SPECIFICATION.pdf

SPECIFICATION for

RE-CONTROL DRAKE THREAD GRINDER

Project # 094-320

26 May 23

1. SCOPE

This specification reflects those characteristics/requirements that are essential to the minimum needs of the government for a Re-control of a Drake thread grinder. This includes equipment installation, testing and the training of operator and maintenance personnel as specified herein. It is the government’s intent that a single (primary) contractor be awarded this contract and be responsible for the accomplishment of all work detailed by this specification.

2. APPLICABLE DOCUMENTS

The following documents form a part of this specification to the extent specified herein. Unless otherwise indicated, the issue in effect on the date of an invitation for bids or a request for proposals shall apply.

2.1 SAFETY REQUIREMENTS

• Safety Requirements For The Trident Refit Facility (TRF), Bangor Site

A copy of this document is attached to this specification (See Enclosure 1).

3. REQUIREMENTS:

3.1. GENERAL DESCRIPTION OF SYSTEM - This specification covers the minimum government requirements for a “Turn-Key” Re-control of a Drake thread grinder. Navy/civilian personnel shall use this machine for grinding threads on submarine parts and fixtures for submarine repair.

3.2. WORK INCLUDED - The Contractor shall be responsible for the following:

• Design, manufacture, re-control, test and groom all aspects required to provide a complete system and in accordance with the requirements specified herein to re-control Drake thread grinder.

• Complete documentation and organization of all technical data which applies to the operation, maintenance, repair and testing of the specific equipment.

• Installation in our facility of the Drake thread grinder re-control and all identified accessories/options identified in this specification.

• Provide training to personnel on the proper operation and maintenance of the installed equipment and its component parts.

3.3. WORK NOT INCLUDED - The activity will provide:

• Utility services as required for the proper operation of the equipment unless otherwise stated herein.

3.4. CONDITIONS OF SERVICE AND PERFORMANCE: - The following service and operational conditions shall apply to the equipment delivered under this specification.

3.4.1. Basic Operational Performance Requirements:

• Following the completion of the Drake thread grinder re-control contractor shall demonstrate that the machine functions properly by grinding a variety of threads of different sizes and lengths. The machine shall be deemed acceptable if the parts ground correctly and the machine functions according to the original specification and all aspects of the machine re-control meet OEM specifications.

3.4.2. The proposed system will be operated in a heavy-duty industrial environment and shall be capable of continuous operation over an extended period of time with minimal maintenance and upkeep.

3.4.3. The proposed system shall be installed in an industrial manufacturing building having limited space.

The proposed equipment shall fit within the following site dimensions:

• The rebuild machine shall fit within the existing foot print.

3.4.4. Electrical - The proposed system shall operate on 480 VAC, 3 phase electrical power (and not require more than 90 Amps) in its fully configured and operational state. If more than 90A is required contractor shall be responsible for all costs to upgrade power, breakers, wire, labor etc.

3.4.5. Compressed Air - Compressed air available for air-actuated mechanisms is 90 pounds per square inch gage and 100 cubic feet per minute (nominal). If the proposed system requires more air than indicated above, the excess capacity shall be provided as part of the equipment. Any proposed compressed air system shall include a regulator(s) and a filter(s) with an automatic drain.

3.5. GENERAL EQUIPMENT REQUIREMENTS:

3.5.1. Standard, Off The Shelf Components - All materials and parts comprising the system shall be new, of current design and manufacture, and shall not have been in prior service except as required for factory testing. Standard, off the shelf components with proven reliability shall be used wherever possible to increase performance reliability and reduce costs. The equipment shall be one of the manufacturer’s current production models which, on the day this solicitation is issued, has been designed, engineered and sold, or is being offered for sale through advertisements or manufacturer’s published catalogs or brochures. Products such as a prototype unit, pre-production model, or experimental unit DO NOT qualify as meeting this requirement. The equipment shall be complete, so that when connected to the utilities identified herein, it can be used for the function for which it is designed and constructed.

3.5.2. Painting - All surfaces shall be painted in conformance with the manufacturer’s standard practices and good workmanship. Painting shall result in a highly wear-resistant finish, which guarantees continued protection to the surfaces covered against the specified environment under all service conditions. The manufacturer’s standard color shall be provided. Lead base or chromium base paints are prohibited.

3.5.3. Caution - Warning Plates - Corrosion resistant “Caution” or “Warning” plates shall be securely attached to the equipment in visible locations, with any safety precautions to be observed by the operator or maintenance personnel permanently marked on the plates.

3.5.4. Identification Plate - An identification plate shall be furnished with the equipment. A nameplate shall be affixed to each major component of the system showing the manufacturer’s name, equipment model, year of manufacture, and any other pertinent information for identifying the part as a unique component of the system.

3.5.5. Emergency Stop Button - The equipment specified herein shall be provided with emergency stop button (switch) at the operator stations. This stop button shall be the mushroom type, shall be colored red, and shall be labeled as such. When activated, the emergency stop button shall disconnect all electrical power to the equipment such that the all operations or functions will immediately stop or cease.

3.5.6. All Electrical Components including motors, starters, relays, switches, and wiring shall conform to and be located in accordance with the applicable NFPA, NEMA, and ANSI standards for the intended application.

3.5.6.1. Power Disconnect - A supply circuit disconnect device, either a fusible motor circuit switch or circuit breaker, shall be provided and installed on the equipment.

3.5.6.2. Motors - Motors shall be rated for continuous duty. Motors shall be equipped with ball bearings of the sealed and permanently lubricated type. All electrical motors shall meet NEMA-MG1 requirements.

3.6. EQUIPMENT AND SERVICES TO BE PROVIDED:

One (1) – Re-control existing Drake Thread Grinder, Model # 702-2 Balancer, serial # 95528 to include the following minimum/equal features: (NOTE: Machine will be available for rebuild the third week of November 2023.)

• Inspect machine for all data, programs, macros etc. required to operate Drake thread grinder to ensure new CNC control will function as existing CNC control functions. Include all required data, programs, macros required to operate new controller. Include custom thread grinding macros and wheel dressing software.

• Remove and replace existing Fanuc CNC Control, all servos, motors, hardware, software and any other items required to install new CNC Fanuc Control, servos, motors, hardware, software and any other associated items to re-control Drake thread grinder. Mount new control on flexible arm.

• Metrology to include:

Machine tool level and alignment pre and post re-control.

Perform mechanical adjustments to the machine tool as required to satisfy the OEM specifications for level and alignment.

Generate level and alignment report.

Perform operational test via customer defined test criteria TBD

• Project review to include:

Compile all diagnostic reports and formulate overview of machine mechanical and electrical condition as found.

Document all operational functions as currently configured and generate software build sheet.

Define location and mounting configuration of all new equipment.

Catalog all system documentation.

• Conduct operator training.

• Conduct maintenance training.

• Provide all manuals, warranties, instructions, documents and certificates pertaining to the machine tool re-control at a quantity of two each be provided in a format TBD and as specified by the job site data handling requirements.. All prints and parts lists to be drawn with CAD system.

• Any and all modifications to any aspect of the machine will meet or exceed original specifications

• Provide all wire, tags, conduit, flex and other miscellaneous equipment required to complete the installation per NFPA codes

• All parts will be installed in accordance with all applicable customer specifications, and ISO, IEEE, ANSI, DIN, NFPA and any other standards listed within this contract, machine will have NRTL inspection when re-control is complete

• Any shipping costs that would be incurred during rebuild to be included in price.

3.6.1. Contractor Installation and Set-Up - The Drake thread grinder re-control and all associated equipment shall be assembled, installed, set-up and tested by the contractor in the area(s) designated as its functional work area by the receiving activity . The contractor shall perform any utility connections, and install, prior to any operational testing and any training described herein.

3.6.1.1. Coordination - The Contractor shall coordinate the delivery of materials in a manner which causes minimum disruption/interference with the activity’s normal business routine.

3.6.1.2. Lifting And Rigger Services - The contractor shall provide all material handling equipment necessary to unload equipment, transport equipment to the installation site and any other equipment (such as forklifts, man-lifts, etc.) necessary for continuous support of the Drake thread grinder re-control and shall provide qualified personnel to operate it. NOTE: The use of privately owned cranes by contractor personnel at the installation site is restricted. Contractors requiring cranes in the performance of this contract shall provide the receiving activity with sufficient information (i.e. loads, locations, time, etc.) so support services and approvals can be arranged/secured.

3.6.2. Installation Support Services Provided By The Government - The activity will provide the following in support of the installation:

3.6.2.1. Receiving Activity Point Of Contact - Upon contract award, the receiving activity (Puget Sound Naval Shipyard and Intermediate Maintenance Facility (PSNS & IMF), Bangor Site) shall designate a Surveillance Officer who shall be responsible for appropriate surveillance and coordination of all services to be performed under this contract. The receiving activity Surveillance Officer shall serve as the contractor’s primary contact for all interaction with Government activities.

3.6.2.2. Utilities - Reasonable amounts of water, shop air (80-90 psi) and electricity shall be made available adjacent (within 20 feet) to the assembly site at no cost to the contractor. These utilities shall be provided to support equipment used during the installation, as well as for the operation of the machine. The Contractor shall be responsible for any costs incurred in connecting provided utilities to the machine.

3.6.2.3. Storage - Lay down area will be provided within the vicinity of installation site for storage of contractor materials and tools. The Government does not accept responsibility for security of Contractor’s materials or tools. The area must be kept clean and orderly, free of rags, paper and other debris. Failure to maintain area in a clean condition may result in the loss of the area. The Contractor shall be responsible to restore the storage area to original condition after use.

3.6.3. On-Site Personnel Training - Within five (5) working days after satisfactory completion of acceptance testing of the system, the services of a qualified representative(s) shall be provided for specialized training to familiarize receiving activity personnel with the equipment and to help ensure reliable performance and maximum service life, during normal usage.

3.6.4. Training services shall be rendered at PSNS & IMF, Bangor site. Training shall be scheduled and tailored by mutual agreement between the Contractor and the receiving activity. Two (2) weeks prior to the start of any training, the contractor shall provide a course outline for government review and comment.

3.6.5. Training sessions shall be provided separately for each group/type of government personnel. The contractor shall provide all training manuals and guides. The government shall provide classroom space in close proximity to the equipment/shop. The entire contractor cost of providing the training (including travel, per diem, etc.) shall be covered by this contract. The training shall apply to personnel as follows:

3.6.5.1. Operator Personnel – Training shall be provided for personnel for a period of three (3) 8-hour day, minimum. This training shall include preparation of equipment for operation and actual, safe operation of the Drake thread grinder.

3.6.5.2. Maintenance Personnel (Mechanical/Pneumatic) - Training shall be provided for personnel at a journeyman mechanic level for a period of one (1) 4-hour day minimum. This training shall include trouble-shooting and methods of correction if the equipment malfunctions, with particular emphasis on minimizing Drake thread grinder down time.

3.6.5.3. Maintenance Personnel (Electrical/Electronic) - Training shall be provided for personnel at a journeyman mechanic level for a period of one (1) 4-hours day minimum. This training, with respect to equipment/controls/drives/interface units and related components, shall include trouble-shooting and methods of correction should equipment malfunction, with emphasis on minimizing Drake thread grinder down time.

3.7. TECHNICAL DATA TO BE PROVIDED

3.7.1. Operator / Maintenance / Repair Manuals - The equipment shall be furnished with three (3) copies of the manufacturer’s standard Operation, Maintenance, and Repair Manual(s). The manuals shall include all mechanical and electrical schematics showing discrete components/block diagrams/wiring diagrams with inputs and outputs identified/system electrical interface documents and drawings for the specific model of all machine equipment/drives/controls supplied. The information contained in the manual(s) shall reflect the unit and its components in the “as built” configuration. The information contained in the manual(s) shall be adequate to permit trouble shooting and repair of the equipment by journeymen level personnel. The information contained in the manual(s) shall be in the English language. The information contained in the manual(s) shall be in imperial units of measure.

3.7.2. Recommended Consumable Spare Parts: - The vender shall provide a list of recommended consumable spare parts and possible sources for procurement.

3.7.3. Warranty - Supplies and services furnished shall be covered by warranty from defects in design, materials and workmanship. The warranty shall be the manufacturer’s standard commercial warranty, which shall conform to all the requirements of the contract. Acceptance of the manufacturer’s standard commercial warranty shall not minimize the rights of the Government under clauses in the contract, and in any conflict that arises between the terms and conditions of the contract and manufacturer’s warranty, the terms and conditions of the contract shall take precedence. The 12-month warranty period shall commence from the date of acceptance.

4. QUALITY ASSURANCE PROVISIONS

4.1. RESPONSIBILITY FOR INSPECTION

4.1.1. The Contractor shall be responsible for the performance of all inspection requirements (examinations and tests) as specified herein. The Government reserves the right to perform any of the inspections set forth in this specification, where such inspections are deemed necessary to assure supplies and services conform to the prescribed requirements.

4.2. RESPONSIBILITY FOR COMPLIANCE

4.2.1. All items shall meet all requirements of this specification. The inspection(s) set forth in this specification shall become part of the contractor’s overall inspection system or quality program. The absence of any inspection requirements in the specification shall not relieve the contractor of the responsibility of assuring that all products or supplies submitted to the Government for acceptance comply with all requirements of the contract. Sampling inspections, as part of manufacturing operations, is an acceptable practice to ascertain conformance to requirements; however, this does not authorize submission of known defective material, either indicated or actual, nor does it commit the Government to accept defective material.

4.2.2 Basic Performance Tests - Prior to the CNC Re-Control installation, a part will be machined using the old controller. Following the completion of the CNC Re-Control, an identical part will be machined using the exact same tool and fixture. The machine shall be deemed acceptable if the part cut after the re-control is equal to or better in quality than the first part cut, and provided that the machine functions like tool changer and all auxiliary devices operate according to the original specification.

4.3. INSPECTION AT DESTINATION

4.3.1. Initial Test And Grooming - The equipment delivered with the system shall be inspected by the Government for mechanical and electrical integrity as follows: All welds shall be inspected for integrity and appearance. Surfaces shall be examined for sharp edges and burrs. Fasteners shall be checked for tightness and if fixed to prevent loosening due to vibration. Paint will be checked for flaking and blistering. Electrical requirements shall be examined for compliance to the National Electrical Code, (NFPA 70/79). The fit of parts shall be observed, with particular reference to the interchangeability of those that are likely to require replacement. Faults will be duly recorded and presented to the contractor for rectification.

4.3.2. Operational Tests - Upon satisfactory completion of the tests above, the Drake thread grinder shall be set up for an operational test and evaluation. The contractor shall demonstrate the ability of the Drake thread grinder to perform as required in this specification. All equipment functions shall be exercised to the extent necessary to prove proper operation in accordance with specification requirements. The system shall function, without failure, for the duration of this test period. If a failure occurs during the test period, repairs shall be immediately affected by the Contractor, and the tests shall be restarted from the first test.

Three failures without completion of the test period shall be considered cause for rejection of the system. For the purpose of this test, a “failure” is defined as any equipment malfunction, which requires remedial action to restore the system to full operation in accordance with contract specifications.

4.4. PROVISIONS FOR REPAIR AND RETEST - In the event of a test failure, the contractor, at their discretion, may elect to correct the failed condition and request a retest of the system (vs. shipping the equipment back to the manufacturer for repairs).

4.5. FINAL ACCEPTANCE - Final acceptance shall be upon satisfactory completion of installation, inspection and testing of the system and on-site training (as outlined in this specification).

5. DELIVERY

5.1. It is required that all goods and services provided by this solicitation be delivered prior to 120 days of the third week of November 2023.

5.2. The Surveillance Officer shall be notified no less then 48 hours prior to the arrival at the site of the contractor personnel.

5.3. Material transportation from the manufacturer’s facility to the work site shall be the responsibility of the contractor. Limited secured storage areas at the facility will not permit the Government to store material for extended periods of time. Early shipment of materials, without the permission of the receiving activity shall be refused.

5.3.1. Packing Material - The use of shredded paper, whether newspaper, office scrap, computer sheets, or wax paper, in packing material for shipment to Navy activities, is prohibited.

5.4. It is the Government’s intent that the Contractor delivers a fully operational and functional system meeting the requirements stated herein prior to acceptance by the receiving activity and final payment by the government. Delivery of this system shall occur when all deliverable items of this contract have been received, installed and made operational and the contractor has demonstrated and the receiving activity has confirmed that the system meets or exceeds the requirements set forth in this specification and is ready for Government use.

6. GENERAL NOTES

6.1. RESPONSE TO REQUEST - As a part of the response to this request, descriptive literature shall be furnished in sufficient detail to show that the proposed design will meet these specifications. Vendor submittals shall include brochures of the model being submitted, assembly sketches with critical dimensions, sketches (with dimensions) of all tooling provided, statements of compliance with specification, and performance statements with special attention to the key performance criteria stated herein.

6.2. ADMITTANCE TO THE WORK SITE:

6.2.1. Upon contract award, employees or representatives of the Contractor who require access to the Receiving Activity's facility at Naval Base Kitsap, Bangor (NBK, Bangor) shall be admitted to the work site only after they have been issued an appropriate Naval Region NW visitor security badge which is obtained at NBK, Bangor Pass & ID Office (located outside the NBK, Bangor Trident/ Main Gate).

6.2.2 Navy Region NW badge is required to gain access through the Operational Area Gate, or Waterfront Restricted Area, and is obtained through the on-line Base Authorization and Visit Request (BAVR) computer system. The prime contractor will need to submit all badge requests for their personal and for sub-contractor personnel. To request a Navy Region NW badge, use Internet Explorer or Microsoft Edge browsers, and go on line to "https://www.bavr.cnic.navy.mil, and submit a request for a badge, a minimum of five (5) business days prior to arrival. All requested information highlighted in red is mandatory. Type N/A for “Driver’s License Information”. The "Command you are visiting" is: “Trident Refit Facility (TRF)”. The “Company Name or Command” and “Work Phone” is your company/command information. The “Originating Command Security Officer Information” should be left blank. The "Sponsor E-Mail" for an on-line badge should be dana.s.spangler@navy.mil (Dana Spangler, 360-689-8791). In the "Purpose of Visit" box, please explain in detail the purpose of your visit, and include the Contract Number, the Receiving Activity Point of Contact (name and telephone number) and ALL the buildings/areas/piers you are visiting. The “Start Date” is the day you expect to pick up your badge (you cannot pick it up early, even if approvals are completed).

The “End Date” is the last date of your visit. Also send a copy of the contract (or contract modification if the delivery date has been changed) to Dana Spangler at the e-mail address listed above. You will be notified at the e-mail address you provided, when all approvals have been completed. If BAVR doesn’t work contact the Receiving Activity Point of Contact or our security manager, Dana Spangler, 360-689-8791to schedule a visit(s), and shall provide the following information:

* Full Legal Name

* US Citizen Status

* All Company Contact Information

* Contract Number

6.2.3 Visitors must show proof of US Citizenship (at the NBK Bangor Pass & ID Office, located outside Bangor’s Main Gate (Trident Boulevard), by having an original active US Passport, an "Enhanced Driver's License", or an unlamented official birth certificate.

6.2.4 Truck delivery personnel only need to show their Bill of Lading and show proof of US Citizenship (at the NBK Bangor Pass & ID Office) by having an original active US Passport, Enhanced Driver's License, or an unlamented official birth certificate. All deliveries must pass through the base Truck Inspection Station. All delivery vehicles are subject to inspection. Drivers should expect delays due to heightened security.

6.2.5 Contractor's vehicles requiring NBK Bangor Delta Pier/Waterfront Restricted Area access shall provide the following data to the Receiving Activity Point of Contact, who shall request a Strategic Weapons Facility, Pacific (SWFPAC) Delta Pier vehicle permit. These permits are issued by SWFPAC and are picked up (by the contractor) at the SWFPAC Pass & ID building (located next to the NBK Bangor Pass & ID Office, located outside Bangor’s Main Gate (Trident Boulevard)

* Company Name (must match the vehicle's registration):

* Vehicle Make:

* Vehicle Model:

* Vehicle Year:

* License Plate #:

* License Plate Issue State:

* Access Start/End Dates:

6.2.6 Notice: Persons who are currently on probation or parole from a felony conviction cannot qualify for security clearances, and will be denied access to the activity.

6.2.7 It shall be the Contractor's responsibility to collect, account for all identification passes issued to their personnel at the expiration of the contract or when access is no longer required. All NBK Bangor Pass & ID Office issued badges and identification passes must be returned back to the NBK Bangor Pass & ID Office no later than the expiration date.

6.2.8 Foreign Nationals or Affiliations - Foreign Nationals (non-U.S. Citizens) or persons affiliated with, or employed by, a foreign, or foreign owned company will not be granted access without proper NBK Bangor Commanding Officer's written approval. Please note that All NBK Bangor Command Foreign Nationals or Affiliations visit request must be submitted sixty (60) days prior to a requested visit date.

6.2.9 Identification. All Contractors shall clearly identify themselves as contactor personnel.

6.3. RESTRICTIONS:

6.3.1. Parking - Parking is available at or near the work site or at other authorized areas on the station.

Failure to properly park will result in ticketing and/or loss of vehicle privileges.

6.3.2. Regular Working Hours - All work is to be performed during PSNS & IMF, Bangor Site's regular work hours from 6:00 a.m. to 3:00 p.m., Monday through Friday except for Federal Holidays. If the Contractor desires to work on Saturdays, Sundays, holidays, or outside the regular or specified hours/days, the Contractor shall submit a request to the Receiving Activity Point of Contact, for approval a minimum of two (2) working days prior to the anticipated work date. In no event shall a Contractor carry on work outside the hours and days specified in the contract without prior approval.

6.3.3. Restricted Colors - PSNS & IMF, Bangor Site uses the colors magenta and yellow to identify specially controlled materials. The Contractor is specifically prohibited from using magenta and yellow colored plastic wrapping materials or bags, tape, or other covering materials.

6.3.4. Radio Restrictions - Operation of privately owned citizens band or amateur radio equipment (receive and transmit) within the geographic limits of the activity is prohibited. All radio equipment installed in privately owned motor vehicles must be turned off upon entering the premises.

6.3.5. Privately Owned Personal Computers And Cellular Telephones - The use of privately owned personal computers and cellular telephones by contractor personnel at PSNS & IMF, Bangor Site is restricted. Contractors requiring such devices in the performance of this contract shall obtain a copy of the applicable parts of this instruction from the Contracting Officer.

6.3.6. Photography/Recording - Contractor personnel are prohibited from having photographic equipment, tape recorders, or other recording devices in their possession while inside the Operations Area

(OA).

6.4. PERSONAL HEALTH AND SAFETY

6.4.1. The Contractor shall provide their employees with all necessary safety equipment during the performance of work on this contract, and ensure their employees follow safe work practices. All contractor personnel shall have in their possession and shall properly wear OSHA approved personnel protective safety equipment (i.e. hard-hats, steel-toe safety shoes, safety glasses and hearing protection). The Contractor shall provide all appropriate safety barricades, signs, and signal lights required to properly isolate the area of work.

6.4.2. All Contractors shall clearly identify themselves as contactor personnel.

6.4.3. Medical Treatment. Government emergency vehicles and medical personnel shall only be used in emergency situations affecting contractor personnel whose life may be in danger or who are seriously injured. Government facilities may be used in these instances as the first point of treatment. Transfer to a non-Government medical treatment facility shall be made as soon as possible and as determined by attending medical authorities.

6.5. WORK SITE INFORMATION

6.5.1. Regular Working Hours/Shifts. Regular working hours is normally 8 hours (i.e. 0730-1600), with a 30-minute lunch break, Monday through Friday. Working hour variations may be requested by contractor personnel, and approved by the Receiving Activity Point of Contact.

6.5.2. Holidays and Shutdown Periods. All shutdown periods, when directed by the Commanding Officer, are normally associated with holidays or inclement weather. Naval Base Kitsap policy is to continue operations during adverse weather. Severe weather may cause an electrical power outage, or snow, ice, or wind conditions may cause the base to remain closed. Other shutdown periods may be declared by Executive Order. Contact the Surveillance Officer regarding severe weather or Executive Order shutdown information. The contractor shall not be required to work during designated shutdown periods. Holidays observed by the contractor shall include all legal holidays observed by the Government. These holidays are:

New Year's Day Labor Day Martin Luther King Day Columbus Day President's Day Veterans' Day Memorial Day Thanksgiving Day Independence Day Christmas Day

6.5.3. Overtime is not authorized. Overtime is defined as hours worked in excess of the employee's normal workweek. The normal workweek is defined as forty (40) hours.

6.5.4. Nothing contained in the specifications shall relieve the Contractor from complying with applicable Federal, state, and local laws, codes, ordinances, and regulations, including the obtaining of licenses and permits that may be required for the Contractor or Subcontractor(s) to perform a particular function, such as hazardous waste handling or disposal, for example.

ENCLOSURE 1

SAFETY REQUIREMENTS FOR THE TRIDENT REFIT FACILITY (TRF), BANGOR SITE

SCOPE

These specifications provide safety information and procedures required for any work performed at Trident refit Facility (RF), Bangor Site. This does not include additional safety requirements from Naval Base Kitsap at Bangor which is the host activity at Bangor.

APPLICABLE DOCUMENTS

The following documents form a part of this specification. Unless otherwise indicated, the issue in effect on the date of a request for proposals or request for quotes shall apply.

National Fire Protection Association (NFPA)

NFPA 54 National Fuel Gas Code NFPA 70 National Electric Code NFPA 79 Electrical Standards for Industrial Equipment

Code Of Federal Regulations

29 CFR 1910 Occupational Safety and Health Standards 29 CFR 1915 Occupational Safety and Health Standards for Shipyard Employment 29 CFR 1926 Safety and Health Regulations for Construction

(Application for copies should be addressed to Superintendent of Documents, Government Printing Office, Washington, DC 20402)

Washington State Administration Code (WAC)

WAC 173-60 Maximum Environmental Noise Levels

I. GENERAL REQUIREMENTS

a. All documentation/correspondence and/or communication specified in these specifications shall be submitted to the Contracting Officer or their designated Government Representative.

b. Mutual Understanding Meeting. Prior to commencing work: The Contractor shall meet in conference with the Contracting Officer, and other necessary Government personnel to discuss and develop mutual understandings regarding administration of the Safety Program, methods and schedules, security, and any other subject necessary for a smooth and successful operation.

c. Environmental & Safety Compliance, General Awareness Training, and Regulatory Interface

1. Contractors working at the TRF, Bangor Site are required to perform their work in compliance with all Federal, State, and local regulations pertaining to the environment at all times.

2. The contractor is responsible for complying with the safety regulatory notices or orders, including payment of any fines attributable to the contractor’s conduct, regardless of whether or not the contractor is the name recipient of the notice, order, or fine.

3. The contractor is responsible to perform all duties and responsibilities for environmental and safety compliance set forth in this contract. The Contracting Officer can use failure to comply with the responsibilities for environmental and safety requirements as a basis for termination for default.

4. Failure to comply with or repeated violations of local, state, or Federal regulations can result in the violator(s) losing their access to PSNS & IMF or the operation being suspended until the Contractor can provide properly trained personnel. Certification of training shall be presented upon request by the Contracting Officer. The contractors (including its employees) loss of access to PSNS & IMF will not be considered by the Contracting Officer as a basis for an adjustment to the contract for additional costs incurred by the contractor.

5. The contractor shall be responsible for conducting routine inspections of the work and storage areas to maintain compliance with the cleanliness and safety requirements associated with this contract.

d. Definitions – Technical:

1. Contractor. The term Contractor refers to both the prime Contractor and subcontractors.

The prime Contractor shall ensure that his/her subcontractors comply with the provisions of this contract

II. HEALTH AND SAFETY

a. Personal Health And Safety

Contractor work performed at TRF, Bangor Site is typically in an industrialized area and is subject to OSHA Standards. The contractor shall conduct all work in a safe manner and shall provide all necessary safety equipment.

The contractor shall make the maximum use of low-noise emission equipment as certified by the Environmental Protection Agency. Applicable regulatory requirements for maximum environmental noise levels are published in the Washington Administrative Code, WAC 173-60.

The contractor shall provide hazardous noise signs and label equipment wherever work procedures and equipment produce sound-pressure levels greater than 84 dB(A) steady state and/or 140 dB peak sound pressure level for impact or impulse noise, regardless of the duration of the exposure.

b. Compliance With OSHA

Contractor’s personnel shall perform all work in accordance with the most current OSHA rules and regulations issued by the Department of Labor, 29 CFR Parts 1910, 1915, and 1926 as applicable.

The equipment specified herein shall be in compliance with the applicable OSHA regulations and be listed by one of the OSHA accredited laboratories or approved in accordance with CFR Title 29, Chapter XVII, Part 1910 and installed in accordance with applicable NEC/NFPA requirements.

Approval shall be as specified under the “Approval” and “Acceptance” criteria in the OSHA regulations Subpart “O” Machinery and Machine Guarding para 1910.212 and Subpart “S” Electrical, para 1910.303 and para 1910.399. The Contractor shall provide signed, written certification of compliance with all OSHA requirements to the Contracting Officer within 5 working days of completion of project. Failure to provide this certification will delay acceptance of the equipment, and could result in rejection of the equipment for failure to comply with the terms of the contract.

The contractor shall ensure all hazardous material (e.g. hydraulic oil, lubricants, grease, ink, paint, etc.) that is delivered with the equipment, is properly labeled and a Material Safety Data Sheet (MSDS) for each hazardous material is provided, as outlined in OSHA paragraph 1910.1200.

MSDS(s) shall be delivered to the Receiving Activity Point of Contract/Surveillance Officer (who will deliver the MSDS(s) to the appropriate Hazardous Material Coordinator for addition of the material to the shop Authorized Use List, and possibly have the material labeled (by the government) with a Hazardous Material barcode).

c. PCB Certification

Provide written certification from the manufacturer that any new equipment provided by this contract contains no detectable PCBs (less than two (2) parts per million (ppm)). The certification shall be on the manufacturer’s letterhead and signed by a company official who is empowered to provide same. PCB Label Plate – A label plate containing the PCB Certification information shall be permanently affixed to the equipment in the vicinity of the manufacturer’s identification plate.

The certification label shall be engraved or etched on wear and corrosion resistant material.

d. Safety Equipment

During the performance of work under this contract, all contractor personnel shall have in their possession and shall properly wear OSHA approved personnel protective safety equipment (i.e.

hard-hats, steel-toe safety shoes, safety glasses and hearing protection).

The Contractor shall provide all appropriate safety barricades, signs, and signal lights.

e. Safety Inspections

The contractor’s workspace may be inspected periodically for compliance with OSHA Standards.

Abatement of violations will be the responsibility of the contractor and/or the Government as determined by the Contracting Officer.

The Contractor shall provide assistance to the Safety Office escort and the federal OSHA inspector if a complaint is filed. Fines levied on the Contractor by federal OSHA offices due to safety/health violations shall be paid promptly by the Contractor.

f. Energy Control

Prior to commencement of work, the Contractor shall submit and exchange lockout/tagout program/procedures with the Government’s Representative. The contractor is required to meet with the Government Representative to discuss lockout/tagout interface. The contractor will be using their lockout/tagout procedures per 29 CFR 1910.147.

Equipment provided by the contractor shall provide energy isolating devices (e.g., safety switches, valves, etc.) to protect personnel from hazardous energy. The devices shall be designed and manufactured such that they can be locked in the user-selected position (ON/OFF) to prevent inadvertent or unauthorized change. Contractor shall ensure all energy-isolating devices installed or modified are capable of being locked. This includes both mechanical and electrical devices.

g. Audible Noise Levels

The peak audible noise emitted by the equipment being installed by the contractor shall not exceed 84 decibels at the operators work position, nor at any other point at a distance of three feet from the equipment, as measured on the “A” weighed scale of a standard sound level meter under all operating and service conditions.

h. Accident Reporting

The contractor shall submit to the Contracting Officer, using the cognizant regulatory agencies prescribed forms, exposure data and all accidents resulting in death, trauma, or occupational disease. Accident reports shall be submitted within 24 hours of their occurrence.

The contractor shall submit to the Contracting Officer a full report of damage to Government property or equipment by Contractor employees. Damage reports shall be submitted within 24 hours of the occurrence.

i. Emergency Medical Care

Only emergency medical care is available in Government facilities to contractor employees who suffer on-the-job injury or disease. Care will be rendered at the rates in effect at the time of treatment. Reimbursement shall be made by the contractor to the Naval Regional Medical Center Collection Agent upon receipt of statement.

j Fire Protection

The contractor and his employees shall know where the fire alarms are located and how to turn them on. The contractor shall handle and store all combustible supplies, materials, waste, and trash in a manner that prevents fire or hazards to persons, facilities, and materials. Contractor employees operating critical equipment shall be trained to properly respond during a fire alarm or fire.