SPRAL118Q0088.PDF

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Attached to: SEAT, VEHICULAR Federal contract opportunity
Solicitation number: SPRAL118Q0088
Issued by: Defense Logistics Agency Land and Maritime

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REQUEST FOR QUOTATIONS THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

4. CERT.FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

5. ISSUED BY

7. DELIVERY

9. DESTINATION

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5 ON OR

BEFORE CLOSE OF BUSINESS (Date)

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (See Continuation Sheets)

12. DISCOUNT FOR PROMPT PAYMENT

d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

14. SIGNATURE OF PERSON AUTHORIZED TO SIGN

QUOTATION

16. SIGNER

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not useable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

1. REQUEST NO.

SPRAL1-18-Q-0088

2. DATE ISSUED

2018 JUN 27

3. REQUISITION/PURCHASE REQUEST NO.

M9855171383001

RATING

DLA LAND AND MARITIME (ALBANY)

DLR PROCUREMENT OPERATIONS DSCC-Z

814 RADFORD BLVD

ALBANY GA 31704-3019

USA

Buyer: Cerita Sellers PMCMKKM Tel: 614-692-4005 Fax: 614-693-1577 Email: Cerita.Sellers@dla.mil

6. DELIVER BY (Date)

90 DAYS ADO

8. TO:

c. CITY

d. STATE

b. STREET ADDRESS

a. NAME OF CONSIGNEE

e. ZIP CODE

a. 10 CALENDAR DAYS

b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS

15. DATE OF QUOTATION

a. NAME (Type or Print)

AREA CODE

c. TITLE (Type or Print)d. CITY

c. COUNTY

b. STREET ADDRESS

e. STATE f. ZIP CODE

See Schedule

2018 JUL 12

NUMBER

FOB DESTINATION

OTHER

(See Schedule)

CAGE

b. TELEPHONE

See attached schedule to complete quote information.

Quoter must also complete the following:

a. Quotation is valid for 90 days from date specified in Block 10 above unless otherwise indicated: _____________ .

b. Prices quoted are:

___ Contained in Commercial Catalog or Published Price List No. ___________________ dated _______________ page __________ .

___ Contained in Internal Price List No. _______________dated ____________________, which may be examined at our facility.

___ Commercial sales of comparable quantities: Quantity ____________ ; Price _____________;

___ Customer ________________________.

___ Other (provide basis) ______________________________________ _______________________________________ .

c. FOB Point: ____ Destination ____ Origin Shipping Point (City, State) _________________________________________ .

d. If delivery period shown in Block 6 is unacceptable, provide best possible delivery: _________________________________.

e. Remittance Address (Name, Street, City, State, ZIP): Same as Block 13 unless otherwise indicated below:

f. Vendor FAX Number: ____________________ Vendor Toll-Free Number: ____________________ Vendor E-mail: ______________________________

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED: PAGE 2 OF 8 PAGES

SPRAL1-18-Q-0088

CONTINUED ON NEXT PAGE

UPLOAD PROPOSAL THROUGH DIBBS (PREFERRED METHOD)

To submit an offer through DIBBS, search for the solicitation and then click the Red "Offer" button on the search results screen (Note: users must be logged in to DIBBS in order to submit the offer through DIBBS). For additional guidance, refer to https://www.dibbs.bsm.dla.mil/refs/help/Solicitations/DIBBS-Upload-Offer-User-Help.pdf

NSN: 2540-01-662-5507, SEAT,VEHICULAR

Approved Source of Supply: Shockride dba ArmorWorks / CAGE 4YJ37

Approved Part Number: 105-213000-002

See “L&M Proc Note 252-3 DLAD Procurement Notes Incorporated By Reference (Nov 2016).”

“THIS SOLICITATION INCORPORATES THE TERMS AND CONDITIONS SET FORTH IN THE REVISION OF THE DLA MASTER SOLICITATION FOR EPROCUREMENT AUTOMATED SIMPLIFIED ACQUISITIONS IN EFFECT ON THE SOLICITATION ISSUE DATE. ALL REVISIONS OF THE DLA MASTER SOLICITATION FOR EPROCUREMENT AUTOMATED SIMPLIFIED ACQUISITIONS CAN BE FOUND ON THE WEB AT: http://www.dla.mil/ HQ/Acquisition/Offers/eProcurement.aspx

Package items in accordance with ASTM D3951, commercial packaging.

SOURCE MUST BE REGISTERED IN SYSTEM FOR AWARD MANAGEMENT (SAM) and in iRAPT (Invoicing, Receipt, Acceptance and Property Transfer) formerly Wide Area Workflow (WAWF). Information for iRAPT (formerly WAWF) Invoicing: Use Combo Type Invoice. To ensure timely payment the vendor should enter the required info in iRAPT (formerly WAWF) on the day the material ships from their facility.

DFARS 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause— “Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow

(WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS HYPERLINK "http://www.acq.osd.mil/dpap/dars/dfars/html/current/252232.htm" \t "_top" 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.

acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

When creating documents in Wide Area Workflow, both an invoice and receiving report are required for origin inspection awards or awards shipping to a DLA depot for stock regardless of inspection point (see clause 252.246-7000 for additional information regarding receiving reports). For awards requiring both a receiving report and invoice, a combo type document may be used. For awards in accordance with fast payment procedures, only create an invoice and check the Fast Payment Procedure in Wide Area Workflow. See clause 252.232-7006 for further Wide Area Workflow information. For service contracts, a two-in-one invoice is required. (DoDAAC information should be completed.)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

See Award.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC TBD

Issue By DoDAAC TBD

Admin DoDAAC TBD

Inspect By DoDAAC TBD

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Ship To Code TBD

Ship From Code TBD

Mark For Code TBD

Service Approver (DoDAAC) TBD

Service Acceptor (DoDAAC) TBD

Accept at Other DoDAAC TBD

LPO DoDAAC

DCAA Auditor DoDAAC

Other DoDAAC(s)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the e-mail address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

Additional email notifications are not required.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

TBD

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

This solicitation is being issued under the First Destination Transportation (FDT) program. If this acquisition is for Foreign Military Sales (FMS) or has an APO/FPO ship-to address, FDT will not apply and normal procedures should be followed.

For FDT program transportation requirements, see DLAD Procurement Note C16, First Destination Transportation (FDT) Program - Government Arranged Transportation and DLAD Procurement Note C17, First Destination Transportation (FDT) Program – Shipments Originating Outside the contiguous United States (OCONUS).

Additional information about FDT can be found on the FDT website: http://www.dla.mil/LandandMaritime/Business/Selling/ DLALandandMaritimeProcurementInitiatives/FDTPI.aspx.

C17 First Destination Transportation (FDT) Program – Shipments Originating from Outside the Contiguous United States

(AUG 2017)

(1) This acquisition is being conducted under the FDT Program. Delivery terms are f.o.b. origin. Inspection and acceptance by the Government will occur at destination.

(2) For offerors whose shipments will originate from outside the contiguous United States, the offeror’s f.o.b. origin price shall include transportation to a contiguous United States location that the offeror selects based on cost-effectiveness or other variables at the offeror’s discretion. This location shall be deemed the point of origin for purposes of the f.o.b. origin terms and conditions of the solicitation or award. The offeror shall identify this contiguous United States location as the pick-up point in VSM at https://vsm.distribution.dla.mil.

C16 First Destination Transportation (FDT) Program, Government-Arranged Transportation for Manual Awards (AUG 2017)

(1) Definitions.

“Government-arranged transportation” means the Government is responsible for transportation costs, providing the carrier, and scheduling the shipment pickup contingent upon proper contractor notification in VSM (see procurement note C20).

(2) The contractor determines its transportation processes, controls, or costs. The contractor may submit an offer based on f.o.b. destination if it offers a better value to the Government.

(3) The contractor shall:

(a) Use the VSM to notify the Government that the materiel is ready to ship. The Government can take up to two (2) full business days to schedule the shipment. Pick-up should occur within five (5) business days of the contractor’s notification. The contractor shall plan for sufficient time for scheduling the shipment and standard ground transportation for its material to arrive at the destination by the Contract Delivery Date (CDD).

(b) Address the following special accommodations:

(i) If an order specifies carrier equipment when requested by the Government; or

(ii) If an order does not specify carrier equipment, the order appropriate carrier equipment should not be in excess of capacity to accommodate shipment;

(c) Deliver the shipment in good order and condition to the carrier, and load, stow, trim, block, and/or brace carload or truckload shipment (when loaded by the contractor) on or in the carrier’s conveyance as required by carrier rules and regulations

(4) The contractor is responsible for any loss and/or damage to the goods occurring before delivery to the carrier as a result of improper loading, stowing, trimming, blocking, and/or bracing of the shipment if loaded by the contractor

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on or in the carrier’s conveyance.

C20 Vendor Shipment Module (VSM) (AUG 2017)

(1) DLA’s Vendor Shipment Module (VSM) is a web-based system available to DLA contractors for the purpose of obtaining current shipping addresses, two-dimensional bar coded shipping labels in accordance with MIL-STD-129P, bills of lading, packing lists, and other shipping documentation. VSM replaces the need for the contractor to contact the transportation office prior to shipping items. The use of VSM for f.o.b. destination contracts allows for the printing of labels and can also be used to print labels and arrange for shipping on f.o.b. origin contracts.

(2) To obtain information for contracts administered by DLA or to register as a VSM user, contact the DLA VSM Helpdesk at (800) 456-5507 or via email to delivery@dla.mil.

(a) Prior to contacting the Government that material is ready to ship, the contractor shall complete their VSM profile, to include regular business hours and observed holidays. The Government may request reimbursement for occurrences when the Government sends carrier equipment but is unable to pick-up a shipment due to the material not being available or the contractor being closed.

(3) To obtain information for contracts administered by DCMA, contact the DCMA VSM Helpdesk at (314) 331-5573 or vsm.

shipments@dcma.mil.

C01 Superseded Part Numbered Items (SEP 2016) If an item part number is superseded during the term of this contract, the contractor shall advise the contracting officer immediately upon determination. The notice shall include complete information on the superseding item form, fit, function, configuration, application, or physical nature. The contracting officer will determine whether the item is acceptable to the Government, advise the contractor within seven days, and modify the contract accordingly.

C03 CONTRACTOR RETENTION OF SUPPLY CHAIN TRACEABILITY DOCUMENTATION (SEP 2016):

(1) By submitting a quotation or offer, the contractor agrees that, when the contractor is not the manufacturer of the item, it is confirming that it currently has or will obtain before delivery and shall retain documented evidence (supply chain traceability documentation) that the item is from the approved manufacturer and conforms to the technical requirements. The retention period is five years after final payment under this contract.

(2) At a minimum, the supply chain traceability documentation for the item shall include: basic item description, part number and/or national stock number, manufacturing source, manufacturing source’s commercial and government entity code (e.g. CAGE code), and clear identification of the name and location of all supply chain intermediaries between the manufacturer to the contractor to item(s) acceptance by the Government. The documentation should also include, where available, the manufacturer's batch identification for the item(s), such as date codes, lot codes, or serial numbers.

(3) Examples of acceptable supply chain traceability documentation can be found at: http://www.dla.mil/ LandandMaritime/Business/Selling/Counterfeit-Detection-Avoidance-Program/

(4) The contractor shall immediately make available documentation upon request of the contracting officer. The contracting officer determines the acceptability and sufficiency of documentation. If the contractor fails to retain or provide the documentation or the contracting officer finds the documentation to be unacceptable, corrective action may be taken including, but not limited to, cancellation of undelivered orders or rejection of delivered supplies.

RQ018 CONTRACTOR RETENTION OF SUPPLY CHAIN TRACEABILITY DOCUMENTATION (AUG 2016)

This item requires supply chain traceability documentation in accordance with DLA Directive (DLAD) Procurement Note “C03 Contractor Retention of Supply Chain Traceability Documentation (AUG 2016)”. The full text of C03 can be found in the DLAD Procurement Notes located on the Web at: http://www.dla.mil/HQ/Acquisition/Offers/eProcurement.aspx.

(End of TQ Requirement)

ALL VENDORS MUST SUBMIT TRACEABILITY WITH THEIR QUOTE EXCEPT FOR SHOCKRIDE dba ARMORWORKS / CAGE 4YJ37 It is requested that you provide traceability to SHOCKRIDE dba ARMORWORKS / CAGE 4YJ37. Acceptable traceability will be in the form of the following documentation:

- Provide a copy of the unedited purchase order placed with SHOCKRIDE dba ARMORWORKS / CAGE 4YJ37 citing the unit price, exact part number, quantity and the order confirmation or invoice from SHOCKRIDE dba ARMORWORKS / CAGE 4YJ37 (on their letterhead) or;

-If parts were procured from a dealer/distributor, you must provide a copy of that purchase order, accompanied with a currently dated letter from SHOCKRIDE dba ARMORWORKS / CAGE 4YJ37 stating the company you procured from is an authorized dealer/distributor. (Websites are NOT acceptable).

All traceability documentation submitted must be unedited and include unit price, quantities, dates and shipping costs.

Omitting any of these requirements or submitting illegible documents will be construed as your firm’s failure to comply with the traceability requirement.

YOUR FAILURE TO SUBMIT TRACEABILITY AS OUTLINED ABOVE WILL NECESSITATE REJECTION OF YOUR QUOTATION/OFFER AS BEING

TECHNICALLY UNACCEPTABLE.

C02 Manufacturing Phase-Out or Discontinuation of Production, Diminishing Sources, and Obsolete Materials or Components (DEC 2016)

The contractor shall notify the contracting officer immediately upon determining the unavailability of obsolete

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materials or components. The contractor may recommend a solution to include the impact on the contract price and delivery. The contractor shall not initiate any item redesign or incur any additional costs without the express, written authorization of the contracting officer.

In the event that manufacturing phase-out or discontinuance of production of such items is contemplated, the contractor is required to notify the contracting officer and publish the discontinuance in the Government-Industry Data Exchange Program (GIDEP), where feasible; and to provide immediate advance notice of production phase-out to DLA DMSMS at dscc.dmsms@dla.mil.

PLEASE SUBMIT YOUR QUOTE IN DIBBS.

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SECTION B

SUPPLIES/SERVICES: 2540-01-662-5507

ITEM DESCRIPTION:

Approved Source of Supply: Shockride dba ArmorWorks / CAGE 4YJ37

Approved Part Number: 105-213000-002

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT .

0001 2540-01-662-5507 9.000 EA $ ________________ $ ________________

SEAT,VEHICULAR

PRICING TERMS: Firm Fixed Price

QTY VARIANCE: PLUS 0% MINUS 0%

INSPECTION POINT: DESTINATION

ACCEPTANCE POINT: DESTINATION

FOB: ORIGIN DELIVERY DATE: 90 DAYS ADO

PREP FOR DELIVERY:

ASTM-D3951 COMMERCIAL

QUP = 001

PKGING DATA - SHALL BE PACKAGED STANDARD COMMERCIAL IN ACCORDANCE WITH ASTM D3951

MARKING PARAGRAPH

WHEN ASTM D3951, COMMERCIAL PACKAGING IS SPECIFIED, THE FOLLOWING APPLY:

-ALL CONTAINERS SHALL MEET ASTM D4169, STANDARD PRACTICE FOR PERFORMANCE TESTING OF SHIPPING CONTAINERS AND SYSTEMS.

-ALL SECTION D PACKAGING CLAUSES TAKE PRECENDENCE OVER ASTM D3951.

-IN ADDITION TO REQUIREMENTS IN MIL-STD-129P, ALL LABELING AND MARKING SHALL HAVE A METHOD OF PRESERVATION OF COMMERCIAL PACK APPLIED TO THE MIL-STD-129 IDENTIFICATION LABELS ON ALL SHIPPING CONTAINERS, INCLUDING THE UNIT AND INTERMEDIATE LEVELS. THE METHOD OF PRESERVATION (M) OF COMMERCIAL PACK (CP) SHALL BE APPLIED TO ALL LABELS AND

MARKINGS AS "MCP"

-FOR ALL SHIPMENTS OF PACKAGED MATERIAL TO THE GOVERNMENT, WHICH INCLUDES EITHER DEPOT (DLA-DIRECT) OR DVD (CUSTOMER- DIRECT) SHIPMENTS, BOTH DOD LINEAR AND TWO-DIMENSIONAL (2D) BAR CODE MARKINGS ARE REQUIRED IN ACCORDANCE WITH MIL- STD-129. SEE TECH/QUALITY (T/Q) REQUIREMENT RP001 FOR EXCEPTIONS TO THE MILITARY SHIPMENT LABELS (MSL) REQUIREMENT.

WHEN THE MSL IS REQUIRED, THE TRANSPORTATION CONTROL NUMBER (TCN) IS NOT AN EXCEPTION AND MUST ALWAYS BE PRESENT. TCN

CONSTRUCTION IS DETAILED IN DTR 4500.9-R (APPENDIX L).

-THE UNIT OF ISSUE (U/I) AND QUANTITY PER UNIT PACK (QUP) AS SPECIFIED IN THE CONTRACT TAKE PRECEDENCE OVER ASTM D3951.

-LOOSE-FILL CUSHIONING AND DUNNAGE MATERIALS ARE PROHIBITED IN ALL SHIPMENTS TO DOD CUSTOMERS.

-UNITIZATION IN ACCORDANCE WITH MIL-STD-147, PALLETIZED UNIT LOADS, IS REQUIRED FOR ALL SHIPMENTS TO THE DOD

ACTIVITIES.

VENDORS PLEASE CONTACT THE TRANSPORTATION OFFICE 7 TO 10 DAYS PRIOR TO SHIPPING.

INSTRUCTIONS FOR SHIPPING: CARRIERS NEED TO CALL 24 HOURS IN ADVANCE FOR DELIVERY APPOINTMENT.

ALBANY, GA - COMMERCIAL TELEPHONE NUMBER: 229 639 5860. HOURS OF RECEIVING OPERATION ARE 0800 TO 1500 MONDAY THROUGH FRIDAY. APPOINTMENTS ARE MANDATORY. CARRIERS WITHOUT APPOINTMENTS MUST GO TO THE END OF THE LINE. IF THERE IS A PROBLEM, CONTACT TRANSPORTATION OFFICER (TO) AND TRANSPORTATION SUPERVISOR, ERIC KRAUSS AT (229) 639-9399 OR ERIC.

KRAUSS@DLA.MIL. ALL DOD SHIPPING ACTIVITIES WHEN SHIPPING 20/40 FOOT CONTAINERS, PLEASE NOTIFY ALBANY 48 HOURS IN ADVANCE SO EQUIPMENT CAN BE SET UP FOR OFFLOADING. NO DELIVERIES ON SATURDAYS, SUNDAYS OR GOVERNMENT HOLIDAYS.

SW3121

DLA DISTRIBUTION ALBANY

TRANSPORTATION OFFICER

814 RADFORD BLVD BLDG 1221 DOOR 20

ALBANY GA 31704-1128

SW3121

DLA DISTRIBUTION ALBANY DDAG-T

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SECTION B

SUPPLY/SERVICE: 2540-01-662-5507 CONT'D

MCLB BLDG 1221 DOOR 20

814 RADFORD BLVD

ALBANY GA 31704-1128

GOVT USE

External External External Customer RDD/ ITEM PR PRLI PR PRLI Material Need Ship Date .

0001 1000057383 0001 M9855171383001 0001 N/A N/A

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SECTION I - CONTRACT CLAUSES

252.204-7012 SAFEGUARDING COVERED DEFENSE INFORMATION AND CYBER INCIDENT REPORTING (OCT 2016) DFARS

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

252.204-7008 COMPLIANCE WITH SAFEGUARDING COVERED DEFENSE INFORMATION CONTROLS (OCT 2016) DFARS

CONTINUATION SHEET