LIST FOR MANUFACTURERS (QSLM)/QUALIFIED

87 SUPPLIERS LIST FOR DISTRIBUTORS FOR TROOP SUPPORT…………………….37

89 RQ016: COMPONENT QUALIFIED PRODUCTS LISTS (QPL)/QUALFIED

90 MANUFACTURERS LISTS (QML)……………………………………………………...38

92 RQ017: PHYSICAL IDENTIFCATION/BARE ITEM MARKING………………………………..39

94 RQ018: CONTRACTOR RETENTION OF SUPPLY CHAIN TRACEABILITY

95 DOCUMENTATION (AUG 2016)………………………………………………………...40

97 RQ019: FEDERAL AVIATION ADMINISTRATION (FAA) AIRWORTHINESS APPROVAL...41

99 RT001: MEASURING AND TEST EQUIPMENT………………………………………………

101 II. CONTRACT DATA REQUIREMENTS LIST

102 CERTIFICATE OF QUALITY COMPLIANCE AND TEST REPORT(S).……….…………Attached

103 COMMERICAL MANUALS FOR NAVAL SHIPBOARD………………………………….Attached

104 PRODUCT CERTIFICATION AND TEST REPORT(S)…………………………………….Attached

105 RA001 TECHNICAL AND QUALITY REQUIREMENT DOCUMENTATION

107 This document incorporates technical and/or quality requirements (identified by an “R” or an “I” 108 number) set forth in full text in the DLA Master List of Technical and Quality Requirements found on 109 the web at: http://www.dla.mil/HQ/Acquisition/Offers/eProcurement.aspx. For simplified acquisitions, 110 the revision of the master in effect on the solicitation issue date controls or the award data controls.

111 For large acquisitions, the revision of the master in effect on the RFP issue data applies, unless a 112 solicitation amendment incorporates a follow-on revision, in which case the amendment data controls.

114 (End of TQ Requirement) http://www.dla.mil/HQ/Acquisition/Offers/eProcurement.aspx

116 RP001: DLA PACKAGING REQUIREMENTS FOR PROCUREMENT

118 1) Additional Packaging and Marking Requirements:

120 (a) Prohibited cushioning and wrapping materials: Use of asbestos, excelsior, newspaper, shredded

121 paper (all types, including wax paper and computer paper), and similar hygroscopic or non-neutral

122 materials and all types of loose-fill materials, including polystyrene, is prohibited for application such

123 as cushioning, fill, stuffing, and dunnage. In addition, the use of yellow wrapping or packaging

124 material is prohibited, except where used for the containment of radioactive material.

126 (b) MIL-STD-129 establishes requirements for contractors that ship packaged materiel to the

127 Government to provide both linear bar codes and two-dimensional (2D) symbols on shipping labels.

128 Shipping labels with 2D symbols are referred to as Military Shipping Labels (MSL) and are required

129 on all CONUS and OCONUS shipments with the following exceptions:

131 (1) Subsistence items procured through full-line food distributors (prime contractors), “market ready”

132 type items shipped within the Continental United States (CONUS) to customers within CONUS;

134 (2) Any item for which ownership remains with the contractor until the item is placed in designated

135 locations at the customer location prior to issuance to the customer. Government control begins upon

136 placement of the item by the contractor into the designated location or issuance from the designated

137 location by contractor personnel (i.e., the contractor is required to stock bins at the customer location

138 and/or issue parts from a contractor controlled parts room).

140 (3) Bulk petroleum, oil and lubricant products delivered by pipeline; or tank car, tanker and tank

141 trailer for which the container has a capacity greater than 450 L (119 gallons) as a receptacle for a

142 liquid; a maximum net mass greater than 400 kg (882 pounds) and a capacity greater than 450139 L

143 (119 gallons) as a receptacle for a solid; or a water capacity greater than 454 kg (1000140 pounds) as

144 a receptacle for a gas.

146 (4) Medical items procured through Customer Direct suppliers or prime contractors that do not enter

147 the Defense Transportation System.

149 (5) Delivery orders when the basic contract has not been modified to require MIL-STD-129.

151 (c) MIL-STD-129 provides numerous illustrations of what should be bar-coded and the

152 recommended placement of the bar code. Further information is available on the DLA Packaging

153 Web Site at:

154 http://www.dla.mil/LandandMaritime/Offers/Services/TechnicalSupport/Logistics/Packaging.aspx http://www.dla.mil/LandandMaritime/Offers/Services/TechnicalSupport/Logistics/Packaging.aspx

156 (d) PIID and MIL-STD-129 label marking requirements. The FAR has been amended to

157 implement a uniform award identification system. This uniform numbering system is referred to

158 as the Procurement Instrument Identification (PIID). For current DFARS compliant DOD

159 contracts, cite the 13 character PIID (e.g. SPE8EJ16F0001) on the MIL-STD-129 label as the

160 contract marking. For legacy contracts, cite the PIIN (contract number or purchase order number

161 (e.g. SPE8EJ14D0002)) including four-digit delivery order or call number (e.g. 959U) if

162 applicable) and lot number.

164 (2) Requirements for Treatment of Wood Packaging Material (WPM)

166 (a) Assets packed in or on wood pallets, skids, load boards, pallet collars, wood boxes, reels, dunnage, 167 crates, frames, and cleats must comply with the Heat Treatment (HT) or Heat Treatment/Kiln Dried

168 (HT/KD) (continuous at 56 degrees Centigrade for 30 minutes) standard in DOD Manual 4140.65-M

169 "Compliance for Defense Packaging: Phytosanitary Requirements for Wood Packaging Material

170 (WPM)". WPM must be stamped or branded with the appropriate certification markings as detailed in

171 DOD 4140.65-M and be certified by an accredited American Lumber Standards Committee (ALSC)-

172 recognized agency. The WPM certification markings must be easily visible, especially in pallet loads, 173 to inspectors.

175 (3) Palletization shall be in accordance with MD00100452, REVISION C, DATED 09/2016 found at

176 http://www.dla.mil/LandandMaritime/Offers/Services/TechnicalSupport/Logistics/Packaging/Palletiz

177 ation.aspx. Among the required pallet’s characteristics are winged sides and 4 way entrance.

178 Complete specification of the acceptable pallets can be found in Part 9 of ANSI MH1.

180 (4) If vendors/contractors providing Electro-Static Discharge (ESD) sensitive items encounter a situation

181 in which the packaging requirements in the contract reflect ASTM-D3951 and do not reflect MIL-STD-

182 2073 Military ESD packaging (i.e. Method of Preservation GX, etc.) requirements, then the

183 vendor/contractor must contact the contract issuing agency (i.e. DLA Land and Maritime, DLA Aviation, 184 DLA Troop Support) to seek clarification for the proper packaging requirements.

(End of TQ Requirement) http://www.dla.mil/LandandMaritime/Offers/Services/TechnicalSupport/Logistics/Packaging/Palletiz%20ation.aspx http://www.dla.mil/LandandMaritime/Offers/Services/TechnicalSupport/Logistics/Packaging/Palletiz%20ation.aspx

Level A Via surface

Level B

Level B

Via air, FPO, APO

Via freight forwarder

189 RP003: PRESERVATION, PACKAGING, PACKING AND MARKING REQUIREMENTS FOR

190 FEDERAL AVIATION ADMINISTRATION COMMERICAL MATERIAL

192 The contractor shall preserve, package, pack and mark all items as cited in procurement documents.

193 1. PRESERVATION REQUIREMENTS

194 a. The contractor shall preserve all items intended to enter the military distribution system (stock) in

195 accordance with MIL-STD-2073-1E, “Standard Practice for Military Packaging,” Packaging

196 Requirements Code specified in the procurement documents.

197 1) When a specified packaging material has an associated Qualified Products List (QPL), the

198 contractor shall use only packaging materials produced by a manufacturer listed on the applicable QPL.

199 Barrier materials that have QPLs are MIL-PRF-131K, MIL-PRF-81705E, MIL-PRF-22019E, MIL-PRF-

200 3420H and MIL-PRF-22191F. Sources for QPL material can be obtained from the Qualified Products

201 Database at http://qpldocs.dla.mil/

202 b. IMMEDIATE USE SHIPMENTS -Any national stock numbered (NSN) item required for

203 immediate use or installation and destined for a Continental United States (CONUS) government

204 activity or contractor-owned facility shall be preserved and packed in accordance with ATA

205 Specification 300, Revision 2014.1, and “Specification for Packaging of Airline Supplies". Quantity per

206 Unit Pack (QUP) shall be 001. All procurements for immediate use or installation destined for overseas

207 shipment (OCONUS) shall be preserved in accordance with MIL-STD-2073-1E.

208 2. PACKING REQUIREMENTS – The contractor shall pack as follows. Exterior shipping

209 containers for Packing Levels A and B are detailed in MIL-STD-2073-1E. Reusable containers, fast

210 pack containers or wood containers are shipping containers and do not require over packing for

211 shipment.

212 Domestic Shipments (CONUS): Level B

213 Overseas Shipments (OCONUS) (including Navy ships at sea):

241 3. MARKING REQUIREMENTS - All unit, intermediate and shipping containers shall be marked in

242 accordance with MIL-STD-129R. In addition, the following specific requirements apply:

243 a. ADDITIONAL MARKING FOR SPARES ONLY – Each MIL-STD-129R label shall also

244 include the following:

http://qpldocs.dla.mil/

245 1) Supplementary Procurement Instrument Identification Number (SPIIN) – the 4-digit order

246 number that follows the basic BOA or long-term contract number (e.g. 0001, A001, 5001, 7001, 247 etc.).

248 2) Contract Line Item Number (CLIN) – the 4-digit individual line item number (e.g. 0001, 0002, 249 etc.), and

250 3) SubCLIN – the 6-digit sub line item number (e.g. 0001AA, 0001AB, 0002AA, 0002AB, etc.).

251 b. 2D BAR CODE MILITARY SHIPPING LABEL (MSL) – 2D bar code requirements in

252 accordance with MIL-STD-129R, Paragraph 5.2.2.6

253 c. RADIO FREQUENCY IDENTIFICATION (RFID) LABEL – RFID requirements in accordance

254 with clause DFARS 211.275-2 “Passive Radio Frequency Identification.”

255 4. PALLETIZATION. Palletization shall be in accordance with MIL-STD-147E- Palletized Unit Loads

256 with requirements outlined in MD00100452, REVISION C, DATED 09/2016 found at

257 http://www.dla.mil/LandandMaritime/Offers/Services/TechnicalSupport/Logistics/Packaging/Palletization

258 .aspx

259 5. WOOD PACKAGING MATERIAL (WPM). Assets packed in or on wood pallets, skids, load

260 boards, pallet collars, wood boxes, reels, dunnage, crates, frames, and cleats must comply with the Heat

261 Treatment (HT) or Heat Treatment/Kiln Dried (HT/KD) (continuous at 56 degrees Centigrade for 30

262 minutes) standard in DOD Manual 4140.65-M "Compliance for Defense Packaging: Phytosanitary

263 Requirements for Wood Packaging Material (WPM)". WPM must be stamped or branded with the

264 appropriate certification markings as detailed in DOD 4140.65-M and be certified by an accredited

265 American Lumber Standards Committee (ALSC)-recognized agency. The WPM certification markings

266 must be easily visible, especially in pallet loads, to inspectors.

271 7. SHELF LIFE - The contractor shall use the applicable shelf-life paragraphs and table in MIL-

272 STD-129R to apply either Type I or Type II shelf -life markings for an item’s unit, intermediate and

273 shipping containers. Contractors will ensure that at least eighty-five percent (85%) of the shelf-life

274 requirement is remaining when received by the first government activity.

275 (End of TQ Requirement)

6. HAZARDOUS MATERIALS - Packaging and marking of hazardous material (HAZMAT) items shall be in accordance with requirements detailed in MIL-STD-2073-1E. The contractor shall identify any HAZMAT items and prepare Safety Data Sheets (SDSs) in accordance with the FED-STD-313E.

http://www.dla.mil/LandandMaritime/Offers/Services/TechnicalSupport/Logistics/Packaging/Palletization.aspx http://www.dla.mil/LandandMaritime/Offers/Services/TechnicalSupport/Logistics/Packaging/Palletization.aspx

280 IP025: PACKAGING, MARKING, AND SHIPPING OF HAZARDOUS MATERIALS

281 1. Packaging and marking for hazardous materials shall comply with applicable requirements including

282 Performance Oriented Packaging (POP) contained in the International Air Transport Association

283 (IATA) Dangerous Goods Regulations, AFMAN 24-204/DLAI 4145.3, Preparing Hazardous Materials

284 for Military Air Shipment or the International Maritime Dangerous Goods Code (IMDG) and with Code

285 of Federal Regulations (CFR) Title 29, Title 40 and Title 49.

287 2. All performance test requirements shall be supported by certificates and reports attesting to the date

288 and the results obtained from performance oriented packaging testing. The contractor, if not a self-

289 certifier, shall be responsible for assuring that third party sources providing performance testing services

290 are, in fact, registered with the Department of Transportation.

292 3. The contractor's signed certification that the packaged configuration meets DOT, IATA or IMDG

293 requirements shall be incorporated on the DD Form 250, Material Inspection and Receiving Report, and

294 other related acceptance document if the DD Form 250 is not used. Ensure the Shipper’s Declaration for

295 Dangerous Goods (SDDG) is included for all air shipments in accordance with IATA and/or AFMAN

296 24-204/DLAI 4145.3, Preparing Hazardous Materials for Military Air Shipment. All certificates and

297 reports (including training records) shall be available for inspection by authorized Government

298 representatives for a period of three years.

300 4. Shipment to a military aerial port or through a military container consolidation point to include, but

301 not limited to those DOD Activity Address Codes (DODAAC) listed below, for onward movement to an

302 OCONUS customer shall comply with AFMAN 24-204/DLAI 4145.3, Preparing Hazardous Materials

303 for Military Air Shipment. Publication is available at:

305 http://static.e-publishing.af.mil/production/1/af_a4_7/publication/afman24-204_ip/afman24-204_ip.pdf

307 SW3225 – CCP (Tracy, CA) FB4427 – Travis AFB

308 SW3123 – CCP (New Cumberland, PA) FB4497 – Dover AFB

309 SW3142 – Yokosuka, Japan FB4418 – Charleston AFB

310 N45627 – Norfolk NAS Terminal FB4484 – McGuire AFB

311 FB4479 – McCord, WA

313 5. Shipment by a commercial air carrier for onward movement to an OCONUS customer, packaging

314 and certification shall comply with the International Air Transport Association (IATA) Dangerous

315 Goods Regulations International.

317 6. Shipment to a water port for onward movement via vessel, packaging and documentation shall

318 comply with the IMDG, International Maritime Dangerous Goods Code.

320 7. Training and certification for preparing DOD shipments by any mode of transport may be obtained

321 by contacting the DOT/Technical Safety Institute at: Transportation Safety Institute, 6500 South

322 MacArthur Blvd, Oklahoma City, OK 73169-6900, Commercial: (405) 954-4500, Web address:

323 www.tsi.dot.gov

324 (End of TQ Requirement) http://static.e-publishing.af.mil/production/1/af_a4_7/publication/afman24-204_ip/afman24-204_ip.pdf http://www.tsi.dot.gov/

325 IP027: PACKING AND MARKING REQUIREMENTS FEDERAL STOCK CLASS 5961

326 SEMICONDUCTORS AND HARDWARE DEVICES AND FSC 5962

327 ELECTRONIC MICROCIRCUITS

329 (1) In addition to MIL STD-129 packaging requirements, the following applies:

331 (a) Special marking as required under the applicable Military Specification [e.g. MIL-PRF-19500

332 Semiconductors), or MIL-PRF-38535 (Microcircuits)] referenced in the contract.

334 (b) Semiconductor devices and microcircuits not procured under a military specification shall be

335 marked in accordance with MIL-STD-129 for additional markings of unit package and include:

337 (i) Identification number

338 (ii) Manufacturer's identification

339 (iii) Manufacturer's date code

341 (End of TQ Requirement)

344 RC001: DOCUMENTATION REQUIREMENTS FOR SOURCE APPROVAL REQUEST (SAR)

346 (1) If an item other than what is cited in the Purchase Item Description (PID) specified in the solicitation

347 is offered under the provisions of DLA Procurement Notes “L04 Offers for part numbered Items” or

348 “M06 Evaluation of Offers for Part Numbered Items” then additional documentation requirements are

349 needed to evaluate that the offered items meet the requirements for Critical Application Item (CAI)

350 and/or Critical Safety Items (CSI) specified in the PID.

352 (2) The mandatory requirements to submit a SAR for CATEGORY I - III critical parts can be found

353 on the applicable DLA Office of Small Business Programs web site. To find the applicable DLA Office

354 of Small Business Program, go to http://www.dla.mil/HQ/SmallBusiness.aspx select the “Under DLA

355 Office of Small Business hyperlink”, then the applicable “DLA Small Business Office” hyperlink

356 applicable Primary Level Field Activity (PLFA - Troop Support, Aviation, or Land and Maritime), than

357 look for information on SAR.

359 (3) The offeror shall determine which category applies (see below). The specific documentation for that

360 category, as well the documentation specified in paragraph three shall be submitted in support of the

361 manufacturing process.

363 (a) CATEGORY I: Manufacturer of the same item for the Original Equipment Manufacturer (OEM), 364 or for the Department of Defense (DOD).

366 (b) CATEGORY II: Manufacturer of a similar item for the OEM or DOD. A similar item is defined

367 as an item whose design, application, operating parameters, material, and manufacturing processes

368 are similar to those of the item for which source approval is sought.

370 (c) CATEGORY III: New manufacturer. The exact or similar item has not been previously provided

371 to the OEM or DOD.

373 (4) SAR documentation requirements are also required for all non-critical parts:

375 (a) If the offeror seeking approval is not a manufacturer, the offeror shall submit SAR

376 documentation on the manufacturer.

378 (b) Any SAR identified to Boeing Rights Guard must comply with the Boeing Rights Guard

379 Agreement.

381 (End of TQ Requirement) http://www.dla.mil/HQ/SmallBusiness.aspx

385 RD001: DEMILITARIZATION: SMALL ARM WEAPONS AND PARTS AND ACCESSORIES

386 (CATEGORY I – MUNITIONS LIST ITEMS, CATEGORY I–DODM 4160.28- VOL 3)

388 1. Demilitarization of small arms weapons, weapons parts, accessories, and associated technical data

389 will be accomplished in accordance with the most current version of the Department of Defense (DOD)

390 Manual 4160.28, Volume 3, Enclosure 3 found on the Web at:

391 http://www.dtic.mil/whs/directives/corres/pub1.html.

393 2. Mandatory demilitarization training requirements will be fulfilled in accordance with DOD Manual

394 4160.28, Volume 1, Enclosure 4.

396 (End of TQ Requirement) http://www.dtic.mil/whs/directives/corres/pub1.html

401 RQ001: HIGHER LEVEL CONTRACT QUALITY REQUIREMENTS

402 (MANUFACTURERS AND NON-MANUFACTURERS)

404 1. The minimum Higher Level Contract Quality Requirements for manufacturers for DLA is either SAE

405 293 AS9003, or the appropriate tailored version of ISO 9001:2008 tailored to the requirements of SAE

406 AS9003. Such tailoring shall not affect the organization’s ability, or responsibility to provide product

407 that meets customer and applicable statutory and regulatory requirements. MIL-I-45208 and MIL-Q-

408 9858 are obsolete and no longer acceptable when higher level quality is required.

410 2. In the tailored version of the ISO 9001:2008, any references within ISO 9001:2008 which cite the

411 entire international standard are interpreted as exclusions.

413 3. DLA tailored higher level quality technical requirements from ISO 9001:2008 are as follows:

415 4.1 General requirements, [excluding reference to 1.2 and excluding Note 3c)]

416 4.2.1 General, [excluding subparagraph a)]

417 4.2.2 Quality manual, [excluding subparagraph a)]

418 4.2.3 Control of documents

419 4.2.4 Control of records

420 5.1 Management commitment

421 5.3 Quality policy

422 6.2.2 Competence, training and awareness

423 6.4 Work environment

424 7.1 Planning of product realization, [excluding Note 2]

425 7.2.1 Determination of requirements related to the product

426 7.2.2 Review of requirements related to the product

427 7.2.3 Customer communication

428 7.3.7 Control of design and development changes

429 7.4.1 Purchasing process

430 7.4.3 Verification of purchased product

431 7.5.1 Control of production and service provision

432 7.5.3 Identification and traceability

433 7.5.4 Customer property

434 7.5.5 Preservation of product

435 7.6 Control of monitoring and measuring equipment

436 8.1 General, [excluding subparagraphs (b) and (c)]

437 8.2.2 Internal audit

438 8.2.4 Monitoring and measurement of product

439 8.3 Control of nonconforming product

440 8.5.2 Corrective action

441 8.5.3 Preventive action

442 2. Manufacturing contractors may also choose to offer a quality management program meeting the

443 requirements of full ISO 9001:2000, full ISO 9001:2008, full ISO 9001:2015, or a program that exceeds

444 ISO 9001:2008 (example SAE AS 9100). Examples of higher-level quality standards include

445 overarching quality management system standards, such as ASQ/ANSI E4: ASME NQA-1, SAE

447 AS9100 and ISO/TS 16949.

449 3. Higher-Level Contract Quality Requirement for Non-Manufacturers:

451 (a) If a non-manufacturer is supplying the material, the non-manufacturer shall:

453 (i) Furnish items produced at a manufacturing facility conforming to the higher-level contract

454 quality requirement for manufacturers as specified in paragraph one; or

456 (ii) Maintain and provide documented evidence that material furnished under this contract was

457 produced at a manufacturing facility conforming to the specified higher-level contract quality

458 requirement and that the material meets all requirements. At a minimum, the documented 3

459 evidence shall be sufficient to establish the identity of the product and its manufacturing source;

460 and include the basic item description, the item(s) part number and/or national stock number, the

461 item(s) manufacturing source , the manufacturing source’s commercial and government entity

462 code (e.g. CAGE code), and clear identification of the name and location of supply chain

463 intermediaries from the manufacturer to the direct source of the product for the offeror/contractor, 464 to the item(s) acceptance by the Government. It should also include, where available, the

465 manufacturer's batch identification for the part(s), such as date codes, lot codes, or serial numbers.

467 (iii) Maintain documentation of the Non-Manufacturers’ quality assurance program;

468 receiving/verification processes; records management system; procurement system; inventory

469 control system; testing results; and any other records associated with the material being provided.

471 (iv) Maintain documentation of the Non-Manufacturers’ quality assurance program;

472 receiving/verification processes; records management system; procurement system; inventory

473 control system; testing results; and any other records associated with the material being provided.

470 (End of TQ Requirement)

472 RQ002: CONFIGURATION CHANGE MANAGEMENT - ENGINEERING CHANGE

473 PROPOSAL REQUEST FOR VARIANCE (DEVIATION OR WAVIER)

475 1. The Configuration Change Management section of SAE EIA-649-1 Configuration Management

476 Requirement for Defense Contracts, Paragraph 3.3, shall be used for configuration control of material.

477 2. Furnished item(s) shall conform to the approved configuration requirements/revision, unless a

478 Request for Variance (RFV) is processed and approved as provided by Paragraph E. below. The term

479 "Request for Variance" includes Requests for Deviations and Waivers.

480 3. Value Engineering Change Proposals (VECPs) for cost saving improvements to the Technical Data

481 Package (TDP) should not be processed per SAE EIA-649-1 and should be referred to FAR Part 48

482 Value Engineering.

483 4. All Engineering Change Proposals (ECPs) submitted will be deemed routine. If an ECP is

484 considered as an emergency or urgent; that justification for the rationale shall be included in the ECP

485 submittal with all applicable supporting documentation.

486 5. For ECPs, RFVs, Notices of Revision (NORs) or Specification Change Notices (SCNs), the

487 Contractor must submit the applicable documentation listed in sub-paragraphs 5(a) through 5(d) to the

488 Administrative Contracting Officer (ACO), with an information copy to the Procuring Contracting

489 Officer (PCO). Failure to submit a complete legible package may result in return of the

490 ECP/RFV/SCN/NOR without processing.

491 (a) Documentation listed in EIA-649-1 Paragraph 3.3.1 (for ECPs), 3.3.2 (RFV), 3.3.3 (for SCNs)

492 or 3.3.4 (for Notices of Revision (NORs)).

493 (b) DD Form 1692 (current revision) for ECP.

494 (c) DD Form 1694 (current revision) for RFV.

495 (d) DD Form 1695 (current revision) for NOR.

496 6. Questions regarding the status of previously submitted ECP or RFV should be directed to the PCO.

497 Incorporation of an approved RFV and/or ECP will require a contract modification execution.

498 7. The submission of an ECP/RFV/SCN/NOR does not affect the required delivery date of the contract.

499 If a delivery date change is needed, a contract modification is required.

500 (End of TQ Requirement)

501 RQ003: CONFIGURATION CHANGE MANAGEMENT FOR EDGEWOOD FOR

502 CHEMICAL, BIOLOGICAL CENTER MATERIALS - ENGINEERING CHANGE

503 PROPOSAL REQUEST FOR VARIANCE (DEVIATION OR WAVIER)

505 1. The Configuration Change Management section of SAE EIA-649-1 “Configuration Management

506 Requirement for Defense Contracts”, Paragraph 3.3, shall be used for configuration control of material

507 with the following exclusions: paragraph 3.3(3); the second sentence of paragraph 3.3.1.8.1(1), and the

508 General Note in paragraph 3.3.2.4(1) which reads as "Generally, Minor RFVs address product changes

509 that are temporary and do not impact the baseline."

510 2. Furnished item(s) shall conform to the approved configuration requirements/revision, unless a

511 Request for Variance (RFV) is processed and approved as provided by Paragraph E. below. The term

512 "Request for Variance" includes Requests for Deviations and Waivers.

513 3. Value Engineering Change Proposals (VECPs) for cost saving improvements to the Technical Data

514 Package (TDP) should not be processed per SAE EIA-649-1 and should be referred to FAR Part 48

515 Value Engineering.

516 4. All Engineering Change Proposals (ECPs) submitted will be deemed routine. If an ECP is

517 considered as an emergency or urgent; that justification for the rationale shall be included in the ECP

518 submittal with all applicable supporting documentation.

519 5. For ECPs, RFVs, Notices of Revision (NORs) or Specification Change Notices (SCNs), the

520 Contractor must submit the applicable documentation listed in sub-paragraphs 5(a) through 5(d) to the

521 Administrative Contracting Officer (ACO), with an information copy to the Procuring Contracting

522 Officer (PCO). Failure to submit a complete legible package may result in return of the

523 ECP/RFV/SCN/NOR without processing.

524 (a) Documentation and/or use of DD Form 1692 (current revision) and delivery of data per DI-SESS

525 80639 is detailed in paragraph 3.3.1 of EIA-649-1 for ECPs.

526 (b) Documentation and/or use of DD Form 1694 (current revision) and delivery of data per DI-SESS-

527 80640 is detailed in paragraph 3.3.2 of EIA-649-1 for RFVs.

528 (c) Documentation and/or use of DD Form 1695 (current revision) and delivery of date per DI-SESS-

529 80642 is detailed in paragraph 3.3.4 of EIA-649-1 for NORs.

530 (d) Documentation and delivery of data per DI-SESS-80643 is detailed in Paragraph 3.3.3 of EIA-649-

531 1 for SCNs.

532 6. Questions regarding the status of previously submitted ECP or RFV should be directed to the PCO.

533 Incorporation of an approved RFV and/or ECP will require a contract modification execution.

534 7. The submission of an ECP/RFV/SCN/NOR does not affect the required delivery date of the contract.

535 If a delivery date change is needed, a contract modification is required.

536 (End of TQ Requirement)

538 RQ004: FEDERAL INSECTICIDE, FUNGICIDE, AND RODENTICIDE ACT (FIFRA)

540 (1) All insecticidal, acaricidal, herbicidal, fungicidal or algacidal pesticide products delivered or utilized

541 in the production of finished supplies or delivery of services must be specifically labeled for the

542 intended use as a pesticide by the US Environmental Protection Agency (EPA).

544 (2) When a pesticide is specified by a contract but is not available with an EPA approved label, the

545 offeror shall request a deviation from the specification and designate a substitute product with an EPA

546 approved label for the use required by the specification.

548 (End of TQ Requirement)

550 RQ005: LENGTHS, TICKETS, PACKAGING, MARKING OF CUTS OR PIECES – DLA

551 TROOP SUPPORT, CLOTHING AND TEXTILES (C&T)

553 (1) LENGTHS OF CUTS OR PIECES. The gross length of single continuous pieces (regular length) is 554 in the applicable specification or deviation. On pieces where shade swatches have been removed, gross

555 yards shall exclude any material cut pursuant to the shade evaluation requirement. Pieces less than 50

556 yards in length will be considered for acceptance as follows:

558 Gross Length of Maximum % Permitted Discount

559 Short Pieces (Yards) Of Total Contract Yardage From Contract Price

561 From: To:

562 40 49-7/8 4% 2%

563 30 39-7/8 3% 5%

564 20 29-7/8 2% 10%

567 Pieces less than 20 yards in length will not be accepted. When splicing is permitted, each individual cut

568 so spliced will nevertheless be considered as a separate piece. Short lengths listed in this paragraph as

569 acceptable must be presented to the Government Quality Assurance Representative (QAR) in separate

570 groupings, identified as short lengths, and segregated by respective length ranges. The total yardage

571 within any short length range, presented for acceptance at any stage of contract performance, shall not

572 exceed the percentage specified in relation to the total yardage (gross of all regular and short length

573 pieces) shipped to date on the contract plus the yardage in the lot being presented for acceptance.

575 (2) PIECE TICKETS:

577 (a) The piece ticket shall not include in the gross quantity any yardage removed there from for

578 purposes of Contractor and Government verification testing, shade evaluation, standby samples, etc., 579 but shall show only actual yardage in the piece.

581 (b) One-piece ticket shall be required for each length (whether a regular length or a short length as

582 outlined in paragraph (a) above) showing gross yardage. Information on the ticket shall be specified

583 in the applicable requirements for preparation for delivery.

585 (c) Where permitted, when two or more pieces are put up on the same roll and the roll is shipped

586 unwrapped, one ticket shall be attached to each piece and one additional ticket shall be attached to

587 the roll.

589 (d) Where permitted, when two or more pieces are put up on the same roll and the roll is shipped

590 wrapped, one ticket shall be attached to each piece and two additional tickets shall be attached to the

591 roll. One of the additional tickets shall be inserted in the paper tube and the other such additional

592 ticket so positioned that, though covered by the wrapping, it can be readily located and drawn. An

593 "X" marked on the outside wrapping shall indicate the position of the latter ticket.

595 (e) The additional tickets required by subparagraph (3) or (4) above shall be as specified in the

596 applicable requirements for preparation for delivery. These tickets shall show gross yardage of each

597 piece on the reverse side and the total gross yards of the pieces comprising the roll on the face side.

599 (3) PACKAGING AND MARKING OF SHORT LENGTH:

601 (a) Packaging: Lengths from 20 to 49-7/8 yards will be packed separately from regular length pieces.

602 In addition, each length ranges as indicated in the table of paragraph (a), "Length of Cuts or Pieces"

603 will, in turn, be packed separately. The total number of short lengths rolled on a tube shall be limited

604 by the maximum yardage or maximum weight (whichever is applicable) specified for a roll.

606 (b) Marking: Marking of containers shall clearly indicate "Short Lengths", followed by the length

607 range of the contents. This information shall immediately follow the nomenclature.

610 (End of TQ Requirement)

612 RQ006: QUALITY CONFORMANCE INSPECTION REQUIREMENTS

613 (1) This applies when manufactured parts are being acquired and the item description states that quality conformance inspection is required.

(2) Specifications Standards:

616 (a) American Society of Mechanical Engineers (ASME) B46.1, Surface Texture.

617 (b) ASME Y14.5, Dimensioning and Tolerancing.

618 (c) ISO 10012-2003 “Requirements for the Measurement Processes and Measuring Equipment”, excluding paragraph 7.3.1 of ISO 10012-2003, and adding the requirements that “The collective uncertainty of the measurement standards shall not exceed 25 percent of the acceptable tolerance for each characteristic being calibrated. The contractor’s calibration system description may include provision for deviating from the uncertainty requirements, provided the adequacy of the calibration is not degraded. The contractor shall be responsible for assuring that the sources providing calibration services, other than U.S. National Bureau of Standards (NBS) or DoD laboratories, are capable of performing the required service to the satisfaction of this ISO standard. Certificates or reports from other than the U.S National Bureau of Standards or DoD laboratory shall attest to the fact that the measurement standards used in obtaining the results are traceable.”

619 (d) National Bureau of Standards FED-STD-H28, Screw Thread Standards for Federal Services.

620 (e) American Society for Testing Materials (ASTM) Standards.

621 (f) ASTM E8/E8M – Standard Test Methods for Tension Testing of Metallic Materials.

622 (g) ASTM E10 – Standard Test Method for Brinell Hardness of Metallic Materials.

623 (h) ASTM E18 - Standard Test Methods for Rockwell Hardness of Metallic Materials.

(i) International Organization for Standardization (ISO) 9000 "Quality Management

Systems.”

(3) Requirements:

627 (a) Items with a technical data package that is complete for manufacture (e.g., Government drawing, 628 commercially-available technical data, etc.) shall be tested or examined as follows:

629 (i) Machined surfaces of parts specified to a surface roughness value shall be examined in

630 accordance with ASME B46.1 to determine conformance of surface roughness to a specified

631 value.

632 (ii) Product threads shall be examined in accordance with FED-STD-H28.

633 (iii) Specified dimensional and geometric tolerances shall be measured using only calibrated

634 measuring equipment that is certified and traceable to National Institute of Standards and

635 Technology (NIST) for accuracy.

636 (iv) Testing shall be in accordance with applicable ASTM standards.

637 (b) Finished products shall be uniform in quality and condition; and clean, smooth and free from

638 scale, burrs, slivers, sharp edges (unless a technical requirement), ragged or torn edges, and other 639 defects considered detrimental to serviceability of product.

640 (4) Quality Assurance Provisions:

641 (a) Sampling for quality conformance inspection shall be as specified in the contract.

642 (b) The following classification of characteristics shall apply, unless otherwise specified:

643 (i) Critical:

644 (a) Diametrical and linear dimensions having a total tolerance of 0.001 inch (0.025 MM) or

645 less.

646 (b) Surface finishes having a 16 rms value or less.

647 (c) Geometric Tolerances having a tolerance of 0.002 inch (0.051 MM) or less.

648 (d) Nondestructive tests - Magnetic particle inspection, Liquid penetrant inspection, 649 Ultrasonic testing, Radiographic testing, etc.

650 (ii) Major:

651 (a) Diametrical and linear dimensions having a total tolerance greater than 0.001 inch (0.025

652 MM) up to and including 0.005 inch (0.1270 MM).

653 (b) Surface finishes having specified rms values over 16 but less than or equal to 63.

654 (c) Geometric Tolerance having a tolerance greater than 0.002 inch (0.051 MM) and equal

655 to or less than 0.008 inch (0.2032 MM).

656 (d) Threads specified to Class 3 tolerances.

657 (iii) Minor:

658 (a) Diametrical and linear dimensions having a total tolerance in excess of 0.005 inch

659 (0.1270 MM).

660 (b) Surface finishes specified to rms values in excess of 63.

661 (c) Visual and dimensional characteristics that are found to be nonconforming with the

662 requirements of the applicable drawing and the requirements are contractual nonconformance.

663 (d) Chemical Test Lot - For chemical analysis, a test lot shall consist of one heat or melt of material

664 regardless of product sizes/shapes produced.

665 (e) Mechanical Test Lot - For mechanical testing, when heat treatment is a technical requirement, a

666 lot shall consist of:

667 (i) One size/shape of "as received" material from a "Chemical Test Lot", or

668 (ii) Each heat treats batch or continuous furnace run of end items from a "Chemical Test Lot".

669 (f) Material Certification - Written certification shall state that the material used conforms to the

670 specification requirements and that test reports are on file. The material manufacturer's certificate

671 of test for each heat or melt of material used in the manufacture of inspection lot product is

672 required. The certificate shall show that the test results are in accordance with specification

673 requirement and shall be entered into the inspection record. When a Certificate of Quality

674 Compliance (COQC) is a requirement, the material certification:

675 (i) Shall be signed by an authorized company officer or contractor representative responsible for

676 Quality Assurance;

677 (ii) Shall include actual test/inspection results; and

678 (iii) Shall include documentation for all required processes.

679 (g) Metallic Products: Products produced from "as received" material, or from material purchased

680 in accordance with technical requirements of the contract/order, including products to be heat

681 treated during the manufacturing cycle, shall require certificates (test report results) or mill source

682 certification; and shall be verified by the Contractor for conformance with the requirements of the

683 applicable material specification, including conformance with the properties for the type, grade, 684 class, condition ordered. Inconclusive certification will require verification testing in accordance

685 with the applicable specification and shall be performed on the chemical test lot and mechanical

686 test lot of any particular material received; and test report results shall form part of the contract

687 inspection records.

688 (i) Heat Treated Parts: Those articles which during the manufacturing cycle have been heat

689 treated as may be required by drawing to obtain desired mechanical properties must be tensile

690 and/or hardness tested as applicable to assure conformance to the drawing requirements.

691 (ii) When necessary due to product size, tensile test coupons may be taken from the same

692 material from which the part is made. Test coupons shall be the same thickness as the maximum

693 section of the part being heat treated and shall be subjected to the same heating and cooling

694 cycles performed in the heat treatment of the parts.

695 (h) Non-metallic Products: Test certificates from the raw material producer or source certification

696 shall be examined by the Contractor for conformance to the applicable material application. The

697 certification received from the material producer/supplier may be the sole basis for acceptance

698 when the certificate establishes that the material meets the requirements of the applicable

699 specifications. If the certificate is not complete, additional testing must be performed or data

700 obtained to establish that material meets the requirements of the applicable specifications.

701 (i) Surface Finishes and Treatments/Metallic Coatings:

702 (a) Plating, Surface Finishes and Treatments: Samples shall be selected, examined and tested in

703 accordance with requirements of the applicable finish specification cited within technical

704 documents of the contract with the acceptance/rejection criteria of the specification applying. In

705 lieu of specific testing inspection criteria, the Contractor may furnish the plating contractor's

706 certification with inspection results attached as objective quality evidence of surface finish

707 conformance with specified requirements.

708 (b) When hydrogen embrittlement relief treatment is required, the Contractor shall include on the

709 certification a statement that product was so treated by baking at the temperature and time

710 required.

711 (j) Examination for Preparation for Delivery - Examination of the preparation for delivery shall be

712 performed to determine conformance with contractual requirements.

(End of TQ Requirement)

719 RQ007: QUALIFIED MANUFACTURERS LIST (QML) INTEGRATED CIRCUITS, HYBRID

MICROCIRCUITS, AND SEMICONDUCTOR DEVICES – DLA MARITIME

721 (1) This is a QML item. Military specification MIL-M-38510, MIL-PRF-38534, or MIL-PRF-38535, 722 MIL-PRF-19500 apply, as applicable.

724 (2) QML item(s) shall be in strict conformance to the military specification referenced in the item

725 description of the solicitation/contracting, including applicable revisions and slash sheets.

727 (3) The contractor shall provide a certificate of conformance and adequate supply chain traceability

728 documentation (CoC/T), IAW the applicable military specification referenced in paragraph one. The

729 CoC/T documentation must also reference the contract number. Failure to provide adequate CoC/T will

730 result in the rejection of the offeror.

732 (4) If the contract requires inspection and acceptance at origin, the contractor shall furnish the original

733 and two copies of the CoC/T to the Government Quality Assurance (QAR) representative with the items

734 offered for acceptance. The CoC/T must clearly reference the applicable contract number. Upon

735 acceptance, the QAR shall sign all copies indicating approval of the certification and acceptance of the

736 supplies. The contractor shall email the signed copy to DLA Land and Maritime at

737 Maritime.CDAP.Monitor@dla.mil. The second copy shall be retained by the QAR. The original shall

738 be maintained by the contractor.

740 (5) If the contract requires inspection and acceptance at destination, the Contractor shall email one copy

741 of the CoC/T to DLA Land and Maritime at Maritime.CDAP.Monitor@dla.mil upon shipment/delivery.

742 The CoC/T must clearly reference the applicable contract number.

744 (End of TQ Requirement) mailto:Maritime.CDAP.Monitor@dla.mil mailto:Maritime.CDAP.Monitor@dla.mil

747 RQ008: WARRANTY OF INDUSTRIAL PLANT EQUIPMENT (IPE) FEDERAL SUPPLY

748 GROUP (FSG) 34

750 (1) The contractor warrants that for one year all supplies furnished under this contract will be free from

751 defects in material and workmanship and will conform to all requirements of this contract. Warranty

752 period begins from the date of acceptance.

753 (2) Any supplies or parts corrected or furnished in replacement by the contractor shall be subject to the

754 conditions to the same extent as supplies initially delivered. This warranty shall be equal in duration to

755 one year and shall run from the date of delivery of the corrected or replaced supplies.

756 (3) When the machine is inoperable because of a defect, deficiency and/or nonconformance subject to

757 the contractor's warranty, and after the contractor has received written notice of the defect, deficiency or

758 nonconformance, the warranty shall be extended for the time period during which the machine was

759 inoperable (i.e., length of time from when contractor receives notification until machine is operable.)

760 (4) The contractor shall not be obligated to correct or replace supplies if the facilities, tooling, drawings, 761 or other equipment or supplies necessary to accomplish the correction or replacement have been made

762 unavailable to the contractor by action of the Government. In the event that correction or replacement

763 has been directed, the contractor shall promptly notify the contracting officer, in writing, of the non-

764 availability.

765 (5) The contractor shall also prepare and furnish to the Government data and reports applicable to any

766 correction required (including revision and updating of all affected data called for under this contract) at

767 no increase in the contract price.

768 (6) When supplies are returned to the contractor, the contractor shall bear the transportation costs from

769 the place of delivery specified in the contract (irrespective of the free on board point, or the point of

770 acceptance) to the contractor's plant and return. When defective items are returned to the contractor from

771 other than the place of delivery specified in the contract, or when the Government exercises alternate

772 remedies, the contractor's liability for transportation charges incurred shall not exceed an amount equal

773 to the cost of transportation by the usual commercial method of shipment between the place of delivery

774 specified in the contract and the contractor's plant and subsequent return.

775 (7) The warranties expressed herein are in lieu of any implied warranties of merchantability and “fitness

776 for a particular purpose”.

777 (8) Remedies available to the Government.

778 (a) In the event of a breach of the contractor's warranty, the Government may, at no increase in

779 contract price

780 (i) Require the contractor, at the place of delivery specified in the contract (irrespective of the

781 F.O.B. point or point of acceptance), or at the contractor's plant, to repair or replace, at the

782 contractor's election, defective or nonconforming supplies, or

783 (ii) Require the contractor to furnish at the contractor's plant the materials or parts and

784 installation instructions required to successfully accomplish the correction.

785 (iii) Where it is impracticable for the Government to pursue remedies at (i) and (ii), the

786 Government may arrange for the repair or replacement of defective or nonconforming supplies

787 by the Government or by another source at the contractor's expense. Where the Government is to

788 accomplish the repair, the contractor at the Government's option will furnish the material or parts

789 and the instruction required to successfully accomplish the repair.

790 (9) If the contracting officer does not require correction or replacement of defective or nonconforming

791 supplies or the contractor is not obligated to correct or replace under paragraph (4) the Government shall

792 be entitled to an equitable reduction in the contract price.

793 (10) The contracting officer shall notify the contractor in writing of any breach of the warranty in

794 paragraph (b) of this clause within a reasonable period, but not later than 45 days after discovery of the

795 defect. The contractor shall submit to the contracting officer a written recommendation within two

796 working days as to the corrective action required to remedy the breach. After the notice of breach, but

797 not later than five days after receipt of the contractor's recommendation for corrective action, the

798 contracting officer may, in writing, direct correction or replacements in paragraph (8)(a) and the

799 contractor shall comply with this direction within five days of receipt.