SPE1C125R0102.pdf

10. FOR

INFORMATION

CALL:

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

RATING

2. CONTRACT No.

SPE1C1-25-R-0102

3. SOLICITATION No. 4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)X

2025 JUN 23

5. DATE ISSUED

1000203458

6. REQUISITION/PURCHASE No.

7. ISSUED BY 8. ADDRESS OFFER TO

NOTE : In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

9. Sealed offers in original and copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in local time

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

11. TABLE OF CONTENTS

DESCRIPTION

25. PAYMENT WILL BE MADE BY

CODE

SOLICITATION

until (Hour) (Date)

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION NOT USABLE

STANDARD FORM 33 (Rev.9-97) Prescribed by GSA FAR (48 CFR) 53.214 (c)

OFFER (Must be fully completed by offeror ) NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

AWARD (To be completed by Government)

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

14. ACKNOWLEDGMENT OF AMEND-

MENTS (The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

12. In compliance with the above, the undersigned agrees, if this offer is accepted within period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

CONTRACT ADMINISTRATION DATA L INSTRS., CONDS., AND NOTICES TO OFFERORS

SPECIAL CONTRACT REQUIREMENTS M EVALUATION FACTORS FOR AWARD

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

(X) PAGE(S) SEC. DESCRIPTION PAGE(S)

SUPPLIES OR SERVICES AND PRICES/COSTS PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

I CONTRACT CLAUSESSOLICITATION/CONTRACT FORM

DESCRIPTION/SPECS./WORK STATEMENT J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING PART IV - REPRESENTATIONS AND INSTRUCTIONS

DELIVERIES OR PERFORMANCE

K REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

AMENDMENT NO. DATEAMENDMENT NO. DATE

G

H

SEC.

B

A

C

E

D

F

(X)

FACILITY

CODE

15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER SUCH

ADDRESS IN SCHEDULE

17. SIGNATURE

19. ACCEPTED AS TO ITEMS NUMBERED

23. SUBMIT INVOICES TO ADDRESS SHOWN IN22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

24. ADMINISTERED BY (If other than item 7) CODE CODE

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer )

26. NAME OF CONTRACTING OFFICER (Type or print) calendar days (60 calendar days unless a different

15A. NAME AND

ADDRESS

OF OFFER-

OR

10 U.S.C. 2304 (c) ( 41 U.S.C. 253 (c) () )

DLA TROOP SUPPORT

C AND T SUPPLY CHAIN

700 ROBBINS AVENUE

PHILADELPHIA PA 19111-5096

USA

See Continuation Sheet

Not Applicable 3:00PM 2025-Jul-23

Coraliz Feliciano DCF0049

A. NAME

Phone: 2157372370

FAX:

B. PHONE/FAX (NO COLLECT CALLS)

Coraliz.Feliciano@dla.mil

C. EMAIL ADDRESS

X 1

X 17

X 22

X 62

X 63

X 64

X 66

X 87

X 88

X 94

X 102

15B. TELEPHONE NUMBER 18. OFFER DATE

28. AWARD DATE

20. AMOUNT

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) CALENDAR DAYS (%)30 CALENDAR DAYS (%)

21. ACCOUNTING AND APPROPRIATION

ITEM

SPE1C1

EXT.NUMBERAREA CODE

(4 copies unless otherwise specified)

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CONTINUED ON NEXT PAGE

SPE1C1-25-R-0102

SECTION A - SOLICITATION/CONTRACT FORM

52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (AUG 2020) FAR

SECTION A

Reference page 1 of the Standard Form 33: Block 12, “In compliance with the above, the undersigned agrees, if this offer is accepted within 180 calendar days from the date of offers specified, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

NOTE: All questions regarding this solicitation, to include the technical requirements of the item, can be directed to the Contracting Officer via John.Luczyszyn@dla.mil and Acquisition Specialist via Coraliz.

Feliciano@dla.mil. All questions are due by 3:00 PM EST 15 days prior to solicitation close date. Questions received after this time will still be reviewed; however late questions may not be addressed because of time constraints. Offerors should assume that an extension of the closing date of the solicitation will not be granted to address late questions. It is the offerors responsibility to ensure they have read this document and its attachments in their entirety and forward any questions/concerns in a timely manner so that the solicitation can promptly close on the listed date and time in block nine (9) on page one.

The following information is added to standard form 33: Block 8 of standard form 33:

Your proposal shall be submitted to DIBBS by the closing date and time listed in Block 9 of page 1 of this solicitation. Please reference the solicitation number in your response. Email offers will not be accepted.

Block 15a of standard form 33:

Offeror's assigned SAM Unique Identification Number:

(If you do not have a Unique Entity Identifiers (UEI) number, contact the individual identified in Block 10 of the SF33 or see 52.215-1, Instructions to Offerors) for information on contacting Dun and Bradstreet).

Block 15c of standard form 33:

Block 15c: Remittance Address: (If different from Contractor/Offeror address in block 15a)

CAGE Number: ________________________________________

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SECTION A - SOLICITATION/CONTRACT FORM (CONTINUED)

PRODUCT DEMONSTRATION MODEL SUBMISSION:

Product Demonstration Models are required to be submitted through traceable means via the U.S. Postal Service or a Commercial Carrier (Example: FedEx, Airborne, UPS, DHL, Emery). The Tracking Number of the PDM package shall be provided as part of the proposal submission.

PDMs are to be delivered between 8:00 a.m. and 3:00 p.m., Monday through Friday, except for legal federal holidays as set forth in 5 USC 6103. Packages must be plainly marked ON THE OUTSIDE OF THE CARRIER'S PACKAGE with the solicitation number, date, as set forth for receipt of proposals as indicated in Block 8 of the Standard Form 33 (Page 1 of Solicitation). Ultimately, it is the offeror's responsibility to ensure that its PDMs are received at the correct location at the correct time. Failure to do so will result in the offeror's proposal being deemed untimely and not considered further for the award per FAR 52.215-1 Instruction to Offerors - Competitive Acquisitions.

NOTE: Defense Biometric Identification System (DBIDS) is used at this facility and DBIDS requirements shall be followed by all carriers attempting to deliver a proposal and/or package to this facility. Additional information can be obtained via https://dbids/dmdc.mil/.

NOTE: ALL CARRIERS/INDIVIDUALS ATTEMPTING TO DELIVER ANY PACKAGES/PROPOSALS/ETC. TO DLA TROOP SUPPORT SHALL HAVE PRESENT CREDENTIALS THAT MEET REAL ID REQUIREMENTS IN ORDER TO GAIN ACCESS TO

MAKE A DELIVERY. NO EXCEPTIONS SHALL BE MADE.

If a Product Demonstration Model is not submitted and received by date and time of the closing, your offer will be considered incomplete.

NOTE: For an offer to be considered timely, both Product Demonstration Models and Solicitation Package MUST be received by the date and time identified herein. Partial proposals (e.g. PDM only or Solicitation package only) will not be further evaluated and not eligible for award. Offerors are responsible to ensure timely delivery and/or submittal and timely receipt.

A vendor's inability to submit an offer caused by failure of a vendor's commercial carrier or USPS mail service, is not cause for extension of a solicitation or acceptance of the PDM at a date and time beyond the closing date and time. Receipt of PDM is considered receipt in the designated building location, on the military base, with signature.

A vendor's inability to submit an offer caused by failure of a vendor's hardware, software, any firewalls, unauthorized document transmittal, corrupted documents, Internet Service Provider, or the World Wide

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SECTION A - SOLICITATION/CONTRACT FORM (CONTINUED)

Web itself, is not cause for extension of a solicitation or acceptance of the technical proposal at a date and time beyond the closing date and time.

2. Block 9

Product Demonstration Models shall be sent to:

DLA Troop Support

ATT: Coraliz Feliciano

Building 3-A-4060

700 Robbins Avenue

Philadelphia, PA 19111

Solicitation Number: SPE1C1-25-R-0102

Opening/Closing Date and Time: June 23, 2025 / July 23, 2025 @ 3:00 PM, local (Philadelphia) time - Eastern Standard Time (Philadelphia time), or when applicable, Eastern Daylight Savings Time.

CAUTION NOTICES

Please note this solicitation is issued as 100% Women-Owned Small Business Set-Aside following Best Value Tradeoff Source Selection Evaluation Procedures, FAR 15.101-1.

PLEASE ENSURE ALL CLAUSE FILL-INS ARE COMPLETE BEFORE SUBMITTING PROPOSAL.

All offerors must complete annual representations and certifications electronically via the Online Representations and Certifications Application (website at: http://www.sam.gov).

Offerors are cautioned to make their original offer their best offer, as the Government reserves the right to make an award based on the initial offers without further discussions or negotiations.

Offerors must complete all fill-in information throughout the solicitation. Please sign block sixteen (16) on page one of this solicitation and return the entire completed solicitation as your offer.

LATE BIDS AND PROPOSAL SUBMISSION

It is the Offeror's responsibility to ensure that offers reach the Government office designated in the solicitation on

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SECTION A - SOLICITATION/CONTRACT FORM (CONTINUED)

time.

Instructions for submitting proposals in DIBBS:

• A user must be registered and logged into DIBBS in order to submit quotes on RFQ solicitations.

• Through Web Form Quoting, find your Solicitation via the RFQ Search and then click on the Quote icon displayed next to the solicitation number on the search results.

• After finding a solicitation on which you would like to submit a quote click on the "Quote" button. If you are not already logged on, you will be prompted to do so.

• Business rules for submitting quotes are available via on-line help. Click on "Submit" after completing the quote form and reviewing the synopsis of your quote for accuracy.

• The system will provide a message that the quote submittal was "Successful" or "Unsuccessful."

• Users are reminded that representations and certifications incorporated in individual quotes are binding in their entirety. Any penalties for misrepresentation contained in the referenced provisions still apply (e.g. penalties for misrepresentation of business status under FAR 52.219-1, paragraph (d)(2).

• If you know the solicitation number which you would like to quote, you may use FastTrak Quoting and go directly to step one of the quote form by-passing the RFQ search.

• You can also quote on multiple solicitations through Batch quoting. Batch Quoting allows quotes on Request for Quotations to be batch uploaded. Quotes are prepared off-line in a prescribed comma delimited format then uploaded via the Internet. You can find batch download files from the Welcome page (when you first log-onto DIBBS) or under the "Solicitation" tab on the Home page.

DLA Internet Bid Board System (DIBBS) electronic upload is the only approved method of proposal submission. The DIBBS website is www.dibbs.bsm.dla.mil. The offer must be signed and completed in its entirety in accordance with the solicitation requirements. Do not select submit until all associated documents are added. No data will be saved unless the offer is submitted. Once submitted, documents may be added, but not removed.

NOTE: Price and Technical Proposals shall be submitted through DIBBS electronic upload. The timeliness of an offeror's Price and Technical Proposals will be based upon the submission time stamped on the DIBBS electronic proposal submission receipt.

NOTE: If the ability to upload proposals is unavailable for any reason, this does not constitute an acceptable reason for a late bid.

***REFERENCE JOB AID FOR VENDORS ON HOW TO UPLOAD PROPOSALS

POSTED in the DIBBS “NOTICES” SECTION***

Once logged in, vendors will be able to submit an offer in response to a solicitation found on the Request for Proposal (RFP) search screen by selecting the “Offer” icon. The button will only be selectable for vendors who are logged onto DIBBS. If not logged in yet, DIBBS will take you to the log in screen

NOTE: Offerors shall mark the bottom of each page of their proposals with “Source Selection Information - See FAR 2.101 & 3.104”.

****HAND CARRIED PROPOSALS/OFFERS BY VENDORS/OFFERORS WILL NOT BE ACCEPTED***

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SECTION A - SOLICITATION/CONTRACT FORM (CONTINUED)

Ultimately, it is the offeror's responsibility to ensure that its proposal is received by the correct time. Failure to do so may result in the offeror's proposal being deemed untimely and not considered further for the award per

FAR 52.215-1.

CAUTION NOTICE: The defense appropriations and authorizations acts and other statutes (including what is commonly referred to as "The Berry Amendment") imposes restrictions on the DoD's acquisition of foreign products. Generally, Clothing and Textile items (as defined in DFARS 252.225-7012) must be grown, reprocessed, reused, or produced in the United States unless one of the DFARS 252.225-7002-2 exceptions applies.

BERRY AMENDMENT COMPLIANCE

Offerors are cautioned that all components must be of domestic origin in compliance with DFARS clause 252.225-7012, Preference for Certain Domestic Commodities (APR 2022).

CAUTION NOTICE: OFFERORS ARE REQUIRED TO COMPLY WITH DOMESTIC MATERIAL RESTRICTIONS. THE BERRY AMENDMENT, THE BUY AMERICAN ACT, AND OTHER DOMESTIC MATERIAL RESTRICTION MAY APPLY.

OFFERORS ARE INSTRUCTED TO REFER TO THE SOLICITATION CLAUSES RELATED TO FOREIGN SOURCING FOR MORE INFORMATION ON APPLICABILITY. THE BERRY AMENDMENT THRESHOLD HAS BEEN REDUCED TO $150,000 AND VENDORS MUST CAREFULLY REVIEW RELATED CLAUSES DFARS 252.225-7006, 252.225-7012, AND 252.225-7015 FOR APPLICABILITY REQUIREMENTS. IF YOUR OFFER IS BASED ON A NON-DOMESTIC MATERIAL, YOU ARE REQUIRED TO PROVIDE DISCLOSURE INFORMATION IN YOUR QUOTE AND/OR THROUGH

WRITTEN NOTIFICATION TO THE POINT OF CONTACT LISTED IN THE SOLICITATION.

AUTHORIZED NEGOTIATORS:

The Government does not intend to hold discussions/negotiations, however, if discussions/negotiations are deemed necessary by the Contracting Officer, then the offeror represents that the following persons are authorized to negotiate on its behalf with the Government in connection with this request for proposal. Please list names, titles, e-mail addresses, and telephone numbers for each authorized negotiator.

Name: ____________________________________________________________________________________

Title: _____________________________________________________________________________________

Email: ____________________________________________________________________________________

Phone: _________

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DOCUMENTS/REFERNCES BELOW ARE INCORPORATED IN THIS SOLCITATION BY REFERENCE: DLA Troop Support Clothing & Textiles Additional Quality Assurance Requirements, Revision 1, August 2021 (formerly 4155.3 dated 03 November 1977)

Contractors shall ensure that blocks 2 and 15 of the form DD1222 are updated to reflect the correct information.

Historically, both blocks contained the information of the DCMA QAR and their stamp/signature. When contractor's representative samples, these blocks shall include the contractor's representative's information. Block 17 shall still include the DCMA QAR to receive the results of the report even though they may not be sampling the material to be tested.

Please be advised the DD1222 has recently been updated. Ensure you are using the latest version which can be found here: https:// www.esd.whs.mil/directives/forms/

Additional information regarding lab submission requirements, including the DLA Troop Support Additional Quality Assurance Requirements (AQAR), is available at the following link: https://www.dla.mil/TroopSupport/ ClothingandTextiles/CTIndustry/

Offerors are strongly encouraged to review the subject information to ensure they have the most up to date information and can meet all requirements should they receive an award. Failure to follow these requirements will result in lab submission rejections and delays in testing completion. Should this occur, the vendor will be marked delinquent with an inexcusable delay.

NOTICE TO DLA SUPPLIERS: DLA Troop Support has developed a web-based system that allows manufacturers the ability to request specifications, patterns and drawings on our contracting page. To request technical data for this solicitation use the following link to the DLA Troop Support C&T Technical Data Repository area at:

http://www.dla.mil/TroopSupport/ClothingandTextiles/SpecRequest.aspx

SYSTEM FOR AWARD MANAGEMENT (SAM)

All Contractors must register on the SAM website: https://www.sam.gov/portal/public/SAM/ in order to be considered for award.

Offerors are reminded to complete all applicable representations and certifications appearing in this solicitation.

Failure to complete all representations and certifications may result in the offer being removed from award consideration for failure to comply with all terms and conditions of the solicitation.

NOTICE TO PROSPECTIVE SUPPLIERS ON USE OF SUPPLIER PERFROMANCE RISK SYSTEM IN PAST

PERFORMANCE EVALUATIONS

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The Supplier Performance Risk System (SPSR) application (https://www.sprs.csd.disa.mil/) will be used in the evaluation of suppliers' past performance. Reference provision language elsewhere in this solicitation.

PRICE SUSTAINABILITY

As part of the United States Defense Industrial Base, offerors are strongly encouraged to offer sustainable pricing that adequately covers all costs, accounts for market risk and volatility and allows for long term viability and capital investment. Offerors are advised that the awardee will be contractually bound to perform at the final pricing submitted for the duration of the contract performance period(s) established in this solicitation. Successful contract performance at sustainable pricing is critical to the health of the domestic industrial base and will better ensure current and long-term support to the Warfighter.

TRANSPORTATION OF MATERIAL

The item under this solicitation will be transported to and from the Depots and the Contractor's Plant. It is the Contractor's responsibility to find a Carrier that is responsible and understanding of the specific procedures associated with transporting material. The inside of the carrier must be clean and free of residue. The material must be loaded in the carrier according to the packaging specifications. The Contractor is solely responsible for any damage to the material during the Contractor's transport of the material.

RFID NOTICE TO DLA SUPPLIERS: RFID TAGS

This solicitation contains PASSIVE RADIO FREQUENCY IDENTIFICATION requirements. The provision located in Section D requires the successful awardee(s) to affix passive RFID tags at the case and palletized unit load levels.

The successful awardee(s) is also required to electronically submit advance shipment notices to DoD to permit association of the passive RFID tag data with the corresponding shipment.

Advance shipment notice. The Contractor shall use Wide Area Work Flow (WAWF), as required, to electronically submit advance shipment notice(s) with the RFID tag ID(s) in advance of the shipment in accordance with the procedures at https://wawf.eb.mil/.

Procurement Technical Assistance Centers (PTACS) are available to deliver passive RFID assistance to DoD suppliers. See http://www.dla.mil/db/procurem.htm to identify your local PTAC and obtain information on upcoming workshops and other training/outreach services.

ELECTRONIC INVOICING AND ADVANCED SHIPMENT NOTIFICATIONS (ASN)

The Directorate of Clothing and Textiles (C&T) requires electronic invoicing on all contracts unless another method is mutually agreed to by the Contractor, the Contracting Officer, the contract administration office, and

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SECTION A - SOLICITATION/CONTRACT FORM (CONTINUED)

the payment office.

Utilization of Wide Area Workflow - Receipts and Acceptance (WAWF-RA) in conjunction with DFARS 252.232-7003 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING REPORTS (DEC 2018).

The Directorate of Clothing and Textiles utilizes DLA Virtual Item Manager ARN Supply-Chain Automated Processing (VIM-ASAP), to transmit data to WAWF-RA. VIM-ASAP is the only authorized method to electronically process requests for payment to WAWF-RA for the Directorate of Clothing and Textiles. VIM- ASAP will give you visibility of contract information, track production status and print labels. VIM-ASAP pre-populates contract data on your invoices, such as unit price, contract numbers, item numbers, addresses, and many other fields that will save you labor and time.

Advanced Shipment Notifications (ASNs) are sent via VIM-ASAP to WAWF-RA processes. Please contact the VIM- ASAP help desk at 888-940-7348 to get started today!

CHANGE TO VIM-ASAP

NOTE: vendors under contract with DLA troop support clothing & textiles are able to use a web-based application called VIM, or Virtual Item Manager (https://vim.dla.mil). VIM allows manufacturers to generate and transmit contract documents such as delivery orders (DD1155s) and material inspection and receiving reports (DD250s). Previously, vendors registered using a user ID and password; however, soon all vendors must use an ECA certificate to access VIM. Please see below for more information.

Why is VIM requiring access via ECA certificate?

DoDI 8520.2 mandates the use of DoD PKI identity certificates when accessing DoD information systems. The DoD established the external certification authority (ECA) program to support the issuance of DoD-approved certificates to industry partners and other external entities and organizations. ECA certificates enable contractors to securely communicate with the DoD and authenticate themselves to DoD information systems.

What are ECA certificates?

ECA certificates are individually issued digital identity credentials. The DoD relies upon these credentials to ensure the identity of the user in online environments or when a certificate holder tries accessing DOD information systems. ECA certificates are stored either on hardware devices (smart cards or USB devices) or software versions (stored on your computer's hard drive). You will use your certificate to:

1) establish your identity when trying to access a protected site

2) legally "sign" a document, form, or application

3) encrypt messages (email) or documents to ensure confidentiality

Much like a driver's license or a passport, they are unique to each individual, and cannot be shared. It is against DOD regulations to share a username and password or allow someone to access another's ECA certificate for any reason. Violation of this policy will result in the immediate revocation of the original owner's certificate.

How can I obtain an ECA certificate?

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SECTION A - SOLICITATION/CONTRACT FORM (CONTINUED)

The following are the three entities authorized by the DoD to issue ECA certificates. Review and apply for an ECA certificate from one of the below organizations to access your vim account:

1) IdenTrust: http://www.identrust.com/certificates/eca/index.html

2) ORC (Operational Research Consultants): http://eca.orc.com/

3) Verisign: https://eca.verisign.com/

I have an ECA certificate, how do I access vim now?

Simply log into vim with your existing user ID and password as usual and then follow the steps:

1) Under menu, click the “certificate registration” option

2) Read the brief instruction and then click “continue”

3) Your certificate will display in a pop-up. Select the certificate and click “continue”

4) You will be prompted to enter your current password for confirmation and click “ok”

5) The message displays “your certificate has been successfully registered…” click “ok” to complete the process. You will be logged out of vim and prompted to login with your certificate.

6) Click “accept” to the terms and then select “certificate login”.

7) Your certificate will display in a pop-up. Select the certificate and click “ok” and you will be logged into your VIM account.

Remember, your old login credentials will no longer be valid, and you will use your certificate to login into

VIM.

• ISSUE: Editing capability in wide area workflow (WAWF) and VIM-ASAP

– Electronic submission and processing of payment request and receiving reports (RR)

– Vendor mandate 252.232-7003

– Action: depending on status in WAWF and VIM-ASAP

– Submitted status (WAWF)

– Rejected status (WAWF)

• Vendor must contact VIM-ASAP help desk at 1-888-940-7348

– Recognized mistakes submitted to VIM-ASAP within the 1st hour can be removed

– Vendors can recall shipments not signed (accepted) by quality assurance representative (QAR)

– After voiding submission, Modulant will “un-finish” the submission and vendor will enter correction.

– Vendor must contact DFAS to ask for a rejection of invoice submission

– Call 1-800-756-4571 option 2 then option 2

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– DFAS representatives may request an e-mail with contract specifics DFAS will reject invoices not the RR

STOP SHIPMENT DELAYS AND REJECTIONS!

For deliveries to New Cumberland depot or the 3PL-Third Part Logistics locations, ensure your Government or Commercial Bills of Lading are correctly annotated with the following information in the description of articles:

* Carrier Name

* Number of Pallets

* Vendor Name

* Contract Number

* Delivery Order Number

* Shipment Number

Delivery appointments are required for Defense Distribution Center (DDC) New Cumberland, PA; DDC Tracy, CA; LVI (Pendergrass, GA) and Travis Association for the Blind (Austin, TX). Advance notice is recommended but not required for Peckham Inc. (Lansing, MI); Arizona Industries for the Blind (Phoenix, AZ); and Kentucky Logistics Operations Center (Lexington, KY). Your truckers/dispatchers/brokers/etc. should have the above information readily available when calling to schedule delivery appointments as follows:

Delivery appointments are not required for Peckham (Lansing, MI). If a carrier is unable to make a delivery appointment on time, or needs to reschedule, the carrier should call the phone number listed below to inform the 3PL and to make other arrangements:

RIC: VSTN

Name and Delivery Address: Peckham Inc.

Navy & Coast Guard 3PL 5408 W. Grand River Ave. Bldg. A

Lansing, MI 48906

Receiving Hours: 8:00AM - 2:30PM Schedule Deliveries: 517-316-4110 or email: vpvcustserv@peckham.org

C&T POC: Dave Emeott, 215-847-4165 (cell)

Do not let the following common invoicing errors delay your payments any longer:

Missing or Erroneous Contract Number

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SECTION A - SOLICITATION/CONTRACT FORM (CONTINUED)

Missing Call/Delivery Order Number

Missing or Erroneous Shipment Number

Failure to Mark DD250 as an Original Invoice

Failure to Distribute a Copy of the DD250 to the Contract Administration Office Terminal

Contract Line Item Number (CLIN) is Omitted, Incorrect or Does Not Match that Appearing in the Contract

Missing or Erroneous Unit of Issue

Quantity and Price are Incorrect

Wrong Pay Office on Invoice

Here are three things you can do to speed your invoice payments:

Be sure your original invoice is properly completed and legible.

Submit your invoices electronically using the Web Invoicing System (WInS). It is fast, accurate, and costs you nothing! Learn more at the WInS Home Page, at: https://www.ecweb.dfas.mil/notes/, and start using WInS with your next invoice! Or

If you currently receive delivery orders electronically, you could benefit by using an 810- invoice transaction.

Web Invoicing eliminates postage, snail mail, and much paperwork, and gets the invoice/voucher into the DFAS system usually within 24 hours. Web Invoicing is free to vendors doing business with the Government. You just enter the appropriate information and send your invoice to DFAS electronically. It provides help text and pull- down menus in many fields. For more specific questions, contact Janice Hockman (703) 607-5111, Kirsten Larco (703) 607-4920 or Debra Jones (703) 607-2082.

For questions about sending Electronic Data Interchange invoices (810-invoice transactions), contact Mr. Bud Wellens at (215) 737-2778.

For questions about paper invoice preparation, just call the DFAS Customer Service Resource Center at 1-800 756-4571, or Call DLA Troop Support DFAS liaisons listed below for assistance: Camille Conaway

(215) 737-4406.

Check out these resources:

http://www.dfas.mil/money/vendor the DFAS Contract Payment Booklet… an excellent desk reference for contractor Accounts Receivable personnel, as well as the status of outstanding invoices.

http://www.dfas.mil/ information regarding bill paying process and additional points of contact.

http://www.dfas.mil/ecommerce/myInvoice/gettingstarted.html myInvoice is an interactive web application developed specifically for contractors/vendors and government/military employees to obtain invoice

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SPE1C1-25-R-0102

status. It is available 24/7.

NOTICE OF CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT

FAR Part 3.1002(a) requires all government contractors to conduct themselves with the highest degree of integrity and honesty. Contractors should have a written code of business ethics and conduct within thirty days of award. To promote compliance with such code of business ethics and conduct, contractors should have an employee business ethics and compliance training program that facilitates timely discovery and disclosure of improper conduct in connection with government contracts and ensures corrective measures are promptly instituted and carried out. A contractor may be suspended and/or debarred for knowing failure by a principal to timely disclose to the government, in connection with the award, performance, or closeout of a government contract performed by the contractor or a subcontract awarded there under, credible evidence of a violation of federal criminal law involving fraud, conflict of interest, bribery, or gratuity violations found in title 18 of the United States Code or a violation of the False Claims Act. (31 U.S.C. 3729-3733)

This solicitation or contract includes FAR clause 52.203-13 - CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT (NOV 2021), contained elsewhere in the solicitation or contract. The contractor shall comply with the terms of the clause and have a written code of business ethics and conduct; exercise due diligence to prevent and detect criminal conduct; promote ethical conduct and a commitment to compliance with the law within their organization; and timely report any violations of federal criminal law involving fraud, conflict of interest, bribery or gratuity violations found in title 18 of the United States Code or any violations of the False Claims Act. (31 U.S.C. 3729-3733).

PATIENT PROTECTION AND AFFORDABLE HEALTH CARE ACT

Please note that the Patient Protection and Affordable Health Care Act ("the Act"), 124 Stat. 119, imposes duties upon employers concerning the provision of health care to their employees. Health insurance costs, including any costs associated with compliance with changes in the applicable law, are the sole responsibility of the offeror. Offerors are advised that their proposals should include any costs associated with the implementation of the Act. Any changes in health coverage costs and/or costs associated with compliance, occurring after award of a contract pursuant to this solicitation will not form the basis for an equitable adjustment of the contract price.

E-VERIFY

Pursuant to FAR clause 52.222-54 vendors are required to enroll in the E-Verify program within 30 days after the date of a contract award and comply with all terms of the clause. In addition, vendors are required to provide evidence of their enrollment in the E-Verify program to the Contracting Officer within 30 days after the date of a contract award.

NON-Government Furnished Material (NON-GFM):

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SECTION A - SOLICITATION/CONTRACT FORM (CONTINUED)

The Government changed its procedures regarding Government Furnished Material (GFM). GFM will no longer be provided to Contractors that are awarded contracts for end item dress clothing contracts. The Government will still make available to the Contractor, for use in connection with and under the terms of the resultant contract, the non-GFM materials set forth below. The Contractor shall utilize such materials in the furnishing of supplies hereunder. All other components required in the performance of this contract shall be furnished by the Contractor.

Type of Materials: Navy Poly/Wool Blue Cloth # 3346; NSN: 8305-01-414-1555

Coast Guard Washable Blue Cloth #3362; NSN: 8305-01-603-1035

Location: Peckham - SD0119 Lansing, MI

It is now the responsibility of the Contractor to purchase the non-GFM materials listed above from DLA Troop Support as needed.

CONTRACTOR INSTRUCTIONS FOR NON-GFM:

NON-GFM MATERIAL PRICING

The non- GFM material will be priced at the current DLA Troop Support contract price for the material being purchased with an additional 5% inflation added on for each price tier period. The material price will be listed in the solicitation and the Contractor is required to submit pricing inclusive of the material price: Cut, Make, & Trim (CMT) + Material price. The Contractor can purchase any amount of cloth desired that does not exceed 2% of the total yardage required to produce the item based on the Government BOM. In order not to affect planning and the purchase of cloth by the Government, unlimited quantities of cloth cannot be sold to the Contractor. In the event that the Contractor would like material in excessive quantities, defined as purchasing more than 2% of the total unit allowance determined by the Government BOM for that delivery order, the Contractor may submit a request for the excess material. Depending on fabric inventory levels, the Contracting Officer may, at his or her discretion, approve the request for some or all of the excessive quantities.

NON-GFM MATERIAL PAYMENT

Upon the delivery of end items, the Contractor will be paid the agreed upon unit price for the resultant contract. It is the responsibility of the Contractor to pay the balance owed to the Government for the material as end items are shipped and payments are received. The Contractor will receive a bill from DFAS for the amount of the cloth purchased that will outline the procedures for payment. A copy of the bill must be submitted with every payment. The Contractor will only receive one bill and must make copies of it if incremental payments will be made. This ensures there is a copy of the bill linking every incremental payment made. The balance due for the purchase of the cloth must be paid within 180 days after the date of the bill for the purchase of the material. In the case that delivery schedules have been extended, the Government may extend the payment terms beyond 180 days.

The Contractor will have a continuing balance owed to the Government for the material until end items are shipped and payments are received by the Contractor and made to the Government. In the case that a Contractor makes a late payment or no payment at all, a standard rate of interest will be charged to the Contractor's account which is determined by DFAS. Failure to make payment may also impact the placement of future delivery orders on the resultant contract and will be considered as part of any future assessment of past performance. Final payment on the resultant contract will be withheld until all material is paid. Note that once the sale is made for the cloth, the Contractor assumes all responsibility for the cloth including care and safety.

CONTRACTOR REQUEST FOR NON- GFM MATERIAL

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SECTION A - SOLICITATION/CONTRACT FORM (CONTINUED)

The Contractor shall submit a properly executed DLA Troop Support Form, Prime Contractor's Request for the Purchase of Material, to the Contract Specialist. The procedure for requesting non- GFM material has not changed. It is the responsibility of the Contractor to request the material in sufficient time to comply with the delivery schedule of the resultant contract. The Government reserves the right to ship partial orders of material depending on the current available stock. The Contractor is not required to purchase the entire amount of material at one time that is required to complete the delivery order. The Contractor may purchase the entire amount of material required to complete the delivery at one time and schedule partial shipments for later dates. If the cloth required to complete a delivery order is purchased all at once, payment is due 180 days after the date of the sale. If smaller increments are purchased, payment is due 180 days from each incremental sale. The Government will not purchase extra fabric leftover after the end of a contract.

NON- GFM MATERIAL PROCEDURES

1. All concerns regarding non-GFM material should be directed to the Contracting Officer by letter or email within 30 days of the purchase of the cloth. The Contracting Officer will respond within three-(3) business days of receipt.

The Contractor must notify the Quality Assurance Representative (QAR) and Contracting Officer within the timeframes listed above when there is an issue regarding quality of the material. Ultimately, it is the Contracting Officer's decision to determine a solution.

2. The Government reserves the right to furnish cloth on rolls or folded. Unless sponged, rolls should contain approximately 100 yards of fabric at approximately 60” width. The Government may furnish material in yards and/ or widths other than those specified. Rolls of cloth may have as small as 23 yards of fabric and some may contain 96 yards with the majority of rolls containing 75 yards of fabric. Regardless of widths furnished, the material shall not be deemed deficient or defective when the width furnished differs from the specified width by less than plus or minus 2 inches. If more than plus or minus 2 inches, the Contractor shall be entitled to an equitable adjustment.

The Peckham warehouse does not have the manpower to cherry pick the largest sized rolls.

3. Palletization: Rolls of fabric are hardly palletized by the Peckham warehouse personnel. Rolls of fabric can be requested to be palletized but it is not guaranteed that the request will be honored. Palletization of rolls is doable if the number of yards requested is 4,000-5,000, which equates to 4 pallets. A pallet of rolls of cloth consists of a base of 5 rolls needing to be secured to the pallet, followed by 4, 3, 2, and 1 rolls stacked on top of each other with each layer requiring to be secured to the pallet. Palletized rolls of cloth are unstackable.

4. Material furnished shall be charged to the Contractor's account in multiples of one yard. Where material furnished contains fractions of a yard, the yardage shall be rounded to the whole yard. Fractions of less than one-half yard will be rounded to the next lower full yard; fractions of one-half yard or more will be rounded to the next higher full yard.

5. The Government reserves the right to provide not more than 10% of the material in short pieces. The Contractor shall cut and use short pieces furnished and/or generated and not retain them for return to the Government.

6. For the determination of defective material for excessive visual defects, the Contractor's examination of the material shall be in strict accordance with the quality assurance provisions for the fabric, including random sampling procedures and, as applicable, federal standard (FED-STD) 4 or military standard (MIL-STD) 655 and the applicable Sears slub (i.e. knot in yarn) and knot gauges.

The Contractor shall inspect fabric as it is opened and shall set aside higher point count (metric for assessing fabric defects) rolls for return as either "excess" or "defective" goods. Over-point count fabric set aside prior to cutting by the Contractor shall be returned to the shipment in question prior to random sampling. Upon completion of the examination, the Contractor shall immediately provide the QAR with a written notification of the alleged

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SECTION A - SOLICITATION/CONTRACT FORM (CONTINUED)

deficiencies, including the findings of its own examination of the material using a cloth perch (machine which allows unrolling/rerolling of fabric to search for defects). As a minimum, the Contractor shall provide the following data:

(A) Type of material

(B) Nature of nonconformance (including examination report of alleged defective point count)

(C) Number of rolls or pieces in shipment

(D) Name of manufacturer of material

(E) Contract number(s) of material

(F) Lot identification of material

(G) Total number of yards in shipment

(H) Acceptable quality limits (or acceptable quality level (AQL), if applicable)

(I) Number of rolls or yardage in sample

(J) Acceptance number

(K) Recommended disposition

The Contractor shall provide the QAR access to a cloth perch, which the QAR will use to examine the material in question. The QAR shall verify the damage, defect, shortage, narrow width, or discrepancy as documented in the Contractor's notification, and will report the findings of the verification to the Contracting Officer. If the Contractor fails to notify either the Government QAR or the Contracting Officer within 5 days of discovery of any damage, defect, shortage, narrow width or discrepancy in the Government material, no equitable adjustment will be made in the delivery or performance dates or the contract price.

The Contractor shall not cut or use such material, or in the event the damage, defect, shortage, narrow width or discrepancy is such that it could not reasonably have been discovered until after cutting or further processing, the Contractor shall not further process such material pending instructions from the Contracting Officer.

If replacement is to be made, the Government shall provide replacement at its own expense, including transportation costs. When the return of the material is authorized, the Contractor will ship it and include a copy of the Contractor's notification of deficiencies (including examination report) and the QAR's deficiency verification.

7. In cases of Government delay, failure to furnish the requested material, the Government has furnished damaged, defective, short, narrow width, or other discrepancies in the material, the Contracting Officer, upon written request of the Contractor, shall equitably adjust the delivery or performance date and any other contractual provisions effected thereby, in accordance with FAR clause 52.243-1, Changes - Fixed-Price. If the Contractor does not request such an adjustment within 30 days of the purchase of the cloth, no adjustment will be made. Under no circumstances shall the Government include as an element of any adjustment under this clause any amount for loss of prospective profits.

8. The length marked on the piece tickets of cloth made available as material reflects the measurement metered during preparation for delivery of the cloth, using mechanical measuring devices. An inherent disparity exists between these measurements and cutting table measurements, because the latter are subject to many variables that cannot be controlled.

Accordingly, claims for shortages based on cutting table measurements will be considered for allowance only when the shortage on an individual piece exceeds 3.5% of the length marked on the piece ticket. All other claims for shortages shall be based on measurements using a mechanical measuring device (calibrated in accordance with the current edition of military standard (MIL-STD) 45662, Calibration System requirements) activated positively by direct contact, with the fabric in continuous motion. These measurements can be determined by using such devices

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SECTION A - SOLICITATION/CONTRACT FORM (CONTINUED)

as true meter, length counter on cloth perch, or similar devices.

NON-GFM MATERIAL SHIPPING ARRANGEMENTS

1. The Contractor shall be solely responsible for making transportation arrangements for the pickup and delivery of the non-GFM material, using its own truck, or a leased or rental carrier. These arrangements shall be specified by the Contractor on the DLA Troop Support Form, Prime Contractor's Request for the Purchase of Material. The Government material will be available for pickup not later than 21 calendar days after receipt of the original DLA Troop Support Form, Prime Contractor's Request for the Purchase of Material.

2. Prior to pick-up, the Contractor shall contact the storage location to coordinate the exact date for pickup and provide the name of the motor carrier to be used. If such pickup is not made within 10 calendar days after the availability date, or the actual date the material becomes available, whichever date is later, the Government reserves the right to return the material to storage, unless a revised date for its pickup has been requested by the Contractor. If the material has to be returned to storage, the Government will not be liable for any additional expense, delay, or loss incurred by the Contractor as a result of missing a scheduled shipment.

3. Shipping of the material from the Government to the Contractor shall be F.O.B. Origin with all material picked up at the location specified and made available at the shipping platform. Loading into the vehicle will be the responsibility of the Contractor or its representative. Delivery of the material shall be deemed to be accomplished when the material has been picked up and loaded into the vehicle by the Contractor, or its authorized representative. Title to and risk of loss of or damage to the material shall pass to the Contractor upon delivery.

SECTION B - SUPPLIES OR SERVICES AND PRICES OR COSTS

SECTION B

Please note this solicitation is issued as 100% Women-Owned Small Business Set-Aside following Best Value Tradeoff Source Selection Evaluation Procedures, FAR 15.101-1.

One Firm Fixed Price (FP), Indefinite Delivery, Indefinite Quantity (IDIQ) type contract will be awarded under this solicitation for the item listed. The resultant award shall be for a 60-month term and will include five (5) separate pricing tiers. Each tier shall be for a 12-month period and have a performance period immediately following the previous tier performance period. Failure to provide a unit price for each tier period in the table set forth below may be deemed as non- acceptance of the solicitation terms and conditions and may result in the rejection of the offeror's entire proposal.

For the period of performance, the quantity limitations for this solicitation and resulting contract(s) are as follows:

(1) Item Description: Coast Guard (CG) Men's Classic Coat NSN: 8405-01-600-1738 (s) each (EA) PGC: 03841 Spec: CG/PD 11-01H Dated 10 January 2025

(2) Item Description: CG Athletic Men's Coat NSN: 8405-01-600-1803 (s) EA PGC: 00522 Spec: CG/PD 11-02F Dated 10 January 2025

(3) Item Description: CG Women's Coat

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SECTION B - SUPPLIES OR SERVICES AND PRICES OR COSTS (CONTINUED)

NSN: 8410-01-600- 2158 (s) EA PGC: 03840 Spec: CG/PD 11-03D Dated 9 April 2024

(4) Item Description: Navy Men's Coat

NSN: 8405-01-510- 3574 (s) EA PGC: 02891 Spec: NCTRF PD-29107 Dated 1 July 2012

(5) Item Description: Navy Women's Coat NSN: 8410-01-375- 5648 (s) EA PGC: 02229 Spec: NCTRF PD-29628A Dated 8 June 2015

Unit of Issue for all items: Each (EA)

The Contract Minimum Quantity is 3,336 EA The Annual Estimated Quantity (AEQ) is 9,432 EA The Contract Maximum Quantity is 63,792 EA

Note: The Contract Minimum Quantity is for informational purposes only. The Government is only bound to order the Guaranteed Minimum Dollar Value.

NOTES REGARDING SUBMISSION OF DELIVERY TERMS AND UNIT PRICES

1. Each Price Tier Period represents a 12-month period.

2. The Government will be considered to have fulfilled its obligation to order the minimum quantity when the guaranteed minimum dollar value has been met.