SPECIFICATION 2021 02 03.pdf

U.S. General Services Administration

THE SPECIFICATION

SOLICITATION NO: 47PB0020R0066

PROJECT: JFK-VARO Re-alignment Construction Project (14th-16th floors)

PROPOSAL DUE: DATE: April 20, 2021

TIME: 2:00 PM (1400 hrs)

LOCATION: GENERAL SERVICES ADMINISTRATION

Contract Operation Branch, 1PQB

10 CAUSEWAY STREET, ROOM 1100

BOSTON, MA 02222-1077

ATTN: CAROLYN WEEKES

RE: 47PB0020R0066

Volume III of III

This procurement is a Service-Disabled-Veterans-Owned Small Business Set-Aside

PROPERTY OF THE UNITED STATES GOVERNMENT

COPYING, DISSEMINATION, OR DISTRIBUTION OF THESE

DRAWINGS, PLANS,

OR SPECIFICATIONS TO UNAUTHORIZED USERS IS

PROHIBITED

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THE INFORMATION COLLECTION REQUIREMENTS CONTAINED IN THIS SOLICITATION/ CONTRACT THAT ARE

NOT REQUIRED BY REGULATION HAVE BEEN APPROVED BY THE OFFICE OF MANAGEMENT AND BUDGET

PURSUANT TO THE PAPERWORK REDUCTION ACT AND ASSIGNED OMB CONTROL NO. 3990-0163

GSA Public Buildings Service U.S. General Services Administration

10 Causeway Street New England Region

Boston, MA 02222 North Service Center www.gsa.gov project manual:

VARO Realignment 14th, 15th and 16th Floors

John F. Kennedy Federal Building 15 Sudbury Street Boston, MA 02203

GSA-5097

February 3, 2021

FOR OFFICIAL USE ONLY

VARO Realignment – 14th, 15th and 16th Floors John F. Kennedy Federal Building, 15 Sudbury Street, Boston, MA 02203

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TABLE OF CONTENTS TOC - 1

TABLE OF CONTENTS

Number SECTION TITLE

COVER SHEET

TOC TABLE OF CONTENTS

011000 SUMMARY

011400 WORK RESTRICTIONS

012500 SUBSTITUTION PROCEDURES

012900 PAYMENT PROCEDURES

013000 ELECTRONIC PROJECT MANAGEMENT (ePM) SYSTEM

013100 PROJECT MANAGEMENT & COORDINATION

013120 CRITICAL PATH METHOD SCHEDULING FOR SHORT PROJECTS

013200 CONSTRUCTION PROGRESS DOCUMENTATION

013300 SUBMITTAL PROCEDURES

014000 QUALITY ASSURANCE & CONTROL REQUIREMENTS

014200 REFERENCES

015000 TEMPORARY FACILITIES AND CONTROLS

015930 SECURITY PROCEDURES

015950 SAFETY & HEALTH

016000 PRODUCT REQUREMENTS

017000 EXECUTION REQUIREMENTS

017310 CUTTING & PATCHING

017320 SELECTIVE DEMOLITION

017350 FIRE PREVENTION PRECAUTIONS FOR HOT WORK

017410 CONSTRUCTION INDOOR AIR QUALITY (IAQ) MANAGEMENT

017419 CONSTRUCTION NONHAZARDOUS WASTE MANAGEMENT AND DISPOSAL

017700 CLOSEOUT PROCEDURES

017810 PROJECT RECORD DOCUMENTS

017822 OPERATION AND MAINTENANCE DOCUMENTATION

018200 DEMONSTRATION AND TRAINING

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TABLE OF CONTENTS TOC - 2

055000 METAL FABRICATIONS

061053 MISCELLANEOUS ROUGH CARPENTRY

064116 PLASTIC LAMINATE FACED ARCHITECTURAL CABINETS

072100 THERMAL INSULATION

078100 APPLIED FIREPROOFING

078400 FIRESTOPPING PENETRATIONS, JOINTS AND PERIMETER FIRE CONTAINMENT

079200 JOINT SEALANTS

081113 HOLLOW METAL DOORS AND FRAMES

081416 FLUSH WOOD DOORS

083113 ACCESS DOORS AND FRAMES

084113 ALUMINUM-FRAMED ENTRANCES AND STOREFRONTS

087100 DOOR HARDWARE

088000 GLAZING

091110 NON-LOAD-BEARING STEEL FRAMING

092500 GYPSUM BOARD

095110 ACOUSTICAL PANEL CEILINGS

095426 WOOD CEILINGS

096500 RESILIENT FLOORING

096813 TILE CARPETING

099120 INTERIOR PAINTING

101423.13 ROOM IDENTIFICATION SIGNAGE

102226 OPERABLE PARTITIONS

104413 FIRE EXTINGUISHER CABINETS

105200 FIRE PROTECTION SPECIALITIES

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TABLE OF CONTENTS TOC - 3

122116 VERTICAL LOUVER BLINDS

210529 PIPE HANGERS AND SUPPORTS

211300 SPRINKLER PIPING

211313 SPRINKLER SYSTEMS

220523.12 BALL VALVES FOR PLUMBING PIPING

220529 HANGERS AND SUPPORTS FOR PLUMBING PIPING AND EQUIPMENT

220553 IDENTIFICATION FOR PLUMBING PIPING AND EQUIPMENT

220719 PLUMBING PIPING INSULATION

221116 DOMESTIC WATER PIPING

221316 SANITARY WASTE AND VENT PIPING

221319 SANITARY WASTE PIPING SPECIALTIES

223300 ELECTRIC, DOMESTIC-WATER HEATERS

224216.16 COMMERCIAL SINKS

230130.51 HVAC AIR-DISTRIBUTION SYSTEM CLEANING

230513 COMMON MOTOR REQUIREMENTS FOR HVAC EQUIPMENT

230523 GENERAL DUTY VALVES FOR HVAC

230523.12 BALL VALVES FOR HVAC PIPING

230553 IDENTIFICATION FOR HVAC

230593 TESTING ADJUSTING & BALANCING

230713 DUCT INSULATION

230719 PIPING INSULATION

230800 COMMISSIONING OF HVAC

230900 INSTRUMENTATION AND CONTROL FOR HVAC

230923 DIRECT DIGITAL CONTROL (DDC) SYSTEMS FOR HVAC

232113 HYDRONIC PIPING

232116 HYDRONIC PIPING SPECIALTIES

233113 METAL DUCTS

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TABLE OF CONTENTS TOC - 4

233300 AIR DUCT ACCESSORIES

233423 HVAC POWER VENTILATORS

233600 AIR TERMINAL UNITS

233713 DIFFUSERS, REGISTERS AND GRILLES

237200 AIR-TO-AIR ENERGY RECOVERY EQUIPMENT

238146 WATER-SOURCE UNITARY HEAT PUMPS

238216.14 ELECTRIC RESISTANCE AIR COILS

260519 LOW-VOLTAGE ELECTRICAL POWER CONDUCTORS AND CABLES

260526 GROUNDING AND BONDING FOR ELECTRICAL SYSTEMS

260529 HANGERS AND SUPPORTS FOR ELECTRICAL SYSTEMS

260533 RACEWAYS AND BOXES FOR ELECTRICAL SYSTEMS

260544 SLEEVES AND SLEEVE SEALS FOR ELECRICAL RACEWAYS AND CABLING

260548 VIBRATION AND SIESMIC CONTROLS FOR ELECTRICAL SYSTEMS

260553 IDENTIFICATION FOR ELECRICAL SYSTEMS

260943 LIGHTING CONTROLS

262200 LOW VOLTAGE TRANSFORMERS

262416 PANELBOARDS

262726 WIRING DEVICES

262816 ENCLOSED SWITCHES & CIRCUIT BREAKERS

265100 INTERIOR LIGHTING

271000 STRUCTURED CABLING

271100 COMMUNICATIONS ROOM FITTING

271500 COMMUNICATIONS HORIZONTAL CABLING

274100 AUDIO VISUAL SYSTEMS

275119 SOUND MASKING SYSTEMS

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TABLE OF CONTENTS TOC - 5

280500 COMMON WORK RESULTS FOR DIVISIONS 27 AND 28

281000 DOOR ACCESS CONTROL

281523 AUDIO VIDEO INTERCOM SYSTEM

282000 VIDEO SURVEILLANCE SYSTEM

283100 INTRUSION DETECTION SYSTEM

284600 ANALOG ADDRESSABLE VOICE EVACUATION FIRE ALARM SYSTEM

APPENDIX A SUBMITTAL REGISTER

APPENDIX B RESPONSIBILITY SCHEDULE

END OF TABLE OF CONTENTS

SUMMARY 011000 - 1

SECTION 011000 – SUMMARY

PART 1 - GENERAL

1.1 PROJECT INFORMATION

A. Project Name and Location: VARO Realignment – 14th, 15th and 16th Floors, John F. Kennedy Federal Building, 15 Sudbury Street, Boston, MA 0203.

B. Project Summary Description: Selective demolition and construction of interior renovations of approximately 39,300 square feet on three floors (floors 14, 15 and 16 – with enabling work on Floor 13) in five designated construction phases.

C. Architect: The term Architect refers to the project designer. The Architect's status relative to the construction will be stated in writing by the Contracting Officer prior to the pre-construction conference. The project was designed by: EDM, 100 West Street, Suite 210, Pittsfield, MA 01201.

D. Project Delivery Method: Traditional design/bid/build.

E. The Contracting Officer (CO) for the project is: Michele Valenza.

1.2 WORK SEQUENCE

A. The work shall be conducted in five (5) phases on the fourteenth, fifteenth and sixteenth floors of the building (with some associated work on the thirteenth floor). Refer to the Drawings for additional information.

B. The building will be occupied during performance of work under this Contract. Occupancy notifications will be posted in a prominent location in the work area. Before work is started, the Contractor shall arrange with the Contracting Officer a sequence of procedure, means of access, space for storage of materials and equipment, and use of approaches, loading docks, corridors, elevators and stairways.

1. Phase 1 (Floor 16 – West Tower (partial), and partial work on Floors 14, 15 & 16 East & West Towers): The following work, in accordance with the phasing drawings, for the IRM/Computer Room area, conduit/cabling interconnect and all IDF Closets, shall be substantially complete, ready for use, within 60 calendar days after the Notice to Proceed:

a. Agency provides Phase area clear of furniture and equipment.

b. Contractor provides temporary partitions and protection.

c. Contractor provides demolition of Phase area.

d. Contractor provides build-out of Phase area.

e. Contractor provides door control and access control system.

f. Contractor provides testing and balancing of Phase area.

g. Agency contractor provides equipment into Phase area.

h. Substantial completion and punch list.

SUMMARY 011000 - 2

2. Phase 2 (Floors 14 and 15 – East Tower): The following work, in accordance with the phasing drawings, shall be substantially complete, ready for occupancy, within 100 calendar days after Phase 1 completion:

a. Agency provides Phase area clear of furniture and equipment.

b. Contractor provides temporary partitions and protection.

c. Contractor provides demolition of Phase area.

d. Contractor provides build-out of Phase area.

e. Contractor provides build-out of above-ceiling work on Floor 15 in support of Floor 16

East Tower phase 4.

f. Contractor provides build-out of above-ceiling work on Floor 13, in support of Floor 14 work scope and the installation of electric reheat coils on Floor 13 and associated conduit, power and controls.

g. Contractor provides door control and access control system.

h. Contractor provides testing and balancing of Phase area.

i. Agency contractor provides furniture and workstations into Phase area.

j. Contractor provides power feeds, devices and data cabling and devices to furniture and completes punch-down.

k. Furniture punch list.

l. Substantial completion and punch list.

m. Agency move-in and occupancy – completed within 10 calendar days.

3. Phase 3 (Floors 14 and 15 – West Tower): The following work, in accordance with the phasing drawings, shall be substantially complete, ready for occupancy, within 100 calendar days after Phase 2 completion:

a. Agency provides Phase area clear of furniture and equipment.

b. Contractor provides temporary partitions and protection.

c. Contractor provides demolition of Phase area.

d. Contractor provides build-out of Phase area.

e. Contractor provides build-out of above-ceiling work on Floor 15 in support of Floor 16

West Tower phase 5.

f. Contractor provides build-out of above-ceiling work on Floor 13, in support of Floor 14 work scope and the installation of electric reheat coils on Floor 13 and associated conduit, power and controls.

g. Contractor provides door control and access control system.

h. Contractor provides testing and balancing of Phase area.

i. Agency contractor provides furniture and workstations into Phase area.

j. Contractor provides power feeds, devices and data cabling and devices to furniture and completes punch-down.

k. Furniture punch list.

l. Substantial completion and punch list.

m. Agency move-in and occupancy – completed within 10 calendar days.

4. Phase 4 (Floor 16 – East Tower): The following work, in accordance with the phasing

Phase 3 completion:

a. Agency provides Phase area clear of furniture and equipment.

b. Contractor provides temporary partitions and protection.

c. Contractor provides demolition of Phase area.

d. Contractor provides build-out of Phase area.

e. Contractor provides door control and access control system.

SUMMARY 011000 - 3

f. Contractor provides testing and balancing of Phase area.

g. Agency contractor provides furniture and workstations into Phase area.

h. Contractor provides power feeds, devices and data cabling and devices to furniture and completes punch-down.

i. Furniture punch list.

j. Substantial completion and punch list.

k. Agency move-in and occupancy – completed within 10 calendar days.

5. Phase 5 (Floor 16 – West Tower): The following work, in accordance with the phasing

Phase 4 completion:

a. Agency provides Phase area clear of furniture and equipment.

b. Contractor provides temporary partitions and protection.

c. Contractor provides demolition of Phase area.

d. Contractor provides build-out of Phase area.

e. Contractor provides door control and access control system.

f. Contractor provides testing and balancing of Phase area.

g. Agency contractor provides furniture and workstations into Phase area.

h. Contractor provides power feeds, devices and data cabling and devices to furniture and completes punch-down.

i. Furniture punch list.

j. Substantial completion and punch list.

k. Agency move-in and occupancy – completed within 10 calendar days.

6. Final Completion: Completion of all work in accordance with the phasing drawings shall be substantially complete, ready for occupancy, within 20 calendar days after completion of Phase 5.

a. Contractor provides final testing and balancing of all Phase areas.

b. Contractor provides all final closeout documents and is in compliance with closeout requirements.

1.3 WORK BY OTHER CONTRACTORS

A. The Contractor shall cooperate with other contractors performing related work, including providing labor, materials and other costs necessary to satisfactorily coordinate the Contract work with work performed under other contracts.

1.4 SCHEDULE OF GOVERNMENT-FURNISHED PROPERTY

A. The project includes the following Government furnished property to be installed by the Contractor.

The contractor shall advise GSA at least 30 days in advance of when the property should be delivered.

1. First Impression Graphics wall panels furnished by the Government will be removed and installed by the Contractor.

1.5 MISCELLANEOUS PROVISIONS

SUMMARY 011000 - 4

A. Work in existing facilities shall correspond in all respects with the existing conditions to which it connects, or to similar existing conditions, in materials, workmanship and finish.

B. Alterations to Existing Conditions: Existing conditions shall be cut, drilled, removed, temporarily removed, or removed and replaced, as necessary for performance of Work under the Contract.

Work out of alignment where exposed by removal of existing work shall be called to the attention of GSA. Necessary corrective work shall be as directed.

1. Replacements of existing conditions that are removed shall match similar existing conditions.

2. Unless otherwise indicated, existing structural members shall not be cut or altered without authorization by the Contracting Officer.

3. Conditions remaining in place, which are damaged or defaced during the Work, shall be restored to the condition existing at time of award of Contract.

4. Discolored or unfinished surfaces exposed by removal of existing conditions, that are indicated to be final exposed surfaces, shall be refinished or replaced as necessary to produce uniform and harmonious contiguous surfaces.

C. Existing structures will remain in place.

D. Existing utility services with related meters and equipment will remain in place.

E. Removed items indicated to remain the property of the Government shall be stored on site where directed by the Contracting Officer.

PART 2 - PRODUCTS (Not Applicable)

PART 3 - EXECUTION (Not Applicable)

END OF SECTION 011000

PROPERTY OF THE UNITED STATES GOVERNMENT

FOR OFFICIAL USE ONLY

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WORK RESTRICTIONS 011400 - 1

SECTION 011400 - WORK RESTRICTIONS

PART 1 - GENERAL

1.1 CONTRACTOR USE OF PREMISES

A. The Contractor will review and document the existing conditions surrounding the project premises. Provide documentation to the Government prior to the commencement of any construction activity.

B. The Contractor shall limit use of the premises to the work in areas indicated, and to allow for Government occupancy and public use.

1. Confine operations at the site to areas indicated. Do not disturb portions of the site beyond the areas in which Work is indicated.

2. Keep driveways and entrances serving the premises clear and available at all times to the Government, Government employees and to visitors. Do not use these areas for parking or storage of materials.

3. Schedule deliveries to minimize space and time requirements for storage of material and equipment on site.

4. Maintain existing building in a safe and weather-tight condition throughout the construction period. Repair damage caused by construction operations to the satisfaction of the government. Take precautions to protect the building, its occupants and the public during the construction period. A representative of the Contractor shall be available to arrive on site within one (1) hour of notice should an emergency occur.

5. Keep public areas, such as hallways, stairs, lobbies and toilet rooms, free from accumulation of waste material, rubbish, construction debris and construction materials.

6. Space on the premises will be made available for the Contractor's storage and related activities, provided that its use will not interfere with operations of the Government.

Arrange and gain approval for use of this space through the Contracting Officer.

7. Use of the existing loading dock facilities will be shared with Government activities on a first-come-first-served, wait-your-turn basis. The loading dock is available for the delivery of materials, tools, and supplies between the hours of 8:00 a.m. to 4:00 p.m.

8. Existing materials and equipment that are removed as part of the construction operations, and that are not reused or designated to be salvaged as Government property, shall become the property of the Contractor and shall be removed from the site. Storage or sale of excess salvageable materials and equipment is not permitted on site.

9. Pollution producing equipment shall not be located near air intakes where airborne smoke or fumes could be drawn into the building. When not required for powering unloading operations, turn off engines when docked.

10. Smoking is not permitted in or around the building, see Facilities Management Regulation (FMR) Case 2008-102—3. Also see Code of Federal Regulations (CFR) 41 CFR Part 102-74.

11. No parking will be available on site during working hours for building occupants. The Contractor and Contractor's employees shall make their own arrangements for vehicle parking off site.

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WORK RESTRICTIONS 011400 - 2

12. Cell Phones: Contractor is to provide company cell phone during this contract. All cell phones to be “on vibrate” at all times. If a telephone begins audibly ringing, the building guards will take the cell phone and hold until the end of the working day prior to the con-tractor leaving the property. Cell phones are only permitted in construction area and contractor’s office space.

13. No apparatus with an open flame is allowed to be used within the facility without the prior receipt of a burn permit. Contact the Field Office to obtain burn permits. Burn permits are required for each separate occurrence.

14. Permits: Refer to FAR 52.236-7

15. The work shall be sequenced to minimize disruption to building occupants, visitors, and maintenance activities. To the greatest extent feasible, demolition work should not take place until supplies are on hand to perform new work.

16. Coordinate with the GSA Building Manager and the COR for site access.

17. Coordinate with the GSA Building Manager and the COR on correct response procedures for any building system alarms occurring during or resulting from the construction process.

18. All building systems outside the immediate construction area shall be kept fully operational during normal working hours.

19. Protect building site from flying debris.

20. The use of cameras is not permitted in occupied areas of the building.

1.2 GOVERNMENT OCCUPANCY

A. The Government will occupy the site and the existing building during the entire period of construction. Cooperate with the Government's representatives during construction operations to minimize conflicts, mitigate noise, and facilitate Government usage. Perform the Work in a manner that does not interfere with the Government's operations.

B. The Government reserves the right to occupy, place, and install equipment in completed areas of the building prior to Substantial Completion, provided such occupancy does not interfere with completion of the Work. The Government's installation of equipment and partial occupancy shall not constitute acceptance of the total Work.

1. Prior to partial Government occupancy, mechanical and electrical systems for the space shall be fully operational, and required inspections and tests shall be successfully completed. Upon occupancy, the Government will operate and maintain mechanical and electrical systems serving the occupied portions of the building.

2. Upon occupancy, the Government will assume responsibility for maintenance and custodial service for the occupied portions of the building.

1.3 WORKING HOURS

A. Government Occupied Hours: Government personnel are scheduled to occupy the building during the following hours on weekdays, Monday through Friday, 7:00 AM to 5:00 PM except for established Government Holidays.

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WORK RESTRICTIONS 011400 - 3

B. Government Unoccupied Hours: Government personnel are not scheduled to occupy the building during times not indicated as Government Occupied Hours.

C. Contractor's General Working Hours: The Contractor working hours shall be generally established to occur during Government Occupied Hours.

D. Contractor's Required Working Hours: The following work shall be performed during Government Unoccupied Hours:

1. Noisy and/or odor-producing work that may disrupt tenant operations in adjacent spaces.

2. Any work which may affect Government operations, access for use and access to required exits.

3. Any work which requires a disconnection or shut-down of any building systems or utilities.

E. Work accomplished during Government Unoccupied Hours shall be performed at no additional cost to the Government. Contractor shall submit a proposed schedule and gain the Contracting Officer's approval at least 48 hours before proceeding with any work during Government Unoccupied Hours.

PART 2 - PRODUCTS (Not Applicable)

PART 3 - EXECUTION (Not Applicable)

END OF SECTION 011400

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SUBSTITUTION PROCEDURES 012500 - 1

SECTION 012500 - SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. The Government is providing the references included in this sub-section for information purposes only and is not intended to provide a comprehensive, all-inclusive list of any and all potentially relevant portions of the Contract Documents. Drawings and general provisions of the Contract and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Sections:

1. Division 012100 Section "Allowances" for products selected under an allowance.

2. Division 012300Section "Alternates" for products selected under an alternate.

3. Division 012400 Section “Options” for products selected under an option.

4. Division 016000 Section "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers.

5. Divisions 02 through 49 Sections for specific requirements and limitations for substitutions.

1.3 DEFINITIONS

A. Substitutions: Proposed changes to the Contract Documents by the Contractor for products, materials, equipment, and methods of construction.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms

2. Substitutions for Convenience: Changes proposed by Contractor or Owner that are not required in order to meet other Project requirements but may offer advantage to Contractor or Owner

1.4 SUBMITTALS for Cause or Convenience:

A. Substitution Requests: Per Submittal Procedures Section 013300 submit electronic copies through ePM of each request for consideration. Identify product or fabrication or installation

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SUBSTITUTION PROCEDURES 012500 - 2

method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Substitution Request Form: Coordinate with ePM Regional Manager.

2. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Coordination information, including a list of changes or modifications needed to other parts of the Work and to construction performed by the Government and separate contractors that will be necessary to accommodate proposed substitution.

b. Detailed comparison of significant qualities of proposed substitution with those of the Work specified. Include annotated copy of applicable specification section.

Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, energy and resource performance goals, warranties, and specific features and requirements indicated.

Indicate deviations, if any, from the Work specified.

c. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

d. Samples, where applicable or requested.

e. Certificates and qualification data, where applicable or requested.

f. List of similar installations for completed projects with project name, location and contact information of owner and architect/engineer of record.

g. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

h. Research reports evidencing compliance with building code in effect for project, when applicable for the proposed substitution.

i. Detailed comparison of Contractor's construction schedule using proposed substitution with products specified for the Work. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery. Provide a schedule fragnet with a time impact analysis to allow the Government to consider the proposed substitution.

j. Cost information, including a proposal of change, if any, in the Contract Sum.

k. Proposed substitution complies with requirements in the Contract Documents except as indicated in substitution request, is compatible with related materials, and is appropriate for applications indicated.

l. The Contracting Officer may require the Contractor to provide a contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

3. The Contracting Officer or Contracting Officer’s Representative (CO) or (COR) Action: If necessary, the Contracting Officer or COR will request additional information or documentation for evaluation. The Contractor shall be entitled to receive notice of action on submittals within a reasonable time, given the volume or complexity of the submittals and the criticality of the affected activities to Substantial Completion as may be indicated in the Project Schedule. The Contractor shall not be entitled to receive notice of action on submittals containing variations from Contract requirements in less than twenty working days.

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SUBSTITUTION PROCEDURES 012500 - 3

1.5 Failure by the government to respond does not constitute acceptance of the proposed substitution.

1.6 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage qualified testing agency to perform compatibility tests recommended by manufacturers.

1.7 PROCEDURES

A. Coordination: Modify or adjust affected work as necessary to integrate work of the approved substitutions.

PART 2 - PRODUCTS

2.1 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately upon discovery of need for change, but not later than (15) fifteen days prior to time required for preparation and review of related submittals.

1. Conditions: The Contracting Officer (CO) will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, the Contracting Officer (CO) will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Substitution request is fully documented and properly submitted.

c. If requested substitution involves schedule impact Contractor has identified time impact and a mitigation plan. .

d. Requested substitution has received necessary approvals of authorities having jurisdiction.

e. Requested substitution is compatible with other portions of the Work.

f. Requested substitution has been coordinated with other portions of the Work.

g. Requested substitution provides specified warranty.

h. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

B. Substitutions for Convenience: The Contracting Officer (CO) will consider requests for substitution if received within (20) twenty days after the Notice of Award. Requests received after that time may be considered or rejected at discretion of the Contracting Officer (CO) or the Contracting Officer Representative (COR).

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SUBSTITUTION PROCEDURES 012500 - 4

1. Conditions: The Contracting Officer will consider Contractor's request for substitution when the following conditions are satisfied.

a. Requested substitution offers the Government a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional obligations the Government incurs.

b. Requested substitution does not require extensive revisions to the Contract Documents.

c. Requested substitution is consistent with the Contract Documents and will produce indicated results.

d. Requested substitution does not adversely affect the Contract Schedule.

e. Substitution request is fully documented and properly submitted.

If requested substitution involves schedule impact Contractor has identified time impact and a mitigation plan.

f. Requested substitution has received necessary approvals of authorities having jurisdiction.

g. Requested substitution is compatible with other portions of the Work.

h. Requested substitution has been coordinated with other portions of the Work.

i. Requested substitution provides specified warranty.

j. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

PART 3 EXECUTION (Not Used)

END OF SECTION 012500

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PAYMENT PROCEDURES 012900 - 1

SECTION 012900 - PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. This Section specifies administrative and procedural requirements necessary to prepare and to process Requests for Payment.

1.2 DEFINITIONS

A. Schedule of Values: A detailed written statement (masterformat/uniformat) furnished by the Contractor outlining the portions of the contract sum, which allocates values (price & percentage) for the various parts of the work and used as the basis for payment application and reviewing progress payments. The Agreement provides further details.

B. Request for Payment: A contractor’s invoice and request for progress payment with substantiating information consistent with approved schedule of values.

1.3 SCHEDULE OF VALUES

1. Coordination: Submit completed Schedule of Values no later than [14] calendar days prior to scheduled date of initial Requests for Payment.

2. Schedules for Phased Work: Where the work is separated into phases, provide Schedules showing values correlated with each phase using the standard format referenced below.

A. Format and Content: Contractor shall be responsible to complete the GSA Schedule of Values Workbook and compile the values into electronic Project Management (ePM) System. Contractor will enter values into workbook prior to ePM input and provide associated electronic baseline copy to contracting officer for record. Contractor will follow guidelines in the Schedule of Values workbook to support ePM upload.

1. Identification: Complete the following Project Identification fields in the Schedule of Values:

a. Project Name

b. Project Number

c. Project Location, City, State

d. Base Contract Number

e. Task Order Number

f. Modification Number

g. GSA Project Manager

h. Contractor's Name and contact information

i. Date of submittal

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PAYMENT PROCEDURES 012900 - 2

2. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Requests for Payment and progress reports.

a. Work activity – (by division or specific work activity)

b. Dollar value of each specific work activity – both with an amount in dollars and whole cents, and as a percentage of the Contract Sum to nearest one-hundredth percent. Adjust the amounts to total to the Contract Sum and the percentages to total 100 percent.

c. Each item in the schedule of values and Requests for Payment shall be complete. Include total cost and proportionate share of general overhead and profit for each item. (i.e. no stand alone item for Overhead, and Profit)

d. Modifications that affect value.

e. Update affected work branches and subordinate line items and

f. resubmit the schedule of values before the next Request for Payment when Modifications result in a change in the Contract Sum

g. Line item for mobilization and de-mobilization

h. Line item for close out (% to be negotiated with GSA COR)

3. Options: Provide a separate Schedule of Values for each exercised Option.

4. Each item in the Schedule of Values and Requests for Payment shall be complete. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the schedule of values or distributed as general overhead expense, at the government's option.

5. Revise and update workbook in ePM with all items affecting scope, schedule or cost and resubmit within 14 calendar days as coordinated with project manager or contracting officer. Contractor shall provide a final as-built schedule at project completion. Update affected work branches and subordinate line items and resubmit the schedule of values before the next Request for Payment when Modifications result in a change in the Contract Sum

1.4 REQUESTS FOR PAYMENT

B. Requirements for Requests for Payment are in Section III, Terms and Conditions of the Agreement.

C. Each Request for Payment following the initial Request for Payment shall be consistent with previous Requests.

1. Initial Request for Payment, Request for Payment at time of Substantial Completion, and final Request for Payment involve additional requirements.

D. Payment Request Times: Submit Request for Payment to GSA by the last day of the month. The period covered by each Request for Payment is one month, ending on the last day of the month.

1. Enter draft (aka pencil copy) of Request for Payment in ePM along with construction progress report seven days prior to due date for review by GSA. Provide documentation evidencing the cost of work performed to be included in the Request for Payment. Resolve questions resulting from GSA review of draft Request for Payment and construction progress report prior to submitting Request for Payment.

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PAYMENT PROCEDURES 012900 - 3

E. Request Preparation: All payments must be executed by a person authorized to legally bind the Contractor.

1. Entries shall match data on the schedule of values and Contractor's construction schedule. Use updated schedules if revisions were made.

2. Include amounts for work completed following effective date of previous Request for Payment, whether or not payment has been received. Include only amounts for work completed as of effective date of current Request for Payment.

3. Include amounts of Modifications issued before last day of construction period covered by Request.

F. Stored Materials: Differentiate between items stored on-site and items stored off-site.

1. Provide certificate of insurance, and consent of surety to payment, for stored materials.

2. Provide supporting documentation that verifies amount requested, such as paid invoices. Match amount requested with amounts indicated on documentation.

3. Provide summary documentation for stored materials indicating the following:

a. Value of materials previously stored and remaining stored as of effective date of previous Request for Payment.

b. Value of previously stored materials put in place after effective date of previous Request for Payment and on or before effective date of current Request for Payment.

c. Value of materials stored since effective date of previous Request for Payment and remaining stored as of effective date of current Request for Payment.

G. Initial Request for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Request for Payment include the following:

1. List of subcontractors.

2. Schedule of values.

3. Contractor's construction schedule per Agreement (startup if not final).

4. Products list (preliminary if not final).

5. Sustainable design submittal for project materials cost data.

6. Sustainable design action plans.

7. Schedule of unit prices.

8. Submittal schedule (preliminary if not final).

9. List of Contractor's staff assignments.

10. List of Contractor's principal consultants.

11. Copies of building permits.

12. Copies of authorizations and licenses from authorities having jurisdiction for performance of the

Work.

13. Initial progress report.

14. Report of preconstruction conference.

H. Request for Payment at Substantial Completion: After GSA issues the Notice of Substantial Completion, submit a Request for Payment less previous payments made for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

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PAYMENT PROCEDURES 012900 - 4

2. This Request shall reflect Notices of Substantial Completion issued previously for GSA occupancy of designated portions of the Work.

I. Final Payment Request: The Agreement provides further details

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 012900

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ELECTRONIC PROJECT MANAGEMENT (ePM) SYSTEM 013000 - 1

SECTION 013000 - ELECTRONIC PROJECT MANAGEMENT (ePM) SYSTEM

PART 1 - GENERAL

1.1 PURPOSE

A. The Contractor shall use GSA’s web-based electronic Project Management (ePM) system, which is a fully configured version of Meridian Systems’ Proliance Construction Management

Software. Click on this link for the ePM minimum requirements:

https://insite.gsa.gov/portal/category/517870

1.2 DEFINITION

A. ePM is a web-based project management tool which provides GSA’s Public Buildings Service with an automated workflow, collaboration, document management and project management solution to help manage GSA design and construction projects. ePM is integrated with

GSA’s gBUILD (Green Building Upgrade Information Lifecycle Database ) to share project creation and data storage information.

1.3 PROJECT COLLABORATION AND DOCUMENTATION

A. General

1. The Contractor shall effectively manage the ePM database including maintaining adequate staffing levels and ensuring that personnel attend the mandatory GSA-provided training sessions.

2. The Contractor shall use ePM to upload, store, capture, preserve, record, maintain, update, and route all project-related documentation to comply with GSA's Document

Security Requirements. Classified material is not permitted to be stored in this system.

3. The Contractor shall use the workflow processes contained within ePM to submit and receive approval for all project deliverables.

4. The Contractor shall continuously monitor and review ePM to ensure the Contractor data is current through completion of the Close-out Phase of Construction.

5. The Contractor is required to store documents from their subcontractors and vendors in ePM. If a subcontractor or vendor does not obtain an ePM license, the contractor will be responsible for uploading and processing documents in ePM on their behalf.

https://insite.gsa.gov/portal/category/517870

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ELECTRONIC PROJECT MANAGEMENT (ePM) SYSTEM 013000 - 2

B. Contents of ePM

1. The Contractor shall use ePM as the electronic filing cabinet for all project-related correspondence and submittals. The Contract Documents specify certain documentation that the Contractor shall provide during performance of the Contract. For the avoidance of doubt, and unless specifically stated otherwise in the Contract Documents, in addition to any documentation that the Contractor submits to GSA as set forth in the Contract

Documents. The current ePM Minimum Requirements can be found at:

http://www.gsa.gov/epm.

1.4 SCHEDULING REQUIREMENTS

1. The Project Schedule shall be produced using widely used, commercially available computer software that is capable of generating and monitoring a CPM schedule and is compatible with

Meridian Proliance.®

1.5 EQUIPMENT AND TRAINING

A. Equipment

1. GSA will not furnish any equipment related to accessing ePM. ePM is web-accessible, and can therefore be accessed via any computer with an Internet connection. For up to date ePM desktop requirements: http://www.gsa.gov/epm.

B. ePM Training

1. GSA will provide no cost training to familiarize team members with the ePM system. The

GSA Project Manager will ensure that appropriate personnel should attend training and what roles they will be set up within the system based on their project responsibilities.

C. ePM Support

1. GSA will provide ePM system administration and end user support, for the duration of the project.

1.6 PERSONNEL REQUIREMENTS

A. An HSPD-12 security clearance is required to access ePM. Project Team members without an HSPD-12 clearance will need to work with the GSA Project Manager to initiate the clearance process, and request a temporary waiver for ePM access until clearance can be confirmed. A waiver means that once the individual’s HSPD-12 clearance is http://www.gsa.gov/epm http://www.gsa.gov/epm

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ELECTRONIC PROJECT MANAGEMENT (ePM) SYSTEM 013000 - 3 confirmed, an ePM username and password will be provided. For up to date GSA

HSPD-12 information: www.gsa.gov/hspd12. Obtaining clearances vary in length and may take time to receive them.

1.7 DATA OWNERSHIP

A. GSA shall retain ownership of all data entered into the system and shall administer all information contained therein. And distribution of any system data shall be made upon request.

1.8 DOCUMENT SECURITY

A. ePM security access levels ensure that sensitive documents can only be accessed by the appropriate personnel. It is the contractor’s responsibility to ensure their employees, subcontractors and vendors have the appropriate level of security to ensure document security.

1.9 REFERENCES

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 013000

http://www.gsa.gov/hspd12

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PROJECT MANAGEMENT AND COORDINATION 013100 - 1

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. This section includes certain administrative provisions for managing and coordinating construction operations, including but not limited to the following:

1. General project coordination.

2. Coordination drawings.

3. Conservation.

4. Administrative and supervisory personnel.

5. Conferences and meetings.

6. Utility service interruptions.

7. Cleaning and protection.

1.2 GENERAL PROJECT COORDINATION

A. Coordination of Trades: Coordinate construction operations included in the various sections of the Specifications to provide an efficient and orderly installation of each part of the Work. Coordinate construction operations included under different sections of the Specifications that depend on each other for proper installation, connection or operation. Keep pipes, ducts, conduit, and the like as close as possible to ceiling slab, walls, and columns to take up a minimum amount of space. Locate pipes, ducts, and equipment so that they do not interfere with the intended use of eyebolts and other lifting devices. Assure all controls can be reached and operated.

1. Schedule construction operations in the sequence required to obtain the best results where the installation of one part of the Work depends on installation of other components before or after that part.

2. Coordinate installation of different components to provide maximum accessibility for required maintenance, service, testing and repair.

3. Minimize roof penetrations.

B. Notification: Prepare and distribute memoranda to each party involved, outlining special procedures required for coordination. Include notices, reports and meeting minutes as part of the memoranda.

C. Administrative Procedures: Coordinate scheduling and timing of administrative procedures with other construction activities to avoid conflicts and promote orderly progress of the Work.

Administrative procedures include but are not limited to the following:

1. Preparation of schedules.

2. Installation and removal of temporary facilities.

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PROJECT MANAGEMENT AND COORDINATION 013100 - 2

3. Security packages and systems by others (i.e. U.S. Marshals Service (USMS), Federal Protective Service (FPS), tenants, etc.)

4. Audio Visual (AV) and technology requirements and packages for tenants and/or end users.

5. Telecommunication, data, internet and other tele-work systems for GSA, tenants and/or end users.

6. Delivery and processing of submittals.

7. Progress meetings.

8. Project closeout activities.

9. Startup and adjustment of systems.

1.3 COORDINATION DRAWINGS

D. Prepare coordination drawings and/or BIM model and data where coordination is needed for installation of products and materials fabricated by separate entities, and prepare coordination drawings where limited space availability necessitates maximum use of the space for efficient installation of different components.

1. Show the relationship of components from the separate shop drawings. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems

2. Indicate required installation sequences.

3. Indicate minimum access space requirements for routine maintenance and for anticipated replacement of components during the life of the installation.

4. Show locations and sizes of all access doors on vertical and horizontal surfaces throughout the facility.

5. Provide vertical and horizontal dimensions necessary to locate each component and avoid conflicts within the space.

6. Comply with shop drawing requirements for sheet size and submittal methods specified in Division 1 Section "Submittal Procedures."

E. Refer to Divisions 23, and 26 Plumbing, Heating Ventilating and Air Conditioning, and Electrical for specific coordination drawing requirements for mechanical and electrical installations.

F. Provide coordination drawings for equipment and system installations in mechanical and electrical rooms and spaces where two or more entities will provide the work and separate shop drawings are insufficient to show coordination.

G. Work installed prior to approval of coordination drawings shall be at the Contractor’s risk.

Subsequent relocations required to avoid interferences shall be made without additional expense to the Government. In case interference develops, the Government will decide which work shall be relocated, regardless of which was installed first.

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PROJECT MANAGEMENT AND COORDINATION 013100 - 3

H. Digital Data Files of Coordination Drawings: Prepare coordination digital data files in accordance with the following requirements:

1. File Submittal Format: Same digital data software program, version, and operating system as the original Drawings and Portable Document Format (PDF).

1.3 CONSERVATION

A. Coordinate conservation of energy, water and materials in the conduct of construction operation.

Salvage materials and equipment involved in the performance of, but not incorporated into, the Work.

B. Comply with Green Purchasing Plan requirements.

C. Waste Management Plan: Establish a program to maximize recycling of waste materials. Program shall include the following:

1. Designation of a waste management coordinator.

2. Identification of recyclable materials.

3. Identification of available local recycling firms and agencies to receive recyclable materials.

4. Establishment of quantity goals for…