31495474_RFQ.docx

DLA MARITIME NORFOLK – CONTRACTING DIVISON

PORTSMOUTH, VA 23709-5000

Please complete this form and return with quote

Please complete this form and return with quote

To: Phone: (757) 278-8372

Of: __________ Email: david.mootz@dla.mil

QUOTE#: REF: N42158-3149-5474

Subject: Offer due date/local time: 8/18/2023

What is your best delivery date? FOB: Destination / Origin (Circle One)

If FOB Origin, estimated freight cost: Payment Terms: NET 30

PAYMENT WILL BE:

WAWF PAID BY DFAS

IF YOU DO NOT HAVE A WIDE AREA WORKFLOW (WAWF) ACCOUNT YOU ARE UNABLE TO RECEIVE PAYMENT FROM NORFOLK NAVAL SHIPYARD. EVERYTHING IS PAID THROUGH WAWF

Domestic Material? If not Domestic, Country of Origin: ________________________

Quoting as Specified: |_| YES |_| NO (List Exceptions) |_| Small Business |_| Large Business |_| HUB-Zone |_| Dealer |_| Manufacturer |_| Minority-owned |_| Woman-owned |_| Veteran-owned |_| 8(a)

Catalog or price list number Mfr. quoting _______

Quote valid until (give date) Min order amt./qty.: ______________

252.232-7006 Wide Area Workflow Payment Instructions (MAY 2013) applies

Mercury-free clause |_| Applies |X| Does not apply |X| COC required |_| Test reports |_| 30th day constructive acceptance |_|yes |_| no

SUPPLIER PERFORMANCE RISK SYSTEM |_| applies |_| does not apply.

See attached provision if the SPRS program applies to this procurement.

Name and address of Quoter Signature of person Date of quotation

Title Telephone no.

UEI#: Tax ID# CAGE Code:

Email address:

ITEM REQUESTED

LIFEPAK CR2 DEFIBRILLATOR, FULLY AUTOMATIC, WIFI, ENGLISH-SPANISH, HANDLE, 8 YEAR WARRANTY. INCLUDES 1 PR QUICK-STEP ELECTRODES AND 1 BATTERY (4 YEARS EACH), LIFELINKCENTRAL AED PROGRAM MANAGER BASIC ACCOUNT, USB CABLE, OPERATING INSTRUCTIONS P/N: 99512-001268

LIFEPAK CR2 DEMO - PROVIDES DEMONSTRATION OF LIFEPAK CR2 PRODUCT FEATURES, ENGLISH. INCLUDES INSTRUCTIONS.

P/N: 11250-000147

KIT, EMERGENCY RESPONSE

P/N: 11998-000334

NOTE: All items/boxes over 40 lbs. under this solicitation and/or contract is required to be palletized. Delivery will not be accepted to any material that IS NOT palletized. The shipment will not be offloaded and will be returned.

NOTE: Contractors (drivers) delivering material to the Norfolk Naval Shipyard must come with two forms of Identification, one being a driver license or picture ID card issued by a State. The other form required is a SSN card, birth certificate issued by a state, Native American document or US citizen card. Driver (s) will not be escorted unless they must go into the CIA.

Contract Clauses and Provisions

52.204-23 Prohibition on Contracting for Hardware & Software, Kaspersky

252.225-7036 Buy American--Free Trade Agreement--Balance of Payments >$100K - < $180K YM1 7F101 Hazardous Chemical Exposure YM1 GN4301 Communications YM1 HN1101 Requirements for Access to NNSY

52.204-19 Incorporation by Reference of Representations and Certifications 52.209-1 Qualification (QPL/Quality Requirements IF NEEDED) 52.232-39 Unenforceability of Unauthorized Obligations 52.232-40 Providing Accelerated Payments to Small Business Subcontractors 52.233-3 Protest After Award 52.246-1 Contractor Inspection Requirements (Up to SAT) 252.203-7000 Requirements Relating to Compensation of Former DoD Officials

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

252.225-7001 Buy American & Balance Of Payments Program Basic Nov 2014

252.232-7010 Levies on Contract Payments

252.243-7001 PRICING OF CONTRACT MODIFICATIONS

252.244-7000 SUBCONTRACTS FOR COMMERCIAL ITEMS

252.247-7023 Transportation of Supplies by Sea

SUPPLIER PERFORMANCE RISK SYSTEM

(1) The Supplier Performance Risk System (SPRS) gathers, processes, and displays data about the performance of suppliers. SPRS is the Department of Defense’s (DoD) single, authorized application to retrieve suppliers’ performance information. (DoDI 5000.79). This procurement is subject to SPRS, authorized by the Department of Defense for use by participating activities during the acquisition of supplies and services.

(2) SPRS alerts procurement specialists to Federal Supply Classification/Product Service Code (FSC/PSC) specific risks and risk mitigations. SPRS’s Supplier Risk Score provides procurement specialists with a composite score that considers each supplier’s performance in the areas of product delivery and quality. The quality and delivery classifications identified for a supplier in SPRS may be used by the contracting officer to evaluate a supplier’s performance.

(3) Quality: The method used in SPRS to classify the quality of a supplier’s past performance is a comparison of quality records among all suppliers who have provided goods or services to the Federal Government which are categorized in the same Federal Supply Class or Service Class (FSC). Based on the comparison among suppliers in a specific FSC group, suppliers are classified by SPRS into a color rating that represents the supplier’s overall quality performance for that specific Federal Supply Class or Service Class. The following is a summarization of the SPRS classification colors:

* If all supplier performance ratings for an entire FSC group are equal, all suppliers in that group will be classified Green.

(4) Delivery: Supplier delivery past performance is classified in SPRS by the supplier’s percentage of on time deliveries. On time deliveries are calculated using the number of line items delivered and a weighting factor which reflects the length of time a delivery was overdue.

(5) SPRS classifications are established monthly for each supplier and can be reviewed in the SPRS module in the Procurement Integrated Enterprise Environment (PIEE) at https://piee.eb.mil/piee-landing/. Suppliers are encouraged to register via PIEE, or visiting this webpage, https://www.sprs.csd.disa.mil/default.htm, for the SPRS Homepage.

Suppliers are granted access to SPRS for their own classifications. Offerors are encouraged to review their own classifications as well as the SPRS reporting procedures and methodology detailed in the SPRS and Awardee/Contractors User’s Guide available at https://www.sprs.csd.disa.mil/pdf/SPRS_Awardee.pdf

(6) Suppliers with no history in SPRS will be considered to have a neutral/No Data rating.

PALLET REQUIREMENT

Contractors (drivers) delivering material to the Norfolk Naval Shipyard must come with two forms of Identification, one being a driver license or picture ID card issued by a State. The other form required is a SSN card, birth certificate issued by a state, Native American document or US citizen card. Driver(s) will not be escorted unless they have to go into the CIA.

All items/boxes over 40 lbs under this solicitation and/or contract is required to be palletized. Delivery will not be accepted to any material that IS NOT palletized. The shipment will not be offloaded and will be returned.

Material sourced or otherwise procured from NUFLO, Inc. (Cage Code: 3BZG7) and/or Synergy Flow Systems (Cage Code: 4GP29) are prohibited to be offered, sold, exchanged, or delivered to Norfolk Naval Shipyard.

NEW** WIDE AREA WORKFLOW PURCHASE CARD INVOICING INSTRUCTIONS NEW**

ONLY FOR MATERIAL LESS THAN $10,000

The invoicing instructions will assist contractors and vendors with preparing payment documentation and avoiding billing errors that could result in payment delays. Following the information provided in this section will increase the accuracy and timeliness of vendor payments. Vendors are now required to submit their Invoice in WAWF as a Receiving Report, and the NNSY Accounts Payable Branch will directly call the vendor to pay with Government Purchase Card.

(a) Wide Area Workflow (WAWF) training. The contractor/vendor shall follow the training instructions of the WAWF “Web-Based Training” section, and use the “PIEE Training Site” prior to submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link via the WAWF home page at https://piee.eb.mil/. The contractor/vendor may contact the WAWF Help Desk at 866-618-5988 for assistance if needed.

(b) Vendor Commercial and Government Entity (CAGE) Code. The contractor/vendor shall ensure there is an active registration with System for Award Management (SAM), and shall enter the CAGE Code information located on the first page of the contract. The contractor/vendor name and address on the contract must match the information in WAWF.

(1) There is no fee to register, or maintain vendor registration, in SAM. If an email is received from a company claiming to represent SAM.gov, be cautious. If an email is received from a company offering to help vendor registration in SAM.gov, asking to contact them and pay them money, be cautious. These messages are not from the U.S. Government. It is free to register and to maintain vendor registration in SAM.gov.

(2) The contractor/vendor may contact the System for Award Management (SAM) Help Desk at www.fsd.gov for assistance or review the SAM website at www.sam.gov for further information.

(c) Contract number. The contractor/vendor shall ensure the “Contract Number” and “Delivery Order” in WAWF match the Contract Number and Order/Call Number (if applicable) in the contract. Do not use the Bid or Solicitation number.

(d) Document type. The contractor/vendor shall enter the document type (i.e., Invoice Receiving Report) provided in the “252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS” section of the contract. Contact your Contract Administrator if you are unable to locate this information. Do not select “FAST PAY” unless specified within the terms of the contract.

(e) Document routing. The contractor/vendor shall use the information in the WAWF “Routing Data Table” section of the contract to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system. Contact your Contract Administrator if you are unable to locate this information.

(1) Pay Official DoDAAC. This DoDAAC will be pre-populated in WAWF from the Electronic Data Access (EDA) system if the contract number exists in the EDA system (i.e., CRCARD).

(2) Service Acceptor and LPO DoDAAC. These DoDAACs ensure the invoice is routed to the correct Command for payment.

(f) Cardholder Information: In the Header Tab of the Receiving Report Enter the Following: The contractor/vendor shall enter “NNSY” for the “Cardholder Last Name”; “9999” for the “Card Number Last 4”; “U.S. Bank” for the “Card Issuing Bank Identifier”.

(g) Final invoice. The contractor/vendor shall identify if the invoice is a final invoice. Do not mark “Y” for “Yes” if additional invoices will be submitted for the contract.

(h) Period of Performance (POP). The contractor/vendor shall enter the “Period of Performance From Date” and “Period of Performance To Date” information in WAWF for the date range the services were completed. These dates shall not fall outside of the POP specified in the terms of the contract.

(1) The contractor/vendor may specify a date range for multiple billed Line Items containing unique POPs in this field. Example: The POP for Line Item 0001 is 10/01/20-10/31/20, and the POP for Line Item 0002 is 11/01/20-11/30/20. The contractor/vendor would enter a POP of 10/01/20-11/30/20 in this field. The specific Line Item POP information would then be entered into the “Description” field.

(i) Line Item data. The contractor/vendor shall ensure the Line Item data is entered in accordance with the terms of the contract.

(1) Agency Accounting Identifier (AAI). The contractor/vendor shall ensure the “AAI” field in WAWF matches the Line of Accounting information in the “Accounting and Appropriation” section of the contract (i.e., 056521 or 068732). This information ensures the transactions are properly routed through the official financial system.

(2) Contract Line Item Number/Subline Item Number (CLIN/SLIN). The contractor/vendor shall ensure the “Item No.” in WAWF matches the “Item No.” in the contract for each billed CLIN/SLIN.

(3) Standard Document Number (SDN). The contractor/vendor shall ensure the “SDN” in WAWF matches the Military Standard Requisitioning and Issue Procedures (MILSTRIP) number in the contract for each billed CLIN/SLIN.

(4) Accounting Classification Reference No. (ACRN). The contractor/vendor shall ensure the “ACRN” in WAWF matches the “ACRN” in the contract for each billed CLIN/SLIN. The ACRN amounts in WAWF should balance the Line Item total in WAWF.

(5) Quantity Shipped. The contractor/vendor shall ensure the “Qty. Shipped” in WAWF matches the quantity for each CLIN/SLIN invoiced.

(6) Unit of Measure. The contractor/vendor shall ensure the “Unit of Measure” in WAWF matches the “Unit” terms in the contract for each billed CLIN/SLIN.

a. Partial payment terminology must be included in the terms of the contract if billing outside of the “Unit of Measure”. The inclusion of the payment clause in the contract allows the contractor to be paid for accepted partial deliveries of supplies or partial performance of services that comply with all applicable contract requirements. Example: The contract states the CLIN/SLIN is for “1 Job”. Partial payment terminology is needed for the vendor to submit multiple invoices instead of submitting one invoice at the completion of the work.

(7) Unit Price. The contractor/vendor shall ensure the “Unit Price” in WAWF matches the “Unit Price” terms in the contract for each billed CLIN/SLIN.

(8) Unique Identifier (UID). The contractor /vendor shall ensure the UID information is entered in accordance with the terms of the contract if applicable.

(9) Description. The contractor/vendor shall provide a complete description for the material or services for each billed CLIN/SLIN (i.e., Rental for 09/01/21 through 09/30/21 for Dry Dock X).

(j) Freight. The contractor/vendor shall submit freight charges as CLIN 9999 in WAWF unless otherwise directed by the contract.

(1) Should freight charges exceed the documented amount within the contract, the contractor/vendor shall contact the Contract Administrator to request a modification prior to submitting the invoice in WAWF.

(2) Contractors/vendors will support the prepaid transportation freight charges with a copy of the carrier’s receipted freight bill or evidence of receipt from the carrier if greater than $100.00.

(3) If a receipted freight bill is not available, then the contractor/vendor can provide other support for the claim for reimbursement of freight charges. The contractor/vendor must furnish a copy of the transportation company’s pickup record or a copy of the contractor’s/vendor’s internal business document showing the contractor/vendor turned the material over to a particular shipper. The contractor/vendor then must support either of these documents with a copy of the transportation company’s invoice and a statement that the charges have been paid.

(k) WAWF attachments. The contractor/vendor shall attach the proof of shipment documentation in WAWF if applicable. This documentation will assist with “receipting” the material by the NNSY Receiving Department if needed.

(1) All material should be shipped to NNSY Building 276 unless otherwise stated in the contract.

(2) Provide a legible contract number or lead JML number on the outside of all shipped boxes and packing slips to ensure the NNSY Receiving Department is able to receipt the material properly.

(l) Contractor/Vendor Point of Contact (POC). The contractor/vendor shall provide the title and telephone number of the person to notify in the event the invoice is deemed improper.

(m) Providing Payment. The contractor/vendor shall not keep any credit card number on file for future use, and shall not use a credit card number provided during a prior payment.

(n) Invoice rejection. The contractor/vendor shall review the comments section in WAWF for the rejection justification. Ensure the invoice is resubmitted with a different letter at the end of the invoice (i.e., A, B, C, etc.) once corrections have been made.

(o) WAWF and NNSY Accounts Payable Branch POCs.

(1) The contractor/vendor may contact the WAWF Help Desk at 866-618-5988 for assistance with submitting the invoice(s) into WAWF.

(2) The contractor/vendor may contact the NNSY Accounts Payable Branch at NNSY_PurchaseCard@navy.mil or (757) 396-2636 for invoice questions or for invoice status if payment has not been provided within 30 days of submission. The contractor/vendor shall provide the contract number and invoice number in the Subject line of the email correspondence.

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