Attachment_1_SOW.pdf

Project Title: Oily Water Removal

ATTACHMENT NO. 1

Defense Logistics Agency

DLA Installation Management Richmond

(DM-FR-FREE)

OILY WATER REMOVAL

STATEMENT OF WORK (SOW)

TABLE OF CONTENTS

SCOPE

BACKGROUND

OBJECTIVES

APPLICABLE PUBLICATIONS

DOCUMENTATION AND RECORDS

SPECIFIC TASKS

PROJECT MANAGEMENT (PM) TASKS

GOVERNMENT FURNISHED SERVICES

SECURITY REQUIREMENTS

INSTALLATION SECURITY

SAFETY AND HEALTH REQUIREMENTS

ENVIRONMENTAL REQUIREMENTS

DISCLOSURE OF INFORMATION

PAYMENTS FOR UNAUTHORIZED WORK

INVOICING AND PAYMENT SCHEDULE

PERSONNEL AND RELATED REQUIREMENTS

CONTRACTOR EMPLOYEES

PERIOD OF PERFORMANCE

HOURS OF OPERATION

PLACE OF PERFORMANCE

ADMINISTRATIVE CONSIDERATIONS

POINTS OF CONTACT

CONTRACTING OFFICER

CONTRACTING SPECIALIST

TECHNICAL EXHIBIT 3 ESTIMATED WORKLOAD DATA

DEFINITIONS:

ACRONYMS

1 ATTACHMENT 1: SAFETY AND HEALTH REQUIREMENTS

1.1 VOLUNTARY PROTECTION PROGRAM (VPP)

1.2 SAFETY PLAN

1.3 ACCIDENT/INCIDENT

1.4 INJURY TREATMENT

1.5 MISHAP REPORTING

1.6 SAFETY AND HEALTH VIOLATIONS

2 ATTACHMENT II: ENVIRONMENTAL REQUIREMENTS

2.1 COMPLIANCE WITH ENVIRONMENTAL LAWS AND REGULATIONS

2.2 COMPLIANCE WITH ALL FEDERAL ACQUISITION REGULATIONS

PROVISIONS

2.3 COMPLIANCE WITH GREEN PROCUREMENT REQUIREMENTS

2.4 REPORTING NONCOMPLIANCE

2.5 CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEM

2.6 PROTECTION OF WORK SITE RESOURCES

2.7 PREVENTION OF SPILLS

2.8 COMPLIANCE WITH LICENSES AND CERTIFICATION REQUIRMENTS .. 19

PERFORMANCE WORK STATEMENT (SOW)

I INTRODUCTION

SCOPE

The purpose of this procurement is to remove and properly dispose of liquid, sludge and solids in various trenches, sumps and other collection points located on the installation.

BACKGROUND

DLA Installation Management Richmond operates on behalf of the Defense Supply Center

Richmond, which is a DoD installation. The Defense Supply Center Richmond is located 2.5 miles south of the City of Richmond in Chesterfield County, Virginia. Defense Supply Center Richmond has various washing operations that generate waste oily water and sludge that require waste management.

OBJECTIVES

This procurement consists of the vacuum pumping of four (4) oily water collection areas consisting of trenches and oily water separators located at Defense Supply Center Richmond. These collection areas are located at various facilities throughout the installation that require periodic pumping, testing, and removal services. Oily water and sludge must be removed and disposed, reclaimed, or recycled offsite.

APPLICABLE PUBLICATIONS

DOCUMENTATION AND RECORDS

All documentation, records, and schedules, as described in this SOW, which are the responsibility of the Contractor and the property of the Government and shall remain so upon termination or completion of the contract. The Contractor shall keep these items current. Documentation, record, and schedules shall be turned over to the Government upon termination or completion of the contract.

The DLA Installation Management Richmond POC shall receive the generator’s copy of any hazardous or non-hazardous waste manifest(s) or Bills of Laden on behalf of DLA Installation

Management Richmond at the time that shipment off of the installation occurs. The DLA

Installation Management Richmond POC must receive a signed return manifest or Bill of Laden copy within 90 days to ensure that the oily water was properly treated.

It shall be the contractor’s responsibility to make arrangements with the receiving facility for disposal of the oily water and sludge. This includes all required paperwork, forms and labels. The oily water and sludge shall be disposed in accordance with all Federal, State and Local regulations.

SPECIFIC TASKS

Remove oily water from four (4) collection areas consisting of trenches and oily water separators located at the following whereabouts:

Unit Estimated Waste

Quantity Per Vacuum

Pumping (Gallons)

Material Removed Building

Trenches & Sumps 8 Oily Water & Sludge 80 (Equipment Room)

Trenches & Sumps 70 Oily Water & Sludge 80 (Steam Room)

Oil Water Separator 1,058 Oily Water & Sludge 201

Oil Water Separator 1,272 Oily Water & Sludge 80

Building 80 Equipment Room – Oily Water and Sludge Removal: Approximately 232 linear feet of inside concrete trenching with 5 inch wide grating ranging from 6 inches to one foot in depth require vacuum truck pumping and removal of petroleum product and debris. Additionally, two sumps measuring approximately two feet square and three feet in depth, require servicing. This vacuum pumping is to occur once every 60 days or when specifically requested by the DLA

Installation Management Richmond Point of Contact (POC) for a maximum of 6 pump operations per calendar year under any contract resultant from this specification. Removing materials from encased outflow lines is not a part of required service. DLA Installation Management Richmond personnel will have all equipment and supplies removed from atop trench grates for scheduled vacuum pumping operations. Contract personnel shall be required to remove and replace trench grating as necessary. Grating must be power washed at the time of removal.

Building 80 Steam Room - Oily Water and Sludge Removal: Approximately 78 feet of trenching with one (1) foot wide grating and two (2) sumps with approximately 4 cubic feet in volume shall require pump out and power washing every two weeks for a maximum of 26 services per year.

Buildings 80 and 201 - Oil Water Separators: Building 80 and Building 201 each have an oil water separator. Typically liquid from the oil water separators in Buildings 80 and 201 have not tested positive for hazardous waste per Resource Conservation and Recovery Act (RCRA) regulations; however the sludge has tested positive. Sludge, solids, and debris shall be pumped as well; however, if the sludge, solids and debris are determined to be RCRA hazardous waste, then these components shall be containerized by the contractor and turned over to DLA Installation

Management Richmond for disposal through DLA Disposition Services at Richmond. Vacuum pumping and analytical testing is to occur once per year per each oil water separator.

Sample Collection, Laboratory Testing of Characteristic Samples in Waste Streams, and

Report Generation/Submission to DLA Installation Management Richmond: Sample collection of liquid phase and solid waste from clean out of trenches/holding pits in Buildings 80 and 201 and oil water separators in Buildings 80 and 201 shall be undertaken by the contractor once per calendar year for a total of four (4) sets of sampling results (each set has a liquid phase and solid phase). Eight sample results (four liquid phase & four solid phase) from four locations will be provided to the Government. Sampling and analysis shall be performed in accordance with procedures and methods stated below. The contractor shall assure that laboratory test results are submitted to the DLA Installation Management Richmond POC and that the final report bears an original signature of the individual overseeing analytical operations at the laboratory. Sampling, transportation, and analysis must be conducted according to U.S. Environmental Protection

Agency/ Virginia Department of Environmental Quality approved protocols as noted below. The testing laboratory must be certified under the Virginia Environmental Laboratory Accreditation

Program (VELAP).

All solids which are not in a liquid phase shall be removed from sumps separately (usually by handwork), and a representative sample shall be taken for laboratory analyses of heavy metals by

U.S. EPA approved sampling methodology and transport to the analyzing laboratory shall be made by acceptable U.S. EPA approved transport methods. Chain of custody documentation shall be maintained from sample collection through determination of test results. The suspect material shall be drummed in open ended tightly closed containers and stored on the premises until laboratory results determine if the material’s contains too high a concentration to allow for disposal in a sanitary sewerage collection system or Commonwealth of Virginia licensed landfill. All wastes, both liquid and solid phases shall be stored until laboratory analyses are reviewed by the DLA

Installation Management Richmond POC and appropriate means of disposal determined. With liquid phase wastes, samples and analyses may be performed prior to draw off so as to have already determined ultimate disposal/recycling facility type.

If laboratory results indicate this solid waste is acceptable, under RCRA limits, for conventional sanitary landfill, it shall be the contractor’s responsibility to assure that it is deposited in an acceptably licensed landfill.

If laboratory results indicate that the waste is a RCRA Hazardous Waste it shall be the responsibility of the contractor to arrange for proper packaging and labeling in accordance with all

Federal, State and local regulations for turnover to DLA Disposition through the DLA Installation

Management Richmond POC.

Liquid Phase Waste:

Name of Test Test Method to Be Used

1. Percent Inorganic Solids Standard Methods for Water

(for sludge phases only). Wastewater E Examination (SM)

2. Silver SM18/3113B

3. Arsenic SM18/3113B

4. Cadmium SM18/3113

5. Chromium SM18/311B

6. Copper SM18/311/B5

7. Mercury EPA245.1

8. Nickel SM18/311/B

9. Lead SM18/3113/B

10. Zinc EPA 200.7

11. Cyanide SM18/4500-CN C&E

12. Metals Digestion EPA600/4-79/020

13. Flash point in degrees Fahrenheit.

14. Polychlorinated biphenyls – screening test.

15. Total petroleum hydrocarbons - - each gasoline and diesel ranges.

16. Toxicity - TOX – halides only.

17. BTEX – benzene, toluene, ethylene and xyelene.

18. Oil & Grease SM18/5520

Solid Phase Waste:

Name of Test Test Method to Be Used

1. Percent Inorganic Solids (for sludge phases only). SM Method

2. Paint Filter Test

3. Total Characteristic Leaching Procedure for Arsenic, Cadmium, Chromium, Copper, Mercury, Nickel, Lead, Zinc and Cyanide Only.

4. Flash point in degrees Fahrenheit or Determination that Flash Point is Above 500

Degrees Centigrade.

5. Polychlorinated biphenyls – screening test

6. Metals Digestion

*NOTE: All above listed tests where specific methods are not noted or alternative test methods are available shall use currently approved U. S. Environmental Protection Agency methods listed in

Test Methods for Evaluating Solid Wastes Physical /Chemical Methods (SW846).

Chain of custody documentation beginning with sample collection and ending with test results report generation shall be required as a part of this scope of work. A written report, bearing an original signature of the individual overseeing analytical operations, shall be provided to the DLA

Installation Management Richmond POC within 21 work days of sample receipt by the analyzing laboratory.

PROJECT MANAGEMENT (PM) TASKS

5.1.1 – Plan & Schedule Oily Water and Sludge Removal Events

GOVERNMENT FURNISHED SERVICES

DLA Installation Management Richmond shall provide access to the various locations for service.

In the event of hazardous waste determination, DLA Installation Management Richmond shall arrange to have drums filled by the contractor and disposed of through DLA Disposition.

SECURITY REQUIREMENTS

INSTALLATION SECURITY

CONTRACTOR ACCESS AND USE OF PREMISES

1. Security Requirements Defense Supply Center Richmond (DSCR):

a. No employee or representative of the Contractor will be admitted to the work site unless he/she furnishes satisfactory proof that he is a citizen of the United States or an alien who has been lawfully admitted for permanent residence, or who presents evidence from the Immigration and

Naturalization Service that employment will not affect his immigration status.

b. Personnel Information: All authorized non-military personnel utilizing the base are required to have in their possession at all times an installation visitor pass or access control badge. This pass is issued by the DSCR Welcome Center, located at Building 210. The Welcome Center is open Monday through Friday except federal holidays from 6:30 a.m. to 4:30 p.m. In order to obtain pass/badge, the Contracting Officer or designee will request personal identifiable information (PII) from each contractor and submit it to Security a minimum of 7 working days prior to start of work.

c. Official Capacity: The Contractor shall comply with visitor pass requirements for the performance of work at DSCR.

d. The DSCR Security Department will run a criminal history check on Contractor employees as a condition of employment. Official proof of identity or naturalization papers may be required, which will be retuned once entered into the security computer system. Based on the results of the criminal history check, the Vetting Official (VO) will or will not grant entry to the installation based on guidance set forth by the Installation Commander. If entry is denied, the Contractor will be immediately notified. DSCR Security may require updating or rechecking criminal history based on the duration of the contract. NOTE: The VO will deny access to any person who the

Installation commander has deemed unfit for unaccompanied access.

e. Proof of Identity: Official identification consists of any current Government issued picture identification. Examples- of official identification are valid state issued driver's license, military

ID card, military dependent ID card, green card, etc. Expired identification is not valid.

f. Pass or Badge Management: Expired, invalid, inaccurate, inoperative or terminated Pass or

Access Control Badge shall be returned to the Contracting Officer or his designee for disposition.

These cards are the property of the U.S. Government and shall not be retained by the cardholder upon expiration, replacement, or when the DoD affiliation of the employee has been terminated.

If the Pass or Access Control Badge is lost or stolen a police report will be completed and a new request will be submitted by the Contracting Officer or designee. Compliance with this requirement is mandatory and certification thereof to the Contracting Officer is required prior to submitting final invoices. Failure to return badges will hold up Contractor's final payment.

g. Contractor Security Responsibilities: The contractor is responsible for employees and subcontractors under their employment. Contractors will ensure that employees are familiar with and obey installation traffic, safety, and security regulations. Contractor employees, including subcontractors, are required to wear the ID card conspicuously on their outer clothing and above the waist at all times while working on this Center. Personnel are subject to challenge and removal from the work area if the ID card is not being worn. It is the Contracting Officers responsibility to enforce this requirement. Failure to do so is just cause for ordering that work on a contract be stopped.

h. Unofficial photography, cameras, or photographs are prohibited on DSCR property. When official photographs are required, submit a written approval request containing specific justification and details to the Contracting Officer 5 days prior.

i. Firearms, Weapons, Alcoholic Beverages, Illegal Drugs, and Contraband are prohibited on

DSCR property. Violators may be prosecuted. State issued/authorized concealed weapons permits are not valid on Federal (DSCR) property.

j. Trusted Traveler Program (TTP): Contractors are not authorized to use the TTP to escort individuals on to the installation.

k. DSCR is not responsible for job site security. Removal of material from job-site and

Installation are subject to security checks. The contractor is to notify DSCR security of any special measures (watchmen, alarm, etc.), security concerns, security problems, or unusual activities within the job site.

2. TRAFFIC LAWS AND ENFORCEMENT:

a. Motor Vehicle Operation: Ingress and egress of personnel will be subject to the DSCR security regulations. All personnel must be made aware of the base speed limits which is 25 mph

(unless otherwise posted). Speed limits are enforced and violators will be ticketed. DSCR traffic violations are processed through the federal court system.

b. Seatbelts are MANDATORY.

c. Use of cellphones while driving is prohibited.

d. Parking is in designated areas only, between two white lines. No parking is permitted in fire lanes, on seeded areas, in reserved parking slots, or assigned handicapped parking. Any equipment or vehicle that does not fit within a standard parking space must contact the Contracting Officer to determine a designated area for parking such equipment or vehicle.

e. Traffic accidents should be reported immediately to the DSCR Emergency Dispatch by calling 911 or (804) 279-4888 for non-emergencies.

f. All personnel entering the installation are subject to random vehicle inspections/searches at any time while on the Installation. The purpose of these inspections is to detect the theft of

Government and private property, firearms, weapons, alcoholic beverages, illegal drugs, or contraband.

3. TRUCK DELIVERIES

a. It is the contractors’ responsibility to notify the Contracting Officer of truck deliveries and escort trucks from the truck gate to its destination. This will not be done by DLA Police.

b. All commercial vehicles will enter the installation through the Commercial gate adjacent to the North Gate access control point (ACP). All commercial vehicles will also depart the installation via the North Gate. Commercial vehicles include, but are not limited to, semi-trucks, box trucks, passenger busses, cargo vans, dump trucks and walk-in vans. All such vehicles entering the gate will be processed through an entrance security inspection point before continuing onto the Installation.

c. Vehicle Inspection: Commercial/large vehicle inspections will be conducted on all vehicles by DLA police per the most current Police Standard Operating Procedure. The inspection may be upgraded based upon Force Protection Conditions (FPCON).

d. Shipment Validation: All deliveries to DSCR will have some form of identifying documentation. For example, a bill of lading must identify: 1) a DSCR POC and 2) a delivery location. Validation will consist of reviewing the delivery documentation by DLA police officers as provided by the delivery truck driver. Failure to do so may result in delivery delay or denial of the delivery. The source of delivery will be identified and verified by DLA police officers.

e. Driver Vetting: All delivery/commercial truck drivers will be vetted by DLA police officers prior to allowing entrance onto DSCR. Vetting will consist of conducting a background check of the driver and all passengers using Virginia Criminal Information Network (VCIN). Any driver or passenger having an outstanding warrant will be handled in accordance with DLA/DSCR procedures. If the driver and/or passengers have personal weapons (firearms) or dangerous weapons, they will not be authorized entrance to the facility. If procedural requirements have not been met, the driver will not gain access.

f. Increased FPCON requires increased screening requirements. FPCON Charlie and Delta require the opening and visual inspection of each package.

SAFETY AND HEALTH REQUIREMENTS

The contractor shall comply with all applicable federal safety rules and regulations pertaining to this SOW in Attachment 1.

ENVIRONMENTAL REQUIREMENTS

The contractor shall comply with all applicable federal and state environmental laws and regulations pertaining to this SOW in Attachment 2.

DISCLOSURE OF INFORMATION

Information made available to the Contractor by the Government for the performance or administration of this effort shall be used only for those purposes and shall not be used in any other way without the written agreement of the Contracting Officer. The Contractor agrees to assume responsibility for protecting the confidentiality of Government records, which are not public information. Each Contractor or employee of the Contractor to whom information may be made available or disclosed shall be notified in writing by the Contractor that such information may be disclosed only for a purpose and to the extent authorized herein.

PAYMENTS FOR UNAUTHORIZED WORK

No payments will be made for any unauthorized supplies/services or for any unauthorized changes to the work specified in this SOW; this includes any services performed by the Contractor of their own volition or at the request of an individual other than a duly appointed Contracting Officer. Any additional work to be performed beyond the terms of this SOW must be approved by a Contracting

Officer in writing prior to the commencement of such work; thus only a duly appointed Contracting

Officer is authorized to change the specifications, terms, and conditions under this effort.

INVOICING AND PAYMENT SCHEDULE

The invoice shall be submitted no more than once a month. The invoice should include the specific performance standards performed and accepted, and associated performance payments being invoiced for the month. Invoices are to be sent directly to the POC electronically at the address included in this SOW. Within seven days of the receipt of the invoice, the POC will review for accuracy and payment will be certified in the WAWF system by the CO or POC. The requirements of a proper invoice are subject to FAR 52.232‐25 - Prompt Payment. The vendor may check on the status of their invoice(s) by registering for My Invoice at https://myinvoice.csd.disa.mil/ or contacting DLA at (800) 756-4571.

The following correct information constitutes a proper invoice per the Prompt Payment Act standards, and/or is required documentation for payment requests submitted electronically into the

Wide Area Work Flow (WAWF) System - Hard copy invoices cannot be accepted.

(1) Name and Address of Contractor or Vendor

(2) Invoice date

(3) Contract number (including the order/call number where applicable), or other authorization for delivery of goods or services. Note: DO NOT USE THE BID OR SOLICITATION NUMBER.

(4) Invoice number, account number, and/or any other identifying number agreed to by contract.

(5) Shipment Number, including the date (where applicable). Same as Block 2 of the DD Form 250.

(See “Shipment Number Construction and Usage”, page 13 for format).

(6) Description: line item number, National Stock Number, Manufacture’s Part Number, unit of measure, quantity shipped, unit price, and extended amount, where applicable.

(7) Shipping and payment terms (unless mutually agreed that this information is only required in the contract); including terms of any discount for prompt payment offered.

(8) Electronic Funds Transfer (EFT) banking information, unless agency procedures provide otherwise, or except in situations where the EFT requirement is waived under 31 CFR 208.4.

(9) Point of Contact (POC) name (where practicable), title and telephone number of person to notify in the event that the invoice is defective.

(10) Other substantiating documentation or information required.

The contractor’s failure to include the necessary information will result in invoices being rejected.

a. Back up documentation (such as timesheets, receiving reports etc.) can be included and attached to the invoice in WAWF. Attachments created in any Microsoft Office product are attachable to the invoice in WAWF. Maximum size limit of each attachment is 2 Megabytes

(MB). Total size limit for all files is 5MB.

b. After clicking the “submit” button, a Notice of Successful/Unsuccessful Submission will appear. This screen contains a “Send More E‐Mail Notifications” button. Click on this button and add the email addresses for the Program Office and others as desired. Notification shall be provided for each invoice submitted.

WAWF Tools and Help

a. The vendor may have their CAGE code activated (required only first time) in WAWF by calling 866‐618‐5988. Once activated, the vendor should self‐register at the web site https://wawf.eb.mil.

b. Vendor training is available at: http://www.wawftraining.com. Additional support can be obtained by calling the DISA Ogden Help Desk at 1‐866‐618‐5988 or e‐mailing to cscassig@ogden.disa.mil.

WAWF Vendor “Quick Reference” Guides are located at:

https://acquisition.navy.mil/rda/home/acquisition_one_source/ebusiness/don_ebusiness_soluti ons/wawf_overview/vendor_information.

PERSONNEL AND RELATED REQUIREMENTS

CONTRACTOR EMPLOYEES

Contractor personnel shall present a neat appearance and be easily recognized as Contractor employees by wearing a Security Identification Badge at all times above the waist while on

Government premises. When Contractor personnel attend meetings, answer phones, and work in other situations where their status is not obvious to third parties they must identify themselves as such to avoid creating the impression that they are Government employees.

PERIOD OF PERFORMANCE

The period of performance shall be for one (1) Base Year of 12 consecutive months and four (4) 12 consecutive month option years. The Period of Performance reads as follows:

Base Year

Option Year I

Option Year II

Option Year III

Option Year IV

HOURS OF OPERATION

The Contractor shall have access to the DSCR location Monday through Friday during the hours of

7:30 a.m. through 6:00 p.m except Federal Holidays. All deviations to the normal workday/workweek will be approved in writing by the project lead prior to occurrence by the POC.

PLACE OF PERFORMANCE

Place of performance will be DSCR located at 8000 Jefferson Davis Hwy, Richmond, VA 23297

Richmond, Virginia at Buildings S-27, 33, 42, and 100.

ADMINISTRATIVE CONSIDERATIONS

To promote timely and effective administration, correspondence will be subject to the following procedures:

• Technical correspondence (where technical issues relate to compliance with the requirements herein) will be addressed to the POC.

• All other correspondence, including invoices, (that which proposes or otherwise involves waivers, deviations or modifications to the requirements, terms or conditions of this SOW) will be addressed to the POC.

• Within 10 days of contract award, the PM, in conjunction with the Contractor will hold an initial startup meeting to discuss administrative contract matters.

POINTS OF CONTACT

CONTRACTING OFFICER

Primary: To be determined

Comm. Phone:

Fax:

Email:

DLA Contracting Services Office (Richmond)

8000 Jefferson Davis Highway

Richmond, Virginia 23297-5441

CONTRACTING SPECIALIST

Name: John Roberts

Comm. Phone: 804-279-6291

Fax: 804-279-3246

Email: John.Roberts@dla.mil

DLA Contracting Services Office (Richmond)

ATTN:

8000 Jefferson Davis Highway

Richmond, Virginia 23297-5441

INSTALLATION POINT OF CONTACT (POC) & PROJECT MANAGER

The DLA Installation Management Richmond point of contact is:

Name: Steven Edlavitch

Comm. Phone: 804-279-1324

Fax:

Email: Steven.Edlavitch@dla.mil

DLA Installation Management Richmond (DM-FR-FREE)

8000 Jefferson Davis Highway

Richmond, Virginia 23297-5000

PROJECT MANAGER (PM)

Primary: See above

Comm. Phone:

Fax:

Email:

DLA Installation Management Richmond, DM-FR-FREE

8000 Jefferson Davis Highway

Richmond, Virginia 23297-5000

TECHNICAL EXHIBIT 3 ESTIMATED WORKLOAD DATA

ITEM

NAME

ESTIMATED

QUANTITY

1 Oily Water Removal Field Technician 80 Hours

2 Project Manager 16 Hours

II. DEFINITIONS & ACRONYMS

DEFINITIONS:

CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime

CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government.

Note: The only individual who can legally bind the Government

DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports

KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the SOW. When Key Personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

SUBCONTRACTOR. One that enters into a contract with a prime contractor. The

Government does not have privity of contract with the Subcontractor.

WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract

WORK WEEK. Monday through Friday, unless specified otherwise.

ACRONYMS

ACGIH American Conference of Industrial Hygienist

ANSI American National Standards Institute

CFR Code of Federal Regulations

DEQ Department of Environmental Quality

DLA Defense Logistics Agency

DOD Department of Defense

ECC Emergency Communication Center

EMS Emergency Medical Services

EPA Environmental Protection Agency

FAR Federal Acquisition Regulation

KO Contracting Officer

MSDS Material Safety Data Sheet

NEC National Electric Code

NFC National Fire Codes

NFPA National Fire Protection Association

NIOSH National Institute for Occupational Safety and Health

OSHP Occupational Safety and Health Plan

POC Point of Contact

PM Project Manager

SOW Statement of Work

SPCC Spill Prevention Control Countermeasure

TE Technical Exhibit

VAC Virginia Administrative Code

VCIN Virginia Criminal Information Network

VO Vetting Official

VOSH Virginia Occupational Safety and Health

VPDES Virginia Pollution Discharge Elimination System

VPP Voluntary Protection Program

II ATTACHMENTS

1 ATTACHMENT 1: SAFETY AND HEALTH REQUIREMENTS

Contractors shall comply with all federal, state, and local occupational safety and health regulations, such as but not limited to US Department of Labor and Industry Occupational Safety and Health

Administration (OSHA) , 29CFR 1910,1926 1960, or whichever is applicable; in addition to safety requirements of US Army Corps of Engineers EM385-1-1 (latest edition), National Electric Codes

(NEC), National Fire Codes (NFC), Defense Logistics Agency (DLA) safety regulations, or other safety requirements as established for the life of the contract. The safety provisions listed above are only general in nature and not intended to be all-inclusive.

1.1 VOLUNTARY PROTECTION PROGRAM (VPP)

The Defense Supply Center, Richmond is committed to becoming an OSHA Voluntary Protection

Program (VPP) site. Contractors shall comply with all OSHA rules and regulations as applicable in addition to all other Local, State and Federal Occupational Safety and Health Regulations. The objective is for all contractors to be familiar with VPP and abide by the Defense Supply Center

Richmond Safety Requirements.

DELIVERABLE

Contractors and subcontractors shall adhere to all safety and health regulations and be aware of The

Defense Supply Center OSHA VPP initiative. Contractors and subcontractors shall read the Visitor

& Contractor Safety at Defense Supply Center Richmond Brochure prior to performance of any on-site work. This is a one-time process but should be completed for all new contractors. Contractors shall acknowledge and document that all Contractor and subcontractor employees have read the

Visitor & Contractor Safety at Defense Supply Center Richmond Brochure by completing the acknowledgment form. Contractors and subcontractors shall document receipt of a physical copy of the Visitor & Contractor Safety at Defense Supply Center Richmond Brochure by detaching the tear-off and leaving it with the POC who, in return, will forward it to the Occupational Safety and Health

Office (DF-FRES, building 80, 2nd Floor) before coming on site.

1.2 SAFETY PLAN

DELIVERABLE

The Contractor shall submit a site specific Occupational Safety and Health Plan (OSHP) for approval prior to the commencement of any on-site work for this SOW. Failure to submit an OSHP will delay contracted activities. All site specific OSHP shall be developed to comply with all federal, state, and local occupational safety and health regulations, consensus standards, and any trade specific practices which will include but not limited to the following; Occupational Safety and Health

Administration (OSHA) 29 CFR General Industry - 1910, Construction Standards – 1926, Federal

Employee – 1960; Army Corps of Engineers EM385-1-1 manual; National Electric Codes (NEC);

National Fire Protection Association (NFPA) Codes; American Conference of Industrial Hygienist

(ACGIH); and must at a minimum, be strictly adhered to by all contracted personnel.

An OSHP will be required for all contracted services involving the construction, alteration, and/or repair, including painting or decorating of government buildings, public works, and equipment in addition to all activities using/applying products requiring safety data sheets (formerly material safety data sheets (MSDS)). OSHPs will also be required for all activities were there are potential health hazards, which could be a result of the contracted services (i.e. hazardous material surveys and clean up, confined space entry, etc.). All contractors who are subjected to the submittal of

OSHP shall also submit their most recent OSHA 300 log in accordance with 29 CFR 1904. An

OSHP will not be required for non-personnel services contracts including, but not limited to, those which are administrative only, deliveries/pickups, transportation or for nondestructive surveys.

However, if contracted services specify a DSCR provided workspace the contractor should submit an OSHP or provide their POC with a letter stating that they will adopt and operate under DSCR's written occupational safety and health control programs. For all non-personnel service contracts not requiring an OSHP, please adhere to the Visitor and Contractor Safety Brochure which can be obtained from the POC. Please contact the Occupational Safety and Health office at 804-279-4830 if you need assistance in determining if your contracted services apply to an OSHP submittal.

All Contracted services requiring an OSHP where operations involving demarcating work areas with protective coverings, shields, protective barriers, barricades, warning signs and the like, will be furnished and installed by the Contractor where a hazard or potential hazard exists. Notices shall be provided twenty-four (24) hours prior to the planned installation of protective barriers and barricades, the Contractor will coordinate with the POC for concurrence. Barricades and barriers will be removed by the Contractor at the completion of the work in the area.

1.3 ACCIDENT/INCIDENT

The Contractor shall notify the CO or his/her designated representative immediately after the occurrence of any incident resulting in injury, illness, or death in addition to major property damage to a Government facility. The Contractor shall comply with the following Mishap Reporting section for reporting all incidents.

1.4 INJURY TREATMENT

Emergency Medical Services (EMS) is available for Contractor employees at DSCR. Emergency calls on the DSCR Installation, are made by dialing 911 on the Center telephone system or 804-279-

3131 from personal cellphones or from outside the DSCR Installation. If a private ambulance service is used on the DSCR Installation, the Contractor must coordinate with the DSCR Installation

Emergency Communication Center (ECC) by calling 804-279-4888. The Contractor shall be responsible for all expenses incurred due to use of private ambulance service.

1.5 MISHAP REPORTING

A report on each job connected injury, property damage, or motor vehicle mishap will be written by the Contractor and submitted to the CO or his/her designated representative. The Contractor and

CO or his/her designated representative will complete the Mishap Report (DLA form 1591) per

DSCR guidelines. The estimated absence in days, if any, by employee due to injury and/or cost or property or vehicle damages shall be included.

1.6 SAFETY AND HEALTH VIOLATIONS

The Army Corps of Engineers Manual EM 385-1-1, Safety and Health Requirements Manual, 29

CFR 1910/1926/1960, General Industry/Construction Standards/Federal Employee (OSHA), National Electric Code (NEC) and National Fire Protection Association (NFPA) Codes, American

Conference of Industrial Hygienist (ACGIH) must, at a minimum, be strictly adhered to by all contractors. After consultation with the contracting officer, the Installation’s Safety and Health

Manager reserves the right to contact the Virginia Occupational Safety and Health (VOSH) Office for assistance if there are frequent safety and health violations by contractors.

DSCR Safety Specialists or Industrial Hygienists shall perform unannounced inspections of

Contractor job sites to ensure compliance with applicable standards. Violations shall be reported to the CO, or his/her authorized representative. The Safety Specialist or Industrial Hygienist reserves the right to stop operations when violations could cause severe injury, death, and/or serious property damage. The Safety Specialist or Industrial Hygienist reserves the right to stop any activity where

DSCR employees are impacted. Frequent safety violations shall be reported to the Virginia

Occupational Safety and Health (VOSH) Office.

The DSCR Safety and Health Manager or Staff shall be available to provide technical assistance as required and may be contacted by calling (804) 279-4830 from a cell phone or extension 4830 from a Government phone.

2 ATTACHMENT II: ENVIRONMENTAL REQUIREMENTS

2.1 COMPLIANCE WITH ENVIRONMENTAL LAWS AND REGULATIONS

Contractor shall comply with all applicable federal, state, local, DLA, and DSCR environmental laws, statutes, regulations, executive orders, permits. Contractor shall immediately report any conflicts between applicable federal, state, local, DLA and DSCR, and any specifications within this contract to the POC and the DLA Installation Management Richmond, Environmental Office

(Environmental Office).

2.2 COMPLIANCE WITH ALL FEDERAL ACQUISITION REGULATIONS

PROVISIONS

Contractor shall comply with all Federal Acquisition Regulation provisions and/or clauses 52.223-3

Hazardous Material Identification and Material Safety Data; 52.223-5 Pollution Prevention and

Right-to-Know Information; 52.223-7 Notice of Radioactive Materials; 52.223-9 Estimate of

Percentage of Recovered Material Content for Environmental Protection Agency (EPA) Designated

Products; 52.223-10 Waste Reduction Program; 2.223-11 Ozone-Depleting Substances; and 52.223-

14 Toxic Chemical Release Reporting.

2.3 COMPLIANCE WITH GREEN PROCUREMENT REQUIREMENTS

Contractor shall follow Federal EPA Comprehensive Procurement guidelines (www.epa.gov/cpg) for acquisition of building materials and products and select materials that have a long life cycle; the least toxic materials; recyclable materials; materials that are resource-efficient; materials with the maximum recycled content; materials harvested on a sustained yield basis; and products causing the least pollution during their manufacture, use, and reuse.

2.4 REPORTING NONCOMPLIANCE

Contractor shall immediately report any nonconformance and/or noncompliance with applicable federal, state, local, DLA and installation environmental regulations and laws to the POC and

Environmental Office. Contractor shall when given a verbal and/or written notice of environmental noncompliance or nonconformance by the POC, take immediate corrective action. Failure or refusal to comply promptly may be grounds for the Contracting Officer to invoke the appropriate contractual remedies. This may cause all or part of the work to be stopped immediately until satisfactory corrective action has been taken.

2.5 CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEM

Contractor shall take the necessary actions to identify, monitor, and control those contract operations and activities that pose risk of contamination, or can negatively impact the natural and/or human environment.

2.6 PROTECTION OF WORK SITE RESOURCES

Contractor shall confine all activities to areas defined by the drawings and specifications. Prior to the beginning of any work, the Contractor shall identify any land resources to be preserved within the work area. Except in areas indicated on the drawings or specified to be cleared, the Contractor shall not remove, cut, deface, injure, or destroy land resources including trees, shrubs, vines, grasses, topsoil, and landforms. The Contractor shall provide effective protection for land and vegetative resources at all times. Contractor shall notify the Environmental Office if any trees are required to be disposed or removed. The Contractor is not authorized to remove or dispose of any tree greater than 6 inches in diameter unless permission has been granted by the Environmental Office.

2.7 PREVENTION OF SPILLS

Contractor shall develop, maintain, and post at the work site a written site-specific Spill Response

Plan if transporting, processing, storing, or in any way managing hazardous waste, hazardous material, petroleum-oils- lubricants, or other restricted items. In case of a spill, the person in control of the spill site or their designated representative shall take appropriate action to protect workers and bystanders; contain the spill (if it can be done safely); secure the spill site; restrict ignition sources;

and immediately contact the installation Fire and Emergency Services (Fire Department) for assistance (804-279-3131). Contractors storing any oil-based product in an aboveground storage tank at a construction site shall develop a Spill Prevention Control Countermeasure (SPCC) Plan and present such plan to the Environmental Office prior to placement. Immediately respond to actual emergencies and accidents, prevent or mitigate associated adverse environmental impacts, and contact the installation Fire and Emergencies Services at 804-279-3131.

2.8 COMPLIANCE WITH LICENSES AND CERTIFICATION REQUIRMENTS

Laboratories performing sample analysis must be certified by the Virginia Division of Consolidated

Laboratory Services under the Virginia Environmental Laboratory Accreditation Program.