Market_Survey_-_Sources_Sought.docx

DLA Land & Maritime - Market Survey – IQC12269009033

Date Survey Sent: 10/2/2012

Contract Specialist: Matthew Stein Phone: 614.692.4850 Email: Matthew.Stein@dla.mil Fax Number: 614.693.1576

To: Government Sales

DLA Land & Maritime is considering a solicitation and subsequent Award of an Indefinite Quantity Contract (IQC) for the item(s) listed below. As a potential supplier of this item, we are asking that you fill out this market survey to the best of your knowledge so that we can generate a realistic and beneficial solicitation. Your answers to these questions will aid in our ability to develop a solicitation that best meets the needs of the Warfighter while also optimizing the benefits of having a long term contract for both the Government and the Contractor. IF YOU WOULD PREFER TO DISCUSS THE ANSWERS TO THESE QUESTIONS VERBALLY VS IN THE BELOW QUESTIONAIRE, PLEASE FEEL FREE TO CONTACT THE POC IDENTIFIED ABOVE TO DO SO.

Indefinite Quantity Contract (IQC): These contracts are intended for use with items for which recurring demands are anticipated, and as a means of reducing the time and expense required to solicit and make repetitive individual awards. Establishment of an IQ Contract (called a “Basic Contract”) will permit future Purchase Requests to be awarded by issuing a delivery order against the basic contract. All terms, conditions, and pricing are negotiated/awarded up front with the basic, allowing the delivery order to be issued quickly. Most contract terms will be for a BASE PERIOD with the possibility of one or more option periods. In nearly all instances, the total contract length, including options, will not exceed FIVE years. The items on the contract will be ordered on each delivery order (DO) within stated minimum and maximum quantities, and on an as needed basis. The delivery order quantities are estimated based on previous and forecasted demands, and the contractor will be guaranteed a minimum quantity as specified in the contract.

*If you state items are commercial, then please send with survey “Un-Redacted Commercial Invoices” for the exact items.

**In the Estimated Delivery column below, please indicate the absolute best delivery (in Days) you would be able to provide the listed item with the quantity indicated in the Estimated Annual Demand column. NOTE: Maximum requested quantity could be 2 times this figure per the contract.

Company Fill-ins

(Yes or No) Minimum Quantity Apply (Yes or No)

(if applicable)

I. GENERAL INTEREST QUESTIONS:

1. Please check your companies size and status:

|_| Large Business or |_| Small Business / |_| Manufacturer or |_| Dealer

2. Approximately how many employees do you currently have: ____________

3. Do you have a parent company: |_| YES |_| NO

4. If YES to #3 above approximately how many employees does your parent company have: ___________

5. If you are a Dealer/Distributor are you independent from the OEMs:

|_| YES (Example: if you have reliable access to the OEMs products and can set your own price)

If YES: Based on sources in table above, list the OEMs that you are independent from:

|_| NO (Example: the OEM has strict control over the resale prices the dealers can charge)

6. If you are a dealer for the actual manufacturer of these items, who is the manufacturer and approximately how many employees does the manufacturer have:

Note: For contracts estimated over $700,000.00, Cost or Pricing Data “may” be required.

Note: The value of the contract is based on the Contract Maximum dollar value that is in the Contract Limitations clause of a solicitation. This Contract Maximum is based on the estimated value of all contract years combined (base year plus option years) and is then inflated to allow for a possible increase in annual demands over the life of the contract.

7. Are you and your subcontractors (if applicable) capable of providing cost and pricing data on a potential Indefinite Quantity Contract (IQC): |_| YES |_| NO

Note: For “Dealers/Distributors” -- If cost or pricing data were required for the contract, the manufacturer is the subcontractor and would also be required to submit cost or price data if your purchase price from the manufacturer exceeds the $700K as stated above.

8. Is your company interested in pursuing a Long-Term Contract for any or all of these items: |_| YES |_| NO

9. If NO to #8 above and/or to specifics NSNs, please explain why below:

Your answers to questions 9-15 will be used to determine the optimum contract length (i.e. Base plus X option period/years). There will normally be a “BASE PERIOD”, which is the first actual year of the contract, and then the Government will have the option to accept other periods/years, which are called “OPTION PERIODS.”

Note: Regardless of how the contract would be structured in regards to BASE period and option periods, typically DLA will not issue a contract for less than THREE years or in excess of FIVE years total, including all option periods.

Note: The length of the Base Period will not impact/change any guaranteed minimums or maximums on the contract (i.e. a contract with a one year base period would have the same guaranteed minimum/contract maximum as a contract with a three year base period).

10. How many years would be your ideal Base period: 0 |_| 1 |_| 2 |_| 3 |_|

a. Please provide a brief explanation as to why this length of Base Period is optimal:

b. If you suggested an “ideal” base period of more than ONE year, would you be willing to accept a Base Period less than your “ideal” Base period, but no less than ONE year: |_| YES |_| NO

i. Please list any concerns you might have with doing so:

c. If you suggested a Base Period of more than ONE year, would you be able to hold pricing steady for the entire Base Period or would you require an annual price adjustment:

|_| YES - I can hold my prices for the Base Period |_| NO - I would require an annual price adjustment

11. Assuming an option period is equal to one year, how many option periods AFTER the Base period would you be willing to accept: 0 |_| 1 |_| 2 |_| 3 |_| 4 |_|

Note: If you recommend an option period of greater than one year, please explain here:

12. If NONE to #10 or #11 above in regards to base/option periods, please explain why below:

13. Please provide any additional information that you feel would help us to set up a Base Period/Option Period structure that is most beneficial to the Government and Industry:

14. Considering the raw materials used to make this item(s) and fluctuations/volatility in pricing for these items/raw materials versus the benefits of having items on a long term contract, rate your risk for pricing option years:

1st Option Year

2nd Option Year

3rd Option Year

4th Option Year

15. What components/raw materials are the primary drivers in the pricing of these items (i.e. steel, rubber, oil, plastics, etc.):

16. What is the industry standard for contract term for long term agreements/contracts for these items and/or the raw materials: ________________________________________

17. Do you carry these items in your inventory: |_| YES |_| NO

18. Are these items quantity sensitive: |_| YES |_| NO

19. Do these items contain hazardous material: |_| YES |_| NO

20. Do you deal through Dealers/Distributors or do you prefer to deal with the Gov’t: |_| Dealer |_| Gov’t

21. What quantity ranges would result in better pricing of the items you are able to supply (i.e. do you have economic production quantities). We will consider your recommendations if it is within our demand forecast:

Qty Range 1: _________________

Qty Range 2: _________________

Qty Range 3: _________________

Qty Range 4: _________________

II. COMMERCIAL QUESTIONS: (Please send “Un-Redacted Commercial Invoices” for the exact items)

1. Are any of these items Commercial Items per FAR 2.101(b): |_| YES |_| NO

2. If YES to #1 above are these items Catalogs/Price Listed: |_| YES |_| NO

3. If YES to #2 above can you supply us with a copy of your Price List: |_| YES |_| NO

4. If NO to #1 above are these items modified items of a type available in the commercial market place (Meaning these items do not have to be identical, but are closely related): |_|YES |_| NO

5. If NO to #4 above do these items have minor modifications of a type not customarily available in the commercial market place (Example: minor modifications means the items needs to retain a predominance of non-governmental functions or essential physical characteristics): |_|YES |_| NO

6. If NO to #1 above – if these items are not currently in the commercial market place, will these items be available in the commercial market place in time to satisfy the government’s delivery requirements on this project: |_| YES |_| NO

7. If YES to #1 above can you provide UN-REDACTED commercial sales history, listing in catalogs or brochures, known established price list to commercial market place, availability or announcement to the general public: |_| YES |_| NO

8. The Government, and the Government only, must determine not only if an item is commercial but also if the commercial prices are Fair and Reasonable. This is usually accomplished through proof that commercial market forces have driven the setting of the commercial price. Such proof would describe the commercial market acceptance of the price or, more plainly, invoices proving that the item has been sold commercially at like prices, for like quantities. Is your company willing and able to provide such proof, if the government determines it is needed to verify price reasonableness: |_| YES |_| NO

9. Are the following clauses/provisions inconsistent with commercial practices; if so, identify the commercial practice:

D46C02 (52.246-9062) Repackaging to correct packaging deficiencies (SEP 2008) |_| YES Identify: ______________________________________________ |_| NO

E46C14 (52.246-9019) Material and inspection report (DLAD) |_| YES Identify: ______________________________________________ |_| NO

E46C30 (52.246-9007) Product verification testing (Nov 2011) |_| YES Identify: ______________________________________________ |_|NO

I23B04 (252.223-7006) Prohibition on storage and disposal of toxic and hazardous material (Apr 2012) |_| YES Identify: ______________________________________________ |_| NO

I25B04 (252.225-7005) Identification of expenditures in the United States |_| YES Identify: ______________________________________________ |_| NO

I27A01 (52.227-1) Authorization and consent |_| YES Identify: ______________________________________________ |_| NO

I46C07 (52.246-9056) Warranty period for overseas shipments (SEP 2008) |_| YES Identify: ______________________________________________ |_| NO

I47A07 (52.247-68) Report of shipment (RESHIP) |_| YES Identify: ______________________________________________ |_| NO

I53A01 (52.253-1) Computer generated forms |_|YES Identify: ______________________________________________ |_| NO

L17C01 (52.217-9002) Conditions for evaluation and acceptance of offers for part numbered items (Dec 2011) |_| YES Identify: ______________________________________________ |_| NO

M13C02 (52.213-9001) Evaluation factor for source inspection (Nov 2011) |_|YES Identify: ______________________________________________ |_| NO

III. FOB POINT QUESTIONS:

1. The Government prefers that contractors offer on an FOB Destination basis. Your price would include transportation charges to any location in the United States. Is Fob Destination acceptable: |_| YES |_| NO

2. Does your price typically include FOB Destination: |_| YES |_| NO

3. Would FOB Destination impact the price compared to FOB Origin: |_| YES |_| NO

4. If YES to #3 above what is the impact on price (Example: Estimated percentage of increase in price):

5. If NO to #3 above does this mean the price for FOB Destination/FOB Origin would be the same:

|_| YES |_| NO

6. Is Inspection/Acceptance at Origin acceptable: |_| YES |_| NO

Note: For Stock Buys, source inspection would be mandatory if FOB Origin is utilized. Would the cost of source inspection impact pricing more than shipping: |_| YES |_| NO

IV. ZONE QUESTIONS:

1. If this solicitation is FOB Destination, would the government incur savings if unit prices were based on various shipping destinations (zones) within the US: |_| YES |_| NO

2. Is there any specific NSNs on this project that you think would significantly impact Shipping Prices (Example: size or weight of specific NSNs): |_| YES |_| NO

3. If YES to #2 above please list NSNs or CLIN Numbers and what the impact would be (Example: percentage of increase in price):

4. Would you typically provide the same price for anywhere in the US: |_| YES |_| NO

5. If YES to #4 above does the location make a significant difference in Price: |_| YES |_| NO

6. What is the difference in price (estimated percentage of increase):

7. Would you prefer to provide pricing for one or multiple zones (Please choose one):

|_| One Zone |_| Multiple Zones

V. DELIVERY QUESTIONS:

1. Would you require phased delivery* for quantities above the QFD quantity (Note the QFD is roughly equal to the ADQ from pg. 1 of this survey divided by 4). Note that delivery orders could be for quantities up to the DO Maximum usually 4 x the QFD quantity: |_| YES |_| NO

*Note: This would mean phased delivery on a single delivery order; if a new order was placed it would revert back to the required delivery.

2. What would the Max QTY be if you could deliver within the PLT: ____________________________________

3. Would a minimum delivery order quantity and/or dollar value apply to these NSNs: |_|YES |_| NO

4. If YES to #3 above please list the applicable minimums for each item and please complete the estimated deliveries per items above, and if applicable, the maximum monthly quantities that can be supplied on the “Table Below”.

VI. OTHER MISCELLANOUS QUESTIONS:

1. Can you provide STD-COM PKG with MIL-STD-129 Markings: |_| YES |_| NO

2. Do you have any other NSNs, ideas, or comments for additional “family” groupings: |_| YES |_| NO

3. If YES to #2 above please explain why:

4. Do you have EDI capability: |_| YES |_| NO

5. Would you prefer to have the pricing to be Firm Fixed Price for base year and all subsequent years:

|_| YES |_| NO

OR

6. Would you prefer to have the base years pricing adjusted based on the Producer Price Index (PPI) EPA:

|_| YES |_| NO

7. If YES to #6 above, do you have a recommended PPI that is applicable to these items. If so, please provide the PPI and please provide an explanation as to why you feel it’s a good fit.

8. If the Government determines that Cost and Price Data is needed, will your company’s accounting system be able to furnish this data as required by FAR Part 15 Table 15.2: |_| YES |_| NO

Note: We strongly urge you do a thorough review of the booklet "Information for Contractors" at http://www.dcaa.mil. The booklet is downloadable from the left Scroll Down on the website under "Publications". Chapter 3 is particularly relevant, especially the example submittal at chapter end.

VII. FINAL COMMENTS:

Please Provide Your Company Name & Cage Code: ________________________________________________

Please Provide Your Company Phone & Fax Number: ______________________________________________

Please Provide Your Name & Signature: __________________________________________________________

Please return survey by the close of business on 10/15/12 to the contract specialist listed at the top of the page. If you have any additional comments, please feel free to submit those with this survey. We sincerely appreciate your time, and thank you for providing this information.

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