SPMYM324Q8006 Level1 Stud.pdf

PORTSMOUTH NAVAL SHIPYARD

PORTSMOUTH NAVAL SHIPYARD

RECEIVING OFFICER

BLDG 170, 2ND FLOOR,

CODE KMC

KITTERY ME 03904

TEL: 207-438-5521 FAX:

N390403275E112

REQUEST FOR QUOTATIONS

(THIS IS NOT AN ORDER) 1

PAGE OF PAGES

1. REQUEST NO. 2. DATE ISSUED RATING

DO-C9SPMYM324Q8006 09-Nov-2023 5a. ISSUED BY

8. TO: NAME AND ADDRESS, INCLUDING ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this

Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State, and local taxes)

ITEM NO.

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e) (f)

SEE SCHEDULE

AMOUNT

% No. %

NOTE: Additional provisions and representations [ ] are [ ] are not attached.

13. NAME AND ADDRESS OF QUOTER (Street, City, County, State, and ZIP Code)

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF

QUOTATION

16. NAME AND TITLE OF SIGNER (Type or print) (Include area code)

TELEPHONE NO.

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 18 (REV. 6-95)

PREVIOUS EDITION NOT USABLE Prescribed by GSA FAR (48 CFR) 53.215-1(a)

THIS RFQ X[ ] IS [ ] IS NOT A SMALL BUSINESS SET-ASIDE

6. DELIVER BY (Date)

SEE SCHEDULE

AND/OR DMS REG. 1

UNDER BDSA REG. 2

4. CERT. FOR NAT. DEF.3. REQUISITION/PURCHASE

REQUEST NO.

DLA MARITIME PORTSMOUTH

PORTSMOUTH NAVAL SHIPYARD

ATTN: ALYSSA CARDONE-RYER

EMAIL: ALYSSA.CARDONE-RYER@DLA.MIL

KITTERY ME 03904-5000

9. DESTINATION (Consignee and address, including ZIP Code)

7. DELIVERY

[ ] FOB

DESTINATION

[ ] OTHER X

(See Schedule)

30-Nov-2023(Date)

PLEASE FURNISH QUOTATIONS TO THE ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS:10.

207-438-1931ALYSSA G. CARDONE-RYER

(Name and Telephone no.) (No collect calls)5b. FOR INFORMATION CALL:

d. CALENDAR DAYSc. 30 CALENDAR DAYSb. 20 CALENDAR DAYS12. DISCOUNT FOR PROMPT PAYMENT a. 10 CALENDAR DAYS

SPMYM324Q8006

Section A - Solicitation/Contract Form

CLAUSES INCORPORATED BY REFERENCE

52.209-2 Prohibition on Contracting with Inverted Domestic

Corporations--Representation

NOV 2015

CLAUSES INCORPORATED BY FULL TEXT

INVOICING AND PAYMENT INSTRUCTIONS:

Contracting Officer’s point of contact is:

Alyssa Cardone-Ryer, Code KME.AC Tel: 207-438-1931

Submit invoices via Wide Area Workflow (https://wawf.eb.mil) in accordance with the instructions contained in FAR 252.232-7006 (Wide Area Workflow Payment Instructions).

Calls inquiring on payments can be made to DFAS Columbus Customer Service at 800-756-4571.

WAWF invoice/reject inquiries can be made to ask DFAS by email at: https://www.dfas.mil/dfas/AskDFAS/

The DFAS website is https://www.dfas.mil/dfas/AskDFAS/DoDAAC.html

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 50 Foot

LEVEL 1 STUD

FFP

LEVEL 1 STUD IAW ATTACHMENT - 1: TECHNICAL DATA PACKAGE

(TDP) 5307LLDA11019 VER 003 (10 pgs) FOB: Destination

NSN: 5307-LL-DA1-1019

MILSTRIP: N390403275E112

PURCHASE REQUEST NUMBER: N390403275E112

PROJECT: 606

PSC CD: 5307

NET AMT

DATA REQUIREMENTS FOR CLIN 0001

FFP

SEE EXHIBIT A

See Exhibit A

A001 1 Each

EXHIBIT A SEQ A001

FFP

INSPECTION AND TEST PLAN: INSPECTION SYSTEM PROCEDURES

FOB: Destination

A002 1 Each

EXHIBIT A SEQ A002

FFP

CERT DATA FOR SPECIAL EMPHASIS MATERIAL: CHEMICAL AND

MECHANICAL

FOB: Destination

A003 1 Each

EXHIBIT A SEQ A003

FFP

CERTIFICATION / DATA REPORT: SPECIAL EMPHASIS C OF C

FOB: Destination

A004 1 Each

EXHIBIT A SEQ A004

FFP

TEST PROCEDURES: NDT PT PROCEDURE APPROVAL

FOB: Destination

A005 1 Each

EXHIBIT A SEQ A005

FFP

CERTIFICATION DATA REPORT: TEST CERTIFICATIONS

FOB: Destination

Section C - Descriptions and Specifications

DLA PROCUREMENT NOTES

C01 Superseded Part Numbered Items (SEP 2016) If an item part number is superseded during the term of this contract, the contractor shall advise the contracting officer immediately upon determination. The notice shall include complete information on the superseding item form, fit, function, configuration, application, or physical nature. The contracting officer will determine whether the item is acceptable to the Government, advise the contractor within seven days, and modify the contract accordingly.

C02 Manufacturing Phase-Out or Discontinuation of Production, Diminishing Sources, and Obsolete Materials or Components (DEC 2016) The contractor shall notify the contracting officer immediately upon determining the unavailability of obsolete materials or components. The contractor may recommend a solution to include the impact on the contract price and delivery. The contractor shall not initiate any item redesign or incur any additional costs without the express, written authorization of the contracting officer.

In the event that manufacturing phase-out or discontinuance of production of such items is contemplated, the contractor is required to notify the contracting officer and publish the discontinuance in the Government-Industry Data Exchange Program (GIDEP), where feasible; and to provide immediate advance notice of production phase-out to DLA DMSMS at dscc.dmsms@dla.mil.

C03 Contractor Retention of Supply Chain Traceability Documentation (JUN 2020, APRIL 2023)

(1) By submitting a quotation or offer, the contractor is confirming it currently has, or will obtain before delivery, and shall retain supply chain traceability documentation, as described in paragraph (2) of this procurement note, demonstrating the item conforms to the technical requirements, and, for part numbered items, is from an approved manufacturer.

(2) Supply Chain Traceability Documentation

(i) Supply chain traceability documentation shall include: basic item description; part number; drawing or specification; national stock number; manufacturing source; manufacturing source’s Commercial and Government Entity (CAGE) code; and clear identification of the name and location of all supply chain intermediaries between the manufacturer to the contractor to Government acceptance.

(ii) Supply chain traceability documentation shall also include, when available, the manufacturer's batch identification for the item(s), such as date codes, lot codes, or serial numbers. For part numbered items, contractors can find examples of acceptable supply chain traceability documentation at the Counterfeit Detection and Avoidance Program (CDAP) website (http://www.dla.mil/LandandMaritime/Business/Selling/Counterfeit-Detection- AvoidanceProgram/).

(iii) In addition, the contractor will obtain, retain, and provide to the contracting officer written documentation of all inspections and tests necessary to substantiate that the supplies furnished under this contract conform to contract requirements, including any applicable technical requirements for specified manufacturers’ parts. Such records shall include, without limitation, test reports, test data, material certification, and manufacturing process sheets, in addition to any other information identified in the technical specifications applicable to the item.

(3) The contractor shall make supply chain traceability documentation available to the contracting officer within three business days upon the contracting officer’s request. The contracting officer determines the acceptability and sufficiency of documentation. The contractor shall retain supply chain traceability documentation for ten years after final payment under this contract for audit and other valid government purposes. If the contractor fails to retain or provide the documentation, or the contracting officer finds the documentation to be unacceptable, the contracting officer may take corrective action, including, but not limited to, cancellation of undelivered orders or rejection of delivered supplies.

C04 Unused Former Government Surplus Property (SEP 2021) To be considered for award, the offeror must complete and submit the following representation with their offer.

Additional supporting documentation to demonstrate the surplus material offered was previously owned by the Government and meets solicitation requirements must be provided within 24 hours of request by the contracting officer.

(1) The material is new, unused, and not of such age or so deteriorated as to impair its usefulness or safety. Yes [__]

No [__] The material conforms to the technical requirements cited in the solicitation (e.g., Commercial and Government Entity (CAGE) Code and part number, specification, etc.). Yes [__] No __ The material conforms to the revision letter/number, if any is cited. Yes [__] No [__] Unknown __ If No, the revision does not affect form, fit, function, or interface. Yes__ No __ Unknown __ The material was manufactured by:

(Name): ______________________________________________________________________ (Address): ___________________________________________________________________

(2) The offeror currently possesses the material Yes __ No __ If yes, the offeror purchased the material from a Government selling agency or other source.

Yes __ No __ If yes, complete the following:

Government Selling Agency: ___________________________________________________ Contract Number: ____________________________________________________________ Contract Date: (Month, Year): __________________________________________________ Other Source: ________________________________________________________________ Address: ____________________________________________________________________ Date Acquired: (Month/Year) ___________________________________________________

(3) The material has been altered or modified. Yes __ No __ If Yes, complete the following:

Name of the company that performed the alternation or modification:

[(Address): __________________________________________________________________ Complete description of the alterations or modifications.

(4) The material has been reconditioned. Yes __ No __ If Yes, complete the following:

(i) The price offered includes the cost of reconditioning /refurbishment. Yes __ No __ (ii) Name of the company that reconditioned the material.

(iii) Description of any work done or to be done, including the components to be replaced and the applicable rebuild standard.

____________________________________________________________________________ The material contains cure-dated components. Yes __ No __ If Yes, complete the following:

(i) The price includes replacement of cure-dated components. Yes __ No __

(ii) Cure date: ____________________

(5) The material has data plates attached. Yes __ No __ If Yes, insert all information contained on the data plate.

(6) The offered material is in its original package. Yes __ No __ If yes, complete the following:

Contract Number ______________________________________________________________

NSN_________________________________________________________________________

CAGE Code__________________________________________________________________ Part Number __________________________________________________________________ Other Markings/Data___________________________________________________________

(7) The offeror has supplied this same material (National Stock Number) to the Government before. Yes __ No If Yes, complete the following:

(i) The material being offered is from the same original Government contract number as that provided previously. Yes __ No __

(ii) State below the Government Agency and contract number under which the material was previously provided:

Agency ______________________________________________________________________ Contract Number_______________________________________________________________

(8) The material is manufactured in accordance with a specification or drawing. Yes __ No __ If Yes, complete the following:

(i) The specification/drawing is in the possession of the offeror. Yes __ No __

(ii) The offeror has stated the applicable information below: Yes __ No __ Specification/Drawing Number ___________________________________________________ Revision (if any) _______________________________________________________________ Date__________________________________________________________________________

(9) The material has been inspected for correct part number and for absence of corrosion or any obvious defects. Yes __ No __ If Yes, complete the following:

(i) Material has been re-preserved. Yes __ No __

(ii) Material has been repackaged. Yes __ No __

(iii) Percentage of material that has been inspected is ____%; and/or

(iv) Number of items inspected is _______

(v) A written report was prepared. Yes __ No __ The offeror agrees that in the event of award and notwithstanding the provisions of the solicitation, inspection and acceptance of the surplus material will be performed at source or destination subject to all applicable provisions for source or destination inspection.

The offeror will forward one of the following, within 24 hours of request by the contracting officer, to demonstrate that the material being offered was previously owned by the Government (offeror check which one applies):

___ For national or local sales, conducted by sealed bid, spot bid or auction methods, a solicitation/Invitation For Bid and corresponding DLA Disposition Services Form 1427, Notice of Award, Statement and Release Document.

___ For DLA Disposition Services Commercial Venture (CV) Sales, the shipment receipt/delivery pass document and invoices/receipts used by the original purchaser to resell the material.

___ When the above documents are not available, or if they do not identify the specific NSN being acquired, a copy or facsimile of all original package markings and data, including NSN, commercial and Government entity (CAGE) code and part number, and original contract number. (This information has already been provided in paragraph (6) of this procurement note Yes __ No __) ___ When none of the above are available, other information to demonstrate that the offered material was previously owned by the Government. Describe:

This procurement note only applies to offers of Government surplus material. Offers of commercial surplus, manufacturer’s overruns, residual inventory resulting from terminated Government contracts, and any other material that meets the technical requirements in the solicitation but was not previously owned by the Government will be evaluated in accordance with the DLAD procurement note L04, Offers for Part Numbered Items.

If requested by the contracting officer, the offeror shall furnish sample units, in the number specified, to the contracting officer or to another location specified by the contracting officer, within 10 days after the contracting officer's request. The samples will be furnished at no cost to the Government. All such samples not destroyed in evaluation will be returned at the offeror's expense. The samples will be evaluated for form, fit, and function with subassembly, assembly, or equipment with which the items are to be used. End items furnished under any contract award to the offeror furnishing the samples can include the returned samples, and all acceptable end items will have a configuration identical to the samples. If specific tests of the samples' performance are made by the Government, the offeror will be furnished the results of such tests prior to a contract being entered into. In addition to any other inspection examinations and tests required by the contract, the performance of the end items will be required to be as good as that of the samples submitted.

In the event of award, the contractor will be responsible for providing material that is in full compliance with all requirements in the contract or order. The surplus material to be furnished must meet the requirements of the current contract or order, whether or not the material met Government requirements in existence at the time the material was initially manufactured or sold to the Government. If higher-level contract quality requirements apply to the material being acquired, those requirements do not apply to surplus material furnished under this contract.

C14 Correction of Nonconforming Packaging or Marking (MAY 2020)

(1) The Government may correct nonconforming packaging or marking for receipts of DLA- owned materiel if the estimated costs of correction are $1,000 or less. The contracting officer will advise the contractor of the discrepancy and that the Government has corrected the packaging or marking. The contracting officer will make a determination concerning appropriate reimbursement by the contractor for the Government’s costs to correct the deficiencies. Upon determining that reimbursement is required, the contracting officer will send a notice to the contractor. Upon receipt of notice from the contracting officer, the contractor shall reimburse the Government for the costs incurred by the Government to correct the deficiencies.

(2) If the estimated costs of correction for receipts of DLA-owned materiel are more than $1,000, the contracting officer will advise the contractor of the discrepancy and have the materiel returned to the contractor for correction/resubmittal; or, if there are urgent requirements, have the Government remediate the discrepancy at the contractor’s expense. If the Government remediates the discrepancy, the contracting officer will make a determination concerning appropriate reimbursement by the contractor for the Government’s costs to correct the deficiencies. Upon determining that reimbursement is required, the contracting officer will send a notice to the contractor. Upon receipt of notice from the contracting officer, the contractor shall reimburse the Government for the costs incurred by the Government to correct the deficiencies.

C21 Shipping Instruction Request (SIR) (AUG 2017)

(1) DCMA’s Shipping Instruction Request (SIR) is a web-based system that contractors and transportation specialists use to provide transportation management for contracts administered by DCMA.

(2) SIR shall be used for the following contracts:

(a) Contracts where the ultimate destination is outside the contiguous United States.

(b) Hazardous material (HAZMAT) contracts.

(c) Foreign Military Sales (FMS) contracts.

(d) Contracts requiring Transportation Protective Service.

(3) Contractors shall submit information to DCMA via Shipping Instruction Request (SIR) e-Tool. The SIR e- Tool can be accessed through External Web Access Management (EWAM) application http://www.dcma.mil.

MERCURY CONTROL (SUPPLIES)

Mercury or mercury containing compounds shall not be intentionally added or come in direct contact with hardware or supplies furnished under this contract.

CORRECTION OF CERTIFICATIONS:

Data deliverables which have been submitted to the receipt inspection activity shall not be modified or corrected by the contractor after submittal without approval from the Material Logistics group, Code 245. The change must be apparent on the amended certification and must be provided by the appropriate source (e.g., changes to a mechanical testing report must be performed by the testing facility vice a distributor). Corrected certifications must include the signature of the authorized representative making the change. If the change is initialed and dated, it must be initialed by the same person whose signature appears on the certification. Typed initials on corrected certifications are not acceptable. If the change is made by an authorized representative other than the original authorized representative, the change shall be signed by the authorized representative making the change. Statements substantiating the reason and/or justification for the change must be provided on the certification or in separate correspondence unless the change is administrative in nature (specification revision changes and qualitative or quantitative test data changes are technical and require written justification). When changes are made to certifications or rework is performed on material, Certificates of Compliance/Conformance (COC) must be resigned and dated to affirm that the contract and specifications have been met. The revised COC is required to be provided and dated on or after the date of revised certification. The COC does not require an explanation or rationale by the vendor, provided justification for change is identified elsewhere. Where supplementary data (i.e., not contract deliverables) is provided after the date on the COC, or administrative changes are made to the supporting certifications, the COC may stand as is.

SPECIFICATION CHANGES

No changes to specification or other contract technical requirements are allowed without Contracting Officer approval.

Section D - Packaging and Marking

MARKING OF SHIPMENTS – LEVEL I/DSS-SOC

The contractor shall mark all shipments of military packaged items in accordance with MIL-STD-129 (Latest Revision) “Marking for Shipment and Storage” and all commercially packaged items in accordance with ASTM-D- 3951 (Latest Revision) “Standard Practice for Commercial Packaging”.

ALL EXTERIOR CONTAINERS/PACKS SHALL AS A MINIMUM BE MARKED AS FOLLOWS:

1. Applicable National Stock Number (NSN), Federal Stock Number (FSN), Local Stock Number (LSN), or Part Number, when neither NSN nor FSN or LSN are available.

2. Quantity

3. QA Designator: 1

4. Government Contract or Purchase Order Number (incl. Delivery Order No)

5. From: (Contractor’s Name and Address)

6. To: (Shipment Address)

7. Markings may be applied by any means, which provide legibility

8. Additional markings required are stated below:

Containers shall be marked with bold red letters, maximum two inches high on two (2) sides and two (2) ends as follows:

For LEVEL I material: “LEVEL I” For DSS-SOC material: “DSS-SOC”

PREPARATION FOR DELIVERY (COMMERCIALLY PACKAGED ITEMS)

Preservation, packaging and packing shall be in accordance with ASTM Designation D-3951(Latest Revision), “Standard Practice for Commercial Packaging

PROHIBITED PACKING MATERIALS

The use of asbestos or excelsior is prohibited. In addition, the use of yellow wrapping or packaging material is prohibited except where used for the containment of radioactive material. Loose fill polystyrene is prohibited for shipboard use.

Section E - Inspection and Acceptance

E05 Product Verification Testing (MAY 2020)

(1) Product verification testing (PVT) under this procurement note will only apply when the contracting officer specifically invokes it in writing. The contracting officer may invoke PVT at or after contract award. If the contracting officer invokes PVT at contract award, the contract will explicitly state this testing requirement. If the contracting officer invokes PVT after contract award, the contracting officer shall notify the contractor and the cognizant DCMA ACO. The Government will perform PVT testing at a Government-designated testing laboratory.

(2) The contractor shall not ship or deliver any material until it receives notification of the acceptable PVT results, unless the contracting officer directs it to do so in writing The Government will provide the PVT results to the contractor within 20 business days after receipt at the Government testing facility, unless the Government specifies otherwise in writing.

(3) The contractor shall provide and maintain an inspection system acceptable to the Government in accordance with FAR Clause 52.246-2 or 52.246-3; and maintain and make available all records evidencing those details if requested by the Government. When the Government finds evidence of risk associated with the contractor’s sampling process, the Government may witness and evaluate the contractors sampling process. The contractor shall randomly select samples from the production lot(s), unless the contracting officer specifies otherwise in writing. The contractor shall ship the selected PVT samples with a copy of the system of record receiving report (i.e., WAWF, DD Form 250, or commercial shipping document) and the contractor’s signed DD Form 1222. The contractor shall prepare the shipping container(s) by marking the external packages in bold letters, “Product Verification Test Samples – Do Not Post to Stock," Contract Number [contractor insert] and Lot/Item Number [contractor insert]” adjacent to the MIL-STD-129 (latest revision) identification markings. The contractor shall use a hard copy of the system of record receiving report as a packing list, in accordance with DFARS Appendix F. The contractor shall mark the exterior of the shipping container in accordance with MIL-STD- 129 (latest revision), paragraph 5.11. The contractor shall send samples by traceable means (e.g., certified or registered mail, United Parcel Service, Federal Express). The contractor shall include the following in the interior package:

(a) Hard copies of the contract;

(b) Material certifications/process operation sheets; and

(c) Drawings used to manufacture the units and return shipping information.

(4) The Government will return samples that pass testing and are not destroyed during evaluation to the contractor at the Government's expense for the contractor to include as part of the total contract quantity to be delivered under the contract. The contractor and Government may agree to dispose of samples not destroyed when the cost of the item does not justify the shipping expense. If the Government does not return approved samples that pass testing to the contractor, the Government will consider those samples as part of the contract quantity for payment and delivery.

(5) If samples fail testing, the Government may reject the entire contract lot from which the contractor took the samples. The Government may, at its discretion, retain samples that fail testing without obligation to the contractor.

E06 Inspection and Acceptance at Source (JUN 2018) Inspection and acceptance are at source. The place of acceptance is the location where the Government conducts the last inspection before shipment, unless the contractor indicated a different physical location for acceptance below.

The contractor shall indicate the location where supplies will be inspected, if different from the production location:

Commercial and Government Entity (CAGE) code:______ _ Address Applicable to contract line item numbers(s) (CLIN(s)):____ _ The contractor shall indicate the location where packaging will be inspected, if different from the production location:

( ) Same as for supplies OR CAGE code Address: _____ _ Applicable to CLIN(s): ____ _ The contractor shall indicate the location where supplies will be accepted, if different from the inspection location:

Commercial and Government Entity (CAGE) code:______ _

Address Applicable to contract line item numbers(s) (CLIN(s)):____ _

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Origin Government Destination Government 0002 N/A N/A N/A N/A A001 Origin Government Destination Government A002 Origin Government Destination Government A003 Origin Government Destination Government A004 Origin Government Destination Government A005 Origin Government Destination Government

52.246-2 Inspection Of Supplies--Fixed Price AUG 1996

52.246-11 HIGHER-LEVEL CONTRACT QUALITY REQUIREMENT (DEC 2014)

(a) The Contractor shall comply with the higher-level quality standard(s) listed below.

Manufacturers of Level I components shall be required to have an effective Material Control System in operation that complies with MIL-I-45208, or ISO Q9001:2008, with the calibration system requirements of MIL-STD-45662, or ISO10012, or ANSI-Z540.1.

Quality systems in accordance with ISO 9001:2000, ISO9001:1994, or ISO9002:1994 are acceptable alternates. Although acceptance will be made in iRAPT, acceptance is NOT final until higher level inspections have been successfully completed, or 180 days have passed since the date the material was delivered, whichever date is earliest.

(b) The Contractor shall include applicable requirements of the higher-level quality standard(s) listed in paragraph

(a) of this clause and the requirement to flow down such standards, as applicable, to lower-tier subcontracts, in--

(1) Any subcontract for critical and complex items (see 46.203(b) and (c)); or

(2) When the technical requirements of a subcontract require--

(i) Control of such things as design, work operations, in-process control, testing, and inspection; or

(ii) Attention to such factors as organization, planning, work instructions, documentation control, and advanced metrology.

(End of clause)

NON-NUCLEAR LEVEL I MINIMUM STANDARD QUALITY CONTROL REQUIREMENTS

4.0 Quality System Requirements

4.1 The Contractor furnishing items under this contract or purchase order shall provide and maintain a quality system in compliance with MIL-I-45208, ISO 9001:2000 (except as amplified or modified herein), MIL-Q-9858, ISO 9001:94 or ISO 9002:94 in addition to compliance with the calibration system requirements ofMIL-STD-45662 or ISO 10012 or ANSI-Z540.1. The applicable quality system requirements contained in this contract shall be invoked by the prime contractor on all subcontractors providing services or material that will be incorporated into or affect the quality of components and assemblies that require certification.

4.2 Definitions.

4.2.1 Durable tag. A tag and its fastening mechanism which does not rust fade or deteriorate and remain intact, legible and attached to the product when exposed to water, oil, sunlight and frequent handling. The tag shall be constructed and affixed in a manner which does not degrade the product it is attached to.

4.2.2 Functional Mercury. Mercury or mercury compound either (I) required for proper operation of supplies, or (2) if not present would cause supplies to malfunction.

4.2.3 Level 1 material. Material having minimum contractor certification data reporting requirements for chemical composition, mechanical properties, and traceability.

4.2.4 Material. Without limitation, raw and manufactured material, end items, components, assemblies, sub-components, sub-assemblies, and parts.

4.2.5 Objective Quality Evidence (OQE). The quantitative and qualitative data of all mechanical, chemical, and performance tests performed (as required by the applicable specification, drawing, or purchase document) to prove that the material supplied conforms to the specified requirements.

4.2.6 Traceability. A positive means of identifying material to its associated testing OQE.

Traceability shall include the manufacturer's commodity or item level identification for the item(s) such as lot codes, heat codes, heat treatment codes, serializations, unique item identifiers, or batch identifications, manufacturer or buyer's part number and dash number, group number (or similar identifier), and item nomenclature.

4.2.7 Traceability Code. A unique code or number marked on the material providing positive identification to the actual chemical, mechanical, and physical properties as identified on the OQE for the specified heat, lot, batch, or form which the material originated.

4.2.8 Verification. An examination performed to determine compliance with a specific requirement.

4.3 The Contractor's quality management system will be evaluated by the Government representative to determine the system's effectiveness in meeting the quality and technical requirements established in the Contract or Purchase Order. The Government will determine the need for a pre-award evaluation, a post-award review, or both, in addition to oversight by the Government representative during production. Exceptions to this policy will be made on a case- by-case basis and identified in the contract or purchase order. Additionally, prior to acceptance, the material supplied under the Contractor’s quality management system prepared for delivery and delivered to the Government will be subject to Government test, inspection, and verification. Any such Quality Assurance performed by the Government shall not relieve the Contractor of its responsibility to comply with all contract requirements.

4.4 This contract or purchase order provides for the performance of Government Quality Assurance at source. The place or places of performance may not be changed without the authorization of the Procurement Contracting Officer (PCO). Upon receipt of this contract or order, promptly notify the Government representative who normally services your plant so that appropriate planning for Government inspection can be accomplished. If you do not have an assigned Government representative, notify the nearest Defense Contract Management Agency (DCMA) Office. In the event that a local Government representative or DCMA Office cannot be located, the Contracting Officer shall be notified immediately.

4.5 If material furnished under this contract fails to meet all contract requirements, the Contractor is responsible in accordance with the inspection, acceptance, and any warranty provisions of the contract for correcting these conditions at no additional cost to the Government, without regard to the extent of testing or inspection required of the Contractor by the contract.

4.6 Contractor Inspection Requirements

4.7 The Contractor shall maintain adequate records of all inspections and tests. The Contractor shall perform the inspections and tests required by the invoked drawings, specifications, and contract requirements. This includes any technical requirements for the manufacturer's part number specified in the contract and drawing whether or not the test certifications are required to be delivered under the contract. Any Quality Assurance performed by the Government shall not relieve the Contractor of its responsibility to perform inspections and tests or to ensure compliance with the contract's requirements.

4.8 The Contractor records shall indicate the nature and number of observations made, the number and type of deficiencies found, the quantities approved and rejected and the nature of corrective action taken. Inspection records shall be traceable to the material inspected. All such records shall be made available to the Government upon request.

4.9 The Contractor shall ensure that the Contractor's, subcontractor's, or supplier's gages, measuring, and test equipment are made available for use by the Government representative when required to determine material conformance with Contract requirements. When the Government determines that conditions warrant it, the Contractor shall ensure that Contractor, subcontractor, or supplier personnel are made available for operation of such devices and for verification of their accuracy and condition.

4.10 All documents and reference data applicable to this contract shall be available for review by the Government representative at the time of any Government inspection and otherwise upon the Government's request. Copies of documents required by the contract for Government inspection purposes shall be furnished at the time of inspection.

4.11 The Contractor shall inspect material for form, fit, function and interface. Lot acceptance shall be based on zero defects and lot rejection based on one defect. The sample size shall be in accordance with the sampling plan(s) in the applicable military specification or standard, federal specification or standard, or drawing to which the material was manufactured. In the absence of such sampling plans, sampling inspection shall be per ANSI/ASQ-Zl.4, general inspection level II, single sampling plan for normal inspection.

4.11.1 Provided is an excerpt from ANSI/ASQ-Z1.4 for an AQL of 1.5 Quantity 2-90

Sample Size

91-280 32 281-500 50 501-1200 80 1201-3200 125

3201 - 10,000 200 I 0,001 -35,000 315 35,001 - 150,000 500 150,00 l -over 800

4.12 Material/Inspection and Receiving Report

4.13 On each delivery of supplies or services under this contract, the contractor shall prepare and furnish to the government a material inspection and receiving report in accordance with DFAR Subpart 246.6 "Material Inspection and Receiving Report".

4.14 INSPECTION - Government inspection is required prior to shipment from your plant.

This contract provides for the performance of Government Quality Assurance at the source. The place or places of performance may not be changed without the authorization of the Procurement Contracting Officer. Upon receipt of this contract or order, the Contractor shall promptly notify the Government representative who normally services its plant so that appropriate planning for Government inspection can be accomplished. If the Contractor does not have an assigned Government representative, it shall notify the nearest Defense Contract Management Agency (DCMA) Office. In the event that a local Government representative or DCMA Office cannot be located, the Procurement Contracting Officer shall be notified immediately.

"INSPECTION AT SOURCE, ACCEPTANCE AT DESTINATION"

SOURCE INSPECTION DCMA

ACCEPTANCE AT DESTINATION

Source inspection of supplies furnished will be made by a representative of the DCMA office at the contractor's plant as identified below:

PLACE OF INSPECTION:

DCMA OFFICE S4306A DCMA NAVAL SPECIAL EMPHASIS

700 ROBBINS AVENUE

PHILADELPHIA PA 19111

In accordance with FAR 46.20l(c), and Military or Standard Specifications referenced in this contract, the Government may conduct material receipt inspection including specialized technical tests.

Final acceptance of the supplies shall be made at destination by PORTSMOUTH NAVAL SHIPYARD.

INSPECTION AND ACCEPTANCE (DESTINATION)

Inspection and acceptance of the supplies or services to be furnished hereunder shall be made at destination by the receiving activity. Receiving activity shall execute acceptance certificate on the applicable inspection and receiving report form: DD Form 1155, Standard Form 44, DD form 250, or the Wide Area Workflow (WAWF) Receipt and Acceptance Receiving Report. The executed payment copy shall be forwarded to the paying office within four (4) workdays thereafter.

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 6 mths. ADC 50 PORTSMOUTH NAVAL SHIPYARD

PORTSMOUTH NAVAL SHIPYARD

RECEIVING OFFICER

BLDG 170, 2ND FLOOR,

CODE KMC

KITTERY ME 03904

207-438-5521 FOB: Destination

N39040

0002 N/A N/A N/A N/A

A001 6 mths. ADC 1 PORTSMOUTH NAVAL SHIPYARD

PORTSMOUTH NAVAL SHIPYARD

RECEIVING OFFICER

BLDG 170, 2ND FLOOR,

CODE KMC

KITTERY ME 03904

207-438-5521

A002 6 mths. ADC 1 (SAME AS PREVIOUS LOCATION)

A003 6 mths. ADC 1 (SAME AS PREVIOUS LOCATION)

A004 6 mths. ADC 1 (SAME AS PREVIOUS LOCATION)

A005 6 mths. ADC 1 (SAME AS PREVIOUS LOCATION)

52.211-17 Delivery of Excess Quantities SEP 1989 52.242-15 Stop-Work Order AUG 1989 52.242-17 Government Delay Of Work APR 1984 52.247-34 F.O.B. Destination NOV 1991

52.211-9 DESIRED AND REQUIRED TIME OF DELIVERY (JUN 1997)

(a) The Government desires delivery to be made according to the following schedule:

DESIRED DELIVERY SCHEDULE

WITHIN 4 MONTHS AFTER DATE OF CONTRACT

OFFEROR'S PROPOSED DELIVERY SCHEDULE

(b) Attention is directed to the Contract Award provision of the solicitation that provides that a written award or acceptance of offer mailed or otherwise furnished to the successful offeror results in a binding contract. The Government will mail or otherwise furnish to the offeror an award or notice of award not later than the day the award is dated. Therefore, the offeror shall compute the time available for performance beginning with the actual date of award, rather than the date the written notice of award is received from the Contracting Officer through the ordinary mails. However, the Government will evaluate an offer that proposes delivery based on the Contractor's date of receipt of the contract or notice of award by adding (1) five calendar days for delivery of the award through the ordinary mails, or (2) one working day if the solicitation states that the contract or notice of award will be transmitted electronically. (The term "working day" excludes weekends and U.S. Federal holidays.) If, as so computed, the offered delivery date is later than the required delivery date, the offer will be considered nonresponsive and rejected.

(End of clause)

CONSIGNMENT INSTRUCTIONS FOR DELIVERIES TO THE PORTSMOUTH NAVAL SHIPYARD

Consign Parcel Post shipments to Portsmouth, NH 03801.

For access to the Portsmouth Naval Shipyard (PNS), contact PNS Security Pass Office at 207-438-2235/2614.

MARK SHIPPING DOCUMENTS: “Notify Receiving Officer, Portsmouth Naval Shipyard prior to arrival for delivery instructions. Telephone: 207-438-5521/5206”.

NOTICE: CARRIER’S DRIVERS ENTERING PORTSMOUTH NAVAL SHIPYARD MUST BE UNITED

STATES CITIZENS BY BIRTH OR MUST CARRY EVIDENCE OF NATURALIZATION.

Except by special arrangement, shipments will be received only between the hours of 7:00 AM and 2:30 PM local time, Monday through Friday (Federal Holidays excepted).

Section G - Contract Administration Data

INVOICING INSTRUCTIONS FOR CONTRACTOR

To expedite payment, attention is directed to Section E of this contract, DFARS 252.246-7000, “Material Inspection and Receiving Report.” This report, DD Form 250, will be required to support your invoice when a DFAS is the paying office. If you are unfamiliar with the procedures related to this form, contact your Government Quality Assurance Representative of the administering office listed in block 6 on page 1.

Contractors are encouraged to use copies of the DD Form 250 as an invoice in lieu of a commercial form, but are not required to do so when a DFAS is not the paying office.

PREPARATION OF MATERIAL INSPECTION AND RECEIVING REPORT (DD250)

Contractor shall reference in the “Remarks” block of the DD250 all contract modification numbers, Requests for Technical Evaluation (RTE) Numbers, and other documents approving changes in contract specifications which are applicable to the material shipped.

APPROVAL OF TYPE II NONCONFORMANCES – WITHHELD

Authority for approval of Type II minor nonconforming supplies by Defense Contracts Management Command as authorized in FAR 46.102 and 46.407 and defined in DLAD 5000.4, ONEBOOK, is specifically withheld for material purchased on this contract. All requests for deviations/waivers will be processed in accordance with MIL- STD-973 as directed by DLAD 5000.4.

Recommendations are to be forwarded in three (3) copies to Portsmouth Naval Shipyard, Code 530, (via the cognizant Government QA Representative) for approval/disapproval action.

DCMC APPROVAL OF NONCONFORMING MATERIAL - WITHHELD

As defined in Enclosure (4) of DLAR 8225.1, any noncompliance to contract requirements shall be considered as Type I Nonconformance and shall require procuring activity approval to accept.

VENDOR DISPOSITION OF NONCONFORMING MATERIAL

Material not in compliance with all contract requirements shall be deemed as nonconforming. Nonconforming material shall either be scrapped and remade to meet all contract requirements, reworked/repaired to meet all requirements, or the vendor may submit a request to the Shipyard to allow the nonconforming material be tendered for acceptance. A request for authority to submit nonconforming material shall include a complete description of the nonconformance and an assessment of the impact of the nonconformance on the technical adequacy of the material. In no instance shall nonconforming material be tendered to the Shipyard for acceptance without specific Shipyard approval.

Section H - Special Contract Requirements

H04 Sourcing for Critical Safety Items (SEP 2016) The contractor procuring, modifying, repairing, or overhauling a critical safety item shall only use a source approved by the head of the design control activity.

H10 Awardee Requires No Access to DLA Controlled Technical Data or Information for Contract Performance

(FEB 2020)

Awardee has confirmed it will not require access to DLA controlled technical data or information for contract performance, and it will provide items that conform to the current revision of applicable technical data.

NON-NUCLEAR LEVEL I MINIMUM STANDARD QUALITY CONTRACT REQUIREMENTS

6.0 Control of Subcontractors

6.1 The Government has the right to inspect at source, any supplies or services that were not manufactured or performed within the prime contractor's facility. Only the Government representative can request or authorize such inspections. Any purchasing documents to a subcontractor must include the requirements of the applicable portions of the contractually invoked quality system (e.g. calibration, inspection, and process control requirements), plus any product requirements that apply to the material being purchased. When the Government elects to perform source inspection at the subcontractor’s facility, the Contractor shall include the following in its purchase documents:

"A Government inspection is required prior to shipment from your plant. Upon receipt of this order, promptly notify the Government representative who normally services your plant so that appropriate planning for Government inspection can be accomplished. If you do not have an assigned Government representative, notify the nearest Defense Contract Management Agency (DCMA) Office. In the event that a local Government representative or DCMA Office cannot be located, our purchasing agent should be notified immediately."

6.2 The prime contractor shall ensure that material conforms to specified purchase requirements and this contract. As a minimum, the prime contractor shall invoke the requirements for certifications, material traceability, material control, and markings in contractor purchase orders for Level I (LI) material and services.

6.3 The prime contractor shall evaluate the requirements of the contract and select only qualified suppliers based on their ability to supply material in accordance with the prime contractor's requirements and the contract. The prime contractor shall establish criteria for periodic evaluation and selection of suppliers to ensure continued capability to control the quality of products or services specified in the purchase order or contract. The prime contractor shall maintain records of its evaluation and the criteria used and make them available for review by the government upon request.

6.4 The prime contractor's quality management and control system shall include a review of its subcontractors' and suppliers’ purchase documents to ensure compliance with applicable quality requirements.

6.5 Material Certification Requirements

6.6 Purchase orders for material, including raw material, shall specify that the material shall be traceable to the original manufacturer and to material certification test reports as prescribed and invoked by this contract or purchase order by traceability codes that are marked on the material and identified on the test reports.

6.7 The following provides the minimum requirements for maintaining material traceability and supplements the requirements specified in DI-MISC-81020 and elsewhere in the contract or purchase order:

6.7.1 To assure that correct materials are installed in a Level I system, the Contractor shall maintain traceability documentation from the material to the original manufacturer and the material certification test report and other required OQE. Material certification reports must completely and accurately reflect that the material supplied meets the specified requirements. Qualifying statements such as "to the best of our knowledge" or "typically" are not acceptable.

6.7.2 The prime contractor shall provide total and complete traceability for all material used in Level I items. This traceability requires material certifications from the original material certifications (MILL) which contain quantitative chemical and mechanical data. Where the mechanical properties of the material have been altered by alloying, heat treatment, or metal working processes, the properties of the material must be uniquely re-identified and documented to reflect the altered condition. The original material certification shall be accompanied by a certification from the heat treatment or metal working facility, which shall contain quantitative results of the mechanical test performed to prove that the material supplied complies with the specification, contract or purchase order requirements. The sole alternative permitted for such certifications is a testing laboratory's quantitative test report, identifiable and traceable to the material it represents.

6.7.3 In addition to quantitative chemical and mechanical properties, the material certification test reports shall include the procurement specification, material description, class, form, condition, grade, type and finish, and composition of the material supplied. If the starting material or raw stock is processed in a manner that will not affect its chemical composition or mechanical properties, the original certifications for the chemical composition and mechanical properties, as required by the material specifications, are acceptable.

6.7.4 Stored raw materials requiring traceability in accordance with the contract, purchase order, including the specification(s), or drawing(s) shall be segregated to preclude intermingling with materials not requiring traceability as identified in the contract or purchase order.

6.7.5 Purchase orders for raw material shall specify that the material be traceable to the original manufacturer and material certification test reports by traceability codes that are marked on the material and identified on the test reports. The certification data requirements contained in DI- MISC-81 020 and this contract shall be invoked by the prime contractor on all subcontractors and vendors supplying Level I material.

6.7.6 Test data or certification reports transcribed from one company's letterhead to another is not acceptable. Certifications provided to the Government will be the originals or exact copies thereof and will include the date, name (legible typed or printed), organizational title, address, and legible signature of the authorized…