specifications for sources sought FINAL.doc

Radiology Service Statement of Work Custom Height Adjustable PAC Workstations

1) Scope of Work This procurement request is for the purchase of Picture Archiving and Communication Systems (PACS) reading stations for the Manhattan and Brooklyn campuses for the radiology service at the NY Harbor Health Care System. The radiology service is requesting purchase of custom Height Adjustable Workstations for the Brooklyn & Manhattan locations due to transitioning to a new PACS from AGFA, By upgrading the PACS of the radiology department and the rest of the hospital, it will improve the work environment, which will support better delivery of patient care. Due to the upgrade to the new PACS, new ergonomic reading stations will be needed to set up new PACS.

Contractor shall accomplish installation in a timely fashion, providing Customer site preparations have been completed prior to the scheduled installation date.

2) Item/Quantity Description Custom Height Adjustable Workstations for the Brooklyn & Manhattan locations of the New York Harbor Healthcare System (NYHHCS). Quotations shall include workstations, monitor mounts, custom partitioning and accessories.

Line item 001:

Height Adjustable Workstation Furniture System w/Integrated Wire Management Panel.

Quantity: 1

Delivery Location for line item 001: Manhattan Campus

Features & Specs:

Surface – L- Shaped made of a high-pressure laminate with puncture resistant, permanently bonded urethane front edging - 24" to 50"

Lifting WT Capacity - up to 750 lbs

Color: Graphite Nebula Dimensions: 38 x 96 x 72 x 24

Small FF (Desktop) CPU Hanger Vertical/Horizontal Mount Recessed Power Data Hub (Includes USB-A Data Adapters)

Custom Laptop Drawers for PACS & Hospital PC; Drawer: Fully extendable built to fit both the hospital laptop and PACS laptop with docking stations. Includes cable management that allows for full extension of drawer without impeding function. See Government owned equipment below.

Regarding the Radiology Diagnostic Workstations for NYHHCS, below are the dimensions of each major component:

1.

HP Zbook 17 - 16.4 x 11.3 x 1.3 in; 41.6 x 28.8 x 3.3 cm

2.

HP Thunderbolt Dock - 3.9 x 3.9 x 2.7 in (98 x 98 x 69 mm)

3.

Barco Coronis Fusion 6MP display with Stand - 714 x 524~624 x 240 mm

4.

HP 24” Monitor - 21.24 x 1.85 x 12.73 in; 53.94 x 4.7 x 32.33 cm

*Monitor mounting system must have capacity to support a broader/load monitor configuration. Contains two lifting columns. Maximum weight capacity of 200lbs in any configuration inclusive of over/under monitor configuration Motorized Height Adjustable Monitor Mounting Solution Minimum of 12” of motorized monitor height adjustment.

Manual 16” of adjustment towards and away from the viewer 15 degrees of tilt/swivel in all directions 90 degrees of rotation in either direction

Swing Arm with Vertical Adjuster XL Monitor Mounting Kit

6-Port USB Terminal Hub (incorporated into Monitor Mount), 10 ft. connections DisplayPort Cable with Latches, 15 ft. Comfort View Ambient Back Lighting System with fingertip on/off and dimming control (CVM Mount, Blue LED Light)

LED Desk Light with Dimmer. 18" Gooseneck, with Base. Anti-Fatigue Mat: Black: 24x36

Telephone Mounting Assembly - Consists of: (1) Adjustable Desk Mount, Gas Spring Arm Stand, Black. (1) Vesa Adapter Plate - a custom telephone adapter plate to allow majority of IP phones to be directly mounted on a Standard VESA bracket.

Line item: 002

Height Adjustable Workstation Furniture System w/Integrated Wire Management Panel.

Quantity: 16

Delivery Location for line item 002: Manhattan Campus

Surface – Straight - made of a high-pressure laminate with puncture resistant, permanently bonded urethane front edging Height adjustment - 24" to 50"

Lifting WT Capacity - up to 650 lbs

Color: Graphite Nebula Dimensions: 38 x 96

Small FF (Desktop) CPU Hanger Vertical/Horizontal Mount Recessed Power Data Hub (Includes USB-A Data Adapters)

Custom Laptop Drawers for PACS & Hospital PC. Drawer: Fully extendable built to fit both the hospital laptop and PACS laptop with docking stations. Includes cable management that allows for full extension of drawer without impeding function. See purchased equipment.

Regarding the Radiology Diagnostic Workstations for NYHHCS, below are the dimensions of each major component.

1.

HP Zbook 17 - 16.4 x 11.3 x 1.3 in; 41.6 x 28.8 x 3.3 cm

2.

HP Thunderbolt Dock - 3.9 x 3.9 x 2.7 in (98 x 98 x 69 mm)

3.

Barco Coronis Fusion 6MP display with Stand - 714 x 524~624 x 240 mm

4.

HP 24” Monitor - 21.24 x 1.85 x 12.73 in; 53.94 x 4.7 x 32.33 cm

*Monitor mounting system must have capacity to support a broader/load monitor configuration. Contains two lifting columns. Maximum weight capacity of 200lbs in any configuration inclusive of over/under monitor configuration.

Motorized Height Adjustable Monitor Mounting Solution Minimum of 12” of motorized monitor height adjustment.

Manual 16” of adjustment towards and away from the viewer 15 degrees of tilt/swivel in all direction

90 degrees of rotation in either direction

LX Single Monitor Desk Mount Arm. Holds up to 30 lb. Maximum Swing Arm with Vertical Adjuster

XL Monitor Mounting Kit

6-Port USB Terminal Hub (incorporated into Monitor Mount), 10 ft. connections DisplayPort Cable with Latches, 15 ft.

Comfort View Ambient Back Lighting System with fingertip on/off and dimming control (CVM Mount, Blue LED Light)

LED Desk Light with Dimmer. 18" Gooseneck, with Base. Anti-Fatigue Mat: Black: 24x36

Telephone Mounting Assembly - Consists of: (1) Adjustable Desk Mount, Gas Spring Arm Stand, Black. (1) Vesa Adapter Plate- a custom telephone adapter plate to allow majority of IP phones to be directly mounted on a Standard VESA bracket.) Custom Partitioning

Line item: 003

Height Adjustable Workstation Furniture System w/Integrated Wire Management Panel

Quantity: 1

Delivery Location for line item 003: Brooklyn Campus

Surface – made of a high-pressure laminate with puncture resistant, permanently bonded urethane front edging Height adjustment - 24" to 50"

Lifting WT Capacity - up to 650 lbs

Color: Graphite Nebula Dimensions: 38 x 60

Standard CPU Holder (w/ components for SFF, XSFF)

Small FF (Desktop) CPU Hanger Vertical/Horizontal Mount Recessed Power Data Hub (Includes USB-A Data Adapters)

Monitor mounting system must have capacity to support a broader/load monitor configuration. Contains two lifting columns. Maximum weight capacity of 200lbs in any configuration inclusive of over/under monitor configuration.

Motorized Height Adjustable Monitor Mounting Solution.

Minimum of 12” of motorized monitor height adjustment.

Manual 16” of adjustment towards and away from the viewer 15 degrees of tilt/swivel in all direction

90 degrees of rotation in either direction LX Single Monitor Desk Mount Arm. Holds up to 30 lb. Maximum.

Swing Arm with Vertical Adjuster XL Monitor Mounting Kit

6-Port USB Terminal Hub (incorporated into Monitor Mount), 10 ft. connections DisplayPort Cable with Latches, 10 ft.

Comfort View Ambient Back Lighting System with fingertip on/off and dimming control (CVM Mount, Blue LED Light)

LED Desk Light with Dimmer. 18" Gooseneck, with Base. Anti-Fatigue Mat: Black: 24x36

Telephone Mounting Assembly - Consists of: (1) Adjustable Desk Mount, Gas Spring Arm Stand, Black. (1) Vesa Adapter Plate. Vesa Adapter Plate - a custom telephone adapter plate to allow majority of IP phones to be directly mounted on a Standard VESA bracket.

Line item: 004

Height Adjustable Workstation Furniture System w/Integrated Wire Management Panel

Quantity: 7

Delivery Location for line item 004: Brooklyn Campus

Features & Specs:

Surface – Straight made of a high-pressure laminate with puncture resistant, permanently bonded urethane front edging Height Adjustment - 24" to 50" Lifting WT Capacity - up to 650 lbs

Color: Graphite Nebula Dimensions: 38 x 96

Small FF (Desktop) CPU Hanger Vertical/Horizontal Mount Recessed Power Data Hub (Includes USB-A Data Adapters)

Custom Laptop Drawers for PACS & Hospital PC. Drawer: Full extendable built to fit both the hospital laptop and PACS laptop with docking stations. Includes cable management that allows for full extension of drawer without impeding function. See purchased equipment.

Regarding the Radiology Diagnostic Workstations for NYHHCS, below are the dimensions of each major component.

1.

HP Zbook 17 - 16.4 x 11.3 x 1.3 in; 41.6 x 28.8 x 3.3 cm

2.

HP Thunderbolt Dock - 3.9 x 3.9 x 2.7 in (98 x 98 x 69 mm)

3.

Barco Coronis Fusion 6MP display with Stand - 714 x 524~624 x 240 mm

4.

HP 24” Monitor - 21.24 x 1.85 x 12.73 in; 53.94 x 4.7 x 32.33 cm

Motorized Height Adjustable Monitor Mounting Solution – Minimum of 12” of motorized monitor height adjustment. 16” of adjustment towards and away from the viewer, 15 degrees of tilt/swivel in all direction, 90 degrees of rotation in either direction

LX Single Monitor *Monitor mounting system must have capacity to support a broader/load monitor configuration. Contains two lifting columns. Maximum weight capacity of 200lbs in any configuration inclusive of over/under monitor configuration.

Motorized Height Adjustable Monitor Mounting Solution Minimum of 12” of motorized monitor height adjustment.

Manual 16” of adjustment towards and away from the viewer Desk Mount Arm. Holds up to 30 lb. Maximum.

Quantity: 2 Swing Arm with Vertical Adjuster per table XL Monitor Mounting Kit

6-Port USB Terminal Hub (incorporated into Monitor Mount), 10 ft. connections DisplayPort Cable with Latches, 15 ft.

Comfort View Ambient Back Lighting System with fingertip on/off and dimming control (CVM Mount, Blue LED Light)

LED Desk Light with Dimmer. 18" Gooseneck, with Base. Anti-Fatigue Mat: Black: 24x36

Telephone Mounting Assembly

Consists of: (1) Adjustable Desk Mount, Gas Spring Arm Stand, Black. (1) Vesa Adapter Plate. Vesa Adapter Plate - a custom telephone adapter plate to allow majority of IP phones to be directly mounted on a Standard VESA bracket.

Custom Partitioning to allow minimum of 4 drawers Required features for Custom PACS desk stations (for all CLINs 001-004):

· Must be single surface adjustable work surface (no split-level desks) made of a high-pressure laminate with puncture resistant, permanently bonded urethane front edging

· Monitor Mount must allow adjustment of entire monitor set in all directions over the entire horizontal plane. Minimum of 12” of motorized height adjustment, 16” of manual adjustment, towards and away from viewer, 15 degree of tilt/swivel in all directions, 90 degree of rotation in either direction, weight capacity 200 lbs. Supports up to 6 diagnostic monitors

· Minimum warranty of 8 years on electronics/motorized, lifetime on structural.

· Must be capable to accommodate future upgrade to a floating work surface for ergonomic enhancement

· Custom Laptop drawers specifically designed for HP Z book. Custom Laptop Drawers for PACS & Hospital PC. Drawer: Full extendable built to fit both the hospital laptop and PACS laptop with docking stations. Includes cable management that allows for full extension of drawer without impeding function. See purchased equipment regarding the Radiology Diagnostic Workstations for NYHHCS, below are the dimensions of each major component.

· 1.

HP Zbook 17 - 16.4 x 11.3 x 1.3 in; 41.6 x 28.8 x 3.3 cm

· 2.

HP Thunderbolt Dock - 3.9 x 3.9 x 2.7 in (98 x 98 x 69 mm)

· 3.

Barco Coronis Fusion 6MP display with Stand - 714 x 524~624 x 240 mm

· 4.

HP 24” Monitor - 21.24 x 1.85 x 12.73 in; 53.94 x 4.7 x 32.33 cm

· Built for large and heavy displays and expansive monitor arrays. 650lbs

· desk workstations allow radiologist to not only adjust height, but also easily move monitors anywhere over the work surface.

· Sit/stand console

· Separate up/down monitor adjustment on a single rail

· Monitors move forward and back to meet the radiologist’s unique focal depth preventing neck strain

· “glide” feature allows to move desk surface left and right to remain in neutral position no matter the monitor of study

· Provides optimal viewing angles for colleagues and clients during collaboration

· Built in blue ambient light to aid in visual acuity

3) Place of Performance / Delivery

Equipment is to be delivered to the warehouse/loading dock at the Manhattan and Brooklyn Campuses. Installation in Manhattan at the radiology 6th floor and installation at the Brooklyn campus on the 3rd floor.

NYHHCS New York Campus Warehouse:

423 East 23rd Street

New York, NY 10010

NYHHCS Brooklyn Campus Warehouse:

800 Poly Place

Brooklyn, NY 11259

4) Travel/Parking

The contractor will be responsible for their travel. Due to other construction projects and limited parking available at the site, contractor must coordinate any parking needs with the assigned COR and the Police Service. Details of any vehicles entering the site must be provided in advance. (Driver’s Full Name, Driver’s License Number, Vehicle Description, Vehicle License Plate Number)