Special Notice-Sources-Sought (radio-pharm).docx

SOURCES SOUGHT

Unit Dose Radiopharmaceutical

INTRODUCTION

The Regional Health Contracting Office - Atlantic, Gordon Health Contracting Branch Fort Gordon, Georgia, is issuing this sources sought synopsis as a means of conducting market research to identify potential sources having an interest, and industry technologies available to provide delivery, and support for Unit Dose Radiopharmaceuticals. The contractor shall provide unit dose radiopharmaceuticals to Martin Army Community Hospital, Fort Benning GA 31905.

The result of this market research will contribute to determining the method of procurement, if a requirement materializes. Based on the responses to this sources sought notice/market research, this requirement may be set-aside for small businesses or procured through full and open competition. All small business set-aside categories will be considered. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding submissions.

DISCLAIMER

THIS SOURCES SOUGHT IS FOR INFORMATIONAL PURPOSES ONLY. THIS IS NOT A REQUEST FOR PROPOSAL (RFP) TO BE SUBMITTED. IT DOES NOT CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS A COMMITMENT BY THE GOVERNMENT. RESPONSES IN ANY FORM ARE NOT OFFERS AND THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. NO FUNDS ARE AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS ANNOUNCEMENT. ANY INFORMATION SUBMITTED BY RESPONDENTS TO THIS TECHNICAL DESCRIPTION IS STRICTLY VOLUNTARY.

PROGRAM BACKGROUND

The Nuclear Medicine Service provides services to active duty military personnel, retirees, and their dependents. Services are provided 24 hours a day to inpatients and emergency patients, and 9 ½ hours per day for outpatients. All individuals who provide diagnostic services shall be licensed and have the appropriate clinical privileges and training.

REQUIRED CAPABILITIES

1. SPECIAL TASKS.

4. SPECIFIC TASKS

1.1 Contractor personnel shall make all deliveries directly to the Nuclear Medicine Hot Lab at the Martin Army Community Hospital, 6600 Van Aalst Boulevard, Fort Benning, GA 31905-5637. See Department of Radiology, Nuclear Medicine Services, and Standard Operating Procedures (SOP) regarding deliveries at Attachment 2 (available at award stage).

1.2 The quantities for daily deliveries will be coordinated with the Supervisor of the Nuclear Medicine Service or his designee at (xxx) xxx-xxxx. A list of NMS personnel who are authorized to order daily doses from the Nuclear Pharmacy is at Attachment 3 (available at award stage). The list of NMS personnel will be updated as necessary and provided to the contractor.

1.3 All doses used for injections shall be delivered in plastic syringes.

1.4 Doses shall be individually shielded within a suitable container for transportation in accordance with all applicable Department of Transportation (DOT) laws and regulations.

1.5 The Government will transfer all unused doses and vials to radioactive waste within the Nuclear Medicine Department. The Government and the contractor will jointly verify the doses not used by (1) reviewing the Nuclear Medicine logs and/or packing slips, or (2) by returning the packing slips to the contractor.

1.6 The contractor shall credit the Government 10% for unused 99mTc unit doses, if delivered but not utilized.

1.7 The contractor shall replace the incorrectly delivered item at no cost to Martin Army Community Hospital.

1.8 The contractor shall label all supplies as to the amount of radiopharmaceutical, preparations time, expiration time, and date.

1.9 The contractor shall pick up prearranged patient’s blood sample no later than 8:00 A.M. EST on the day scheduled. The contractor shall pick up blood, label the leukocytes, and return the Indium labeled white cells no later than 12:00 P.M. EST the same day.

1.10 All packaging of radioactive material shall be clearly labeled RADIOACTIVE on the outside of the shipping carton.

1.11 The contractor shall perform all quality control procedures as required by Federal and State regulatory agencies. The pigs shall be checked with a Geiger-Muller survey meter for contamination and visually inspected for the presence of blood. The contractor will provide a process for cleaning radiopharmaceutical reusable pig externally and internally to detect the presence of radioactivity at a radiation level above background level, and if such radiation is detected storing the pig until the radiation has decayed to background level. The pig should be disinfected, washed at a high enough temperature and for a long enough time to destroy microorganisms and remove blood contamination. Pigs contaminated with blood shall be treated in a 10% solution of bleach and water.

1.12 The contractor shall meet all Nuclear Regulatory Commission, Department of Transportation, Food and Drug Administration (FDA), and all other agency rules and regulations (Federal and State).

1.13 The contractor shall be responsible for any incidents/ accidents resulting in a spill, leak, or any other contamination and shall be responsible for spill cleanup or decontamination, if the incident occurred before entering or after leaving Martin Army Community Hospital. Likewise, the contractor shall remedy any accident within Martin Army Community Hospital caused by the contractor’s negligence.

1.14 All unit doses without specific delivery instructions will be ordered on an “as needed basis.” The Contractor shall deliver such radiopharmaceuticals during and after working hours, including Saturday, Sunday, and holidays, within one (1) hour of placing the order over the phone, unless otherwise specified.

1.15 Emergency deliveries shall be available 24 hours a day, every day to include Saturday, Sunday, and holidays, during the contract POP. Response time shall be no more than 30 minutes after receiving a page or call, and (11/2) hour after placing an order. The Government will pay for all items ordered on an emergency basis, including those not used.

1.16 Any cost to replace damaged or incorrect products will be borne by the contractor.

1.17 Invoices shall be submitted monthly (one invoice per month, 12 invoices per year), in arrears, via e-mail to the supervisor, Nuclear Medicine Service (NMS), who will review and certify the invoice. The certified invoice will be provided to the COR who will notify the contractor that their invoice is ready to be submitted in iRAPT/WAWF for processing for payment through the Defense Finance and Accounting Service (DFAS). Contact information for the Supervisor, NMS, will be provided after the contract has been awarded.

1.18 The contractor shall take immediate action to notify the Supervisor or any staff technologist of the Nuclear Medicine Service, Martin Army Community Hospital, whenever a product, piece of equipment, or item is recalled or considered dangerous, hazardous, or unsafe in order to remove such products, equipment, or items from use.

1.19 The contractor shall submit proof of automobile insurance with their offer and maintain and provide proof of automobile insurance for the entire POP.

1.20 The contractor shall provide a copy of their laboratory’s current quality control manual to the Nuclear Medicine supervisor within ten (10) working days after contract is awarded. The manual will be kept on hand for regulatory inspections.

1.21 The contractor shall provide material safety data sheet (MSDS) binders and updates on all delivered products at no charge to Martin Army Community Hospital within ten (10) working days after contract award.

1.22 The contractor shall provide any additional technical support deemed necessary for the technical staff, physicians, patient education, i.e., white papers, journal information on procedures, and/or updated dose parameters.

SPECIAL REQUIREMENTS

The contractor shall meet all Nuclear Regulatory Commission and Department of Transportation rules and regulations when dispensing doses. The contractor shall label all doses with the amount of radiopharmaceutical in units of measurement; microcuries( uCI),or millicuries (mCi), preparation time, expiration time and date. (100% of the time).

ELIGIBILITY

The applicable NAICS code for this requirement is 325412-Pharmaceutical Preparation Manufacturing, with a Small Business Size Standard of 1,250 employees. The Product Service Code (PSC) is 6505.

SUBMISSION DETAILS

Interested businesses should submit a brief capabilities statement package (no more than five (5) 8.5 X 11 inch pages, font no smaller than 10 point) demonstrating ability to provide the services listed throughout this notice. Any information regarded as restrictive should be identified. Documentation should be in bullet format. No phone or email solicitations with regards to the status of the RFP will be accepted prior to its release.

Your response to this Sources Sought, including any capabilities statement, shall be electronically submitted to the Contract Specialist, J. Odessa White, in either Microsoft Word or Portable Document Format (PDF), via email, jacquetta.o.white.civ@mail.mil no later than 12:00 p.m. Eastern Standard Time on 6 October 2020 on and reference this synopsis number in subject line of e-mail and on all enclosed documents. Information and materials submitted in response to this request WILL NOT be returned. DO NOT SUBMIT CLASSIFIED MATERIAL.

If your organization has the potential capacity to provide the required services, please provide the following information: 1) Organization name, address, primary points of contact (POCs) and their email address, FAX, Web site address, telephone number, and type of ownership for the organization; and 2) Tailored capability statements addressing the requirements of this notice, with appropriate documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements.

All data received in response to this Sources Sought that is marked or designated as corporate or proprietary will be fully protected from any release outside the Government.

Version – February 2017