Specifications - Roof Replacement.pdf

LINCOLN HOME NATIONAL HISTORIC SITE

SPRINGFIELD, ILLINOIS

DUBOIS HOUSE

COPPER GUTTER AND WOOD

SHINGLE REPLACEMENT

PMIS 207361

PROJECT SPECIFICATIONS

NATIONAL PARK SERVICE

MAY 7, 2020

TABLE OF CONTENTS

DIVISION 01 – GENERAL REQUIREMENTS

01 01 00 Summary of Work 01 07 00 Abbreviations 01 26 01 Contract Modification Procedures 01 30 00 Submittal Procedures 01 31 00 Project Management & Coordination 01 32 16 Construction Schedule 01 32 33 Photographic Documentation 01 35 23 Safety Requirements 01 40 00 Quality Requirements 01 50 00 Temporary facilities and Controls 01 51 00 Temporary Utilities 01 56 00 Special Controls 01 57 19.12 Noise & Acoustics Management 01 60 00 Material and Equipment 01 67 00 Product Requirements 01 70 00 Project Closeout 01 73 29 Cutting and Patching 01 73 40 Execution 01 74 19 Construction Waste Management and Disposal 01 77 00 Closeout Procedures 01 78 23 Operations and Maintenance Data

DIVISION 02 – EXISTING CONDITIONS

02 22 20 Selective Demolition

DIVISION 03-06 – NOT USED

DIVISION 07 – THERMAL AND MOISTURE PORTECTION

07 31 30 Wood Shingle Roof 07 61 10 Custom Metal Flashing, Gutters and Downspouts

DIVISION 08-49 – NOT USED

APPENDIX

Appendix A Site Plan Appendix B Photographs Separate Document As-Built Drawings

DIVISION 01 – GENERAL REQUIREMENTS

SECTION 01 01 00 SUMMARY OF WORK

PART 1: GENERAL

1-1 SUMMARY:

A. This Section includes the following:

1. Work covered by the Contract Documents.

2. Contractor use of premises.

3. Public use of site.

4. Occupancy requirements for buildings.

5. Work restrictions.

6. Special construction projects.

1-2 WORK COVERED BY CONTRACT DOCUMENTS

A. Project Location: Lincoln Home National Historic Site – Wood Shingle Replacement; Dubois House;

519 South 8th Street, Springfield, Illinois, 62703. The building is a 2-story wood frame building. The work of the contract consists of furnishing all materials, labor, tools, equipment and supervision necessary to complete the required work as follows:

1. COPPER BOX AND HALF ROUND GUTTERS/DOWNSPOUTS: Fabricate and install flat pan lead-coated copper flashing and counter flashing gutters, and downspouts on the roof system located at the Dubois House, 519 South Eighth Street, Springfield, Illinois.

2. LEAD COATED COPPER PORCH ROOF AND FLASHING: Inspect for cracks and failed joints and repair/re-solder if necessary.

3. CEDAR SHINGLES AND RIDGE CAP: Remove and replace all roofing elements, (shingles, Three Dimensional Cedar Breather, synthetic Underlayment, and Ice and Water Barrier.

B. The Work Schedule:

1. Work shall be completed 90 days after issuance of Notice to Proceed. The contractor shall coordinate all work schedules with the CO and the COR prior to the start of the work. Notify the CO or COR five days prior to moving onto the work-site to commence work. You must provide notification the day you move back to the work-site after an interruption of work of two or more work days. Before initiating any work, the Contractor shall meet with the CO and COR and agree on: a sequence of procedures; a means of access to premises and buildings; placement of dumpsters, porta-johns, and haul routes; delivery of materials and use of approaches;

communications; the location of barriers; eating spaces, and any other incidentals to the project.

1-3 RELATED WORK SPECIFIED ELSEWHERE: N/A

1-4 WORK PERFORMED BY OTHERS: The National Park Service will make any immediate repairs to sub-surface components.

1-5 CONTRACTOR USE OF SITE

A. General: Contractor shall have limited use of the site for construction operations. Limit use of premises to areas within the Contract limits indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

SECTION 01 01 00 SUMMARY OF WORK

1. Limits: Confine constructions operations to project sites as shown on site plan.

2. Limit site disturbance areas in order to limit compaction in the construction area.

B. Storage of Materials: Confine storage of materials to areas as shown on site plan.

C. Preservation of Natural Features:

1. Prevent damage to natural surroundings. Restore damaged areas, repairing or replacing damaged trees and plants, at no additional expense to the Government.

2. Provide temporary barriers to protect existing trees and plants and root zones.

3. Do not remove, injure, or destroy trees or other plants without prior approval. Consult with

Contracting Officer and remove agreed-on roots and branches that interfere with construction.

4. Do not fasten ropes, cables, or guys to existing trees.

D. Driveways and Entrances: Keep driveways and entrances serving premises clear and available to Government, Government's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

1. Schedule deliveries to minimize use of driveways and entrances.

2. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

E. Construction Camp: Establishment of a camp within the park will not be permitted.

F. Hauling Restrictions: Comply with all legal load restrictions in the hauling of materials. Load restrictions on park roads are identical to the state load restrictions with such additional regulations as may be imposed by the Park Superintendent. Information regarding rules and regulations for vehicular traffic on park roads may be obtained from the Office of the Park Superintendent. A special permit will not relieve Contractor of liability for damage which may result from moving of equipment.

G. Patching and Repairing: After the work has been completed, any contractor caused damages to Government-owned structures, facilities, streets, curbs, walks, lawns, etc., shall be properly patched, repaired, or replaced to the complete satisfaction of the Contracting Officer or COR. Any holes, cuts, breakages, and damages made in finished surfaces of the area in which work has been accomplished, shall be properly repaired and the disfigured areas then painted over or otherwise repaired and resurfaced to match the existing finishes to the complete satisfaction of the Contracting Officer/COR.

1-6 PUBLID USE OF SITE

A. Contractor shall at all times conduct his operations to ensure the least inconvenience to the public and staff. Coordinate any specifics regarding access for pre-approval of Contracting Officer.

1-7 OCCUPANCY REQUIREMENTS FOR BUILDINGS

A. Existing Buildings

1. Full Government Occupancy: Government will occupy buildings that will be under construction during the entire contract period, except P. T. Smith House that is vacant. Cooperate with Government during construction operations to minimize conflicts and facilitate Government usage. Perform the Work so as not to interfere with Government's day-to-day operations. Maintain existing exits, unless otherwise indicated.

a. Maintain access to existing walkways, exits, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from the CO.

SECTION 01 01 00 SUMMARY OF WORK

b. Maintain existing building in a weather tight condition throughout construction period.

Repair damage caused by construction operations. Protect building and its occupants during construction period.

1-8 CONDUCT OF OPERATIONS

A. At all times the contractor shall conduct his operations in conformance with the rules and regulations promulgated by the Secretary of the Interior for the National Park Service, and applicable park rules and regulations prescribed by the Park Superintendent.

B. Work on Saturdays, Sundays, Federal holidays or at night may not be performed without prior consent from the Contracting Officer. Submit requests 1 week in advance of the work to the Contracting Officer for consideration and approval/denial.

C. No signs or advertisements (except those specified herein) shall be displayed on the construction site or within the park unless approved by the Contracting Officer.

1-9 WORK RESTRICTIONS:

A. Job Site Operations: The Contractor shall be limited to certain areas of the site as designed by the Contracting Officer for work operations and material and equipment storage.

1. PARKING: Contractor will be allowed one equipment/material vehicle in designated area of job site. All other vehicles must remain in the Lincoln Home main parking lot unless approved by the COR.

B. Hours of Operation: The Contractor's hours of operation at the site shall be the normal working hours of the staff or as otherwise approved by the Contracting Officer, 7:00 AM – 3:30PM, Monday through Friday, except when otherwise indicated.

C. Existing Utilities

1. Existing Utilities: Contractor shall be responsible for locating and preventing damage to known utilities. If damage occurs, repair utility at no additional expense to the Government.

2. If damage occurs to an unknown utility, repair utility. An equitable adjustment will be made in accordance with the Changes clause of the contract.

D. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Government or others unless permitted under the following conditions and then only after arranging to provide temporary utility services according to requirements indicated:

1. Notify Contracting Officer not less than two [2] business days in advance of proposed utility interruptions.

2. Do not proceed with utility interruptions without Contracting Officer’s written permission.

E. Nonsmoking Building: Smoking is not permitted within the building or within 25 feet of entrances, operable windows, or outdoor air intakes.

1-10 JOB REQUIREMENTS:

A. Examination of Site: Before submitting bids for the work, each bidder is encouraged to have examined the site and satisfied him/herself as to the existing conditions under which he/she will be pledged to operate or that in any manner might affect the work under this Contract.

B. Verification of Drawings:

SECTION 01 01 00 SUMMARY OF WORK

1. Verify by field measurements any information and make any further measurements necessary for the execution of the work.

2. All information is subject to field verification and adjustment by the Contractor.

C. Capabilities of the Contractor: The installing Contractor shall have an established reputation and shall be regularly engaged in the installation of metal roof and gutter systems and wood shingle roofs. The Contractor shall be able to refer to similar installations made by him/her that are rendering satisfactory service. Names of individuals installing the systems shall be certified in writing by the Contractor as being qualified to execute the work.

1-11 SPECIAL PROVISIONS:

A. Preservation of Historic Structures: Every precaution shall be taken to prevent damage to existing structural components and surrounding areas. Should any damage result, it shall be repaired to the satisfaction of the Contracting Officer at no cost to the Government.

B. Protection of Landscaping and Surrounding Structures: The Contractor shall take all necessary measurements to provide protection for all plants, shrubs, trees, fencing, walks, and other landscape features and surrounding structures near the work site. No trees, limbs, or shrubs can be cut or removed without prior written approval of the Contracting Officer. Any such surrounding features damaged, scarred or broken shall be treated, repaired or replaced to the satisfaction of the Contracting Officer.

C. Protection of the interior of the Building: Install temporary covers and protection where roofing is removed. NOTE: MAINTAIN WATERPROOF COVERS DURING THE PROJECT TO PROTECT

THE INTERIOR.

1-12 SPECIAL CONSTRUCTION REQUIREMENTS

A. 24-HOUR POINT OF CONTACT: Provide the Contracting Officer with a 24-hour number or numbers where their authorized representative can be contacted at any time day or night. This number should be provided at the notice of contract award, but not later than the first day of contract work at the site.

B. CONTRACTOR’S OFFICE SPACE: Office space required for the Contractor’s operation shall be the responsibility of the Contractor. Any office space to be located at the Lincoln Home National Historic Site must be approved by the Contracting Officer and be placed within material staging area shown on site plan.

D. CONTRACTOR’S STORAGE AREA: Contractor will be allowed to have one storage trailer at the construction site. The location must be approved by the COR. All other trailers, storage, and equipment will be stored at a site designated by the COR. The government is not responsible for damages or losses.

E. SITE AND STORAGE AREA MAINTENANCE: Contractor will be responsible for general maintenance of construction site and storage area(s) on a daily basis. This includes, but not limited to, cleaning, safety checks and disposal of trash and debris.

PART 2: EXECUTION

2-1 PRECONSTRUCTION CONFERENCE: Prior to the start of the construction, the Contracting Officer will arrange an on-site meeting with the Contractor. The meeting agenda will include the following:

Correspondence procedures Designation of responsible personnel Labor Standards provisions Payroll reports Changes

SECTION 01 01 00 SUMMARY OF WORK

Payments to Contractor Subcontractors National Park Service regulations Accident prevention program (including name of responsible supervisor) Safety program Tentative construction schedule Submittals Claim procedures

2-2 CLEAN-UP AND PROTECTION:

A. All debris shall be removed from the site daily. Disposal of debris on Government property will not be permitted. Contractor is required to furnish all permits required for the hauling and disposal of all debris and to comply with all local and state regulations.

B. Upon completion of the work, clean all surfaces using proper methods as indicated by the manufacturer of the material, taking care not to damage other finished surfaces.

C. Protect existing structures, structural components and the work of other trades against damage during execution of the work. Correct any damage by cleaning, repairing and/or replacing as directed by the Contracting Officer.

PART 3: EXECUTION (NOT USED)

PART 4: MEASUREMENT AND PAYMENT

4-1 SUMMARY OF WORK: Payment for the work of this Section will be included in the lump sum price of this Contract.

END OF SECTION 01 01 00

SECTION 01 07 00 ABBREVIATIONS

PART 1 - GENERAL

1-1 REFERENCE STANDARDS: The following list of abbreviations, which may be used in the construction specifications, refer to the organizations and specifications of the organizations listed below.

ANSI American National Standards Institute

11 West 42nd Street, 13th Floor New York, NY 10036-8002

212-642-4000 (FAX: 212-398-0023)

ASTM American Society for Testing and Materials

1916 Race Street Philadelphia, PA 19103 215-299-5400

AWI Architectural Woodwork Institute

2310 South Walter Reed Drive Arlington, VA 22206 703-671-9100

AWPA American Wood Preservers Association

9549 Old Frederick Road Ellicott City, MD 410-465-3169

AWPB American Wood Preservers Bureau 7962 Connell Court Lorton, VA 22206 703-339-6660

AWPI American Wood Preservers Institute

1945 Old Gallows Road Vienna, VA 22101 703-893-4005

CSSB Cedar Shake & Shingle Bureau 515-116th Avenue N.E.

Suite 275 Bellevue, Washington, 98004-5294

FS Federal Specifications

General Specifications National Capital Region Room 6039 7th and D Streets, S.W.

Washington, DC 20407

OSHA Occupational Safety and Health Administration

Government Printing Office Washington, DC 20402

SMACNA Sheet Metal and Air Conditioning

Contractors National Association, Inc P.O. Box 221230 Chantilly, VA 22022-1209

SECTION 01 07 00 ABBREVIATIONS

703-803-2980 (FAX: 703-803-3732

1750 New York Avenue NW, 6th Floor Washington, D.C. 20006-5386

202-783-5880 (FAX: 202-662-0894)

UBC Uniform Building Code

5360 South Workman Mill Road Whitier, CA 90601

UL Underwriters Laboratories, Inc

333 Pfingsten Road Northbrook, IL 60062 700-272-8800

Revere Copper Products, Inc.

24 North Street Frnt.

New Bedford, MA 02740 617-479-4702

PART 2 – PRODUCTS (NOT USED)

PART 3 – EXECUTION (NOT USED)

END OF SECTION 01 07 00

SECTION 01 26 01 CONTRACT MODIFICATION PROCEDURES

1.1 SUMMARY

A. The work of this section consists of administrative and procedural requirements for contract modifications.

1.2 DEFINITIONS AND ALLOWANCES

A. Home Office Overhead: Those costs incurred in support of all of a contractor’s projects and not attributable to a specific job. The cost for home office overhead is only allowed as a percentage of all direct work excluding profit. The following items represent allowable home office overhead costs identified in Part 31 of the Federal Acquisition Regulation (FAR):

1. Rent

2. Utilities

3. Furnishings

4. Office equipment

5. Executive and management staff not exclusively assigned to the project

6. Support, accounting, and administrative staff

7. Preparation of cost proposals, estimating, and schedule analyses connected with Modifications

8. Estimating and preconstruction services

9. Mortgage costs

10. Real estate and corporate taxes

11. Automobile maintenance and travel costs for home office personnel

12. Home office insurances i.e. structure, automotive, umbrella, flood, etc.

13. Depreciation of equipment and other assets

14. Home office supplies (paper, staples, etc.)

15. Legal services

16. Accounting and data processing

17. Professional fees/registration

B. General Conditions (Field Office Overhead): Management and administrative costs incurred on site for the designated project. Costs associated with the preparation of modifications will not be allowed. The costs for these items are to be included only in the general conditions of the modification estimate. Only in the case of a contract time extension are additional general conditions included in modifications. The following items, if applicable, are considered allowable costs for calculating General Conditions:

1. Project Manager, Assistant Project Manager

2. Superintendent, Assistant Superintendent

3. Quality Control, Safety Officer, Environmental Manager, etc.

4. Engineers

5. Travel, lodging, and per diem (as established by Federal Travel Regulations)

6. Scheduling

7. Field Office Trailers and associated temporary utilities

8. 8. Field office supplies

a. Mailing and couriers

b. Reproduction costs

c. Storage

d. Phones

e. Computers

f. Copiers

9. Personal vehicles i.e. Superintendent Pickup trucks

SECTION 01 26 01 CONTRACT MODIFICATION PROCEDURES

C. General Requirements: These are costs directly associated with the project and are necessary to perform the actual work of the modification. These costs shall be shown as direct costs in the estimate. The following items, if applicable, are considered allowable costs for calculating General Requirements:

1. Hoisting

2. Material handling

3. Temporary fencing

4. Port-a-lets

5. Trash removal, dumpsters

6. Barricades

7. Small tools

8. Safety supplies

9. Scaffolding

10. Daily cleaning

11. Traffic control

12. Temporary signage

13. Temporary heating and power

D. Personnel Costs: Costs included in the modification must only be for General Conditions staff and workers actually present and working on the project site. Modification costs for salaried workers are only allowed within the structure of a 40-hour week and no overtime or holiday pay will be allowed.

1. Worker Hourly Rates are costs directly associated with the individual worker and consist of the following:

a. Base Rate: This is the hourly rate paid directly to the worker

b. Labor Burden: Employer payments of all applicable burdens, this includes insurance and taxes that the business must pay on behalf of the worker to government entities and educational forums, such as:

i. Social Security

ii. Medicare

iii. Workers Compensation– Policy and company calculation to be made available.

iv. FUTA– Cap Rate and percentage to be proportionally allocated over one year.

v. SUTA– Cap Rate and percentage to be proportionally allocated over one year.

vi. Union agreement costs – Other costs required under an enforceable collective bargaining agreement.

c. Fringe Benefits: Various non-wage compensations provided to employees such as:

i. Health Care Insurance Premiums

ii. Cell Phone

iii. Clothing

iv. 401K and Pensions

v. Vehicle allowances

vi. Gas allowance

vii. Life insurance premiums

viii. Disability insurance

ix. Other Fringe Benefits required under an enforceable collective bargaining agreement

E. Bonuses or Deferred Compensation: No Bonus or Deferred Compensation will be allowed within any components of pricing including Home Office Overhead, General Conditions, General Requirements, Hourly Worker Rates, or the direct costs of work.

SECTION 01 26 01 CONTRACT MODIFICATION PROCEDURES

F. General Liability Insurance: An insurance policy that protects the contractor from claims resulting from bodily injury or property damage to a third party. Include this as a separate line item within all modification proposals and provide a current insurance quote upon request.

G. Performance and Payment Bonds: A performance bond is a surety bond issued by an insurance company or bank to guarantee satisfactory completion of a project. The Payment Bond guarantees that the contractor will pay the labor and material costs they have incurred. Banks and Insurance companies charge a premium for each individual project based on a sliding scale which relates to the size of the project.

Include this as a separate line item in modification proposals and provide current company bonding rates upon request.

H. Builder’s Risk Insurance: This covers the contractor’s loss due to fire, high winds, or other natural forces. This is not reimbursed by the National Park Service (NPS) and shall not be included in modification proposals.

1.3 MODIFICATION PROPOSAL PRICING REQUIREMENTS

A. General:

1. Your proposal must be received in the format and within the time frame specified in the Request for Proposal letter. Costs or delays resulting from failure of contractor to submit within the time frame specified will not be compensable.

2. The proposal must be detailed with itemized lists of equipment, materials, labor, production rates, overhead, profit, and bond markup for each item. Labor costs must be itemized by craft and hourly rate, including Fringe Benefits and Labor Burden. If the costs of Fringe Benefits and Labor Burden are not itemized, it is assumed that that they are included in the hourly rate shown, or contractor is not requesting reimbursement. Contractor may utilize the government provided Contractor Estimate Form, or their own form, provided that it contains the same information and level of detail as the Gov’t provided form.

3. Requests for extensions of contract time as a result of this change must be justified with a Time Impact Analysis (TIA). Refer to Division 01 Specification, “Construction Schedule”, for time impact analysis requirements. TIA and associated costs must be received with the proposal by the date shown within the Request for Proposal letter. Contractor’s failure to submit within the specified time frame will be construed as the Contractor waiving the right for additional time and no time extension will be allowed.

4. All supporting documentation used to justify the proposed modification will be made available to the Contracting Officer upon request.

5. Contractor must review and approve all subcontractor/supplier pricing in detail for proper format, scope, production rates, and pricing prior to submission to the NPS. All delay costs associated with not reviewing and approving subcontractor/supplier pricing will be borne by the Contractor.

6. All pricing and production rates within the estimate must be based on fair and reasonable pricing and cannot include built-in contingency.

B. Labor:

1. Contractor shall estimate the cost of labor by itemizing each craft involved, indicating worker hourly rate (base rate + labor burden + fringe benefits) for each and itemizing the hours required for each craft that will be directly engaged in modification work. Any work proposed that will require overtime work or premium pay shall be itemized separately. All rates shall be in accordance with the Davis-Bacon Act as incorporated herein. Labor Burden may include payroll

SECTION 01 26 01 CONTRACT MODIFICATION PROCEDURES

taxes, Social Security, unemployment insurances, workers compensation insurance, FICA, FUTA, and other direct costs resulting from Federal, State or local laws.

2. Itemize labor costs for equipment operators separate from equipment costs.

3. The labor cost for foremen shall only be costs for related work required for the modification.

C. Materials:

1. The estimated cost for materials shall include quotes from multiple sources. Material prices must include all applicable fees and credits, including but not limited to, sales tax, freight and delivery charges, and tax rebates.

2. No markup shall be applied to any material provided by the NPS.

D. Equipment:

1. Equipment used for the project must be appropriately sized for the work being performed.

2. Do not include costs for “miscellaneous tools and equipment”, in your proposal for a replacement value of $500 or less. Costs shown in excess of $500 must be broken out separately.

3. Regardless of ownership, the rates to be used in determining equipment rental costs shall be the lowest cost from one of the following sources:

a. U.S. Army Corps of Engineers, Ownership and Operating Expense Schedule (use latest edition and applicable region)

b. Construction Blue Book

c. Local equipment rental rates, documented by actual invoice charges, or itemized vendor quotes.

4. The estimated equipment rates shall include the operating costs of all fuel, oil, lubrication, supplies, small tools, necessary attachments, ground engaging components, tires & tracks, routine repairs and maintenance (cost of major repair and overhaul is not allowed per FAR 31.105(d)(2)), depreciation, storage, insurance, and all incidentals. Mobilization, if applicable, may be included for equipment solely used on the modification work but must be listed separately.

5. Estimate the full rate for equipment only for the duration that the equipment will be utilized to accomplish the work of the modification.

6. Standby unit rates used are to be in accordance with paragraph 1.3, D, 2, above. If the US Army Corp of Engineers is utilized then their standby rates prevail. If Bluebook or local equipment pricing is accepted, then ½ of the equipment costs minus any operating costs, major repair and overhaul will be accepted.

7. If equipment is in standby mode due solely to a documented NPS delay, the established standby rate shall apply from the first day of the delay.

8. Equipment that is not used and on the jobsite for up to five consecutive days may be classified at standby rates, provided that the equipment is or has been used solely to perform work on the modification and will be necessary to complete additional modification work. Equipment that is still on the jobsite but not in use after five consecutive days will not be considered in the modification pricing.

9. Requests for compensation for equipment stand by time must be justified, documented and itemized separately.

SECTION 01 26 01 CONTRACT MODIFICATION PROCEDURES

10. The estimated timeframe (daily, weekly, monthly) for use of the equipment must reflect the lowest cost to the Government.

E. Establishment and Application of Overhead and Profit Percentages:

1. Home Office Overhead and Profit (OH&P) shall be applied to direct costs only. Profit shall not be applied to overhead amounts; and overhead shall not be applied to profit. Home office overhead shall contain only allowable, allocable, and reasonable costs per the contract documents and FAR Part 31. Profit percentages are based on risk factors found in FAR Part 31which have been applied to the specific type of work included in this project. Negotiated rates shall not exceed the following percentages for OH&P for contractor self-performed work:

Overhead & Profit…………………………………………10% Overhead & Profit on Subcontractor’s Work………………5%

2. Total aggregate limit of markup (OH&P) for contractor and subcontractors on modification work shall not exceed 25%. The NPS will not be responsible for allocation of percentages between contractor and subcontractors at any tier.

3. If contractors form a partnership, than the partnership may only receive home office overhead and profit in the same amount as an individual contractor (refer to par 1.3,E,1 above). It is the responsibility of the partners to decide on the division of revenue.

4. Combined Increases and Decreases: On proposals involving both increases and decreases in the Contract Price, the overhead and profit mark-ups are required on the net increases and deducted on net decreases.

5. At no time can profit be calculated on Overhead or itself, it must be calculated on direct costs of work only.

PART 2 – PRODUCTS (NOT USED)

PART 3 – EXECUTION (NOT USED)

END OF SECTION 01 26 01

SECTION 01 30 00 SUBMITTAL PROCEDURES

PART 1: GENERAL

1-1 SUMMARY

A. This Section includes administrative and procedural requirements for submitting Shop Drawings, Product Data, Samples, and other submittals.

1-2 DEFINITIONS

A. Action Submittals: Written, graphic information, and physical samples that require Government’s responsive action.

B. Information Submittals: Written information that does not require Government’s responsive action.

Submittals may be rejected for not complying with the requirements.

C. Portable Document Format (PDF): An open standard file licensed by Adobe Systems used for representing documents in a device-independent and display resolution-independent fixed-layout document format.

1-3 GENERAL SUBMITTAL PROCEDURES

A. General: Prepare and submit submittals required by individual Specification Sections. Types of submittals are indicated in individual specific sections.

1. Contracting Officer reserves the right to require submittals in addition to those called for in individual sections.

B. Coordination: Coordinate preparation and processing of submittals with performance of construction activities. Review them for legibility, accuracy, completeness, and compliance with Contract Documents.

1. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals, and related activities that require sequential activity.

2. Coordinate transmittal of different types of submittals for related parts of the Work so processing will not be delayed because of need to review submittals concurrently for coordination.

a. Contracting Officer reserves the right to withhold action on a submittal requiring coordination with other submittals until related submittals are received.

C. Submittal List: Refer to the requirements of the individual Specification Sections.

D. Processing Time: Allow enough time for submittal review, including time for re-submittals, as follows.

Time for review shall commence when an e-mail notification is received by the Contracting Officer (or designee) indicating the submittal has been posted on the NPS SharePoint website and is ready for review.

When the Contracting Officer has completed their review, an email notification will be sent to the Contractor indicating the submittal has been processed. No extension of the Contract Time will be authorized because of failure to transmit submittals enough in advance of the Work to permit processing, including re-submittals.

1. Action Submittals

a. Initial Review: Allow 21 days for initial review of each submittal. Allow additional time if coordination with subsequent submittals is required.

b. Re-submittal Review: Re-submittal Review: Allow fourteen (14) days for review of each re-submittal.

SECTION 01 30 00 SUBMITTAL PROCEDURES

2. Informational submittals

a. Review: Allow 10 days for review of each submittal.

E. Approved Equals:

1. For each item proposed as an “approved equal,” submit supporting data, including:

a. Drawings and samples as appropriate.

b. Comparison of the characteristics of the proposed item with that specified.

c. Changes required in other elements of the work because of the substitution.

d. Name, address, and telephone number of vendor.

e. Manufacturer’s literature regarding installation, operation, and maintenance, including schematics for electrical and hydraulic systems, lubrication requirements, and parts lists.

Describe availability of maintenance service, and state source of replacement materials.

2. A request for approval constitutes a representation that Contractor:

a. Has investigated the proposed item and determined that it is equal or superior in all respects to that specified.

b. Will provide the same warranties for the proposed item as for the item specified.

c. Has determined that the proposed item is compatible with interfacing items.

d. Will coordinate the installation of an approved item and make all changes required in other elements of the work because of the substitution.

e. Waives all claims for additional expenses that may be incurred as a result of the substitution.

F. Additional Copies: Unless additional copies are required for final submittal, and unless Contracting Officer observes noncompliance with provisions in the Contract Documents, initial submittal may serve as final submittal.

1. Additional copies submitted for maintenance manuals will not be marked with action taken and will be returned.

G. Transmittal: Package each submittal individually and appropriately for transmittal and handling.

Transmit each submittal using a transmittal form. Contracting Officer will return submittals, without review, received from sources other than Contractor.

1. CM-16 Transmittal Form: All material submittals shall be transmitted using National Park Service form CM-16. (This form can be downloaded from the Workflows website at http://www.nps.gov/dscw/con_subreview21.htm.) No action will be taken on a material submittal item unless accompanied by the transmittal form.

2. Documents required in division 1 are to be delivered under separate cover letter. Do not use the CM-16 Transmittal form for these documents.

H. Identification: Place a permanent label 1 by 4 inches on each submittal for identification.

1. Include the following information on label for processing and recording action taken:

a. Project name, Park, PMIS number, Contract number.

b. Date.

c. Submittal number or other unique identifier, including revision identifier.

i. Submittal number shall be a sequential number (e.g., 001). Re-submittals shall include an alphabetic suffix after another decimal point (e.g., 001.A).

SECTION 01 30 00 SUBMITTAL PROCEDURES

I. Re-submittals: Make re-submittals in same form and number of copies as initial submittal.

1. Note date and content of previous submittal.

2. Note date and content of revision in label or title block and clearly indicate extent of revision.

3. Re-submit submittals until they are marked “Approved” or “Approved with notations”.

J. Distribution: Furnish copies of final submittals to manufacturers, subcontractors, suppliers, fabricators, installers, authorities having jurisdiction, and others as necessary for performance of construction activities.

Show distribution on transmittal forms.

K. Use for Construction: Use only final submittals with mark indicating “Approved” or “Approved with notations.

PART 2: PRODUCTS

2-1 ACTION SUBMITTALS

A. Product Data: Collect information into a single submittal for each element of construction and type of product or equipment.

1. If information must be specially prepared for submittal because standard printed data are not suitable for use, submit as Shop Drawings, not as Product Data.

2. Mark each submittal to show which products and options are applicable.

3. Include the following information, as applicable:

a. Manufacturer’s product specifications.

b. Manufacturer’s installation instructions: When Contract Documents require compliance with manufacturer’s printed instructions, provide one complete set of instructions to Contracting Officer and keep another complete set of instructions at the project site until substantial completion.

c. Manufacturer’s catalog cuts: Submit only pertinent pages; mark each page of standard printed data to identify specific products proposed for use.

d. Wiring diagrams showing factory-installed wiring.

e. Printed performance curves.

f. Operational range diagrams.

g. Compliance with specified referenced standards.

h. Testing by recognized testing agency.

4. Number of Copies: Submit four copies of Product Data, unless otherwise indicated. Contracting officer will return one copy. Retain copy as a Project Record Document. Coordinate optional digital submittal with C.O.R. of product data in PDF file format before or concurrent with samples.

B. Shop Drawings: Prepare Project-specific information, drawn accurately to scale. Do not base Shop Drawings on reproductions of the Contract Documents or standard printed data.

1. Preparation: Fully illustrate requirements in the Contract Documents. Include the following information, as applicable:

a. Dimensions.

b. Identification of products.

c. Fabrication and installation drawings.

d. Notation of coordination requirements.

e. Notation of dimensions established by field measurement.

f. Relationship to adjoining construction clearly indicated.

SECTION 01 30 00 SUBMITTAL PROCEDURES

2. Sheet Size: Except for templates, patterns, and similar full-size drawings, submit Shop Drawings on sheets at least 8-1/2 by 11 inches but no larger than 30 by 40 inches.

3. Number of Copies: Submit five (5) copies of each submittal. Contracting Officer will return one copy. Submit optionally as digital shop drawings as a PDF electronic file, coordinate with C.O.R.

C. Samples: Submit Samples for review of kind, color, pattern, and texture for a check of these characteristics with other elements and for a comparison of these characteristics between submittal and actual component as delivered and installed.

1. Transmit Samples that contain multiple, related components such as accessories together in one submittal package.

2. Identification: Attach label on unexposed side of Samples that includes the following:

a. Generic description of Sample.

b. Product name and name of manufacturer.

c. Sample source.

d. Submittal Number and title of appropriate Specification Section.

3. Disposition: Maintain sets of approved Samples at Project site, available for quality control comparisons throughout the course of construction activity. Sample sets may be used to determine final acceptance of construction associated with each set.

4. Samples for Initial Selection: Submit manufacturer’s color charts consisting of units or sections of units showing the full range of colors, textures, and patterns available.

a. Number of Samples: Submit four (4) full set(s) of available choices where color, pattern, texture, or similar characteristics are required to be selected from manufacturer’s product line. Contracting Officer will return submittal with options selected.

5. Samples for Verification: Submit full-size units or Samples of size indicated, prepared from same material to be used for the Work, cured and finished in manner specified, and physically identical with material or product proposed for use, and that show full range of color and texture variations expected. Samples include, but are not limited to, the following: partial sections of manufactured or fabricated components; small cuts or containers of materials; complete units of repetitively used materials; swatches showing color, texture, and pattern; color range sets; and components used for independent testing and inspection.

a. Number of Samples: Submit four sets of Samples. Contracting Officer will retain three Sample sets; remainder will be returned.

D. Construction Materials: The Contractor is encouraged to submit for approval products made out of recycled or environmentally responsible material. Every effort will be made by the National Park Service to approve these materials.

2.2 INFORMATIONAL SUBMITTALS

A. General: Prepare and submit Informational Submittals required by individual Specification Sections.

1. Post informational submittals as PDF electronic files directly to the NPS SharePoint website.

2. Certificates and Certifications: Provide a notarized statement that includes signature of entity responsible for preparing certification. Certificates and certifications shall be signed by an officer or other individual authorized to sign documents on behalf of that entity.

3. Informational submittals that do not comply with the requirements specified in the Contract Documents will be rejected and one copy will be returned.

B. Coordination Drawings: Comply with the requirements specified in Section 01 31 00 “Project Management and Coordination.”

SECTION 01 30 00 SUBMITTAL PROCEDURES

C. Contractors Construction Schedule: Comply with the requirements specified in Section 01 32 16 “Construction Schedule.”

D. Accident Prevention Plan: Comply with the requirements specified in Section 01 35 23 “Safety Requirements.”

E. Schedule of Values: Comply with the requirements specified in Section 01 32 16 “Construction Schedule.”

F. Waste Recycling Plan: Comply with the requirements specified in Section 01 74 19 “Construction Waste Management and Disposal.”

G. Quality Control Plan: Comply with the requirements specified in Section 01 40 00 “Quality Requirements.”

H. Material Certificates: Prepare written statements on manufacturer’s letterhead certifying that material complies with the requirements in the Contract Documents.

I. Maintenance Data: Prepare written and graphic instructions and procedures for operation and normal maintenance of products and equipment. Comply with the requirements specified in Section 01 78 23 “Operation and Maintenance Data.”

J. Permit Compliance Products: Prepare required information for compliance with permit provisions.

Products include written notification of project startup, suspension, and completion of work; photo documentation of site conditions; reports; and drawings.

PART 3: EXECUTION

3.1 Obtain approvals on all submittals before beginning work. Present all such submittals at least ten days before Contractor's need for approval.

3.2 CONTRACTOR’S REVIEW

A. Review each submittal and check for coordination with other Work of the Contract and for compliance with the Contract Documents. Note corrections and field dimensions.

3.3 CONTRACTING OFFICER’S ACTION

A. General: Submittals will be disapproved without technical review if identification information is missing, not filled in, or if placed on the back of the submittal; an incorrect format of submittals is provided; the transmittal form is incorrectly filled out; submittals are not coordinated; or submittals do not show evidence of Contractor’s approval.

1. Any work done or orders for materials or services placed before approval shall be at the Contractor’s own risk.

B. Action Submittals: Contracting Officer will review each submittal, generate comments on corrections or modifications required, and indicate the appropriate action on the CM-SPE Transmittal Form. The submittal will be marked in one of three ways as defined below:

1. APPROVED: Acceptable with no corrections.

2. APPROVED WITH NOTATIONS: Minor corrections or clarifications required. All comments are clear and no further review is required. The Contractor shall address all review comments when proceeding with the work.

SECTION 01 30 00 SUBMITTAL PROCEDURES

3. DISAPPROVED - RESUBMIT: Rejected as not in accordance with the contract or as requiring major corrections or clarifications. The Contracting Officer will identify the reasons for disapproval. The Contractor shall revise and resubmit with changes clearly identified.

C. Informational Submittals: Contracting Officer will review each submittal and will either accept or reject it.

D. Partial submittals are not acceptable, will be considered non-responsive, and will be returned without review.

3-2 The listing given below is intended to be as complete and accurate as possible. However, the Contracting

Officer reserves the right to request additional submittals.

A. SCHEDULES

SECTION DESCRIPTION

01300 Progress schedule

Accident prevention program 07611 Sheet metal 07620 Gutter & Downspouts

07920 Joint Sealant and Caulking

B. SAMPLES

SECTION DESCRIPTION

07611 Sheet metal 07611 Flashing drops, end caps.

7620 Wood shingles 7920 Joint Sealant and Caulking

C. SHOP DRAWINGS

07611 Sheet metal 07611 Flashing 07620 Gutters & Downspouts

D. MANUFACTURER'S DATA

07611 Sheet metal instructions 07620 Wood shingle instructions

07920 Joint Sealant and Caulking

E. FIELD TESTS

SECTION DESCRIPTION

07611 Built-in flat pan metal roofing system leak test

F. GUARANTEES

SECTION DESCRIPTION

1600 Materials specified 7611 Roofing and flashing 7620 Wood Shingles

PART 4: MEASUREMENT AND PAYMENT

4-1 SUBMITTALS: Payment for the work of this Section will be included in the lump sum price of this Contract.

END OF SECTION 01 30 00

SECTION 01 31 00 PROJECT MANAGEMENT AND COORDINATION

PART 1 – GENERAL

A. This Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. Definitions

2. Construction Coordination.

3. Coordination Drawings.

4. Requests for Information (RFIs).

5. Project meetings.

6. Permits

B. Related Requirements:

1. Section 01 32 16 “Construction Schedule” for preparing and submitting Contractor’s construction schedule.

2. Section 01 73 40 “Execution” for procedures for coordinating general installation and field engineering services, including establishment of benchmarks and control points.

3. Section 01 77 00 “Closeout Procedures” for coordinating closeout of the Contract.

1.2 CONSTRUCTION COORDINATION

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections, which depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components with other Contractors to ensure maximum accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

4. Where availability of space is limited, coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair of all components, including mechanical and electrical.

5. Properly plan construction operations to include permit requirements. Allow enough time to execute permit provisions to maintain work schedule, site visits, inspections, and reporting deadlines.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of other contractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's Construction Schedule.

2. Preparation of the Schedule of Values.

3. Installation and removal of temporary facilities and controls.

SECTION 01 31 00 PROJECT MANAGEMENT AND COORDINATION

4. Delivery and processing of submittals.

5. Progress meetings.

6. Permit requirements.

7. Pre-installation conferences.

8. Project closeout activities.

1.3 REQUESTS FOR INFORMATION (RFIs)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI utilizing the form created on the NPS/DSC SharePoint Project website.

1. CO will not respond to RFIs submitted by other entities controlled by Contractor.

2. Coordinate and submit RFIs in a prompt manner to avoid delays in the work.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. RFI number, numbered sequentially.

2. Date.

3. RFI subject.

4. Specification Section number and title and related paragraphs, as appropriate.

5. Drawing number and detail references, as appropriate.

6. Field dimensions and conditions, as appropriate.

7. Contractor's suggested resolution. If Contractor's suggested resolution impacts the Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

8. Contractor's signature.

9. Requested date for response.

10. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. RFI Form: Complete the RFI Form on the NPS/DSC SharePoint website as follows:

1. Enter the general information at the top of the form.

2. Under the “Action” section at the bottom of the form, select “Question” then select “CMR” in the drop-down of the “Send to” box.

3. Enter the details of the question and attach related documents.

4. Select “Submit Form” at the bottom of the page.

D. Contracting Officer’s Action: CO will review each RFI, determine action required, and respond. CO will determine the critical nature of each RFI and issue a response accordingly.

1. The following are not considered to be RFIs and will receive no action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Contractor's means and methods.

d. Requests for coordination information already indicated in the Contract Documents.

e. Requests for adjustments in the Contract Time or the Contract Sum.

f. Requests for interpretation of Architect's actions on submittals.

g. Incomplete RFIs or inaccurately prepared RFIs.

SECTION 01 31 00 PROJECT MANAGEMENT AND COORDINATION

2. CO's action may include a request for additional information, in which…