PWS.pdf

PURCHASE DESCRIPTION

The Defense Contract Audit Agency (DCAA) has a requirement for preventative maintenance for Government owned Heating, Ventilation, Air Conditioning (HVAC) equipment system.

HVAC EQUIPMENT: 5 ton Liebert split A/C system and exhaust fan.

TASKS

Contractor will provide regular scheduled maintenance calls or inspections of the equipment four times per year during the heating and cooling season.

• (4) Four inspections per year

• Check refrigerant pressures

• Check proper voltage, amperage, contractors relays, and tighten loose connections

• Check operating and safety controls

• Lubricate motors and bearings as needed

• Clean condenser coil once per year

• Furnish and replace filters and belts

• Preventative Maintenance: Inspection labor only all parts are billable except for belts, filters, oil and grease

• (2) Two emergency calls per year

• 24-hour preferential response for emergency services for the equipment

• Contractor will provide DCAA a completed copy of any service engineers' reports indicating what repairs, if any, were necessary resulting from each inspection.

PERSONNEL REQUIREMENTS: Technician must be HVAC certified.

PERIOD OF PERFORMANCE:

Base Year: 21 August 2019 – 20 August 2020 Option Year 1: 21 August 2020- 20 August 2021 Option Year 2: 21 August 2021 – 20 August 2022

LOCATION:

Defense Contract Audit Agency 59 Lowes Way, 3rd Floor Lowell, MA 01851

DCAA Onsite POC :

John Haberle (978)551-9751 Email: john.haberle@dcaa.mil

Contractor needs to coordinate with DCAA onsite POC with 48 hours advance notice to gain access to facilities and the equipment.

HOURS OF OPERATION: The contractor is responsible for conducting business, between the hours of 7:30 am through 5:00pm Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

INVOICING/BILLING INSTRUCTIONS:

This contract contains DFAR 252.232-7003 Electronic Submission of Payment Requests (December 2018). Invoices shall be submitted as an Invoice as 2-in-1 (Services Only) via the internet using the Government provided Wide Area Workflow (WAWF) Receiving/Acceptance System at https://wawf.eb.mil.

TYPE OF DOCUMENT: Invoice as 2-in-1 (Services Only)

Contractors must ensure the following DoD Activity Address Codes (DoDAAC) are included on all invoices submitted for payment under this contract:

GAGE CODE VENDOR’S CAGE CODE

ISSUE BY DODAAC SP4703

ADMIN BY DODAAC SP4703

SHIP TO DODAAC HAA23H

INSPECT BY DODAAC HAA23H

ACCEPT BY DODAAC HAA23H

PAYMENT OFFICE DODAAC HQ0806

DCAA email Notification Diane.reid@dcaa.mil

For technical WAWF help, contact the WAWF helpdesk at 866-618-5988. Payment information can be accessed from the Defense Finance and Accounting Service (DFAS) website http://www.dfas.mil.

The contract/order number and invoice number is required when inquiring about the status of a payment. Questions concerning payment should be directed to the DFAS at 1-800-756-4571.

https://wawf.eb.mil/ mailto:Diane.reid@dcaa.mil http://www.dfas.mil/