Specifications 20-025 Jones Hole Site Improvements .pdf

UNITED STATES

DEPARTMENT OF THE INTERIOR

FISH AND WILDLIFE SERVICE

REGION 6 ENGINEERING

Lakewood, Colorado

SITE IMPROVEMENTS

NATIONAL FISH HATCHERY

JONES HOLE, UINTAH COUNTY, UT

20-025

08 DECEMBER 2020

DESCRIPTION/SPECIFICATIONS

FWS SPECIALIZED SPECIFICATIONS

SITE IMPROVEMENTS

AT

JONES HOLE NATIONAL FISH HATCHERY

SPECIFICATION INDEX

DIVISION 1 – GENERAL REQUIREMENTS

SECTION 011100 SUMMARY OF WORK

SECTION 012900 PAYMENT PROCEDURES

SECTION 013100 PROJECT MANAGEMENT AND COORDINATION

SECTION 013200 CONSTRUCTION PROGRESS DOCUMENTATION

SECTION 013233 PHOTOGRAPHIC DOCUMENTATION

SECTION 013300 SUBMITTAL PROCEDURES

SECTION 013310 SUBMITTAL TEMPLATE

SECTION 014000 QUALITY REQUIREMENTS

SECTION 015000 TEMPORARY FACILITIES AND CONTROLS

SECTION 017419 CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

SECTION 017700 CLOSEOUT PROCEDURES

DIVISION 2 – EXISTING CONDITIONS

SECTION 024113 SELECTIVE SITE DEMOLITION

DIVISION 3 - CONCRETE

SECTION 033000 CAST-IN-PLACE CONCRETE

DIVISION 6 – WOOD, PLASTICS, AND COMPOSITES

SECTION 061000 ROUGH CARPENTRY

067300 COMPOSITE DECKING

DIVISION 9 – FINISHES

SECTION 099100 PAINTING

DIVISION 31 - EARTHWORK

SECTION 313215 EXCAVATION FILL COMPACTION

END OF SECTION

SUMMARY 011000 - 1

SECTION 011000 - SUMMARY

PART 1 - GENERAL

1.1 SUMMARY

A. Section Includes:

1. Project information.

2. Project background.

3. Work covered by Contract Documents.

4. Work under separate contracts.

5. Access to site.

6. Coordination with occupants.

7. Coordination with local utilities.

8. Work restrictions.

9. Permits and Fees.

10. Applicable codes, standards, and specifications.

11. Means and methods.

12. Safety.

13. Environmental Protection.

B. Related Requirements:

1. Section 015000-Temporary Facilities and Controls for limitations and procedures governing temporary use of Government's facilities.

1.2 PROJECT INFORMATION

A. Project Location: Jones Hole NFH, Vernal, Utah, Uintah County.

Contact Information at Jones Hole NFH:

Primary – Kristopher Johnson (Phone: 435-789-0351) Secondary – Kevin Johnson (Phone: 720-402-9506)

1.3 PROJECT BACKGROUND

A. The Jones Hole National Fish Hatchery (NFH) was established in 1956 when Congress authorized the Hatchery under Section 8 as part of the Colorado River Storage Project (CRSP), mandating that fish be reared and then stocked into all CRSP waters. CRSP waters include Flaming Gorge, Steinaker, and Redfleet Reservoirs. Located 40 miles northeast of Vernal on the Utah-Colorado border on 390 acres in a beautiful sandstone geologic setting, the hatchery provides management and production of trout for mitigation of Colorado River Storage Project waters of the Upper Colorado River System and to meet Tribal trust responsibilities on Native American land. Water for Jones Hole NFH comes from underground springs that are capable of supplying up to 15,000 gallons of water per minute. This volume of water is necessary to rear the large numbers of fish needed for stocking CRSP waters.

SUMMARY 011000 - 2

This SOW will repair various infrastructure items at the Hatchery described in the summary Section 1.4.

1.4 WORK COVERED BY CONTRACT DOCUMENTS

A. Contractor shall provide labor and materials to remove and construct new two new stairs and landings to Quarters #33. Install pipe bollards on each side of garage doors to Vehicle Garage, Maintenance Shop, Lawn Mower Garage, and Wood Shop. Remove and replace existing sidewalk along the Hatchery Building Entrance. See attached Site Plan for Quarters building, Garage buildings, and Hatchery Building Sidewalk.

All construction debris, including trash, soil, and rock shall be removed from the site where the new foundation will be located and disposed of properly at a State of Utah approved disposal site. All work shall comply with the 2018 International Building Code (IBC 2018), local amendments, and local building codes. Work for this project includes, but is not limited to, stair and landing construction, bollard installation, sidewalk repair, and concrete wall repair.

Contractor shall be responsible for obtaining all required permits to perform the work. All work shall be completed 153 days from the Notice to Proceed.

B. Contractor shall provide all labor, materials, and equipment to remove approximately 1 foot X 42 feet of concrete wall from the clarifier and make repairs to two expansion joints associated with the Clarifier. The areas encompassing the repairs will be reinforced with two layers of Carbon Fiber Reinforced Polymer to encapsulate the concrete.

1. Contractor must (a) show history of experience working with the specified (or approved) product(s) with a minimum of 3 completed projects of similar size and scope including owner contact points for engineer/owner review; (b) have completed a program of instruc-tion in the use of the specified repair material(s); or (c) provide certification from the man-ufacturer attesting to their completion of training seminars or schools, including individual attendees names.

2. Contractor shall have a minimum of 5 years experience working with the specified products (or similar) and have all necessary equipment to perform this type of work.

3. Contractor agrees to adhere rigidly to manufacturer's standards and specifications.

4. Contractor shall submit copy of intent to warrant application form duly completed and exe-cuted from manufacturer to the Owner.

C. Contractor will provide all labor, materials, and equipment to remove the old front and rear stair landings and stairs and construct a new set of stair landings (5 feet x 5 feet) and stairs for the front and rear entrances into Quarters #33. All decking shall be Trex brand decking and framing material shall be treated wood. Refer to attached photos of existing stair structures.

D. Contractor will provide material, labor, and equipment to install bollards near the Vehicle Garage Building garage doors. The contractor shall construct (8), 4 inch Ø X 6 feet; steel pipe filled with concrete; convex, rounded tops; primed and painted safety yellow with reflective tape placed 6 inches from the top. The steel pipes shall be installed two feet subgrade with a minimum of 4 inches of concrete surrounding the pipe in entirety subgrade. The steel pipes shall be filled completely from top to bottom with concrete and have a convex-rounded top. See attached drawings for details.

SUMMARY 011000 - 3

E. Contractor will provide material, labor, and equipment to install bollards near the Maintenance Shop Garage Building garage doors. The contractor shall construct (12), 4 inch Ø X 6 feet; steel pipe filled with concrete; convex, rounded tops; primed and painted safety yellow with reflective tape placed 6 inches from the top. The steel pipes shall be installed two feet subgrade with a minimum of 4 inches of concrete surrounding the pipe in entirety subgrade. The steel pipes shall be filled completely from top to bottom with concrete and have a convex-rounded top. See attached drawings for details.

F. Contractor will provide material, labor, and equipment to install bollards near the Lawn Mower Garage Building garage doors. The contractor shall construct (2), 4 inch Ø X 6 feet; steel pipe filled with concrete; convex, rounded tops; primed and painted safety yellow with reflective tape placed 6 inches from the top. The steel pipes shall be installed two feet subgrade with a minimum of 4 inches of concrete surrounding the pipe in entirety subgrade. The steel pipes shall be filled completely from top to bottom with concrete and have a convex-rounded top. See attached drawings for details.

G. Contractor will provide material, labor, and equipment to install bollards near the Wood Shop Garage Building garage doors. The contractor shall construct (6), 4 inch Ø X 6 feet; steel pipe filled with concrete; convex, rounded tops; primed and painted safety yellow with reflective tape placed 6 inches from the top. The steel pipes shall be installed two feet subgrade with a minimum of 4 inches of concrete surrounding the pipe in entirety subgrade. The steel pipes shall be filled completely from top to bottom with concrete and have convex-rounded top. See attached drawings for details.

H. Contractor shall provide all labor, materials, and equipment to remove and replace an 8’-8” (width) x 43’-0” (total length) x 6” thick sidewalk at the Hatchery Building. See attached drawings for location.

I. Contractor shall provide all labor, materials, and equipment to install forty linear feet of four-foot high split rail fence immediately adjacent to the large Clarifier Repair Area. The purpose of the fence is to control access to the altered/lowered Clarifier Wall.

J. Contractor shall provide all labor, materials and equipment required to replace/repair a concrete protuberance of approximately 1 cubic foot in volume from associated with Raceways 9/10.

Spalled/deteriorating concrete shall be removed and the area replaced with epoxy mortar.

K. The Contractor shall have all certificates and licenses required by law for the execution of the work and shall comply with all Federal, State, or local laws, ordinances or rules and regulations relating to performance of the work.

1.5 WORK UNDER SEPARATE CONTRACTS

A. General: In the event there is work being performed under a separate contract the Contractor shall cooperate fully with separate contractors so work on those contracts may be carried out smoothly, without interfering with or delaying work under this Contract or other contracts.

Coordinate the Work of this Contract with work performed under separate contracts.

SUMMARY 011000 - 4

1.6 ACCESS TO SITE

A. All operations of the Contractor (including storage of materials) upon Government premises shall be confined to areas authorized or approved by the Contracting Officer.

B. Limit use of Project site areas within the Contract limits indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

1. Limits: Confine construction operations to areas in the immediate vicinity of work.

2. Driveways, Walkways and Entrances: Keep driveways and loading areas, and entrances serving premises clear and available to Government, Government Representatives, and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

C. Condition of Existing Building: Maintain portions of existing building affected by construction operations in a weather tight condition throughout construction period. Repair damage caused by construction operations.

1.7 COORDINATION WITH OCCUPANTS

A. Full Government Occupancy: Government will occupy site and existing adjacent building(s) during entire construction period. Cooperate with Station Manager during construction operations to minimize conflicts and facilitate Government usage. Perform the Work so as not to interfere with Government's day-to-day operations. Maintain existing exits unless otherwise indicated.

1. Notify Station Manager not less than 48 hours in advance of activities that will affect Station operations.

1.8 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on construction operations. Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction.

B. On-Site Work Hours: Limit work in the existing building to normal business working hours of 7:00 a.m. to 4:00 p.m., Monday through Friday, unless otherwise indicated.

1. Work on weekends will be restricted to Contracting Officers approval and at the Station Managers discretion.

2. No work will take place over Federally observed holidays.

C. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

1. Notify Station Manager not less than 48 hours in advance of proposed utility interruptions.

D. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruptions to the Government.

SUMMARY 011000 - 5

1. Notify Station Manager not less than 48 hours in advance of proposed disruptive operations.

E. Nonsmoking Building: Smoking is not permitted within the building or within 25 feet (8 m) of entrances, operable windows, or outdoor-air intakes.

1.9 COORDINATION WITH LOCAL UTILITIES

A. The Contractor shall be responsible for contracting and arranging with local utility for the termination, moving, or connection of utilities that serve existing buildings and ones that are planned to serve the new Work.

1.10 PERMITS AND FEES

A. The Contractor shall be responsible for obtaining all necessary local, State, and Federal permits and licenses, and payment of related fees, per the Contract Clauses.

1.11 APPLICABLE CODES, STANDARDS AND SPECIFICATIONS

A. All work shall comply with the codes and standards applicable to each type of work as listed in individual Sections of these Specifications.

B. Where a conflict occurs between a referenced document and the Project Specifications, the Project Specifications govern.

C. Where a conflict occurs between referenced documents, the document containing the most stringent requirements governs.

D. Where referenced documents are not specified by date, the document current at the bid opening applies.

E. Materials, applications, and tests specified by reference to published standards of society, association, code, or other published standards are included in the specifications as if written in their entirety.

F. Conform to all regulations and statutes of the State of Utah and to all Federal Regulations which apply.

1.12 MEANS AND METHODS

A. Means and methods of construction shall be such as the Contractor or subcontractors may choose;

subject, however, to the Contracting Officer's right to reject means and methods proposed which:

1. Constitute a hazard to the work, persons, or property.

2. Will not produce finished work in accordance with terms of the contract.

3. Are contrary to specified means or methods included in the contract.

SUMMARY 011000 - 6

B. The right to reject means and methods of the Contractor or subcontractor shall not be construed or interpreted as acceptance of control of means and methods by the Contracting Officer.

C. The Contracting Officer's approval of means and methods or failure to exercise right to reject means and methods shall not relieve the Contractor of the obligation to complete the work required by the contract.

D. Total responsibility for control of all means and methods lies with the Contractor for all work.

1.13 SAFETY

A. The Contractor shall provide, erect and maintain all necessary barricades, suitable and sufficient flasher lights, flagmen, danger signals and signs, and shall take all necessary precautions for the protection of the work and the safety of the public. All ponds and water control structures shall remain accessible by vehicle. Roads closed to traffic shall be protected by effective barricades and shall be placed with acceptable warning signs. All barricades and obstructions shall be illuminated at night and all lights shall be kept burning from sunset until sunrise. Install appropriate traffic signs at crossroads and approaches to site as needed to direct affected public traffic. Specific signs and barricade requirements are detailed in the U.S. Department of Transportation, "Manual on Uniform Traffic Control Devices".

B. The Contractor shall assume full responsibility and liability for compliance with all applicable Federal, State, and local regulations pertaining to the protection of workers, visitors to the site, and persons occupying areas adjacent to the site, including the provisions of 29CFR1910 and 29CFR1926 of the Code of Federal Regulations. The Contractor shall hold harmless the Government for failure to comply with any applicable safety or health regulation on the part of himself, his employees, or his subcontractors.

C. Provide personal safety equipment and training commensurate with the hazards which may exist at the work site. The personal safety equipment and training shall be determined by a thorough hazard analysis of all work site areas. The safety program available at all work sites shall include a minimum of:

1. One nonfreezing-type fire extinguisher in each workshop and shed used for storage of materials at the work site. Place in location readily accessible to construction personnel.

2. A first aid kit for use of construction personnel commensurate with size of project with items necessary for first aid treatment of all injuries.

3. The Contractor shall conduct regular onsite safety inspections and all construction personnel shall receive a safety orientation.

4. Post telephone numbers of nearest hospital, ambulance service or flight for life, and fire station in conspicuous location. Advise all workers of location of telephone numbers.

1.14 ENVIRONMENTAL PROTECTION

A. The Contractor shall abate and control all environmental pollution arising from construction activities by complying with all applicable Federal, State, and local laws and regulations concerning environmental pollution control and abatement, as well as the specified requirements in this contract. Compliance with this requirement by subcontractors will be the responsibility of the Contractor.

SUMMARY 011000 - 7

B. Fossils and Artifacts

1. Should the Contractor discover any fossils or artifacts during construction operations, such objects shall become the property of the Government. The Contractor shall cease construction operations in the area of the "find," and immediately notify the station manager of such discovery. Construction operations may proceed in other areas not affected by this clause. Care shall be exercised by the Contractor not to damage fossils or artifacts uncovered during excavation operations.

2. Failure to comply with this requirement may be considered a violation of the Archeological Resources Protection Act of 1979 as amended. Destruction of historic and prehistoric sites and/or unauthorized collection of cultural materials can result in criminal and/or civil penalties. Penalties can include fines, prison sentences, and/or confiscation of equipment.

3. If the Contractor uses fill from a nongovernmental source to perform work that is required under this project, and a new borrow site is opened or an existing borrow area is expanded in order to obtain such materials, the Contractor shall assure that any new borrow area disturbance meet the requirements of Section 106 of the National Historic Preservation Act.

C. Abatement of Air Pollution

1. The Contractor shall comply with applicable Federal, State, and local laws and regulations concerning the prevention and control of air pollution.

2. Construction activities shall be performed in such a manner that air pollution will be held to a minimum.

3. Burning of materials, trees and brush, combustible construction materials, and rubbish will not be permitted. Construction debris shall be disposed of at a location designated by the Contracting Officer or hauled off the Station to an approved disposal site.

D. Prevention of Water Pollution

1. The Contractor is responsible for implementing the terms and requirements of the (insert state) storm water discharge permit, as issued to the State under the National Pollution Discharge Elimination System (NPDES) by the Environmental Protection Agency (EPA).

The Contractor shall apply for and execute all permits as required by the State of (insert state) regarding storm water discharge from the construction site. The Contractor shall submit to the Contracting Officer a copy of all permit applications and a copy of all approvals from the State. Allow the Government 10 days for review of the application package prior to submission.

END OF SECTION 011000

PAYMENT PROCEDURES 012900 - 1

SECTION 012900 – PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements necessary to prepare and process Applications for Payment.

1.2 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule.

1. Submit the schedule of values to Contracting Officer at earliest possible date but no later than seven days before the date scheduled for submittal of initial Applications for Payment.

1.3 APPLICATIONS FOR PAYMENT

A. Each Application for Payment shall be consistent with previous applications and payments as certified by Contracting Officer.

B. Payment Application Times: The date for each progress payment is indicated in the Agreement between Government and Contractor.

C. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. Schedule of values.

2. Contractor's construction schedule (preliminary if not final).

3. Submittal schedule (preliminary if not final).

D. Final Payment Application: After completing Project closeout requirements, submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of Project closeout requirements.

2. Written guarantees, warranties, and certificates.

3. Record (As-Built) Drawings

4. All test reports.

END OF SECTION 012900

PROJECT MANAGEMENT AND COORDINATION 013100 - 1

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. Coordination drawings.

2. Requests for Information (RFIs).

3. Project meetings.

1.2 DEFINITIONS

A. RFI: Request from Government, Owner, Construction Manager, Architect, or Contractor seeking information required by or clarifications of the Contract Documents.

1.3 INFORMATIONAL SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

1. Name, address, and telephone number of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

1.4 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections, which depend on each other for proper installation, connection, and operation.

1. Provide a construction schedule noting demolition activities, construction activities, deliveries, payments, etc., as needed to convey coordination information to the Contacting Officer, Contacting Officer’s Representative (COR), Government Inspector as well as local staff.

2. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

PROJECT MANAGEMENT AND COORDINATION 013100 - 2

3. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

4. Make adequate provisions to accommodate items scheduled for later installation.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Owner and separate contractors if coordination of their Work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities as well as any activities of other contractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the Schedule Of Values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Pre-installation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

1.5 COORDINATION DRAWINGS

A. Coordination Drawings, General: Prepare coordination drawings according to requirements in individual Sections, where installation is not completely shown on Shop Drawings, where limited space availability necessitates coordination, or if coordination is required to facilitate integration of products and materials fabricated or installed by more than one entity.

1. Content: Project-specific information, drawn accurately to a scale large enough to indicate and resolve conflicts. Do not base coordination drawings on standard printed data. Include the following information, as applicable:

a. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems.

b. Indicate dimensions shown on the Drawings. Specifically note dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements. Provide alternate sketches to Architect indicating proposed resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract.

B. Coordination Drawing Organization: Organize coordination drawings as follows:

1. Floor Plans and Reflected Ceiling Plans: Show architectural and structural elements, and mechanical, plumbing, fire-protection, fire-alarm, and electrical Work. Show locations of visible ceiling-mounted devices relative to an acoustical ceiling grid.

PROJECT MANAGEMENT AND COORDINATION 013100 - 3

2. Plenum Space: Indicate subframing for support of ceiling and wall systems, mechanical and electrical equipment, and related Work. Locate components within ceiling plenum to accommodate layout of light fixtures indicated on Drawings.

3. Mechanical Rooms: Provide coordination drawings for mechanical rooms showing plans and elevations of mechanical, plumbing, fire-protection, fire-alarm, and electrical equipment, etc.

4. Structural Penetrations: Indicate penetrations and openings required for all disciplines.

5. Slab Edge and Embedded Items: Indicate slab edge locations and sizes and locations of embedded items for metal fabrications, sleeves, anchor bolts, bearing plates, angles, door floor closers, slab depressions for floor finishes, curbs and housekeeping pads, and similar items.

6. Review: The Government will review coordination drawings to confirm that the Work is being coordinated, but not for the details of the coordination, which are Contractor's responsibility.

1.6 REQUESTS FOR INFORMATION (RFIs)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. The Government will return RFIs as submitted to the Government by other entities controlled by Contractor with no response. RFI’s must come directly from the Contractor.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. Project number.

3. Date.

4. Name of Contractor.

5. RFI number, numbered sequentially.

6. RFI subject.

7. Specification Section number and title and related paragraphs, as appropriate.

8. Drawing number and detail references, as appropriate.

9. Field dimensions and conditions, as appropriate.

10. Contractor's suggested resolution. If Contractor's solution(s) have an impact the Contract

Time or the Contract Sum, Contractor shall state impact in the RFI.

11. Contractor's signature.

12. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

PROJECT MANAGEMENT AND COORDINATION 013100 - 4

C. RFI Forms: AIA Document G716, or Software-generated form with substantially the same content as indicated above, acceptable to the Government.

D. The Governments Action: The Government will review each RFI, determine action required, and respond. Allow seven working days for the Government’s response for each RFI. RFIs received after 1:00 p.m. will be considered as received the following working day.

1. The following RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for coordination information already indicated in the Contract

Documents.

d. Requests for adjustments in the Contract Time or the Contract Sum.

e. Requests for interpretation of Architect's actions on submittals.

f. Incomplete RFIs or inaccurately prepared RFIs.

g. Request For Information submitted by a sub-contractor to the Contractor.

2. The Government’s action may include a request for additional information, in which case the time for response will date from time of receipt of additional information.

3. The Government’s action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal.

a. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify Contacting Officer and COR in writing within 10 days of receipt of the RFI response.

E. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number.

Submit log weekly with not less than the following information:

1. Project name.

2. Name and address of Contractor.

3. Name and address of Contacting Officer and COR.

4. RFI number including RFIs that were dropped and not submitted.

5. RFI description.

6. Date the RFI was submitted.

7. Date the Contacting Officer’s response was received.

F. On receipt of the Government’s action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify the Government within seven days if Contractor disagrees with response.

1. Identification of related Minor Change in the Work, Construction Change Directive, and Proposal Request, as appropriate.

2. Identification of related Field Order, Work Change Directive, and Proposal Request, as appropriate.

PROJECT MANAGEMENT AND COORDINATION 013100 - 5

1.7 PROJECT MEETINGS

A. General: Schedule and conduct meetings and conferences at Project site unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify the Facility Director, the Contracting officer and the COR of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Entity responsible for conducting meeting will record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including the Contracting Officer and the COR, Construction Manager, and Architect, within three days of the meeting.

B. Preconstruction Conference: The Contracting Officer will schedule a preconstruction conference before starting construction, at a time convenient to the Contracting Officer, COR, Facility Director, On-Site Government Inspector and Contractor.

1. Attendees: Authorized representatives of the Contracting Officer, Government Project Manager, Owner's Commissioning Authority, Construction Manager, Architect, and their consultants; Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the conference. Participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Discuss items of significance that could affect progress, including the following:

a. Tentative construction schedule.

b. Phasing.

c. Critical work sequencing and long-lead items.

d. Designation of key personnel and their duties.

e. Procedures for processing field decisions and Change Orders.

f. Procedures for RFIs.

g. Procedures for testing and inspecting.

h. Procedures for processing Applications for Payment.

i. Distribution of the Contract Documents.

j. Submittal procedures.

k. Preparation of record documents.

l. Use of the premises and existing building.

m. Work restrictions.

n. Working hours.

o. Owner's occupancy requirements.

p. Responsibility for temporary facilities and controls.

q. Procedures for moisture and mold control.

r. Procedures for disruptions and shutdowns.

s. Construction waste management and recycling.

t. Parking availability.

u. Office, work, and storage areas.

v. Equipment deliveries and priorities.

w. First aid.

PROJECT MANAGEMENT AND COORDINATION 013100 - 6

x. Security.

y. Progress cleaning.

3. Minutes: Entity responsible for conducting meeting will record and distribute meeting minutes.

C. Preinstallation Conferences: Conduct a preinstallation conference at Project site before each construction activity that requires coordination with other construction.

1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise the Government of scheduled meeting dates.

2. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following:

a. Contract Documents.

b. Options.

c. Related RFIs.

d. Related Change Orders.

e. Purchases.

f. Deliveries.

g. Submittals.

h. Review of mockups.

i. Possible conflicts.

j. Compatibility problems.

k. Time schedules.

l. Weather limitations.

m. Manufacturer's written instructions.

n. Warranty requirements.

o. Compatibility of materials.

p. Acceptability of substrates.

q. Temporary facilities and controls.

r. Space and access limitations.

s. Regulations of authorities having jurisdiction.

t. Testing and inspecting requirements.

u. Installation procedures.

v. Coordination with other work.

w. Required performance results.

x. Protection of adjacent work.

y. Protection of construction and personnel.

3. Record significant conference discussions, agreements, and disagreements, including required corrective measures and actions.

4. Reporting: Distribute minutes of the meeting to each party present and to other parties requiring information.

PROJECT MANAGEMENT AND COORDINATION 013100 - 7

5. Do not proceed with installation if the conference cannot be successfully concluded.

Initiate whatever actions are necessary to resolve impediments to performance of the Work and reconvene the conference at earliest feasible date.

D. Progress Meetings: Conduct progress meetings at regular intervals as directed by the Contracting officer and/or the COR.

1. Attendees: In addition to representatives of the Government, Construction Manager, and Architect (as applicable), each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Contractor's Construction Schedule: Review progress since the last meeting.

Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's construction schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

1) Review schedule for next period.

b. Review present and future needs of each entity present, including the following:

1) Interface requirements.

2) Sequence of operations.

3) Status of submittals.

4) Deliveries.

5) Off-site fabrication.

6) Access.

7) Site utilization.

8) Temporary facilities and controls.

9) Progress cleaning.

10) Quality and work standards.

11) Status of correction of deficient items.

12) Field observations.

13) Status of RFIs.

14) Status of proposal requests.

15) Pending changes.

16) Status of Change Orders.

17) Pending claims and disputes.

18) Documentation of information for payment requests.

3. Minutes: Entity responsible for conducting the meeting will record and distribute the meeting minutes to each party present and to parties requiring information.

PROJECT MANAGEMENT AND COORDINATION 013100 - 8

a. Schedule Updating: Revise Contractor's construction schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 013100

CONSTRUCTION PROGRESS DOCUMENTATION 013200 - 1

SECTION 013200 – CONSTRUCTION PROGRESS DOCUMENTATION

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for documenting the progress of construction during performance of the Work, including the following:

1. Contractor's construction schedule.

2. Construction schedule updating reports.

3. Daily construction reports.

4. Site condition reports.

1.2 DEFINITIONS

A. Activity: A discrete part of a project that can be identified for planning, scheduling, monitoring, and controlling the construction project. Activities included in a construction schedule consume time and resources.

1. Critical Activity: An activity on the critical path that must start and finish on the planned early start and finish times.

2. Predecessor Activity: An activity that precedes another activity in the network.

3. Successor Activity: An activity that follows another activity in the network.

1.3 INFORMATIONAL SUBMITTALS

A. Contractor's Construction Schedule: Initial schedule, of size required to display entire schedule for entire construction period.

1. Submit a working electronic copy of schedule, using software indicated, and labeled to comply with requirements for submittals. Include type of schedule (initial or updated) and date on label.

B. Construction Schedule Updating Reports: Submit with Applications for Payment.

1.4 COORDINATION

A. Coordinate Contractor's construction schedule with the schedule of values, submittal schedule, progress reports, payment requests, and other required schedules and reports.

1. Secure time commitments for performing critical elements of the Work from entities involved.

2. Coordinate each construction activity in the network with other activities and schedule them in proper sequence.

CONSTRUCTION PROGRESS DOCUMENTATION 013200 - 2

PART 2 - PRODUCTS

2.1 CONTRACTOR'S CONSTRUCTION SCHEDULE, GENERAL

A. Time Frame: Extend schedule from date established from the Notice to Proceed to the date of completion.

B. Activities: Treat each story or separate area as a separate numbered activity for each main element of the Work. Comply with the following:

1. Activity Duration

2. Procurement Activities

3. Submittal Review Time

4. Punch List and Final Completion: Include not more than 15 days for completion of punch list items and final completion.

C. Constraints: Include constraints and work restrictions indicated in the Contract Documents and as follows in schedule, and show how the sequence of the Work is affected.

1. Phasing: Arrange list of activities on schedule by phase.

2. Work under More Than One Contract: Include a separate activity for each contract.

3. Work by Owner: Include a separate activity for each portion of the Work performed by

Owner.

4. Work Restrictions: Show the effect of the following items on the schedule:

a. Coordination with existing construction.

b. Limitations of continued occupancies.

c. Uninterruptible services.

d. Partial occupancy before Substantial Completion.

e. Use of premises restrictions.

f. Provisions for future construction.

g. Seasonal variations.

h. Environmental control.

5. Work Stages: Indicate important stages of construction for each major portion of the Work.

6. Other Constraints

D. Milestones: Include milestones indicated in the Contract Documents in schedule, including, but not limited to, the Notice to Proceed, Substantial Completion, and final completion and the following interim milestones.

1. Insert milestones not indicated elsewhere.

END OF SECTION 013200

PHOTOGRAPHIC DOCUMENTATION 013233 - 1

SECTION 013233 - PHOTOGRAPHIC DOCUMENTATION

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for the following:

1. Preconstruction photographs.

2. Periodic construction photographs.

B. Related Requirements:

1. Section 017700-Closeout Procedures for submitting photographic documentation as Project Record Documents at Project closeout.

1.2 INFORMATIONAL SUBMITTALS

A. Key Plan: Submit key plan of Project site and building with notation of vantage points marked for location and direction of each photograph. Indicate elevation or story of construction.

Include same information as corresponding photographic documentation.

B. Digital Photographs: Submit unaltered, original, full-size image files within 5 days of taking photographs.

1. Digital Camera: Minimum sensor resolution of 8 megapixels.

2. Digital photographs to be submitted in the order in which they were taken with the photograph “name” as given by the device used to take to photo.

3. Identification: Provide the following information with each image description in file metadata tag:

a. Date and time photograph was taken

b. Unique photograph number

1.3 QUALITY ASSURANCE

A. Photographs to be clear, focused, level, have proper exposure settings (not over exposed or under exposed), and clearly show and document the subject matter. Detail photographs (close-ups) to be preceded by a larger overall view of the area being documented.

1.4 USAGE RIGHTS

A. If a professional photographer is used for this requirement, obtain and transfer copyright usage rights from photographer to Owner for unlimited reproduction of photographic documentation.

PHOTOGRAPHIC DOCUMENTATION 013233 - 2

PART 2 - PRODUCTS

2.1 PHOTOGRAPHIC MEDIA

A. Digital Images: Provide images in JPG format, with minimum size of 8 megapixels.

PART 3 - EXECUTION

3.1 CONSTRUCTION PHOTOGRAPHS

A. Photographer: Engage a qualified photographer to take construction photographs. Photographer need not be a professional photographer, but an individual familiar with and able to produce clear, focused photographs of the subject area with good reference points.

B. General: Take photographs using the maximum range of depth of field, and that are in focus, to clearly show the Work. Photographs with blurry or out-of-focus areas will not be accepted.

1. Maintain key plan with each set of construction photographs that identifies each photographic location.

C. Digital Images: Submit digital images exactly as originally recorded in the digital camera, without alteration, manipulation, editing, or modifications using image-editing software.

1. Date and Time: Include date and time in file name for each image.

2. Field Office Images: Maintain one set of images accessible in the field office at Project site, available at all times for reference. Identify images in the same manner as those submitted to the Government.

D. Preconstruction Photographs: Before commencement of excavation, commencement of demolition and starting construction, take photographs of Project site and surrounding properties, including existing items to remain during construction, from different vantage points, as directed by Government.

1. Flag excavation areas before taking construction photographs.

2. Take minimum of 10 photographs, or as needed, to show existing conditions adjacent to property before starting the Work.

3. Take minimum of 10 photographs, or as needed, of existing buildings either on or adjoining property to accurately record physical conditions at start of construction.

E. Periodic Construction Photographs: Take photographs as needed to fully document the construction progress. Select vantage points to show status of construction and progress since last photographs were taken. Try to retake progress photos from the same vantage points when possible so as to show relative construction progress.

F. Final Completion Construction Photographs: Take color photographs after date of Substantial Completion for submission as Project Record Documents. The Government will inform photographer of desired vantage points.

PHOTOGRAPHIC DOCUMENTATION 013233 - 3

G. Additional Photographs: The Government may request photographs in addition to periodic photographs specified as needed to verify progress or to verify work completion accuracy.

1. Three days' notice will be given, where feasible.

2. In emergency situations, take additional photographs within 24 hours of request.

3. Circumstances that could require additional photographs include, but are not limited to, the following:

a. Special events planned at Project site.

b. Immediate follow-up when on-site events result in construction damage or losses.

c. Photographs to be taken at fabrication locations away from Project site. These photographs are not subject to unit prices or unit-cost allowances.

d. Substantial Completion of a major phase or component of the Work.

e. Extra record photographs at time of final acceptance.

f. Owner's request for special publicity photographs.

END OF SECTION 013233

SUBMITTAL PROCEDURES 013300 - 1

SECTION 013300 – SUBMITTAL PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes requirements for the submittal schedule and administrative and procedural requirements for submitting Shop Drawings, Product Data, Samples, and other submittals.

1.2 DEFINITIONS

A. Action Submittals: Written and graphic information and physical samples that require Architect's Contracting Officer responsive action.

B. Informational Submittals: Written and graphic information and physical samples that do not require Architect's Contracting Officer responsive action. Submittals may be rejected for not complying with requirements.

1.3 ACTION SUBMITTALS

A. Submittal Schedule: Submit a schedule of submittals, arranged in chronological order by dates required by construction schedule. Include time required for review, ordering, manufacturing, fabrication, and delivery when establishing dates. Include additional time required for making corrections or revisions to submittals noted by Architect Contracting Officer and additional time for handling and reviewing submittals required by those corrections.

1.4 SUBMITTAL ADMINISTRATIVE REQUIREMENTS

A. Coordination: Coordinate preparation and processing of submittals with performance of construction activities.

1. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals, and related activities that require sequential activity.

2. Coordinate transmittal of different types of submittals for related parts of the Work so processing will not be delayed because of need to review submittals concurrently for coordination.

a. Contracting Officer reserves the right to withhold action on a submittal requiring coordination with other submittals until related submittals are received.

B. Processing Time: Allow time for submittal review, including time for resubmittals, as follows.

Time for review shall commence on Contracting Officer receipt of submittal. No extension of the Contract Time will be authorized because of failure to transmit submittals enough in advance of the Work to permit processing, including resubmittals. Submittals received after 1:00 PM will be considered to having arrived the following day.

SUBMITTAL PROCEDURES 013300 - 2

1. Initial Review: Allow 10 days for initial review of each submittal. Allow additional time if coordination with subsequent submittals is required. Contracting Officer will advise Contractor when a submittal being processed must be delayed for coordination.

2. Intermediate Review: If intermediate submittal is necessary, process it in same manner as initial submittal.

3. Resubmittal Review: Allow 10 days for review of each resubmittal.

C. Paper Submittals: Place a permanent label or title block on each submittal item for identification.

1. Transmittal for Paper Submittals: Assemble each submittal individually and appropriately for transmittal and handling. Transmit each submittal using a transmittal form.

a. Transmittal Form for Paper Submittals: Use FWS transmittal form.

D. Electronic Submittals: Identify and incorporate information in each electronic submittal file as follows:

1. Name file with submittal number or other unique identifier, including revision identifier.

a. File name shall use a sequential submittal number followed by station initials and Specification Section number (Submittal 001-DCB Shop-061000). Resubmittals shall include a numeric suffix after the submittal number (e.g., Submittal 001-R1- DCB Shop-061000).

2. Transmittal Form for Electronic Submittals: Use electronic form provided by Contracting Officer.

E. Options: Identify options requiring selection by the Government.

F. Deviations: Identify deviations from the Contract Documents on submittals.

G. Resubmittals: Make resubmittals in same form and number of copies as initial submittal.

1. Note date and content of previous submittal.

2. Note date and content of revision in label or title block and clearly indicate extent of revision.

3. Resubmit submittals until they are marked with approval notation from Contracting

Officer’s action stamp.

4. The contractor is allowed (2) resubmittals for any one item or group of related items for a total of (3) reviews of any given item or group of items.