Market_Survey_Code__PartNum.docx

DLA Land & Maritime - Market Survey

Date Survey Sent: 12/3/2013

Contract Specialist: Patricia McWilliams Phone: 614-692-1926 Email: Patricia.Mcwilliams@dla.mil Fax Number: 614-693-1630

To: Government Sales

DLA Land and Maritime is considering a solicitation and subsequent Award of an Indefinite Quantity Contract (IQC)* for the following items listed below. As a potential supplier of this item, we are asking that you fill out this market survey to the best of your knowledge so that we can generate a realistic and beneficial solicitation.

Indefinite Quantity Contract (IQC): These contracts are intended for use with items for which recurring demands are anticipated, and as a means of reducing the time and expense required to solicit and make repetitive individual awards. Establishment of an IQ Contract (called a “Basic Contract”) will permit future Purchase Requests to be awarded by issuing a delivery order against the basic contract. All terms, conditions, and pricing are negotiated/awarded up front with the basic, allowing the delivery order to be issued quickly. Most contract terms will be for one year with the possibility of four option years. The items on the contract will be ordered on each delivery order (DO) within stated minimum and maximum quantities, and on an as needed basis. The delivery order quantities are estimated based on previous and forecasted demands, and the contractor will be guaranteed a minimum quantity as specified in the contract.

**In the Estimated Delivery column below, please indicate the absolute best delivery (in Days) you would be able to provide the listed item with the quantity indicated in the Estimated Annual Demand column.

92108

229340

I. GENERAL INTEREST QUESTIONS:

1. Please check your companies size and status:

|_| Large or |_| Small Business / |_| Manufacturer or |_| Dealer

2. Approximately how many employees do you currently have? ____________

3. Do you have a parent company? |_| YES |_| NO

4. If YES to #3 above approximately how many employees does your parent company have? ___________

5. If you are a Dealer/Distributor are you independent from the OEMs?

|_| YES (Example: if you have reliable access to the OEMs products and can set your own price)

If YES: Based on sources in table above, list the OEMs that you are independent from:

|_| NO (Example: the OEM has strict control over the resale prices the dealers can charge)

6. If you are a dealer for the actual manufacturer of these items, who is the manufacturer and approximately how many employees does the manufacturer have?

7. Is your company interested in pursuing a Long-Term Contract for any or all of these items? |_| YES |_| NO

8. If NO to #8 above and/or to specifics NSNs, please explain why below:

9. The Government LTC is normally a one year base period plus four one year option periods. However, the Government is considering a three year base period with two one year option periods. Would the Government realize a cost savings if using a three year base period? |_| YES |_| NO

10. If “Yes” to question # 9, how many option periods would you quote with a three year base period? |_| 1 |_| 2 If “No” to question # 9, how many years would your ideal base period be |_| 1 |_| 2 and how may option periods would you accept? |_| 1 |_| 2 |_| 3 |_| 4 (the total contract length cannot exceed five years)

If you suggest a Base Period of more than ONE year, would you be able to hold pricing steady for the entire Base Period or would you require an annual price adjustment?

I can hold my prices for the Base Period

I would require an annual price adjustment

11. Do you carry these items in your inventory? |_| YES |_| NO

12. Are these items quantity sensitive? |_| YES |_| NO

13. Do these items contain hazardous material? |_| YES |_| NO

14. Do you deal through Dealers/Distributors or do you prefer to deal with the Government? |_| Dealer |_| Gov’t

15. What quantity ranges would result in better pricing of the items you are able to supply (We will consider your recommendations if it is within our demand forecast)?

II. COMMERCIAL QUESTIONS:

1. Are any of these items Commercial Items per FAR 2.101(b)? |_| YES |_| NO

2. If YES to #1 above are these items Catalogs/Price Listed? |_| YES |_| NO

3. If YES to #2 above can you supply us with a copy of your Price List? |_| YES |_| NO

4. If NO to #1 above are these items modified items of a type available in the commercial market place (Meaning these items do not have to be identical, but are closely related)? |_|YES |_| NO

5. If NO to #4 above do these items have minor modifications of a type not customarily available in the commercial market place (Example: minor modifications means the items needs to retain a predominance of non-governmental functions or essential physical characteristics)? |_|YES |_| NO

6. If NO to #1 above – if these items are not currently in the commercial market place, will these items be available in the commercial market place in time to satisfy the government’s delivery requirements on this project?

|_| YES |_| NO

7. If YES to #1 above can you provide commercial sales history, listing in catalogs or brochures, known established price list to commercial market place, availability or announcement to the general public?

|_| YES |_| NO

III. FOB POINT QUESTIONS:

1. The Government prefers that contractors offer on an FOB Destination basis. Your price would include transportation charges to any location in the United States. Is Fob Destination acceptable? |_| YES |_| NO

2. Does your price typically include FOB Destination? |_| YES |_| NO

3. Would FOB Destination impact the price compared to FOB Origin? |_| YES |_| NO

4. If YES to #3 above what is the impact on price (Example: Estimated percentage of increase in price)?

5. If NO to #3 above does this mean the price for FOB Destination and FOB Origin would be the same?

|_| YES |_| NO

6. Is Inspection/Acceptance at Origin acceptable? |_| YES |_| NO

Note: For Stock Buys, source inspection would be mandatory if FOB Origin is utilized. Would the cost of source inspection impact pricing more than shipping? |_| YES |_| NO

IV. ZONE QUESTIONS:

1. If this solicitation is FOB Destination, would the government incur savings if unit prices were based on various shipping destinations (zones) within the US? |_| YES |_| NO

2. Is there any specific NSNs on this project that you think would significantly impact Shipping Prices (Example: size or weight of specific NSNs)? |_| YES |_| NO

3. If YES to #2 above please list NSNs or CLIN Numbers and what the impact would be (Example: percentage of increase in price):

4. Would you typically provide the same price for anywhere in the US? |_| YES |_| NO

5. If YES to #4 above does the location make a significant difference in Price? |_| YES |_| NO

6. What is the difference in price (estimated percentage of increase)?

7. Would you prefer to provide pricing for one or multiple zones (Please choose one):

|_| One Zone |_| Multiple Zones

V. DELIVERY QUESTIONS:

1. Would you require phased delivery for quantities up to the ADQ quantity? |_| YES |_| NO

If so, what would the phased delivery be?

2. What would the Max QTY be that you could deliver within the PLT? __________________

3. Would a minimum delivery order quantity and/or dollar value apply to these NSNs? |_| YES |_| NO

4. If YES to #3 above please list the applicable minimums for each item and please complete the estimated deliveries per items above, and if applicable, the maximum monthly quantities that can be supplied.

VI. OTHER MISCELLANOUS QUESTIONS:

1. Can you provide STD-COM PKG with MIL-STD-129 Markings? |_| YES |_| NO

2. Do you have any other NSNs, ideas, or comments for additional “family” groupings? |_| YES |_| NO

3. If YES to #2 above please explain why: _________________________________________________________

4. Do you have EDI capability? |_| YES |_| NO

5. Would you prefer to have the pricing to be Firm Fixed Price for base year and all subsequent years?

|_| YES |_| NO

OR

6. Would you prefer to have the base years pricing adjusted based on the Producer Price Index (PPI) EPA?

|_| YES |_| NO

7. If YES to #6 above, do you have a recommended index that is applicable to these items. If so, please provide the index and please provide an explanation as to why you feel it’s a good fit.

VII. FINAL COMMENTS:

Please Provide Your Company Name & Cage Code: ________________________________________________

Please Provide Your Company Phone & Fax Number: ______________________________________________

Please Provide Your Name & Signature: __________________________________________________________

Please return survey by the close of business on 12/06/13 to the contract specialist listed at the top of the page. If you have any additional comments, please feel free to submit those with this survey. We sincerely appreciate your time, and thank you for providing this information.