Sports Official SOW_draft.pdf

Statement of Work Sports Officials

1. Description of work: Provide Sports Officials for Intramural Sports Leagues

SCOPE OF WORK

a. The contractor shall provide all personnel, equipment, tools, materials, supervision and other items and services necessary to provide sports officials and scorekeepers as defined in this Statement of Work (SOW) except as specified as government furnished property and services at Patrick Air Space Base (SFB), Florida. The contractor shall perform to the standards in this Blanket Purchase Agreement. The estimated quantities of work are listed in Workload Estimates, in accordance with (IAW) (AFI) 34-266, FITNESS, SPORTS, AND WORLD CLASS ATHLETE PROGRAM. The sports officials’ contractor or their appointed representative will provide the expertise needed to perform sports official duties required for a well-rounded, current and trend driven intramural sports league. Refer to the table in Section E of this document for specific number of sports official requirement and the estimated workload requirement per sport. The games to officiate are held at various Patrick SFB properties for the current year with 4 available options years based on a satisfactory level of performance certified by the Fitness & Sports Manager (FSM) or designated representative.

2. Personnel

a. The contractor will recruit, and schedule qualified sports officials and score keepers who possess at a minimum a current certification/training through a nationally recognized sports officials association. All required sports officials/referee certifications must be current and valid, and on file at the fitness center, prior to commencing work. It is the responsibility of the contractor to maintain current certifications. All sports officials must be familiar with the fitness center emergency action plan (EAP). The contract manager will coordinate with the FSM or appointed representative for the (EAP) introduction and continuing training.

b. The contractor will be responsible for the performance of work in this (SOW). The contractor and the alternate(s) will be designated in writing to the contracting officer. No personnel support will be provided by the Fitness & Sports Center.

c. Contractor personnel shall present a neat, professional appearance and be easily recognizable. During periods of performance dress shall always conform the national recognized body for the sport being officiated.

d. The sports official contractor needs to be aware that off-duty, active duty Military personnel hired might be subject to permanent change of station (PCS), change in duty hours, or deployment. Any active duty member must receive written approval from their squadron commander to serve as a sports official (IAW) Air Force Instructions. Their absence at any time shall not constitute an excuse for non-performance.

e. Supply the following personnel requested below for when call order is placed to the contractor support the workload estimate:

Game Officials Scorekeepers Workload Estimate Volleyball 1 1 60 games Basketball 2 1 60 games Softball 1 1 60 games Soccer 1 0 60 games Flag Football 2 1 60 games

3. Quality Control

a. The contractor shall ensure that all work performed under this (BPA) meets the quality standards established in paragraph 8.

b. The contractor shall obtain a proper passes for sports officials to allow access to base/facility, (IAW) Security Force Procedures in order to meet scheduled game times.

c. According to the Inspection of Services the government will evaluate the contractor’s performance under this (BPA) Government personnel will record all surveillance observations. When an observation indicates defective performance the government representative will inform the contracting office.

4. Physical Security

a. The contractor shall be responsible for safeguarding all government property provided if provided. Applicable equipment, and property must be secured at the end of the last game.

5. Hours of Operation

a. Games will be conducted between Mondays – Thursday, 1700 - 2100. In the event additional games are required, coordination will be made between the (FSM) or designated representative. Length of game times will be 45-60 minutes long.

b. The league types will be mutually agreed upon, depending on the fitness center activity schedule, interest, trends. The contractor will be given a minimum of 15 days’ notice to schedule/provide sports officials for games.

6. Government Furnished Utilities and Services

a. The government shall provide without cost to the contractor the utilities necessary to accomplish the tasks specified in this (BPA).

b. The contractor shall instruct their employees in utilities conservation practices and shall be responsible for preventing the wasting of government utilities.

7. Specific Tasks

a. Ensure that trained/certified sports officials are available to officiate scheduled games as specified in paragraph 5a and 5b.

b. The FSM or appointed representative will provide a master schedule listing games for each sports league. All game/league scheduling changes will be approved and coordinated through the FSM or appointed representative. A minimum of three or more teams must be organized and available to participate in order for the league to be supported with contracted sports officials (IAW) the workload estimate.

c. Contractors will provide their own uniforms, whistles, rule books, pencils, pens, footballs, softballs, soccer balls, basketballs, softballs, face masks and any other equipment to conduct the individual sport being officiated. The PSFB fitness center will supply nets, score clocks and any field preparation as required. The contractor will be responsible for their own equipment upon completion of each game and to report the score back to the Fitness Center within 24 hours of game completion.

d. If a game cannot be conducted/delayed, the contractor must contact the (FSM) or appointed fitness center representative within 72 hours of the start of the first game schedule.

e. Ensure all sports officials consult the (FSM) or designated representative for local by-laws, league rules, etc. as applicable.

f. The (FSM) or designated representative will verify completion of work.

g. Sports officials should be present at least ten (10) minutes prior to scheduled game time, and ensure all the equipment they supplied is removed when games are completed.

h. Sports officials will notify on duty fitness center staff of any injuries to participants incurred in or associated to the intramural sports league program.

i. Scheduled games will only be cancelled with the approval of the FSM or authorized representative (applies to low participation numbers).

j. Government must provide contractor four (4) hour notice of cancellation of games by e-mail correspondence. The sports officials on duty are in charge of the field during play of games, therefore they are the only authorized person(s) to call a game in cases of extreme weather and/or safety of the field, any game started they called for any reason will be considered a game for the purposes of games played in accordance with the workload estimate.