Special Notice-2 23-R-HOUS Final (002).pdf

SPECIAL NOTICE 2

W9124J-23-R-HOUS

The U.S. Government desires to procure Army Privatized and Government-Owned Military Housing inspections services. The Army estimates that the per year number of homes to be inspected during the 60-month period of performance under this contract is approximately 110,000 homes in both Continental United States (CONUS) and Outside the Continental United States (OCONUS) locations. All business sizes are encouraged to respond to the Request for Proposal (RFP) once it is announced, officially.

This notice does not commit the U.S. Government to contract for any supply or service.

Further, the U.S. Government is not seeking quotes, bids or proposals at this time and will not accept unsolicited proposals in response to W9124J-23-R-HOUS. The U.S.

Government will not pay for any information or administrative costs incurred in response to this notice. If a solicitation is released, it will be synopsized on the Governmentwide Point of Entry. It is the responsibility of potential offerors to monitor the Governmentwide Point of Entry for additional information pertaining to this requirement.

1. The NAICS code contemplated for this requirement is 541350, Building Inspection Services, with a size standard of $10M.

2. This is a very large requirement with high visibility within the Government. It is imperative that the awarded contractor have the financial capability for some costs (i.e., payroll, travel, etc.) before invoicing the Government.

3. As part of the Government’s requirement to award to a responsible contractor, as defined in FAR 9.104, all prospective offerors must demonstrate financial capacity. This means that all interested parties are required to submit information for a Financial Capability Risk Assessment (FCRA) to be conducted by the Defense Contract Management Agency (DCMA). This assessment will provide a comprehensive report to the Contracting Officer which will indicate whether DCMA finds the potential contractor to be a financially responsible and solvent company or not. The assessment takes approximately 45-60 days and will require your company to actively participate by producing financial records and data to the DCMA representative. Failing to cooperate may result in DCMA being unable to produce an opinion about your financial capability and may be grounds for determining your company as non-responsible and therefore unawardable.

4. Your response to the Special Notice shall include:

(a) State whether the DCMA, Defense Contract Audit Agency (DCAA) or the Small Business Association (SBA) has conducted a financial capability risk assessment within the 12-month period prior to the date of this special notice and, if so, provide evidence of the assessment results via email to the Contracting Officer and Contracting Specialist.

(b) If results of a DCMA, DCAA, or SBA financial assessment in the last 12 months is not available, follow instructions below:

i. The Prime Contractor shall fully demonstrate adequate financial resources. If the Offeror intends to rely on internally available working/operating capital, evidence of $6M in availability shall be submitted. If the Offeror plans to rely on financial support from other sources, such as a line of credit, the Offeror shall submit a single letter of credit from a financial institution. The line of credit must be on the financial institution’s letterhead and shall show a minimum of $6M in line of credit, at least 70% of which shall be free and available for use.

ii. Offerors that have not had a financial assessment within the 12-month period prior to the date of this special notice shall request a Financial Capability Risk Assessment by submitting the following information by email to the Contracting Officer and Contract Specialist. The email subject line should read, “W9124J-23-R-HOUS, Financial Capability Risk Assessment.” This request shall be accomplished as soon as possible, but no later than 5 calendar days after the release of the formal RFP. An offeror who fails to comply with this requirement will be removed from the competition without any further consideration of its proposal for award.

(1) Company’s Full Name

(2) UEI, DUNS number, and Cage Code

(3) Address (where accounting records are held)

(4) Company Point of Contact (must be someone who is easily accessible)

(5) POC Phone Number

(6) POC Email Address

(7) Indicate if you are intending to propose as a stand-alone prime or JV

5. Financial capability is not an evaluation criterion. A contract may be awarded to the Offeror who is deemed responsible in accordance with the FAR Subpart 9.1. As such, if an Offeror is deemed non-responsible due to the determination that they lack the financial capability, then they will be ineligible for award. (Note: For a small business, if deemed non-responsible, the matter will be referred to the Small Business Administration to determine whether to issue a Certificate of Competency (COC) per

FAR 19.6).

6. Responses to this Special Notice shall be submitted as soon as possible but no later than 5 calendar days after the release of the formal RFP via email to Colleen Rye, Contract Specialist at colleen.m.rye.civ@army.mil and Stephen Noethen, Contracting Officer at stephen.d.noethen.civ@army.mil

Primary Point of Contact: Secondary Point of Contact:

Colleen Rye Stephen Noethen Contract Specialist Contracting Officer Colleen.m.rye.civ@army.mil stephen.d.noethen.civ@army.mil