SCOPE_OF_WORK_AND_SITE_SPECIFIC_REQUIREMENTS.pdf

Scope of Work for Tool Storage System

JML 80900011

1. SCOPE

1.1. Scope. The purchase description set forth below describes the minimum requirements of the Government for a Tool Storage System. It is the Government’s intent that a single primary contractor be awarded this contract and be responsible for the provision of equipment, and the accomplishment of all work detailed by this specification.

2. REQUIREMENTS

2.1. Design. The item offered shall be new and a current commercially available model. A current model is defined as the manufacturer’s currently produced model which, on the date this solicitation is issued, has been designed, engineered, sold or is being offered for sale through advertisements or manufacturer’s published catalogue or brochures. Products such as a prototype unit, pre-production model, or experimental unit do not qualify as meeting the requirements specified herein. The machine shall include all components, parts, and features necessary to meet the performance requirements specified herein. All parts subject to wear, breakage or distortion shall be accessible for adjustment, replacement, and repair.

2.2. Construction. The Tool Storage System shall be constructed of parts that are new, without defects, and free of repairs. The structure shall withstand all forces encountered during operation of the Tool Storage System to its maximum rating and capacity without distortion.

2.2.1. Controls. All electrical, mechanical, hydraulic, and pneumatic operating controls shall be located convenient to the operator's work station(s).

2.2.2. OSHA Compliance. The equipment installation and its component parts shall be in compliance with 29 CFR 1910, NFPA 70 and NFPA 79. Approval shall be as specified under the “Approval” and “Acceptance” criteria in the OSHA regulations Subpart “O”, Machinery and Machine Guarding paragraph 1910.212 and Subpart “S” Electrical, paragraph

1910.303 and paragraph 1910.399.

2.2.3. Safety Signs and Labels. Safety signs and labels in accordance with NEMA Z535.4 shall be securely attached to the equipment in visible locations, at the point of hazard(s), with any safety precautions to be observed by the operator or maintenance personnel permanently marked on the signs.

2.2.4. Safety Guarding. Covers, guards, or other safety devices shall be provided per ANSI B11. The safety devices shall not interfere with the operation of the Tool Storage System.

The safety devices shall prevent unintentional contact with the guarded part, and shall be removable to facilitate inspection, maintenance, and repair of the parts.

2.2.5. Audible Noise Level. Audible noise emitted by the equipment shall not exceed 84 decibels (dB), measured on the “A” weighted scale of a standard Type II sound level meter, at the operator's work position or any point at a distance of three (3) feet from the equipment.

Noise generated by the work piece shall be excluded in determining compliance of the equipment with the 84 dB requirements.

2.2.6. Interchangeability. All parts subject to replacement shall be manufactured to definite dimensions and tolerances. Replacement parts shall be interchangeable without requiring modification. Replacement parts are those that are subject to wear or failure such as gears, bearings, shafts, feed screws, drive belts, pumps, and seals. Electrical replacement parts shall include but not be limited to, motors, relays, fuses, switches, magnetics, pushbuttons, light bulbs, braking mechanisms, and solid-state devices. Tooling and accessories normally supplied as standard items shall also be considered replacement parts. Foreign-sourced replacement parts shall be interchangeable with domestically supplied components or be readily available from a domestic source.

2.2.7. Measuring and Indicating Device Graduations. All measuring and indicating devices on the Tool Storage System shall be graduated in the inch/pound or both inch/pound and metric.

2.3. Components. The Tool Storage System shall consist of not less than the following components.

2.3.1. Tool Storage Cabinets. Six (6) tool storage cabinets shall be used to hold various tools. Each cabinet shall be composed of ten (10) shelves. Each shelve shall have a configurable number of lockers or carousel to store tools. The six cabinets shall operate together as a single system and communicate between each other. One cabinet shall act as the intelligence hub, where upon selecting a desired tool from the Government provided computer, the locker/carousel holding the tool will unlock for retrieval. A shelf shall be dedicated to one locker, two lockers, three lockers, or a carousel. Carousels shall be composed of various sized bins, whose configuration shall be adjustable following initial setup. The cabinets, lockers, and carousels shall be of the dimensions specified in Table I.

The Tool Storage System shall have online connectivity. The Government will provide the hookup for online connectivity external to the Tool Storage System.

2.3.1.1. Tool Cabinet One. The first cabinet shall be the primary cabinet for operating and supporting the Tool Storage System. The cabinet shall have one (1), two locker shelf dedicated to housing the Government provided computer and contractor provided touch screen monitor that will operate the system and run reports. The other nine (9) shelves shall have two lockers each.

2.3.1.1.1. Computer Operated. A contractor provided touch screen monitor shall be installed and used to interface with the Government provided operating computer. The contractor shall provide all necessary cabling and hookups between the computer and touch screen monitor, the computer shall not be provided by the contractor. All parts required for the installation of the Government provided computer shall be included. All links and drivers required for the Government provided computer to operate the Tool Storage System shall be provided by the contractor.

2.3.1.1.2. Touch Screen Monitor. The contractor shall provide a touch screen monitor to interface with the Government provided computer. The monitor shall be at least a 12.1” monitor with 800 x 600 and 1024 x 768 resolution. At least four (4) USB 2.0, one (1) USB 3.0, four (4) serial ports, one (1) VGA, one (1) Mic-in/Speaker-Out, one (1) DC input, and one (1) power switch ports shall be accessible on the monitor.

2.3.1.1.3. Barcode Scanner Tool Retrieval. A barcode scanner shall be used to track who is checking out a tool and what tool is being checked out. Once the requester’s barcode has been scanned and the desired tool selected, the appropriate locker shall then unlock and open for tool retrieval.

2.3.1.2. Tool Cabinet Two. The second cabinet shall be an auxiliary cabinet for supporting the Tool Storage System. The cabinet shall have ten (10) shelves with two lockers each.

2.3.1.3. Tool Cabinet Three. The third cabinet shall be an auxiliary cabinet for supporting the Tool Storage System. Starting from the top of the cabinet, the first four (4) shelves shall have three lockers each. The next two (2) shelves of the cabinet shall have one locker each.

The remaining four (4) shelves shall have three lockers each.

2.3.1.4. Tool Cabinet Four. The fourth cabinet shall be an auxiliary cabinet for supporting the Tool Storage System. The cabinet shall have ten (10) shelves with two lockers each.

2.3.1.5. Tool Cabinet Five. The fifth cabinet shall be an auxiliary cabinet for supporting the Tool Storage System. Starting from the top of the cabinet, the first five (5) shelves shall have three lockers each. The next five (5) shelves of the cabinet shall have one locker each.

2.3.1.6. Tool Cabinet Six. The sixth cabinet shall be an auxiliary cabinet for supporting the Tool Storage System. Starting from the top of the cabinet, the first five (5) shelves shall have three lockers each. The next two (2) shelves of the cabinet shall each have a carousel.

The following two (2) shelves shall have two lockers each. The bottom shelf shall have one locker.

2.3.2. Electrical System. The machine shall conform to NFPA 79. The existing electrical power source available at the installation site is 120 Volts, 1 Phase, 60 Hertz. The machine’s electrical system shall be tolerant of voltage fluctuation of ± 10 percent. The electrical system shall be complete, including transformers required to modify the existing source voltage to the proper operating voltage of the equipment. A properly rated and fused single disconnect device, controlling all electrical power to the equipment, shall be utilized on the machine with means of lockout in the off position only.

2.3.2.1. Solid-State Components. Solid-state design shall be employed throughout for electronic components. Use of selenium and other similar aging devices shall be permitted only in the application of voltage surge protection to other solid-state components. Solid-state components shall not be adversely affected when subjected to power line transients and surges typically experienced in industrial environments. Series and parallel connections of solid-state devices without forced sharing circuitry for voltage and current, respectively, is not permitted. Solid-state devices shall be capable of handling the electrical load imposed by operation of the machine to its maximum capability.

2.3.2.2. Electrical Enclosures. Electrical components of the equipment shall be contained in enclosures of drip-proof construction and of minimum size consistent with good design practices and ventilation of components, meeting the requirements of NEMA Type 12.

2.3.3. Energy Isolating Devices. The equipment shall be provided with energy isolation devices (e.g. power switches, safety devices, circuit breakers, valves) that protect personnel from the release of hazardous energy and are integral to the component being isolated and locked out. The devices shall be designed and manufactured such that they can be padlocked in the OFF position. This includes both mechanical and electrical devices. An energy isolation device shall be installed as the first energy control device on all major components of the system such that the component can be isolated at the component level.

2.4. Facility Electrical Connections. Electrical connections made to the facility electrical system shall conform to NFPA 70.

2.5. Hour Meter. The Tool Storage System shall be equipped with an analog hour meter mounted on the main electrical panel visible from the outside. The hour meter shall be installed to display accumulated operating time of the main drive motor. The meter shall be of the non-resetting type and shall have a range of 0 to 99,999.9 hours in increments of 0.1 hours, and shall revert to zero (0) upon reaching the maximum count. The meter shall have a NEMA enclosure rating of 4X, and shall be mounted to withstand shock and vibration generated by the equipment in an accessible location.

2.6. Size and Capacity. The size and capacity of the Tool Storage System shall be not less than specified in Table I.

Table I Size and Capacity Max Allowable Installation Space (W,D,H) 195 in x 40 in x 84 in Primary Tool Cabinet Dimension (W,D,H) 34 in x 35 in x 82 in Auxiliary Tool Cabinet Dimension (W,D,H) 28 in x 30 in x 82 in One Locker Shelf, Locker Dimension (W,D,H) 23.5 in x 28 in x 4 in Two Locker Shelf, Locker Dimension (W,D,H) 11 in x 28 in x 4 in Three Locker Shelf, Locker Dimension (W,D,H) 7.5 in x 28 in x 4 in Locker Weight Capacity 100 pounds Adjustable Carousel Bin Front Width 1.2 to 12 inches

Table I Size and Capacity Adjustable Carousel Bin Back Width 0 to 1.7 inches Carousel Weight Capacity 35 pounds

Shelf Configuration Visual

Cabinet 1 Cabinet 2 Cabinet 3 Cabinet 4 Cabinet 5 Cabinet 6 Two Lockers Two Lockers Three Lockers Two Lockers Three Lockers Three Lockers Two Lockers Two Lockers Three Lockers Two Lockers Three Lockers Three Lockers Two Lockers Two Lockers Three Lockers Two Lockers Three Lockers Three Lockers Two Lockers Two Lockers Three Lockers Two Lockers Three Lockers Three Lockers Two Lockers Two Lockers One Locker Two Lockers Three Lockers Three Lockers Two Lockers Two Lockers One Locker Two Lockers One Locker Carousel Two Lockers Two Lockers Three Lockers Two Lockers One Locker Carousel Two Lockers Two Lockers Three Lockers Two Lockers One Locker Two Lockers Two Lockers Two Lockers Three Lockers Two Lockers One Locker Two Lockers Two Lockers Two Lockers Three Lockers Two Lockers One Locker One Locker

2.7. Standard Equipment. All standard equipment required for proper operation of the Tool Storage System (such as special tools) shall be furnished.

2.8. Marking on Instruments, Control Panels, and Plates. All words on instruments, control panels, and plates shall be in the English language. Characters shall be engraved, etched, embossed, or stamped in boldface on a contrasting background. All plates shall be corrosion resistant.

2.8.1. Nameplate. A nameplate shall be permanently and securely attached to each machine.

The nameplate shall contain the information listed below. If the machine is a special model, the model designation shall include the model number of the basic standard machine and a suffix identified in the manufacturer's permanent records.

Nomenclature Manufacturer's name Manufacturer's model designation Manufacturer's serial number Power input (volts, total amps, phase, frequency) Contract Number or Order Number Date of manufacture

2.9. Operating and Maintenance (O&M) Manuals. Three (3) hard copies and one (1) electronic copy(s) of O&M Manuals shall be provided with the machine. O&M Manuals shall contain technical information, specifications, instructions for the operation, maintenance of the machine and recommended spare parts list. All copies of technical data shall be legible and written in the English language. Technical Data shall contain at a minimum:

a. Data shall enable an average journeyman mechanic to operate, program, maintain, and repair the equipment.

b. Complete instructions and information for all equipment, components, assemblies, subassemblies, attachments, and accessories.

c. Operating instructions including programming requirements, pre-operational checks, start up, shut down and emergency shutdown procedures.

d. Maintenance and service instructions, including all preventive maintenance schedules, and lubrication charts.

e. Trouble-shooting guides.

f. Parts list containing: illustrations, part numbers, part nomenclature, original manufacturer, cross reference numbers, and recommended spare parts, including quantities.

g. Energy control procedure, in accordance with 29 CFR 1910.147, to bring equipment to a zero energy state for maintenance.

2.10. OSHA Approved Certification. The equipment specified herein shall be inspected and labeled by a Nationally Recognized Testing Laboratory (NRTL) as defined in 29 CFR 1910.7 and approved as defined in section 2.2.2 of this statement of work, OSHA Compliance. A satisfactory NRTL Field Evaluation Report shall be provided to the receiving activity after equipment delivery, and prior to destination testing. See https://www.osha.gov/dts/otpca/nrtl/nrtlmrk.html for a list of OSHA recognized NRTL’s.

2.11. Shipping and Delivery. All materials, components, and equipment shall be packaged and shipped in weatherproof packing that is easily handled by forklift. The weatherproof packaging shall prevent water intrusion and rusting. All packages shall be prominently marked with “NOT FOR OUTSIDE STORAGE”.

2.12. Initial Setup. The equipment shall be assembled, set-up, and tested by the contractor in the area(s) designated as its functional work area by the receiving activity. Contractor shall be responsible for attached Installation Responsibilities chart and Local Documents Attachment A for site specific facility requirements.

2.13. Hazardous Energy Control (HEC) Program, Lockout/Tags-Plus (LOTP). The contractor shall accomplish HEC/LOTP in accordance with OSHECM Chapter 250 and 29

CFR 1915.89.

2.14. Training. After satisfactory completion of acceptance testing of the system, the services of a qualified representative(s), who is a United States citizen proficient in the English language, shall be provided for specialized training to familiarize receiving activity personnel with the equipment and to help ensure reliable performance and maximum service life, during normal usage. The training shall be for number of operators and be performed at customer facility and shall not be less than 1 consecutive, 8 hour workdays, between 7:00 am and 3:30 pm excluding any federal holidays. The course shall utilize manuals provided under this https://www.osha.gov/dts/otpca/nrtl/nrtlmrk.html contract. Training shall include preparation of part programs and preparation of equipment for safe operation of the equipment. Maintenance training with respect to controls and related components shall include trouble-shooting and methods of correction should equipment malfunction, with emphasis on minimizing equipment down time.

3. QUALITY ASSURANCE

3.1. Examination. The Tool Storage System shall be examined to determine compliance with all requirements of this purchase description.

3.2. Warranty. Supplies and services furnished shall be covered by warranty from defects in design, materials and workmanship. The warranty shall be the manufacturer’s standard commercial warranty which shall conform to all the requirements of the contract. Acceptance of the manufacturer’s standard commercial warranty shall not minimize the rights of the Government under clauses in the contract, and in any conflict that arises between the terms and conditions of the contract and manufacturer’s warranty, the terms and conditions of the contract shall take precedence. The warranty period shall commence when final acceptance has been achieved as determined when all contract line item numbers have been processed.

RESPONSIBILITIES

Government Contractor

(X) ( ) a. Furnish labor and material handling equipment for off-loading and placing item on foundation.

(X) ( ) b. Level and align machine.

(X) ( ) c. Laptop installation and online hookup.

( ) (X) d. Initial setup/configuration.

( ) (X) e. Training.

Attachment A, Site Specific Requirements for

Puget Sound Naval Shipyard & IMF, Bremerton Site and Naval Base Kitsap

1. SCOPE

1.1. Scope. This attachment covers the site specific requirements of Naval Base Kitsap (NBK) and Puget Sound Naval Shipyard & Intermediate Maintenance Facility (PSNS & IMF) for contract work.

2. APPLICABLE DOCUMENTS

2.1. General. The following documents form a part of the site specific requirements to the extent specified herein.

2.2. Washington Administrative Code (WAC)

WAC-173-303 Washington Dangerous Waste Regulations WAC-173-60 Maximum Environmental Noise Levels WAC-173-304 Minimum Functional Standards for Solid Waste Handling

(Copies are available online at: http://apps.leg.wa.gov/wac/)

2.3. Code Of Federal Regulations (CFR)

29 CFR 1910.141 Sanitation 40 CFR Part 82 Protection of Stratospheric Ozone 40 CFR Part 89 Control of Emissions from New and In-Use Non-Road

Compression-Ignition Engines

(Information is available at: http://www.ecfr.gov/cgi-bin/ECFR?page=browse)

2.4. American Society of Mechanical Engineers (ASME)

ASME B30.26 - 2015 Rigging Hardware ASME BTH - 2017 Design of Below-the-Hook Lifting Devices

(Information is available at: https://www.asme.org/)

2.5. American Society for Testing and Materials (ASTM)

ASTM E709 – 17 Standard Specification for Structural Steel (Information is available at: https://www.astm.org/)

2.6. American Welding Society (AWS)

D1.1/D1.1M:2006 Structural Welding Code – Steel (Information is available at: http://www.aws.org/technical/d1/D1scope.pdf)

2.7. Military Standards

MIL-STD-2035 Nondestructive Testing Acceptance Criteria

(Information is available at: https://assist.dla.mil/online/start/)

2.8. PSNS & IMF

P5100 (14) Visitor and Contractor Handbook http://apps.leg.wa.gov/wac/ http://www.ecfr.gov/cgi-bin/ECFR?page=browse http://www.aws.org/technical/d1/D1scope.pdf https://assist.dla.mil/online/start/

P5090 (4) Contractor’s Guide to Environmental Compliance P5090 (5) Contractor’s Guide to Hazardous Waste Compliance

(Request for copies should be addressed to Puget Sound Naval Shipyard & Intermediate Maintenance Facility, Code 380.2, 1400 Farragut Avenue Bremerton, WA 98314-5000)

2.9. NAVAL FACILITIES ENGINEERING COMMAND (NAVFAC)

NAVFAC P-307 Management of Weight Handling Equipment (June 2016)

(Copies available online at http://www.navfac.navy.mil/navfac_worldwide/specialty_centers/ncc/about_us/resources/p307.h tml)

3. REQUIREMENTS

3.1. Prior to commencing work. The Contractor representative(s) shall meet in conference with the Receiving Activity’s Point of Contact, shop supervision, and other necessary Shipyard personnel to discuss and develop mutual understandings relative to environmental, safety, methods and schedules, security, waste management, and any other subject necessary for a smooth and successful execution of this contract. This meeting shall be held at the Receiving Activity within 30 business days of contract award.

3.2. Methods and schedules. The work shall be executed in a manner and at such times as to cause the least practicable disturbance to the occupants of the buildings and normal activities of the Shipyard.

3.3. Plan of Action and Milestones. The Contractor shall provide a Plan of Action and Milestones (POAM) detailing key events with dates of the following:

a. Design

b. Manufacturing

c. Equipment Delivery

d. Equipment Set-up/Installation

e. Equipment Testing

f. Training

g. Final Completion Date

3.4. Field Supervisor. The Contractor shall provide a full-time (start of installation to final acceptance) Field Supervisor to direct installation and testing of the equipment. The Field Supervisor shall be capable of reading, writing, and conversing fluently in the English language and have full authority to implement field decisions expeditiously. No work shall be accomplished when the Field Supervisor is not in the immediate work area. The Field Supervisor shall be identified to the Receiving Activity’s Point of Contact prior to the start of the installation and be responsible for coordinating security clearances of all Contractor personnel expected to perform on-site work. The Receiving Activity’s Point of Contact shall be notified of any change in personnel performing this duty.

http://www.navfac.navy.mil/navfac_worldwide/specialty_centers/ncc/about_us/resources/p307.html http://www.navfac.navy.mil/navfac_worldwide/specialty_centers/ncc/about_us/resources/p307.html

3.5. Calibration. The Contractor shall provide calibration control instructions for each calibrated item.

3.6. Outages and permits. The Government’s process of review/approval for Utility, Area, and Track Outages may take up to 20 business days from the date the Contractor provides acceptable drawings, forms, and any other required information to the Receiving Activity’s Point of Contact.

3.7. Excavation or drilling. An Excavation Permit request form will be provided to the contractor by the Receiving Activity’s Point of Contact. Prior to any excavation or drilling, the contractor shall:

3.7.1. Perform a Locate Service Survey of the installation site to locate and identify any subsurface interference(s). A copy of the Subsurface Interference Survey Report and a completed Excavation Permit form shall be provided, in electronic format, to the Receiving Activity’s Point of Contact for review, and approval by NAVFAC, no later than 20 business days prior to the start of excavation or drilling.

3.7.2. Post the approved Excavation Permit onsite from the beginning of excavation or drilling through completion.

3.7.3. Construct adequate containments around the excavation or drilling site to minimize dust, and to prevent foreign material from becoming airborne, and intrusion on or into existing equipment in the vicinity.

3.7.4. Two Waste Information Sheets (WIS, Section 8.2) shall be submitted for concrete cut water. One for pH less than 11, and one for pH 11 or greater. The Environmental Safety and Health Office (Code 106.33) will classify each type of concrete cut water and supply pH test strips.

3.7.5. Upon completion of excavation or drilling, the Contractor shall provide the information on the Excavation Permit indicating completion and submit the permit to the Receiving Activity’s Point of Contact for closing.

3.8. Building columns. Welding, drilling, cutting, or clamping to original building columns and column bracing is restricted. Prior to performing any of these evolutions, the Contractor shall submit a request to the Receiving Activity’s Point of Contact for approval. The request shall include locations, components, materials, static loads, dynamic loads, moment forces, and structural calculations demonstrating that the load will not adversely affect the structural integrity of the column or its bracing.

3.9. Internal combustion engine operation inside buildings. The Contractor shall utilize the following ventilation controls when operating internal combustion engines inside buildings:

a. Open doors, windows, roof vents, and/or use blowers or other mechanical systems to move fresh air through work areas. In the event internal combustion engines will be operated for more than 30 continuous minutes, the receiving activity’s Environmental, Safety, and Health Department shall be notified in advance to survey the area to ensure there is adequate ventilation.

b. When operating internal combustion engines longer than 30 continuous minutes with less than 3 minutes between operations, attach an approved ventilation exhaust hose and exhaust the fumes to the exterior of the building where they cannot re-enter the workplace. Regularly inspect the hose for defects and damage, and repair or replace as required. The Contractor shall provide an engineering solution for the use of long exhaust hoses to prevent engine back pressures.

c. Ensure internal combustion equipment is properly maintained and routinely inspected to minimize exhaust emissions.

d. Use of internal combustion equipment shall be coordinated with the Building Manager. This pre-planning will help ensure that indoor air quality issues are minimized.

3.10. Stationary Internal Combustion Engines. All stationary internal combustion engines over 50 horsepower shall be identified prior to being brought on to PSNS & IMF or NBK to prevent violation of Title V, Air Operating Permit. C/106.31 will determine the need for additional air pollution controls when using stationary internal combustion engines (i.e. skid or trailer mounted generators and pumps).

3.11. Utilities. Reasonable amounts of shop air (80-90 psi) and electricity (120 Volt) will be made available adjacent to the installation site at no cost to the Contractor. The Contractor shall be responsible for any costs incurred in connecting, converting and transferring the utilities to the work.

3.12. Storage. Lay-down area(s) will be provided within the vicinity of the installation site for storage of Contractor’s materials and tools. The Contractor shall submit an Area Outage Request to the Receiving Activity’s Point of Contact no later than 20 business days prior to the outage date. The Government does not accept responsibility for security of Contractor’s materials or tools. The area must be kept clean and orderly, free of rags, paper, and other debris. Failure to maintain the area in a clean condition may result in the loss of the area. The Contractor shall be responsible to restore the storage area to original condition after use.

3.13. Contractor Training. The following training is available for Contractors whose work requires it. The training classes are held on Naval Base Kitsap (NBK) and are provided at no cost to the Contractors. For access to NBK see section “Access to NBK”.

3.13.1. Contractors that anticipate generating or encountering hazardous waste during the performance of this contract shall attend Site Specific Hazardous Waste Accumulation Area Operator Training for Contractors, Course HW49 prior to generation of waste. This training is typically held on the third Wednesday of each month and is approximately three (3) hours in length. Contractors shall provide a list of names to the Receiving Activity’s Point of Contact of those who will be attending the training. The Receiving Activity’s Point of

Contact will coordinate this training with the Shipyard Environmental, Safety, and Health Office (Code 106.33).

3.13.2. Any welding, burning, flame cutting or grinding during the performance of this contract requires a Hot Work Permit and Fire Watch Training. This training is typically held on the second Friday of each month, is approximately one (1) hour in length, and is provided without charge. Contractors shall provide a list of names to the Receiving Activity’s Point of Contact of those who will be attending the training. The Receiving Activity’s Point of Contact will coordinate this training with the Shipyard Fire Inspector.

3.14. Lifting and rigger services. The use of privately owned cranes, multi-purpose machines, material handling equipment, or other construction equipment that may be used in a crane-like application to lift suspended loads on NBK and PSNS & IMF property by Contractor personnel is restricted (see NAVFAC P-307 Management of Weight Handling Equipment for information and forms). Contractors requiring this type of equipment in the performance of this contract shall provide the Receiving Activity’s Point of Contact with sufficient information (crane manufacturer documentation of maximum axle loads in a traveling configuration, crane manufacturer documentation of maximum outrigger loads (loaded and unloaded), compliance certification, crane certification, operator qualifications, crane wire certification, lifting sketches and designs, loads, locations, time, etc.) at least five

(5) business days prior to equipment arrival for arranging Government inspection services and approvals. The Contractor shall furnish labor and provide all material handling and lifting equipment, rigging support services, and other support equipment (such as cranes, forklifts, Bobcats, man-lifts, etc.) necessary for continuous support of the installation and shall provide qualified personnel to operate it.

3.15. Crane clearance envelope. To allow for the safe travel of overhead traveling cranes, jib cranes, and hoists the Contractor shall not modify existing buildings or place equipment or temporary structures in any way, which would affect the working envelope of overhead traveling cranes, jib cranes, and hoists. Minimum clearances for working envelopes are:

3.15.1. Top clearance. A minimum of three (3) inches between the highest point of the crane and the lowest overhead obstruction must be maintained. In areas where truss sag may become a significant factor, the Government will evaluate the need to increase the minimum clearance.

3.15.2. Side clearance. A minimum of two (2) inches between the end of the crane and side obstructions (building columns, knee braces, walls, etc.), assuming the crane is skewed in the worst case situation on the runway rails or when jib cranes are rotated, shall be maintained.

Piping, electrical conduits, etc. must not reduce this clearance.

3.16. Lift points. The equipment shall be readily liftable via lift points meeting the requirements of this section to allow lifting by crane during equipment off-loading, installation, operation, and removal. Lift points shall be located, designed, and marked per the following to ensure the equipment is readily liftable when it arrives.

3.16.1. Integral (i.e., not bolt-on), lifting point items such as lugs, thru-holes, pad-eyes, trunnions, and ISO container corner fittings are suitable for use at PSNS & IMF.

3.16.2. Removable lift points such as swivel hoist rings, eye bolts, etc., are not preferred for use at PSNS & IMF due to the corrosive environment. To be permitted, the contractor must receive approval from the Receiving Activity POC prior to contract award.

3.16.3. Lift points shall accommodate ASME B30.26 common rigging gear (e.g., shackles, wire rope pendants/grommets, etc.).

3.16.4. Lift point allowable strength shall be based on ASME BTH-1 (latest revision), Category B, Service Class 0.

3.16.5. Welding involved shall comply with applicable AWS Standards.

3.16.6. When possible, to maximize stability, locate lift point(s) symmetrically around, and above, the Center of Gravity (CG), on the same horizontal plane. This helps ensure equal length slings converging to a common point will lift the equipment visually level.

3.16.7. Locate the lift points such that the routing of rigging gear is clear of obstructions.

This is to avoid damaging equipment, chaffing, etc.

3.16.8. The minimum lift point Working Load Limit (WLL) shall be based on the entire weight of the equipment plus 10%. Account for additional loads induced by 45° sling angles with respect to horizontal.

3.16.8.1. Lift points for three- or four-point lifts shall be sized such that any two points carry the entire load based on worse case load distribution with respect to center of gravity.

3.16.8.2. For padeyes, align their primary planes toward the CG so that the slings do not pull out of plane by more than 5°. Exceptions may be acceptable if they are designed to account for the resultant out-of-plane loading.

3.16.8.3. The use of spreaders or strongbacks is not preferred. If spreaders or strongbacks are required, a lift sketch detailing the required spread, capacity and orientation of that gear shall be submitted.

3.16.9. Lift point supporting structures shall be designed to sustain the various loads imparted by the lifting arrangement.

3.16.10. Provide all arrangement drawings, lift sketches, calculations required for the design and usage, and manufacture’s documentation of the lift points. All calculations required for the design of the lift points shall be stamped by a Professional Engineer. A minimum of ten business days is required for Government reviews and approvals of design(s). The Government will determine if lift sketch labels are required.

3.16.11. When required, lift sketch labels shall be permanently and conspicuously located on the equipment and must be suitable to withstand outdoor, potentially corrosive, environments. Lift sketch labels shall include, at a minimum, the following:

3.16.11.1. The maximum weight of the equipment expressed in pounds.

3.16.11.2. The CG location(s).

3.16.11.3. The lift point locations and their capacity.

3.16.11.4. Recommended minimum sling lengths and capacities.

3.16.12. Permanently label all lift points, or immediately adjacent to them, with the WLL, and test date.

3.16.13. Load test lifting points to 125% (+5%, -0%) of the WLL and hold for at least two (2) minutes. Acceptance criteria shall be: no bending, cracking, or permanent deformation of the lift points or associated structure. The contractor shall perform load tests plus a pre- and post-load visual inspection (VT) in accordance with applicable standards prior to painting.

Documentation of satisfactory results shall be submitted prior to Government acceptance.

3.16.13.1. Alternative to a load test, a magnetic particle testing (MT) of the lift point welds per ASTM E709 is permitted. The acceptance criteria is Section 6.2 of MIL-STD-2035A, or equivalent standard(s) as approved by the government, provided the testing is performed by a certified third party. Documentation of satisfactory results shall be submitted prior to Government acceptance.

3.17. Arrival of personnel. The Receiving Activity’s Point of Contact shall be notified no less than 48 hours prior to the arrival of Contractor personnel associated with the contract.

3.18. Shipment of materials. Shipment of materials shall be coordinated with site preparation and installation. Material transportation from the manufacturer’s facility to the work site shall be the responsibility of the Contractor. Limited secured storage areas at the receiving activity will not permit the Government to store material for extended periods of time. Early shipment of materials, without the permission of the Receiving Activity’s Point of Contact will be refused.

3.19. Packing material. The use of shredded paper, whether newspaper, office scrap, computer sheets, or wax paper, in packing material for shipment to Navy activities, is prohibited.

3.20. General security requirements. The Contractor shall comply with security regulations imposed by the installation Commander and/or agency occupying the space where the work is to be performed. Additional information may be found in the “Visitor and Contractor

Handbook” P5100 (14). Access badges/passes and vehicle permits are obtained at Pass & ID (Bldg. 981) from 7:00 am -3:20 pm, Monday through Friday except federal holidays.

3.21. Access to NBK. A Defense Biometric Identification System (DBIDS) card will be issued at the Pass & ID office once the Department of the Navy Local Population I.D. Card/Base Access Pass Registration form (SECNAV 5512/1) has been processed and a satisfactory background check has been performed. The DBIDS card will allow access to NBK.

3.21.1. A Department of the Navy Local Population I.D. Card/Base Access Pass Registration form (SECNAV 5512/1), provided by the Government, shall be completed by the contractor.

The Contractor shall hand-carry the completed form along with a valid government issued photo identification and proof of United States citizenship to Pass & ID when picking up a badge/pass. Valid proofs of United States citizenship are:

a. Birth Certificate (with a raised state seal)

b. Valid United States Passport

c. Certificate of Citizenship (Form N-560 or Form N-561 issued by the Immigration and Naturalization Service)

d. Certificate of Naturalization (Form N-550 original only)

e. Report of Birth Abroad (Form FS-240)

f. Certificate of Birth (Form FS-545 or Form DS-1350)

g. A document provided that does not contain a photograph, a current state issued photo identification (Driver’s License or Identification Card) shall also be presented

3.21.2. Foreign Nationals shall submit a copy of their valid passport and the Department of the Navy Local Population ID Card/Base Access Pass Registration (SECNAV 5512/1), when submitting the Visitor Badge Request to the Receiving Activity’s Point of Contact. This will allow Immigration and Customs Enforcement (ICE) to complete a background check prior to arrival at NBK.

3.22. Access to the Controlled Industrial Area (CIA). The Contractor shall require access to the Controlled Industrial Area (CIA) of PSNS & IMF and shall be admitted to the work site only after they have been issued a NAVSEA badge from Pass & ID. The NAVSEA badge is separate from the DBIDS card.

3.22.1. Persons who are currently on probation or parole from a felony conviction cannot qualify for a NAVSEA badge and will be denied access to the CIA.

3.22.2. Contractor personnel requiring unescorted entry into the CIA will be required to provide personal background information to the extent necessary to obtain a NAVSEA badge.

3.22.3. A Visitor Badge Request form and Foreign Interest Determination questionnaire shall be completed by the Contractor and submitted to the Receiving Activity’s Point of Contact not less than twenty (20) business days before the badges are needed. Visitor Badge Request forms and Foreign Interest Determination questionnaires submitted less than twenty (20) business days will cause a delay in processing and/or approval.

3.22.4. The Government will issue badges without charge.

3.22.5. Contractors requesting access to the CIA will be required to view an orientation videotape lasting approximately 30 minutes prior to receiving a badge.

3.22.6. Contractor shall allow approximately two (2) hours for each employee to acquire a badge.

3.22.7. Each employee shall visibly display/wear the NAVSEA badge chest high, over the front of their outermost clothing.

3.22.8. It shall be the Contractor’s responsibility to collect and account for all NAVSEA Badges issued to their personnel upon termination of any employee, expiration of the badge, completion of the contract, or when access is no longer required. When badges, passes, and permits are no longer needed they shall be returned to the Pass and I.D. Office immediately.

3.23. Vehicle permits. Contractors may be allowed to bring contract company registered and insured vehicles into the CIA, based upon the nature of their work, as determined by the Commanding Officer in conjunction with the Industrial Security Officer. Rental vehicles may also be allowed. Vehicle rental agreements shall be in the name of the contract company and authorized driver. Personally owned vehicles (POVs) are not allowed.

3.23.1. The Contractor shall provide the following, in electronic format, to the Receiving Activity’s Point of Contact, a minimum of twenty (20) business days business days in advance of when the vehicle pass is needed:

a. Current vehicle registration. The registration shall be in the name of the contract company

b. Current vehicle insurance information. The insurance shall be in the name of the contract company.

3.23.2. Contractors shall clearly display a company sign or logo on each vehicle.

3.23.3. Contractor vehicles are not allowed to enter the CIA with more than three (3) people onboard.

3.23.4. Contractor vehicles shall not travel within the CIA between 4:02 pm and 4:09 pm.

3.23.5. Each Contractor shall provide the state registration, or a photocopy, and proof of insurance documents of each approved vehicle to the Pass and I.D. Office where one of the following Vehicle Permits may be issued:

3.23.5.1. A “lay-down” permit authorizes the vehicle to be brought in to transport tools, parts, or materials to/from the site or function as a work platform. Vehicles with “lay-down” permits are kept at the negotiated job site when not traveling to/from the gate.

3.23.5.2. A “load/unload” permit authorizes the vehicle to be brought in to drop off tools, equipment and machinery (which cannot be hand carried) then is taken out of the CIA.

Vehicles with “load/unload” permits shall not be left unattended at the job site for more than 30 minutes.

3.23.5.3. A “service permit” authorizes the vehicle to be brought in and used as a mobile work platform because it contains tools, parts, materials, supplies and/or fabrication equipment. Vehicles with “service permits” allow the vehicle to be used at job sites throughout the CIA where no negotiated “lay-down” area exists.

4. RESTRICTIONS.

4.1. Regular working hours. All work is to be performed during PSNS & IMF regular work hours from 7:30 a.m. to 4:00 p.m., Monday through Friday, except for Federal Holidays.

Work performed outside of regular working hours requires notification two business days in advance for consideration and approval. Work that disrupts the normal operations of PSNS & IMF will be required to take place outside of regular working hours/days mentioned above.

Disruptive work may include excavation and movement of equipment through buildings.

4.2. Restricted colors. This Shipyard uses the colors magenta, yellow, red, and blue to identify specially controlled materials. The Contractor is specifically prohibited from using magenta, yellow, red, or blue colored plastic wrapping, packaging materials, bags, tape, or other covering materials.

4.3. Radio restrictions. Operation of privately owned citizens band or amateur radio equipment (receive and transmit) within the geographic limits of PSNS & IMF is prohibited.

All radio equipment installed in privately owned motor vehicles must be turned off upon entering NBK or PSNS & IMF.

4.4. Privately owned personal computers. The use of privately owned personal computers by contractor personnel at PSNS & IMF is restricted. Contractors requiring use of privately owned personal computers in the performance of this contract shall complete an AIS Security Survey for Computer Equipment. The completed survey shall be returned to the Receiving Activity’s Point of Contact for processing a minimum of five (5) business days prior to the arrival date. An appointment will be scheduled on the arrival date noted on the survey.

Bluetooth devices, USB thumb drives and double ended USB cables are prohibited.

4.5. Sanitation. PSNS & IMF only allows its employees to consume food in designated eating areas. Hardhats, gloves and any other regulated work clothing shall not be worn, or placed, in designated eating areas. Contract employees shall comply with OSHA 29 CFR 1910 (Sanitation).

4.6. Smoking. Smoking is permitted in a Designated Tobacco Use Area (DTUA) only.

4.7. Sheltering in place. For drills or actual events, Contractors shall shelter in place as required by emergency announcements and personnel. If inside a building, stay inside the building and follow directions from the emergency response team. If outside, enter the nearest building at the designated entrance and remain at the entrance until given direction by the emergency response team. If inside a vehicle, pull off of the road, shut off the engine, exit the vehicle, and enter the nearest building or stay inside the vehicle, secure the heat and air conditioning, and close vents and windows. If shipboard, remain shipboard until notified by emergency personnel.

4.8. Required Speed Limits. The following speed limits shall be adhered to in the CIA:

a. Farragut Ave: 20 MPH

b. All piers, wharves, and drydock routes: 5MPH

c. All other streets: 10 MPH

5. PROHIBITED ITEMS AND ACTIVITIES.

5.1. Prohibited Items. Weapons or other dangerous materials, alcoholic beverages, and any other item, the possession of which is prohibited by Federal or Municipal law, Department of Defense or Department of Navy Instruction, directive and policies, shall not be brought on NBK or PSNS & IMF property.

5.2. Prohibited photography/recording. Contractor personnel are prohibited from having devices with cameras or activated WI-FI/Bluetooth, tape recorders, zip drives, or other recording devices in their possession while inside PSNS & IMF’s Controlled Industrial Area

(CIA).

5.3. Cellular phones with cameras. Cellular phones with cameras are prohibited at PSNS & IMF. The use of cellular phones while driving at PSNS & IMF is prohibited.

6. ENVIRONMENTAL SAFETY AND HEALTH

6.1. Environmental, safety and health requirements for PSNS & IMF and NBK.

Contractors shall comply with the Environmental, Safety, and Health requirements for PSNS & IMF and NBK. The Visitor and Contractor Handbook (P5100 (14)) is intended to provide Contractor personnel with information regarding environmental, safety, and health issues they may incur during their work at PSNS & IMF and NBK.

6.2. Environmental Compliance. Contractors working at PSNS & IMF are required to perform their work in compliance with all Federal, State, and local regulations pertaining to the environment. Contractors shall ensure all their personnel and their supervisors are familiar with the contents of “Contractor’s Guide to Environmental Compliance,” P5090 (4), and “Contractor’s Guide to Hazardous Waste Compliance” P5090 (5).

6.3. Environmental Protection. The equipment shall be designed and constructed so that during the operation, service, transportation, and storage conditions described herein, including final disposal, the equipment will comply with all applicable Environmental Protection Agency (EPA), Occupational Safety and Health Agency (OSHA) and State of Washington Department Of Ecology (WDOE) restrictions for materials classified as hazardous to the environment in effect on the date of the contract. The equipment described herein shall not contain or emit material hazardous to the ecological system as prescribed by federal, state and local statutes in effect at PSNS & IMF.

6.4. Spill Events. The following information is provided to ensure all contractor personnel performing work at PSNS & IMF are aware of and understand spill prevention, spill events, and the proper response for each type of spill event.

6.4.1. A spill event is any unpermitted or uncontrolled release of oil or a hazardous substance to the water or ground. This includes any spilling, leaking, pumping, emitting, discharging, injecting, escaping, leaching, disposing, or dumping of liquid or solid material not authorized by the Contract.

6.4.2. Contractors shall take all reasonable and necessary precautions to prevent Oil and Hazardous Substances (OHS) from reaching the air, ground, or waterway.

6.4.3. Emergency spill events are defined as follows:

a. An immediate threat to human health or the environment, or

b. A material not known to the person discovering the spill, or

c. Has the immediate potential to enter, or has entered, a drain or waterway, or migrate off Government property, or

d. Requires assistance from the Government for cleanup, or

e. The quantity spilled is greater than ten (10) gallons.

6.4.4. A non-emergency spill event is anything not specified as an emergency spill event.

6.4.5. The following applies to spill events resulting from work being performed or equipment being provided by Government Contractors in the performance of their current contract:

6.4.5.1. In the event of an emergency spill event, the Contractor shall immediately notify the Government Regional Dispatch Center by calling 911 on a Government phone, or (360) 476-3333 on a non-Government or cellular phone.

6.4.5.2. The Contractor shall isolate the spill area and stay upwind until arrival of the Government clean-up crew.

6.4.5.3. If the Contractor knows the properties of the spilled material they shall, providing it can be done without endangering the safety or health of the Contractor or other personnel, try to stop the spill and/or contain the spill to prevent it from going into drains or waterways.

6.4.5.4. The Contractor shall notify the Contracting Officer and/or the Receiving Activity’s Point of Contact as soon as possible.

6.4.5.5. The Government will respond to all emergency spill events.

6.4.6. The Contractor may be requested to assist the Government clean-up crew.