Market_Survey.docx

DLA Land and Maritime - Market Survey – Project # 2

Date Survey Sent: October 25, 2013

Contract Specialist: Liza Gerardo Phone: (614) 692-3922 Email: Liza.Gerardo@dla.mil Address: DSCC-ZBB, Building 20, 3990 E Broad Street, Columbus, OH 43218-5000

The DLA Land and Maritime is considering a solicitation and subsequent Award of an Indefinite Quantity Contract (IQC)* for the following item. See enclosed Spreadsheet. As a potential supplier of this item, we are asking that you fill out this market survey to the best of your knowledge so that we can generate a realistic and beneficial solicitation. Your answers to these questions will aid in our ability to develop a solicitation that best meets the needs of the Warfighter while also optimizing the benefits of having a long term contract for both the Government and the Contractor.

*Indefinite Quantity Contract (IQC): These contracts are intended for use with items for which recurring demands are anticipated, and as a means of reducing the time and expense required to solicit and make repetitive individual awards. Establishment of an IQ Contract (called a “Basic Contract”) will permit future Purchase Requests to be awarded by issuing a delivery order against the basic contract. All terms, conditions, and pricing are negotiated/awarded up front with the basic, allowing the delivery order to be issued quickly. Most contract terms will be for a BASE PERIOD with the possibility of one or more option periods. In nearly all instances, the total contract length, including options, will not exceed FIVE years. The items on the contract will be ordered on each delivery order (DO) within stated minimum and maximum quantities, and on an as needed basis. The delivery order quantities are estimated based on previous and forecasted demands, and the contractor will be guaranteed a minimum quantity as specified in the contract.

**In the Estimated Delivery column, please indicate the absolute best delivery (in Days) you would be able to provide the listed item with the quantity indicated in the Estimated Annual Demand column.

Electronic Spreadsheet of the NSN data is attached.

I. GENERAL INTEREST QUESTIONS:

1. Please check your company size and status:

|_| Large or |_| Small Business / |_| Manufacturer or |_| Dealer

2. Approximately how many employees do you currently have? ____________

3. Do you have a parent company? |_| YES |_| NO How many employees does your parent company have? __________

4. If you are a Dealer/Distributor are you independent from the Original Equipment Manufacturer (OEM)s?

|_| YES (Example: if you have reliable access to the OEMs products and can set your own price)

If YES: Based on sources in table above, list the OEMs that you are independent from:

|_| NO (Example: the OEM has strict control over the resale prices the dealers can charge)

5. If you are a dealer for the actual manufacturer of these items, who is the manufacturer and approximately how many employees does the manufacturer have?

6. Is your company interested in pursuing a Long-Term Contract for this item?

|_| YES |_| NO If NO, please explain why below:

Normally on IQCs there will be “BASE PERIOD” and then the Government will have the option to accept other periods/years, which are called “Option Periods.” NOTE: Regardless of how the contract would be structured in regards to BASE period and option periods, typically DLA will not issue a contract for less than THREE years or in excess of FIVE years total, including all option periods. Most contracts consist of a 3- year Base period and 2 Option years.

7. How many option years would you be willing to accept? 1 2

Pricing for the option years will be determined by Firm Fixed Price for the base period and all subsequent years.

8. Would you be able to hold pricing steady for the entire 3 – year Base Period or would you require an annual price adjustment?

|_| I can hold my prices for the Base Period |_| I would require an annual price adjustment

9. Please provide any additional information that you feel would help us to set up a 3 – year Base Period/Option Period structure that is most beneficial to the Government and Industry: ______________________________________________________________________________________________________________________________________________________________________

10. Do you carry these items in your inventory? |_| YES |_| NO

11. Are these items quantity sensitive? |_| YES |_| NO

12. Do these items contain hazardous material? |_| YES |_| NO

13. Which FOB type does your company prefer?

FOB Destination _______ If Destination go to A.

FOB Origin _______ If Origin go to B.

A. If FOB Destination is used, you would be only offering on shipments to stock locations or consolidation points within the Continental United States (CONUS). Therefore, your price would include transportation charges to any CONUS location. These locations can be classified into two zones: Zone 1 (CONUS East (Eastern half of the US) and Zone 2 (CONUS West (western half of the US). In order to determine if zone pricing would be required, please answer the following question.

Would there be a significant difference in shipping costs between Zones 1 & 2? ____ yes _____no

B. If FOB Origin, please respond to the below question.

Is the item bulky or difficult to ship? If yes, enter weight on the attached spreadsheet.

14. What would be the Maximum Quantity you could deliver within the Government Required Delivery (GRD): ____________________________________

15. Would a minimum delivery order quantity and/or dollar value apply to this NSN? |_| YES |_| NO

If YES, please list the applicable minimums for this item and please complete the estimated deliveries, and if applicable, the maximum monthly quantities that can be supplied:

16. Can you provide STD-COM PKG with MIL-STD-129 Markings? |_| YES |_| NO

17. Do you have any other NSNs, ideas, or comments for additional “family” groupings?

|_| YES |_| NO If YES , please explain: ________________________________________

18. Does your company have Electronic Data Interchange (EDI) capabilities? Yes or No

19. How many days do you estimate it will take to submit an offer in response to a solicitation on the NSN attached?

_____30 days _______45 days

The following questions pertain to the requirement for certified Cost or Pricing data. For contracts estimated over $700,000.00*, certified Cost or Pricing Data “may” be required. FAR 15.408, Table 15-2 contains the guidelines for submitting this data. A sample format can be found at http://www.dcaa.mil. At this website, go to “Publications” and click on “Information for Contractors”. Navigate to Chapter 3 for guidance on pricing proposals. You can also view a Checklist on this website which highlights common inadequacies found in certified data. This checklist is called “Criteria for Adequate Contract Pricing Proposals” on the DCAA website. See provision FAR 52.215-20. Questions regarding cost or pricing data can be addressed to the Contract Specialist, your cognizant DCAA or DCMA office or the DLA Land & Maritime Business Counseling Center (BCC) at 1-800-262-3272 or email: DSCC.BCC@dla.mil.

PLEASE NOTE:

· COST OR PRICING DATA IS NOT REQUIRED FOR COMMERCIAL ITEMS. HOWEVER, IT IS THE CONTRACTING OFFICER’S AUTHORITY TO DETERMINE AN ITEM(S) IS COMMERCIAL OR NOT.

· PLEASE NOTE THAT A FAILURE TO PROVIDE ADEQUATE COST OR PRICING DATA UPON RECEIPT OF YOUR PROPOSAL MAY RESULT IN THE SOLICITATION BEING CANCELLED WITH NO AWARD BEING MADE.

20. If required, will you be able to provide such data?

|_| YES |_| NO

21. If you are a dealer, you will be required to obtain Cost or Pricing data from the actual manufacturer. Will you be able to provide the required Cost or Pricing Data from the manufacturer?

|_| YES |_| NO

*Note: The value of the contract is based on the Contract Maximum dollar value that is in the Contract Limitations clause of a solicitation. This Contract Maximum is based on the estimated combined value of all items on the solicitation, inclusive of all contract years combined (base year plus option years) and is then inflated to allow for a possible increase in annual demands over the life of the contract.

22. If the Government determines that Cost and Price Data is needed, will your company’s accounting system be able to furnish this data as required by FAR Part 15 Table 15.2? |_| YES |_| NO

Note: We strongly urge you do a thorough review of the booklet "Information for Contractors" at http://www.dcaa.mil. The booklet is downloadable from the left Scroll Down on the website under "Publications". Chapter 3 is particularly relevant, especially the example submittal at chapter end.

23. Is the NSN on the attached spreadsheet Commercial? |_| YES |_| NO

If yes, complete the Commerciality Questionnaire on the next page providing the requested supporting data. NOTE: You must submit the supporting data for all items you state are commercial in order for the commerciality determination to be made.

If items are not commercial stop here you have completed the survey

Your Company Name/CAGE Code: _________________________________________________ Phone/Fax Number: _______________________________________________________ Name/Signature____________________________________________________

Please return survey by the close of business on November 4, 2013 to the Contract Specialist listed at the top of the page. If you have any additional comments, please feel free to submit those with this survey. We sincerely appreciate your time, and thank you for providing this information.

COMMERCIAL ITEM DETERMINATION

SUBJECT: MARKET RESEARCH FOR COMMERCIAL ITEMS – FAR 10.002 and

COMMERCIALITY DETERMINATION – FAR 2.101

Market research is being conducted prior to solicitation based on your assertion that the item listed in this Market Survey is commercial. Please complete the following questions:

Part I.

1. Is this item a Commercial Item per FAR 2.101(b)? |_| YES |_| NO

2. Is this item available in a PUBLISHED Catalog/Price List? |_| YES |_| NO

SUPPORTING DATA TO BE PROVIDED FOR ITEMS THAT YOU STATE ARE COMMERCIAL.

a. Provide examples of commercial documentation support in the form of a copy of the items listed in a published catalog or price list (with the cover page and the page the item is on). If there is a commercial price list and a government price list, please provide both. If the catalog is on-line and available to the general public, provide information/instructions on how to access the catalog for review.

b. Provide at least two (2) actual invoices (UNREDACTED) showing the names of commercial customers who do not resell the subject item back to the Government. The invoices cannot be modified in any way.

c. Provide documentation as to whether the item available to the public is exact or slightly modified. If it is slightly modified, please provide specifications of the exact item and the modified item so our technical specialists can rate the extent of modification.

3. If NO to #1 above is this item a modified item of a type available in the commercial market place (Meaning these items do not have to be identical, but are closely related)? |_|YES |_| NO

4. If NO to #3 above does this item have minor modifications of a type not customarily available in the commercial market place (Example: minor modifications means the item needs to retain a predominance of non-governmental functions or essential physical characteristics)? |_|YES |_| NO

5. If NO to #1 above – if this item is not currently in the commercial market place, will this item be available in the commercial market place in time to satisfy the government’s delivery requirements on this project? |_| YES |_| NO

Part II.

Are the following clauses/provisions inconsistent with commercial practices; if so, identify the commercial practice:

D46C02 (52.246-9062) Repackaging to correct packaging deficiencies (SEP 2008) |_| YES Identify: ______________________________________________ |_| NO

E46C14 (52.246-9019) Material and inspection report |_| YES Identify: ______________________________________________ |_| NO

E46C30 (52.246-9007) Product verification testing |_| YES Identify: ______________________________________________ |_|NO

I23B04 (252.223-7006) Prohibition on storage and disposal of toxic and hazardous material |_| YES Identify: ______________________________________________ |_| NO

I25B04 (252.225-7005) Identification of expenditures in the United States |_| YES Identify: ______________________________________________ |_| NO

I27A01 (52.227-1) Authorization and consent |_| YES Identify: ______________________________________________ |_| NO

I46C07 (52.246-9056) Warranty period for overseas shipments (SEP 2008) |_| YES Identify: ______________________________________________ |_| NO

I47A07 (52.247-68) Report of shipment (RESHIP) |_| YES Identify: ______________________________________________ |_| NO

I53A01 (52.253-1) Computer generated forms (JAN 1991) |_|YES Identify: ______________________________________________ |_| NO

L17C01 (52.217-9002) Conditions for evaluation and acceptance of offers for part numbered items (JUL 2002) |_| YES Identify: ______________________________________________ |_| NO

M13C02 (52.213-9001) Evaluation factor for source inspection |_|YES Identify: ______________________________________________ |_| NO

Part III

1. If the items of a type are customarily available in the commercial marketplace;

Annotate evidence of actual sale, lease, or license to the general public: ___________________________________________________________________________________

1. If items of a type are customarily available in the commercial marketplace with modifications;

Annotate evidence of actual sale, lease, or license to the general public and type of modification: ___________________________________________________________________________________

1. If the items are used exclusively for governmental purposes;

Annotate evidence that the item was (1) developed exclusively at private expense, and (2) sold competitively in substantial quantities to multiple state and local Governments. ___________________________________________________________________________________

1. Customary practices regarding customizing, modifying or tailoring of items to meet customers’ needs and associated costs;

Annotate evidence of customary availability of the modification in the commercial marketplace or the technical relationship between the modified item that meets the above:

1. Customary practices, including warranty, buyer financing, discounts, contract type considering the nature and risk associated with the requirement, etc., under which commercial sales of the products or services are made;

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