Specifications.pdf

9801 Renner Boulevard, Ste. 300 Lenexa, KS 66219-9745

913.492.0400 | www.gbateam.com

United States Federal Bureau of Prisons

21 REPAIR BUILDING 10 MASONRY FACADE

MCFP SPRINGFIELD

Bid Set

GBA PROJECT NO. 14279

FBOP PROJECT NO. SPG 4D3D

December 1, 2020

Property of the U.S. Government Copying, disseminating or distribution of these documents to unauthorized persons is prohibited.

Do not remove this notice.

Properly destroy documents when no longer needed.

SENSITIVE BUT UNCLASSIFIED - SBU

United States Federal Bureau of Prisons

21 Repair Building 10 Masonry Facade

1900 West Sunshine Street Springfield, Missouri

Specifications

December 1, 2020

Property of the U.S. Government Copying, disseminating or distribution of these documents to unauthorized persons is prohibited.

Do not remove this notice.

Properly destroy documents when no longer needed.

SENSITIVE BUT UNCLASSIFIED - SBU

21 Repair Building 10 Masonry Facade MCFP Springfield

TABLE OF CONTENTS I

Sensitive but Unclassified - SBU

TABLE OF CONTENTS

Division Section Title

00007 SEALS PAGE

DIVISION 01 - GENERAL REQUIREMENTS

01002 01010 01027 01035 01040

PROJECT SECURITY

SUMMARY OF WORK

APPLICATION FOR PAYMENT

MODIFICATION PROCEDURES

PROJECT COORDINATION

01045 CUTTING AND PATCHING

01051 GRADES, LINES AND LEVELS

01090 DEFINITIONS AND STANDARDS

01200 PROJECT MEETINGS

01231 OPTIONS

01270 UNIT PRICES

01300 CONSTRUCTION SUBMITTALS

01310 CONSTRUCTION SCHEDULES

01322 PHOTOGRAPHIC DOCUMENTATION

01351 HISTORIC TREATMENT PROCEDURES

01400 QUALITY REQUIREMENTS

01410 TESTING LABORATORY SERVICES

01415 CODES, REGULATIONS, LAWS, AND PERMITS AND VARIANCES

01500 CONSTRUCTION FACILITIES AND TEMPORARY CONTROLS

01546 SAFETY AND HEALTH

01561 CONSTRUCTION CLEANING

01632 MATERIALS AND EQUIPMENT

01640 SUBSTITUTIONS FOR UNAVAILABILITY

01700 PROJECT CLOSEOUT

01730 OPERATING AND MAINTENANCE DATA

DIVISION 02-

02251

- SITE CONSTRUCTION

SHORING

DIVISION 03 - CONCRETE

03210 EPOXY COATED REINFORCING STEEL

03931 CONCRETE REMOVAL AND SURFACE PREPARATION

03935 CONCRETE PATCHING

DIVISION 04 - MASONRY

04061 MASONRY MORTAR AND GROUT

04211 BRICK MASONRY UNITS

04911 BRICK MASONRY REPAIR AND REPLACEMENT

04916 REPOINTING WITH CEMENT-LIME MORTAR

04920 STONE REPAIR

TABLE OF CONTENTS II

DIVISION 05 – METALS

05120 STRUCTURAL STEEL

DIVISION 07 – THERMAL AND MOISTURE PROTECTION

07620 SHEET METAL FLASHING AND TRIM/MEMBRANE FLASHING

07710 MANUFACTURED ROOF SPECIALTIES

07920 JOINT SEALANTS

PROJECT SECURITY 01002 - 1

SECTION 01002 - PROJECT SECURITY

PART 1 - GENERAL

1.1 SUMMARY:

A. Section includes:

1. Requirements for the handling and dissemination of Sensitive But Unclassified (SBU) documents and electronic design and construction information for FBOP projects.

2. Protection of the project documents, design information, site access and security features of the project.

B. In order to reduce the potential for compromising the security of the correctional facility, or portions thereof, the Contractor shall:

1. Limit the availability of potentially sensitive information concerning design layout, security features and electronic devices and systems, and utility systems for the Work of the Contract.

2. Limit Sensitive But Unclassified (SBU) project information to persons having a legitimate need-to-know.

3. Develop, submit for approval, and implement a Project Security Plan.

The Project Security Plan shall be a letter written by the Contractor to the Contracting Officer that verifies the Contractor’s understanding of project security responsibilities, as denoted in this section.

4. Adhere to procedures developed by the FBOP and the Contractor to limit access to the project site to persons having official business.

5. Comply with security procedures required for contract employees to enter operating FBOP correctional facilities to perform project related work.

6. Avoid any interactions with inmates. Interactions with inmates are prohibited at all times, whether in a secured area or an unsecured area.

1.2 DEFINITIONS

A. Sensitive But Unclassified (SBU): Building designs, floor plans, construction plans, specifications and details, equipment locations and

PROJECT SECURITY 01002 - 2

types, information concerning utility service designs and layouts, and any other information considered a security risk.

B. Non-Sensitive Information: All project related information, including written and electronic media, not classified as Sensitive But Unclassified (SBU). The Contractor shall request and receive approval from the Contracting Officer prior to making project related information available to the public.

C. Reasonable Care: Limiting dissemination to authorized users.

Dissemination of information shall only be made upon determining the recipient is authorized to receive it.

D. Need-To-Know: Architects, engineers, consultants, contractors, subcontractors, suppliers, and other government entities the Contractor deems necessary to perform the Work of the Contract

E. Secure Areas: The area inside the security perimeter fence of an operational FBOP correctional facility and within 300 feet of the perimeter patrol road and any ancillary building.

F. Operational Institution: FBOP facilities/institutions under construction are typically deemed operational upon Final Acceptance by the FBOP.

1.3 REFERENCES AND RELATED SECTIONS

A. Related Documents

1. The contract documents, including the drawings and specifications

1.4 SUBMITTALS

A. Contractors Project Security Plan

1. The plan shall include the following information:

a. A Document/Electronic Media Control Plan

b. A site access control plan

c. A listing of persons designated as photographers of ongoing and completed work. (Revisions of this listed are anticipated during the course of construction.)

2. Prepare and submit a minimum of five (5) printed copies of the

Contractor’s Project Security Plan for review and approval. The report shall be submitted with the initial application for payment as described in Section 01027. The plan will be reviewed during the

PROJECT SECURITY 01002 - 3

Monthly Construction Progress Meeting, and shall be implemented by the Contractor upon FBOP approval. During the review, the FBOP will identify any unacceptable portions thereof, and the Contractor shall then make corrections and resubmit the Project Security Plan within fourteen (14) calendar days.

B. Document/Electronic Media Control Plan:

1. Shall include a description of the methods for handling and disseminating sensitive information to entities having the need to know.

2. Clearly describe the methods of issuing Sensitive But Unclassified

(SBU) and shall include the following requirements:

a. Number of plans (or plan sets) and documents issued by the Contractor.

b. Dates of issuance.

c. Individuals/firms receiving the documents.

d. Signed copies of the Document Security Notice from the recipients of the Sensitive But Unclassified (SBU) information shall be maintained by the Contractor.

3. Shall describe the method of collecting and forwarding to the FBOP signed Document Security Notices from all recipients of Sensitive But Unclassified (SBU) disseminated by the Contractor.

C. SITE ACCESS CONTROL PLAN

1. The Contractor shall develop and submit a comprehensive plan describing the methods to be used in controlling access to the site during the construction phase. The plan shall be developed and coordinated with the Contracting Officer’s Representative (COR).

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 PROTECTION OF SECURE INFORMATION

A. The Contractor shall obtain a signed Document Security Notice from each person or firm receiving Sensitive But Unclassified information for this project. The Contractor shall submit the original signed Document Security Notices to the Contracting Officer (CO) on a monthly basis. Only one Document Security Notice is required for each person or firm receiving Sensitive But Unclassified (SBU) information for duration of

PROJECT SECURITY 01002 - 4

this Contract.

3.2 SITE ACCESS

A. The FBOP Institution shall be responsible for all site access control.

The Contractor is responsible for assisting the FBOP with monitoring access into the project site; beginning at mobilization after the Construction Notice to Proceed is issued and ending at Final Completion. The Contractor shall be responsible for maintaining a detailed list of personnel names and companies/sub-contractors names that are on site on a daily basis. The Contractor shall provide this detailed list to the FBOP as requested. The Contractor’s method(s) of site access monitoring shall be described in the Project Security Plan, and coordinated with the Contracting Officer’s Representative (COR).

3.3 REQUIREMENTS FOR CONTRACTOR WORKERS AT FBOP FACILITIES

A. The construction project will occur on the same site as an operational FBOP correctional facility, MCFP Springfield. The following procedures shall be implemented for entry of all Contractor workers at the operational FBOP facilities:

1. The construction project will occur on the same site as an operational FBOP correctional facility, MCFP Springfield. The following procedures shall be implemented for entry of all Contractor workers at the operational FBOP facilities:

2. Refer to the Solicitation Documents for specific information regarding entry requirements. Background checks for all contract workers may be required prior to receiving clearance to enter the work site at federal prison facilities. The background investigation is made in order to determine the appropriateness of the individual listed on the form to work at an operational correctional facility and is a mandatory requirement for all work and site visits inside the secure facility perimeter.

3. The completed background check forms shall be hand delivered by the Contractor to the FBOP Contracting Officer to initiate the check.

Once the check has been completed and a decision made, the Contractor shall be informed of the personnel approved for entry.

In cases of disapproval, the FBOP shall only inform the Contractor that entry approval has been denied, in compliance with the Privacy Act requirements.

4. The Contractor shall coordinate scheduled work inside the secure

PROJECT SECURITY 01002 - 5

areas of the existing institution with the Contracting Officer’s Representative (COR).

5. All scheduled utility outages and service interruptions shall be coordinated through the Contracting Officer’s Representative (COR). See Section 01 31 13 Project Coordination for additional information.

6. Interactions with inmates are prohibited at all times, whether in a secured area or an unsecured area.

3.4 KEY CONTROL PROCEDURES

A. The FBOP shall maintain control of all security keys.

3.5 SECURITY REQUIREMENTS FOR SENSITIVE-SBU INFORMATION

A. The Contractor shall maintain a secure location at the contract site where Sensitive But Unclassified (SBU) documents are stored. A secure location is an area under supervision of the Contractor’s employees that is not accessible to unauthorized persons. Secure storage facilities are required for Sensitive But Unclassified documents when not attended.

B. The Contractor, Architects and Engineers of Record, subcontractors, and vendors shall provide secure storage for all Sensitive But Unclassified (SBU) construction documents for this project at their off-site places of business.

3.6 PHOTOGRAPHY

A. Photography of the Work of the Contract by persons other than representatives of the Federal Government is prohibited, with the following exceptions.

1. Photography by the Contractor is limited to making photographic and/or digital records of construction progress necessary for monthly reports, issue resolution and contract requirements. See Section 01322 - Photographic Documentation.

2. Photographic records made of the construction or equipment installations showing Sensitive But Unclassified (SBU) information shall not be made available to the public.

3. Use of other photographic records for dissemination in advertising, publishing and printing is prohibited unless prior approval is granted by the FBOP.

PROJECT SECURITY 01002 - 6

4. Cellular telephones equipped with photographic capabilities are prohibited on the project construction site.

3.7 RETAINING AND DESTROYING DOCUMENTS

A. Necessary record copies for legal purposes (such as those retained by the

Designers of record and the Contractor) must be safeguarded against unauthorized use for the term of retention. Documents no longer needed shall be destroyed.

B. Destruction shall be accomplished by burning or shredding of hard copy, and/or physically destroying CDs, deleting and removing Sensitive But Unclassified (SBU) files from the electronic recycling bins, and removing material from computer hard drives using a permanent erase utility or similar software.

C. At Project Closeout for all contracts using Sensitive But Unclassified (SBU) information, the Contractor shall submit a compliance certification letter to the FBOP certifying that all known copies of non-record plans and specifications containing Sensitive But Unclassified (SBU) building information have been located and disposed of in a manner that ensures information security. This certification extends to Sensitive But Unclassified (SBU) documents and electronic media issued to subcontractors.

ATTACHMENTS

01002 - A1 FBOP DOCUMENT SECURITY NOTICE

(for the General Contractor’s use with firms that are directly related to project, having a need to know about the project’s construction)

END OF SECTION

21 Repair Building 10 Masonry Façade

FBOP DOCUMENT SECURITY NOTICE

Project Name: RFP No.

Contract No.

9 General Contractor Firm:

9 Subcontractor Firm:

9 Supplier Firm:

9 Manufacturer Firm:

9 Vendor Firm:

9 Firm:

* The Contractor is responsible for: the distribution of this Notice to applicable parties, to obtain required signatures and to maintain a file of the signed Notices for turnover when requested to the FBOP Contracting Officer.

This Notice addresses Sensitive But Unclassified (SBU) building information. Documents provided under this solicitation/contract are intended for use by Authorized users only@ and those firms and individuals with “A Need-to-Know”. FBOP requires the holder of the documents to exercise reasonable care related to the dissemination, storage and handling, and destruction of Sensitive But Unclassified (SBU) documents per the following strictures and the FBOP Technical Guidelines, Section 01002:

1. Limiting dissemination to authorized users only. Dissemination of information shall only be made upon the determination the recipient is authorized to receive it. The criterion to determine authorization is need-to-know. Those with a need-to-know are those specifically granted access for the conduct of business on behalf of or with FBOP. This includes all persons or firms necessary to do work at the request of the Government, such as architects and engineers, consultants, contractors, sub-contractors, suppliers, maintenance and repair contractors, equipment service contractors, firms handling reproduction tasks, and others the contractor deems necessary in order to submit an offer/bid or to complete the work or contract.

NOTE: It is the responsibility of the person or firm disseminating the information, (A) to assure the recipient is an authorized user, (B) to keep a record of the recipients, and (C) to deliver the record to the FBOP Contracting Officer upon notifying the FBOP of the destruction of Sensitive But Unclassified (SBU) building information.

2. Authorized non-Government users shall provide valid identification to receive Sensitive But Unclassified (SBU) building information. The identification shall be presented and then verified by the holder of the documents upon a request to provide consultant /subcontract services and/or the initiation of services. Valid identification shall be all items (a) through (c), below, and including item (d), as necessary.

(a) A copy of a valid business license or other documentation granted by the state or local jurisdiction to conduct business. The license at a minimum shall provide the name, address, phone number of the company, state of incorporation, and the name of the individual legally authorized to act for the company. The business must be of the type required to do the work. A general contractor=s license may be substituted for the business license in states that issue such licenses. In rare cases where a business license is not available from the jurisdiction, the alternate information shall be provided and testified to by the submitter: and

PROJECT SECURITY 01002 - A1

21 Repair Building 10 Masonry Façade

(b) Verification of a valid DUNS Number against the company name listed on the business license or certification. Verification may be obtained through http//www.fpdc.gov, or by calling Dun & Bradstreet at 703-807-5078 to set up an account, and

(c) A Valid IRS Tax ID Number of the company requesting the information: and, as necessary.

(d) A Valid picture state drivers license shall be requested of person(s) picking up Sensitive But

Unclassified (SBU) documents. Phone verification must be made to a previously validated authorized user that the individual(s) picking up the documentation is authorized to do so by the company obtaining the documents. Sensitive But Unclassified (SBU) documents will not be released to any individual or firm who has not, either previously or at the time of pickup, supplied the required documentation as outlined in paragraphs (a) through (c), above.

3. Retaining and destroying documents. The efforts required above shall continue throughout the entire term of the contract and for whatever specific time thereafter as may be necessary. Record copies retained for legal purposes (such as those retained by the architect, engineer, or contractor) must be safeguarded against unauthorized use for the term of retention. Documents no longer needed shall be destroyed (e.g., after contract award, after completion of any appeals process, after completion of the work, etc.). Destruction shall be done by burning or shredding hardcopy, and/or physically destroying CDs, deleting and removing files from electronic recycling bins, and removing material from computer hard drives using a permanent erase utility or similar software.

4. Written agreement of disposal. For all contracts using Sensitive But Unclassified (SBU) building information, the contractor shall provide a written statement at the time of Release of Claims or other signifying contract action, testifying the Sensitive But Unclassified (SBU) building documents have been properly disposed of in order to obtain final payment. A recipient of Sensitive But Unclassified (SBU) information not awarded a contract acknowledges the requirements to use reasonable care, as outlined above, in order to safeguard the documents and, (and at the completion of any protest/appeal process) will make every reasonable and prudent effort to destroy or render useless all Sensitive But Unclassified (SBU) information received during the solicitation.

I agree that I will abide by this agreement and will only disseminate Sensitive But Unclassified (SBU) building information to other authorized users under the conditions set forth above.

Signature: Date:

Title:

Copy of business license attached.

DUNS Number:

IRS Tax ID Number:

Date:

(signature)reviewed by FBOP Contracting Officer

PROJECT SECURITY 01002 - A1

SUMMARY OF WORK

Sensitive but Unclassified - SBU 01010 - 1

SECTION 01010 - SUMMARY OF WORK

GENERAL

A. RELATED DOCUMENTS

1. Drawings, general provisions of the contract, and other Division 1 Requirements apply to this Section, including but not limited to the technical specifications Divisions 2 through 7.

B. PROJECT/WORK IDENTIFICATION

1. Summary by References: Work of Contract can be summarized by reference to the conditions of the Contract, FBOP Requirements corresponding to specification sections, drawings and other documents bound herewith, addenda and modifications to the Contract Documents issued subsequent to the initial printing, and including, but not necessarily limited to, printed matter referenced by any of these.

2. All work described in these documents and all work necessary to complete the work as described or shown is to be executed in a thoroughly substantial and workmanlike manner. This includes testing and special inspections which shall be provided by the Contractor. All work shall be done by persons who are experienced in their particular trade or craft. The work of this Contract can be summarized as follows:

Project Name: Project #4D3D – Repair Building 10 Masonry Facade Location: MCFP Springfield, Springfield, MO Address: 1900 W. Sunshine Street, Springfield, MO Owner: U.S. Department of Justice, Federal Bureau of Prisons

The Federal Bureau of Prisons has a requirement for the repair and restoration of the Building-10 masonry façade at MCFP Springfield, located in Springfield, MO. The work will include, but not be limited to elements such as: concrete removal, surface preparation, concrete patching; brick masonry repair, replacement, repointing; stone repair;

structural steel replacement; flashings and sealants. These construction documents have been developed for the solicitation of construction services from a professional contractor.

The Bureau of Prisons intends to comply with federal preservation laws and standards to ensure quality of performance. The repair and restoration of Building-10 requires specialized skills in repair, replication, cleaning, restoration, and/or alteration of historic materials.

The Contractor shall provide the necessary skills and experience to provide the historic treatment procedures describe by this project.

Sensitive but Unclassified - SBU 01010 - 2

The construction efforts a Buiding-10 will be phased as described, to foster an acceptable level of security and control for the Federal Bureau of Prisons. Refer to drawings Sheet A0.02-Phasing Plan. Each portion of the project has been identified by a phase number and legend graphic to describe the extent of work area that a Contractor crew may work in at any one time. The work setting is restricted so that the institution can maintain security oversight of the contractor’s work force.

An institution escort is required to have visual oversight of the construction at all times. The extent of each phase is dictated by the Medical Center for Federal Prisoners, MCFP Springfield.

3. Ownership: The Government, for itself and such others as it deems appropriate, will have unlimited rights under this Contract to all information and materials developed under this Contract and furnished to the Government and documentation thereof, reports, and listings, and all other items pertaining to the work and services pursuant to this agreement including any copyright. Unlimited rights under this Contract are rights to use, duplicate, or disclose text, data, drawings, and information, in whole or in part in any manner and for any purpose whatsoever without compensation to or approval from the Contractor.

The Government will at all reasonable times have the right to inspect the work and will have access to and the right to make copies of the above-mentioned items. All text, electronic digital files, data, and other products generated and furnished under this Contract shall become the property of the Government.

C. CONTRACTOR USE OF PREMISES

1. General: The site applicable to this project is delineated and identified by the “limit of construction” in the Contract Documents of which this section is a part. The Contractor shall have a staging and storage area (lay-down area) outside the secure perimeter as designated by the institution.

a. All visitors to the construction site shall register with the FBOP site office.

b. Materials brought inside the secure perimeter of the institution shall be limited to a one-day supply. Surplus materials that are not installed in one work day must be moved outside the secure perimeter at the end of the day.

2. General: The Contractor shall limit its use of the premises to the work indicated, so as to allow for Government occupancy and use.

a. Use of the Site: Confine operations at the site to the areas permitted under the Contract. Portions of the site beyond areas on which work is indicated are not to be disturbed. Conform to site rules and regulations affecting the work while engaged in project construction.

Coordinate all utility connections with Contracting Officer’s Representative (COR), and Section 01040 Project Coordination.

Sensitive but Unclassified - SBU 01010 - 3

b. Work Hours: The project site will be open to the Contractor from

Monday through Friday, with the exception of federal holidays, for the duration of the project. The project schedule is to be based on a normal 40-hour work week. The Contractor shall establish a normal work week schedule for the duration of the project.

(1) Work outside the secure perimeter of the institution will be allowed 6:30 AM to 4:30 PM. This will allow the Contractor’s work force to arrive on-site in the morning and prepare for entering the secure perimeter. It will also allow the Contractor’s work force to button-up their lay-down/staging area after exiting the secure perimeter at the end of the workday.

(2) Work inside the secure perimeter of the institution will be allowed 7:30 AM to 3:00 PM. The Contractor’s work force will be allowed to enter the rear gate at approximately 7:30 AM each workday. At this time, bureau staff will begin personnel and tool security check-in procedures. Once the check-in procedures area completed, the Contractor will be escorted by Bureau staff to the work area. The rear gate closes at 3:00 PM; therefore, the Contractor’s work force will be escorted back to the rear gate by Bureau staff at approximately 2:30 PM, in order to allow enough time for the completion of security check-out procedures prior to exiting the secure perimeter.

c. Contraband: The Contractor shall inform his employees that intoxicating beverages, drugs, weapons, etc., will not be allowed on the site. Introduction of contraband shall be subject to the penalties prescribed by Title 18 USC 1791.

d. Explosives: The use of explosives is absolutely forbidden without written authorization from the Contracting Officer upon no less than thirty (30) days advance written request.

e. Parking: Parking areas, either on or off-site will be furnished for workmen by the Contractor at a location approved by the Contracting Officer’s Representative (COR)

f. Temporary Office: Any temporary field office used by the Contractor shall be located in an area approved by the Contracting Officer’s Representative (COR).

g. Contractor shall review site layout plan for staging, stockpiles, etc., with Contracting Officer’s Representative (COR). The Contractor shall maintain all staging and construction areas in a neat and orderly fashion.

Sensitive but Unclassified - SBU 01010 - 4

h. The Contractor shall provide protection against weather, rain, wind, storms, frost, cold or heat so as to maintain all work materials, apparatus and fixtures free from damage.

D. CONTRACTOR PERSONNEL AND EQUIPMENT SECURITY

1. Contractor employees working at a FBOP facility will be subject to a background investigation after award of the contract. Contractor employees must complete the applicable forms provided by the FBOP Contracting Officer’s Representative. Following the investigation, the FBOP will provide the Contractor with a list of employees approved to work at the institution. If a Contractor’s employee is not approved, only that fact will be communicated to the Contractor. No additional justification will be released, in compliance with Privacy Act requirements.

2. Contractor employees working within the secure perimeter shall wear a clearance badge issued by the institution at all times, and shall be escorted by an institution staff member.

3. Tools brought into the institution’s secure perimeter will be inventoried at the beginning and end of each work day by FBOP staff.

a. All tools used by the Contractor working within the secure perimeter shall be under constant supervision. Loss of a tool shall be reported immediately to the escorting FBOP staff.

b. No explosive action tools shall be used on the property at any time.

c. Materials brought inside the secure perimeter of the institution shall be limited to a one-day supply. Surplus materials that are not installed in on work day must be moved outside the secure perimeter at the end of the day.

4. Contractor employees working on the FBOP site shall be required to undergo a general institution orientation on responsibilities, procedures and laws governing conduct when working at an FBOP institution. These rules include, but are not limited to the following:

a. Weapons and ammunition of any kind are not allowed on Federal property, including the parking lot.

b. Do not give, or offer to give, anything to an inmate.

c. Do not bring any correspondence into or out of the institution.

Sensitive but Unclassified - SBU 01010 - 5

d. Do not accept gifts or favors from inmates.

e. Leave personal items locked in your vehicle or secure them at the Contractor’s lay-down area.

f. A form of photo ID is required to enter the facility.

g. Revealing clothing is not acceptable attire and work attire is required at all times.

h. Conduct yourself in a responsible, mature manner.

i. Report an unusual action(s) or behavior to FBOP staff.

E. GOVERNMENT OCCUPANCY

1. Full Government Occupancy: The Government will be the resident on the site and shall be allowed access to the entire site and all existing building(s) during the entire period of construction. Cooperate fully with the Government representatives during construction operations to minimize conflicts and to facilitate Government usage and access.

Perform the work so as not to interfere with other ongoing Government operations.

2. Partial Government Occupancy: The Government reserves the right to place and install equipment as necessary in completed areas of the building and to occupy such completed areas prior to substantial completion, provided that such occupancy does not substantially interfere with completion of the work. Such placing of equipment and partial occupancy shall not constitute acceptance of the work or any part of the work.

F. INSPECTION BY REGULATORY AUTHORITIES

1. This project is subject to inspection by the following regulatory authorities:

a. U.S. Department of Justice, Federal Bureau of Prisons.

b. Other regulatory agencies or law enforcement agencies.

G. INTENTION OF DOCUMENTS

1. The Contract Documents require that the Contractor provide all skills, materials, installation, and performance of related site, utility, and other required work for the project. The Contractor shall, without additional compensation, coordinate and join together all the various subdivisions of the work and provide a complete, operable installation, ready for its designed use.

Sensitive but Unclassified - SBU 01010 - 6

2. The requirements of this Summary of Work shall be taken as a whole.

Anything required in a particular Contract Document shall be taken as being required by all Contract Documents.

3. Minor material and work not specified or shown, but necessary for proper completion of the work, shall be provided as specified or shown without additional compensation.

H. MISCELLANEOUS AND GENERAL PROVISIONS

1. Existing Utilities: Coordinate to preserve, connect to, or remove existing utilities.

2. Utility Services: The Contractor shall coordinate with all applicable utility services, including but not necessarily limited to companies providing electricity, telephone, water, sanitary sewer, storm sewer and gas services.

3. New Work: Unless otherwise noted on drawings or specified, new work

(if any) tying to or providing an extension of existing conditions shall correspond in all respects with that to which it connects, or to similar existing conditions, in materials, workmanship, and finish.

4. Alterations to Existing Work:

a. Existing Work shall be cut, drilled, altered, removed, or temporarily removed and replaced as necessary for performance of work under the Contract. Work that is replaced shall match similar existing work. Structural members shall not be cut of altered, without authorization of the Contracting Officer’s Representative (COR). Work remaining in place that is damaged or defaced during this Contract shall be restored to the condition existing at the time of Notice to Proceed with construction.

b. Discolored or unfinished surfaces exposed by removal of existing work and indicated to be the final exposed surfaces shall be refinished or the material shall be replaced as necessary to make contiguous work uniform and harmonious. Work out of alignment where exposed by removal of existing work shall be called to the Contracting Officer's attention. Necessary corrective work directed by the Contracting Officer will be subject to adjustment of the Contract in accordance with the "Differing Site Conditions" Contract Clause.

APPLICATION FOR PAYMENT

01027 - 1

SECTION 01027 - APPLICATION FOR PAYMENT

1. Drawings and general provisions of Contract and other Division 1 Requirements apply to these Requirements.

B. SUMMARY

1. These Requirements set forth administrative and procedural requirements governing the Contractor's applications for payment. Payments shall be made in accordance with the Contract Clauses.

2. These requirements include applications for payment for construction.

3. Refer to Section 01300 - CONSTRUCTION SUBMITTALS for Contractor's construction submittal requirements, and Section 01310 - CONSTRUCTION SCHEDULE for Contractor's schedule requirements.

C. SCHEDULE OF VALUES

1. Contractor shall prepare a Schedule of Value (SOV) for the Construction

Package. The SOV for the construction proposed shall be directly correlated to the Construction Schedule required in Section 01310.

2. The SOV for construction shall be submitted to the Contracting Officer for approval within fourteen (14) calendar days after the Notice to Proceed.

This SOV submittal shall occur at the Preliminary Construction Schedule Review Meeting, per Section 01310 - CONSTRUCTION SCHEDULING.

3. Format and Content: Use the Specifications table of contents as a guide to establish the format for the SOV.

a. Include the following project identification on the schedule of values:

(1) Project name, location, and contract number.

(2) Building name.

(3) Architect/Engineer (A/E) of Record’s name and address.

(4) Contractor's name and address.

(5) Date of submittal.

APPLICATION FOR PAYMENT

01027 - 2

b. Arrange the schedule of values in a tabular form with separate columns to indicate the following for each item listed:

(1) Generic name.

(2) Related specification section, if applicable.

(3) Name of subcontractor, if applicable.

(4) Name of manufacturer or fabricator, if applicable.

(5) Name of supplier, if applicable.

(6) Change orders (modifications) that have affected value, if applicable.

(7) Dollar value.

(8) Percentage of Contract sum rounded to the nearest percent, adjusted to total 100 percent.

c. Provide a breakdown of the Contract sum in sufficient detail to facilitate continued evaluation of applications for payment and progress reports. Break principal subcontract amounts down into several line items.

d. Round amounts off to the nearest whole dollar. The total of all SOVs shall equal the Contract sum.

e. For each part of the work where an application for payment may include materials or equipment, purchased or fabricated and stored but not yet installed, provide separate line items on the schedule of values for initial cost of the materials, for each subsequent stage of completion, and for total installed value of that part of the work.

f. Each item in the schedule of values and applications for payment shall use rounded dollar values. At the Contractor’s option, temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown as separate line items in the schedule of values or distributed as general overhead expenses.

g. Schedule of Values Updating: Update Schedule of Values with each Monthly Progress Report, as described in Section 01200 - PROJECT MEETINGS. Resubmit the SOV when change orders (modifications) result in a change in the contract sum as provided in Section 01310 - CONSTRUCTION SCHEDULING.

D. APPLICATIONS FOR PAYMENT

1. Applications for payment, original and five (5) copies, shall be prepared on

American Institute of Architects (AIA) Form G702/CMa and Continuation Sheet G703 unless otherwise approved by the Contracting Officer. The application for payment shall include lien waivers for work paid to date, receipts or vouchers for payment of labor, budget cost report, listing of stored materials, and any other supporting data requested by the Contracting Officer. A pencil copy, or similar rough draft, shall be submitted for approval three (3) calendar days prior to the date for formal

APPLICATION FOR PAYMENT

01027 - 3 review and acceptance. The application for payment will normally be reviewed during a monthly Construction Progress Meeting.

2. Stored Material: The FBOP will consider payment for stored material only under the following conditions:

a. Activities for the stored material, major equipment, building components included as fabricate/deliver items that are incorporated in the accepted construction schedule.

b. Original invoices are included with the application for payment.

c. Stored material shall be verified by a FBOP staff member. All material must be in reasonable proximity to the site (within a 100 mile radius). On a case by case basis as determined by the Contracting Officer, the FBOP may make a determination to approve stored material outside the 100 mile radius if it is in the best interest of the project.

d. All material offsite will be stored in a bonded warehouse or a location approved by the Surety. A copy of insurance binder will be provided with the application for payment.

3. The Contracting Officer’s Representative (COR) will review the application and certificate for payment along with appropriate supporting documents and forward them to the Contracting Officer. The Contracting Officer will indicate his approval of the amount of payment by signing and forwarding the application and certificate for payment.

The approved application and certificate for payment, along with supporting documentation, shall become part of the contract file.

4. Initial Application For Payment: Administrative actions and submittals that must precede or coincide with submittal of the first application for payment include the following:

a. List of subcontractors.

b. List of principal suppliers and fabricators.

c. Schedule of values.

d. Contractor's Construction Schedule.

e. Schedule of principal products.

f. Schedule of unit prices.

g. Submittal Schedule.

h. List of Contractor's staff assignments.

i. Preconstruction Photographs, per Section 01322.

j. First Contractor’s Monthly Progress Report, per Section 01200.

k. Quality Control Program.

l. Project Security Plan, per Section 01002.

APPLICATION FOR PAYMENT

01027 - 4

5. Monthly Payment Application: Administrative actions and submittals that must precede or coincide with submittal of the monthly application for payment include the following:

a. The Contractor’s Monthly Progress Report, per Section 01200 -

PROJECT MEETINGS.

b. Updated Schedule of Values (SOV.

c. Updated Contractor’s Construction Schedule.

6. Final Payment Application: Administrative actions and submittals that must precede or coincide with submittal of the final application for payment include the following:

a. Completion of project closeout requirements.

b. Completion of items specified for completion after substantial completion.

c. Transmittal of Record Documents and other required project construction records to Government.

d. Certified property survey.

e. Proof that taxes, fees, and similar obligations have been paid.

f. Removal of temporary facilities and services.

g. Removal of surplus materials, rubbish, and similar elements.

h. Release of claims.

ATTACHMENT

01027 - A1 SCHEDULE OF VALUES SAMPLE

Section 01027 ‐ Application for Payment (Sample)

SCHEDULE OF VALUES (SOV)

Project Name and Location Contractor Name/Contract Number Date of Submittal

Division 02 Ext Conditions

Division 03 Concrete continue as required

O & M Manuals

Permits and Fees

Bonds and Insurance

Overhead

Balance to Finish

Retainage

Pe rc en t Co m pl et e

Division 01 Gen. Rqmts

General Conditions

Description of Work or Item

Scheduled Value

(in whole dollars) Previous

Application Work in Place Stored Materials

Total in Place

Work Completed This Application

Item Division and Spec Reference Numbers

Sample Schedule of Values (SOV) Format Page ## of ##

Section 01027 ‐ Application for Payment (Sample)

SCHEDULE OF VALUES (SOV)

Project Name and Location Contractor Name/Contract Number Date of Submittal

Balance to Finish

Retainage

Pe rc en t Co m pl et e

Description of Work or Item

Scheduled Value

(in whole dollars) Previous

Application Work in Place Stored Materials

Total in Place

Work Completed This Application

Item Division and Spec Reference Numbers

Division 06 Wood & Plastics

Division 04 Concrete

Continue Divisions as Required

Continue Descriptions as

Required

Continue as Required

Continue as Required

Continue as Required

Continue as Required

Continue as Required

Continue as Required

Continue as Required

Division 05 Metals

TOTAL Balance to Finish TOTAL Retainage

Contract Modifications

Sample Schedule of Values (SOV) Format Page ## of ##

MODIFICATION PROCEDURES

01035 - 1

SECTION 01035 - MODIFICATION PROCEDURES

B. SUMMARY

1. These Requirements cover administrative and procedural requirements for handling and processing: Requests For Information, Proposals, and Contract modifications.

C. ARCHITECT’S SUPPLEMENTAL INSTRUCTIONS

1. The Architect of Record may use the AIA G710 form to issue supplemental instructions or interpretations to the Work.

2. A copy of all Architect’s Supplemental Instructions (ASI) forms issued by the Architect of Record shall be concurrently forwarded immediately to the FBOP Contracting Officer by the Architect of Record.

3. ASI’s are intended to be utilized by the Architect to provide clarifications and additional information concerning the accepted design drawings and documents. ASI’s are not to be used to make changes to the accepted design documents. Any proposed changes to the accepted design shall be reviewed and accepted by the FBOP prior to implementation. Design changes shall be incorporated into the Contract by use of the Contract Modification process listed in this section

4. If the Contractor believes that a change in the Contract Sum, Contract Time, or accepted design is involved, the Contractor shall issue a Contractor Proposed Change (CPC) modification request.

D. REQUESTS FOR INFORMATION (RFI) BETWEEN THE GENERAL

CONTRACTOR AND THE FBOP

1. Requests for Information (RFI): If a question, information, or clarification regarding any part of the Contract or Construction Documents is needed, the Contractor will submit a Request for Information (RFI) to the Contracting Officer in accordance with the following procedures:

01035 - 2

a. The Contractor shall submit a written, signed, and dated RFI to the

Contracting Officer.

b. Each RFI shall be numbered sequentially using a unique series of numbers for document control purposes.

c. The Contractor should indicate when the reply is needed.

However, the Contractor shall allow a reasonable amount of time, from the date of receipt, for the Contracting Officer's review and written reply to the RFI.

E. REQUESTS FOR INFORMATION (RFI) DURING CONSTRUCTION

BETWEEN THE GENERAL CONTRACTOR AND THE ARCHITECT OF

RECORD

1. Requests for Information (RFI): If clarification of any portion of

Construction Documents is needed, a Request for Information will be generated by the General Contractor and submitted to the Architect/Engineer of Record (De-signer). RFI’s are for the purpose of clarification only. Changes to the construction documents shall be completed via the Architect’s Supplemental In-formation process or in accordance with the Change Order (Modification) requirements stated in this section.

a. The General Contractor shall immediately submit a RFI in writing to the Architect/Engineer of Record (Designer) when any issue requiring clarification arises. Concurrently, a copy of each RFI shall also be given to the Contracting Officer for informational purposes.

b. Each RFI shall be numbered sequentially, using a unique series of numbers.

c. Each RFI prepared by the General Contractor, shall be reviewed and responded to by the Architect/Engineer of Record.

d. A copy of each RFI and Architect/Engineer of Record response, including any supplemental instructions, drawings and additional information, shall be concurrently submitted for record purposes to the Contracting Officer.

e. Although Government approval is not required, the Government reserves the right to review and comment on each RFI and its response. This review may cause rejection of the Architect/Engineer of Record’s response to the RFI should the reply be found not to comply with the Contract Requirements.

f. The Contracting Officer, in his/her sole discretion, may require the

01035 - 3

General Contractor to prepare supplemental drawings and additional instructions for clarification purposes.

F. CHANGE ORDERS (MODIFICATIONS)

1. When changes are made in the work that require an equitable adjustment to the Contract, the General Contractor shall submit to the Contracting Officer a written proposal for adjustment of the amount of increase or de-crease. With the proposal, the Contractor shall submit an itemized break-down in at least the following detail:

a. Material quantities and item cost.

b. Labor costs by material item.

c. Construction equipment cost.

d. Workmen's compensation and public liability insurance.

e. Overhead.

f. Profit or commission.

g. Employment taxes (FICA and FUTA); no overhead, profit, or commission will be allowed on employment taxes.

2. Contractor shall submit, with his proposal, his request for time extension in accordance with modification procedures specified in Section 01310

– CONSTRUCTION SCHEDULES.

3. The Contracting Officer’s Representative (COR) shall review the proposal and may check estimates in detail, utilizing unit prices where specified or agreed upon. If they are in agreement, he shall forward the proposal to the Contracting Officer.

4. If the Contracting Officer determines that an equitable adjustment in time or dollars is to be made, the contract shall be modified in writing using the prescribed Standard Form provided by the Contracting Officer.

5. Contract clauses entitled “Changes” and “Differing Site Conditions” are supplemented as follows:

a. When requested by the Contracting Officer, the Contractor shall submit proposals for changes in work to the Contracting Officer.

These requests shall be in the form of sequentially numbered “Modification Proposal Requests” (MPR’s). Proposals, to be

01035 - 4 submitted within 30 calendar days af-ter the Contractor’s receipt of requests from the Contracting Officer, shall be in legible form, original and two copies, with an itemized breakdown that will include material, quantities, unit prices, labor costs (separated into trades), construction equipment, etc. (Labor costs are to be identified with specific material placed or operation performed).

The Contractor must ob-tain and furnish with a proposal an itemized breakdown as described above. When the certified cost or pricing data is required under FAR Subpart 15.804, the cost of pricing data shall be submitted on Standard Form 1411 (SF 1411), Contract Pricing Proposal Cover Sheet, in accordance with FAR 15.804-6. Work shall not proceed without the appropriate change document.

b. When the necessity to proceed with a change does not allow sufficient time to negotiate a modification or because of failure to reach an agreement, the Contracting Officer may issue a change order. The Change Order should instruct the Contractor to proceed on the basis of a tentative price based on the best estimate available at the time, with the firm price to be determined later. This directive shall be issued in the form of a sequentially numbered “Unilateral Modification to the Contract” (ULT).

Furthermore, when the change order is issued, the Contractor shall submit a proposal for cost of changes in work within 30 calendar days after the receipt of the change order.

c. The Contracting Officer will consider issuing a settlement by determination to the contract, if the contractor's proposal required by paragraphs (1) and (2) of this clause is not received within 30 calendar days, or if agreement has not been reached.

d. Bond premium adjustment, consequent upon changes ordered, will be made as elsewhere specified at the time of final settlement under the contract and will not be included in the individual change.

e. The Contractor shall submit a proposal for work that they believe is be-yond the contractual requirements. This proposal shall be in accordance as previously described and submitted in the form of a sequentially numbered “Contractor Proposed Change” (CPC).

The CPC shall be submitted within 30 calendar days of having identified this work. No extra contractual work shall proceed without the appropriate change document.

6. When the Contractor receives notification of a change made pursuant to the Contract Clause entitled "Changes" or after affirmation of constructive change thereunder, the Contractor should submit a claim

01035 - 5 for equitable adjustment under this clause. This claim shall include all types of adjustments in the total amounts to which that clause entitles the Contractor, including but not limited to adjustments arising out of delays or disruptions or both caused by such change. Except as the parties may otherwise expressly agree, the Contractor shall be deemed to have waived (I) any adjustments to which it otherwise might be entitled under the aforesaid clause where such claim fails to request such adjustment, and (ii) any increase in the amount of equitable adjustments additional to those requested in its claim.