Market_Survey_FDT.doc

MARKET RESEARCH

DLA Land & Maritime, Columbus

MARKET RESEARCH

PLEASE RESPOND IMMEDIATELY

IMMEDIATE ATTENTION/REPLY REQUESTED. THIS IS NOT A REQUEST FOR QUOTE.

INFORMATION REQUIRED FOR PENDING REQUEST FOR PROPOSALS.

TO: ATTN: Government Sales

COMPANY NAME: ________________________________

CAGE: ( )

Name/Signature: _________________________

FROM: SPECIALIST: Charles E. Mielke II ADDRESS: DLA Land & Maritime, Columbus PO Box 3990

COLUMBUS, OH 43218-3990

PHONE: (614) 692-4223

FAX: (614) 693-1558

Please RETURN survey NLT COB Friday January 31, 2014, to Charles E. Mielke II @ charles.mielkeii@dla.mil OR FAX TO (614) 693-1558.

This is an acquisition for the purchase of 13 spare parts managed by the Defense Logistics Agency (DLA). The Government anticipates issuing Basic Indefinite Quantity Contract(s) that will permit future Purchase Requests to be awarded by issuing a delivery order against the basic contract. All terms, conditions, and pricing are negotiated/awarded up front with the basic, allowing the delivery order to be issued quickly. The items on the contract will be ordered on each delivery order (DO) within stated minimum and maximum quantities, and on an as needed basis. The delivery order quantities are estimated based on previous and forecasted demands, and the contractor will be guaranteed a minimum quantity as specified in the contract. As potential supplier of these items, we are asking that you fill out this market survey to the best of your knowledge so that we can generate a realistic and beneficial solicitation.

REQUIREMENTS: SEE ATTACHED SPREADSHEET

**In the Contractor’s Delivery column on the spreadsheets, please indicate the absolute best delivery (in Days) you would be able to provide the listed items with the quantity indicated in the ADQ (estimated annual demand quantity) column. **Note: the actual required delivery in the solicitation may be for up to 1.5 X ADQ.

PLEASE COMPLETE THE FOLLOWING:

FORMCHECKBOX

LARGE OR FORMCHECKBOX

SMALL BUSINESS; FORMCHECKBOX

MANUFACTURER OR FORMCHECKBOX

DEALER

If you are a dealer/distributor, are you independent from the OEM(s)?

FORMCHECKBOX

YES (For example, if you have reliable access to the OEM’s products and can set your own price)

NO (For example, the OEM has strict control over the resale prices the dealers can charge)

For contracts estimated over $700K, cost or pricing data may be required. Note: The value of the contract is based on the Contract Maximum dollar value. This Contract Maximum is based on the estimated value of all contract years combined (base year plus option years) and inflated as necessary to cover the demands or potential demand on a project. The maximum will be indicated in the solicitation clause. Note for dealers/distributors: If cost or pricing data were required for the contract, the manufacturer is the subcontractor and would also be required to submit cost or price data if your purchase price from the manufacturer exceeds the $700K as stated above.

**is your company able to provide this data if required FORMCHECKBOX

YES FORMCHECKBOX

NO

IF NOT, WHY? _____________________________________________

**is your subcontractor(s) able to provide this data if required FORMCHECKBOX

YES FORMCHECKBOX

NO

IF NOT, WHY? _____________________________________________

LENGTH OF CONTRACT:

Your answers to the questions below will be used to determine the optimum contract length (i.e. Base plus X option periods/years). The Government is implementing a new policy to structure LTCs for Firm Fixed Price (FFP) with a three year base period and two 1-year option periods. This will allow our suppliers to provide better pricing structures due to the longer period of performance. The length of the Base Period will not impact/change any guaranteed minimums or maximums on the contract and requirements will not materially change, the vendor relationship is stable, and there is low risk of needing to exit the base period.

1. How many years would be your ideal Base period in order to provide the best price to the Government?

FORMCHECKBOX

1 Base Year FORMCHECKBOX 2 Base Years FORMCHECKBOX 3 Base Years FORMCHECKBOX Number of Base Years does not affect price

a. Please provide a brief explanation as to why this length of Base Period is optimal: ________________

b. If you suggested an “ideal” base period of more than ONE year, would you be willing to accept a Base Period less than your “ideal” Base period but no less than ONE year? YES FORMCHECKBOX

NO FORMCHECKBOX

i. Please list any concerns you might have with doing so:_______________________________

c. If you suggested a Base Period of more than ONE year, would you be able to hold pricing steady for the entire Base Period or would you require an annual price adjustment?

FORMCHECKBOX

I can hold my prices for the Base Period

FORMCHECKBOX

I would require an annual price adjustment

2. If the Government issues this solicitation with a 3 year base period where contractors will be required to hold their prices firm for all three years, would you still be willing to quote on the solicitation? YES FORMCHECKBOX

NO FORMCHECKBOX

3. Assuming an option period is equal to one year, how many option periods AFTER the Base period would you be willing to accept? 0 FORMCHECKBOX

1 FORMCHECKBOX

2 FORMCHECKBOX

3 FORMCHECKBOX

4 FORMCHECKBOX

4. Assuming an option period is equal to one year, how many option periods AFTER the BASE period would be optimal: 0 FORMCHECKBOX

1 FORMCHECKBOX

2 FORMCHECKBOX

3 FORMCHECKBOX

4 FORMCHECKBOX

5. Please provide any additional information that you feel would help us to set up a Base Period/Option Period structure that is most beneficial to the Government and Industry: _____________________________________

COMMERCIAL QUESTIONS:

1. Are these commercial off the shelf items? FORMCHECKBOX

YES FORMCHECKBOX

NO (you may indicate individually in the spreadsheet)

2. Are these catalog/price listed items? FORMCHECKBOX

YES FORMCHECKBOX

NO (you may indicate individually in the spreadsheet)

3. Is there any additional information you can provide to aide in a commercial or non-commercial determination of these items? FORMCHECKBOX YES (Please submit additional information such as sales data, invoices, published price lists, etc. with response to substantiate commerciality) FORMCHECKBOX

NO

If there are specific NSNs you indicate as not commercial, please explain why……

IF NO to #1 —Are these items modified items of a type available in the commercial marketplace (meaning these items do not have to be identical but closely related)?

YES FORMCHECKBOX

NO

If no to previous question, do these items have minor modifications of a type not customarily available in the commercial marketplace? (For example, minor modifications mean the item needs to retain a predominance of nongovernmental functions or essential physical characteristics) FORMCHECKBOX

YES FORMCHECKBOX

NO

IF NO to #1 —If these are not currently in the commercial marketplace, will these items be available in the commercial marketplace in time to satisfy the Government’s Delivery Requirements on this solicitation?

FORMCHECKBOX

YES FORMCHECKBOX

NO

CONSOLIDATION QUESTION:

The Government intends to consolidate the requirements (NSNs) into a single solicitation. NSNs will be still be evaluated on an all or none basis per NSN which allows contractors to quote on only the NSNs that are applicable to their company. The Government sees consolidating the NSNs as an advantage to contractors because vendors reduce duplicate efforts and thereby lower administrative costs associated with quoting on multiple solicitations over the same period. Multiple NSNs can be awarded on a single contract and requirements will source automatically to the proposed LTC using DLA's automated procurement system, which will generate delivery orders against the contract. Another proposed advantage is that vendors are able to reduce material costs for items on a LTC by using long term production planning, which could allow buying raw materials or finished materials in bulk. The Government would like to ask if you as the vendor agree consolidating NSNs would be an advantage or if you believe it is a disadvantage. If you think this would be a disadvantage, please explain why.

FORMCHECKBOX

ADVANTAGE

DISADVANTAGE

Please Explain:

Please Explain:

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