Market_Survey_IDC.docx

DEFENSE LOGISTICS AGENCY

LAND and MARITIME

POST OFFICE BOX 3990

COLUMBUS, OH 43218–3990

MARKET SURVEY QUESTIONNAIRE

DATE: 03/15/2018

REPLY TO: DLA Land and Maritime / Richard Dunkel - (614) 692-6827 / Richard.Dunkel@dla.mil

SUBJECT: Indefinite Delivery Contract Market Research Questionnaire

This is NOT a request for quote/proposal. DLA Land and Maritime is considering a solicitation and subsequent award of an Indefinite Delivery Contract (IDC), a type of Indefinite Quantity Contract (IQC)*. However, DLA is also requesting a definite quantity to be quoted to specified location(s). DLA may make an award by purchase order (PO) for the definite quantity and may not award the IDC portion of the solicitation. Alternatively, DLA may award the definite quantity as a PO at a different time from award of the IDC portion.

*Indefinite Quantity Contract (IQC): These contracts are intended for use with item(s)/NSN(s) for which recurring demands are anticipated, and as a means of reducing the time and expense required to solicit and make repetitive individual awards. Establishment of an IQC (called a “Basic Contract”) will permit future Purchase Requests (PR) to be awarded by issuing a delivery order against the basic contract. All terms, conditions, and pricing are negotiated/awarded up front with the basic, allowing the delivery order to be issued quickly. Most contract terms will be for a one (1) up to a three (3) year base period with the possibility of two (2), up to four (4) option years. The item(s)/NSN(s) on the contract will be ordered on each delivery order (DO) on an as needed basis. The delivery order quantities are estimated based on previous and forecasted demands, and the contractor will be guaranteed a minimum order value as specified in the contract.

The following item(s) are being considered for possible solicitation:

As a potential supplier of this item(s), we are asking that you fill out this market survey to the best of your knowledge so that we can generate a realistic and beneficial solicitation. Contact the sender of this survey if you have any questions.

YOUR INFORMATION:

Company name and CAGE code:

Printed name and signature:

Company phone and email:

I. GENERAL QUESTIONS

1. Details of your company Status:

Size:

☐ Large ☐ Small business If you are a small business, how are you currently classified (if applicable) by the Small Business Administration (SBA)?

☐ 8(a) Program ☐ Small Disadvantaged Business (SDB) ☐ Woman Owned Small Business (WOSB) ☐ Economically disadvantaged women-owned small business (EDWOSB) ☐ Veteran Owned Small Business (VOSB) ☐ Service Disabled Veteran Owned Small Business (SDVOSB) ☐ HUBZone Small Business ☐ HUBZone, Small Disadvantaged, Other Veteran Owned Business ☐ HUBZone, Woman Owned, Other Veteran Owned Business If you are a small business, have you previously supplied the (these) item(s) to a DLA Supply Center (e.g. Land & Maritime) or any other DoD Contracting Activity?

☐ Yes ☐ No If yes, which FAR Part 19 Small Business Socioeconomic Program was cited in the solicitation?

2. If you are the manufacturer/OEM, do you presently have a commercial distribution network?

If yes, are these dealers exclusive?

☐ Yes ☐ No If yes, can dealers access each other’s inventory levels?

☐ Yes ☐ No

3. If you are a dealer/distributor, are you independent from the OEM(s)?

☐ Yes (EXAMPLE: you have reliable access to the OEM’s products and can set your own price) List the OEMs that you are independent from:

☐ No (EXAMPLE: OEM has strict control over the resale prices the dealers can charge)

4. If you are a dealer/distributor, do you have an exclusive or authorized distributorship or license agreement with the OEM?

II. INDEFINITE DELIVERY CONTRACT RELATED QUESTIONS

1. Is your company interested in pursuing an IDC for any or all of these item(s)/NSN(s)?

If no, please explain why you are not interested in pursuing an IDC:

2. The standard for an IDC is a three-year base period; will you agree to the three-year base period?

If no, please explain why you would not agree to the three-year base period:

3. Would the Government realize a cost savings if using a three-year base period?

4. How many option periods (assuming one year in length) would you quote with a three-year base period?

☐ 1 ☐ 2 ☐ None

5. Please provide any additional information that you feel would help us set up the most beneficial base period/option period structure:

6. If this project contains more than one item: Is this a logical grouping to put on the same solicitation?

☐ Yes ☐ No ☐ N/A Please explain:

7. Are there item(s)/NSN(s) that you would recommend adding to/deleting from this IDC project?

If yes, please explain:

III. INFORMATION OTHER THAN COST OR PRICING DATA

Certified Cost or Pricing Data is NOT required for commercial item(s)/NSN(s). However, for a commercial item exception, the offeror shall submit, at a minimum, information on prices at which the same item or similar items have previously been sold in the commercial market that is adequate for evaluating the reasonableness of the price for this acquisition. Failure to provide adequate information upon request may result in the solicitation being cancelled with no award being made. Questions can be addressed to the Contract Specialist, your cognizant DCAA or DCMA office, or the DLA Land & Maritime Business Counseling Center (BCC) at 1-800-262-3272 or email: DSCC.BCC@dla.mil.

1. Do you fully understand these requirements for Certified Cost or Pricing Data or Information Other Than Cost or Pricing Data requirements?

IV. CONSOLIDATION QUESTIONS

The Government intends to consolidate requirements (NSNs) into a single solicitation for an Indefinite Delivery Contract (IDC). Potential advantages to contractors include lower administrative costs associated with quoting on multiple solicitations over the same period and reduced material costs through long term production planning. To preserve opportunities for small business participation, the acquisition strategy will allow contractors to offer on any or all item(s)/NSN(s)/groups of item(s)/NSN(s). Item(s)/NSN(s)/groups of item(s)/NSN(s) may be evaluated independently resulting in more than one contract based on best value.

1. What are the advantages or disadvantages of consolidating these item(s)/NSN(s) into one solicitation?

V. COMMERCIAL QUESTIONS

1. Are any of the item(s)/NSN(s) commercial item(s)/NSN(s) per FAR 2.101(b)?

☐ Yes ☐ No If yes, is your company willing and able to provide such proof, if the Government determines it is needed to verify price reasonableness?

☐ Yes ☐ No If yes, is the item(s)/NSN(s) published Catalogs/Price Listed?

Please indicate how we can obtain a copy of this published price list:

If yes, can you provide:

An un-redacted commercial sales history, which is the Government’s preferred documentation?

☐ Yes ☐ No A complete set of drawings for this item for review, so that the Government can do an Independent Government Cost Estimate (IGCE)?

☐ Yes ☐ No NOTE: Your un-redacted invoices and/or drawings can be marked “Proprietary and Confidential” as we will only use them for determination for price reasonableness. They will also be Source Selection Information per FAR 2.101 and 3.104, will only be used for the solicitation which will be the result of this market research, and will not be published or made public.

If no, is the item(s)/NSN(s) modified item(s)/NSN(s) of a type available in the commercial market place (meaning these item(s)/NSN(s) do not have to be identical, but are closely related)?

VI. FOB POINT AND PACKAGING QUESTIONS

1. The Government prefers to utilize FOB Origin; is this acceptable?

☐ Yes ☐ No

2. For the item(s)/NSN(s) which require FOB Destination basis, your price would include transportation charges to any location in the United States. Is FOB Destination acceptable?

☐ Yes ☐ No

3. Can you provide STD-COM PKG with MIL-STD-129 markings?

VII. DELIVERY QUESTIONS

1. Would you require phased delivery?

☐ Yes ☐ No

2. Is there a maximum quantity that you could deliver for the item(s)?

If yes, what would the maximum quantity be?

3. Would a minimum delivery order quantity apply to these NSNs?

If yes, what would the minimum quantity be?

4. What is your approximate best delivery (in days) for this item?

VIII. MISCELLANEOUS QUESTIONS

1. The Government typically establishes a Guaranteed Minimum amount for each contract, ranging anywhere from 1% to 10% of the forecasted Annual Demand Quantity/Value. Would a higher guaranteed minimum percentage affect your pricing?

Please explain:

2. Do you offer quantity/price breaks for this item and if so, please provide below:

IX. ADDITIONAL INFORMATION OR COMMENTS

Please include any additional information or comments that you feel would be pertinent to a potential solicitation and have not been covered in this document:

Please return this market survey within 7 business days of receipt, if possible. We sincerely appreciate your time and thank you for providing this information.

Regards, Richard Dunkel Contract Specialist DLA Land and Maritime

SOURCE SELECTION INFORMATION – SEE FAR 2.101 AND 3.104

FOR OFFICIAL USE ONLY