Attachment_1_PWS_-_DLA_Aviation.pdf

Attachment 1

PERFORMANCE WORK STATEMENT – DLA AVIATION

DLA Enterprise Online Databases Subscription Service

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Information Services

1. Scope: This is a description of information services to be provided via internet technology format. This information will be accessed through the DLA Aviation local area network (LAN). Compatibility with the DLA Aviation LAN is essential. The information product shall provide product indexes that allow for various types of searches and the ability to identify and view specific documents. Product must be capable of being distributed to multiple users through the DLA Aviation LAN. The product must be available to all DLA Aviation users to include those located at Forward Sites (Fleet Readiness Centers and Air Logistics Complexes).

Product sign on (userID/password) must be transparent to DLA Aviation users. Product must be commercially available “off the shelf” at the time of award and immediately deployable. Product must meet existing proprietary capability requirements. The product must be approved for use by the DLA Aviation Information Operations (J6R).

2. Informational Services Required:

a. Services: The following DoD/Military and civilian agency documents shall be provided. The full text documents must be images of the actual document to ensure information integrity. Due to the volume and type of work performed by the primary users of these services, product retrieval must be at the desktop. Product must be capable of being distributed to multiple users through the DLA Aviation LAN. The product must be available to all DLA Aviation users. Product sign on (user ID/password) must be transparent to DLA Aviation users. A minimum of ten (10) simultaneous users for government documents and a specified minimum number for non-government documents must be allowed. Direct any questions about government documents to the Document Automation and Production Service (DAPS), Building 4/D, 700 Robbins Avenue, Philadelphia, PA, 19111-5094. Direct inquiries concerning Industry Standards and Vendor information to those specific organizations. DLA Aviation is not the holder of this information nor is DLA Aviation requesting conversion. DLA Aviation is requesting a network library service consisting of the identified products. DLA Aviation is only a user of these publications.

(1) Military/Government documents including:

Military Specifications and Standards Federal Specifications and Standards Performance and Detail Specifications Commercial Item Descriptions (CIDs) Military and Federal Qualified Products Lists (QPLs) Qualified Manufacturer Lists (QMLs) Military Handbooks Military Bulletins MS Drawings AND, ANA, AN Drawings USAF and NAF Standards

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DSCC/DESC/SMD Drawings Data Item Descriptions (DIDs) Federal Information Processing Standards (FIPS) Army Regulations and Pamphlets DoD Directives FAA Specifications, Standards and Orders Federal Construction Regulations NASA documents from Kennedy Space Center (KSC), Marshall

Space Flight Center (MSFC), Goddard Space Center (GSC), etc.

(2) Historical documents outlined in (1) above dating back to the 1920’s.

(3) Non-government commercial standards from the following Standards Developing Organizations (SDOs) with the required minimum number of concurrent users for each SDO:

ORGANIZATION USERS

A.G.A. – American Gas Association 1 AIAA – American Institute of Aeronautics and Astronautics 1 AIA/NAS – Aerospace Industries Association of America 5 AIA/NAS Historical Documents 1 ABMA – American Bearing Manufacturers Association 1 AGMA – American Gear Manufacturers Association 1 AMT – The Association for Manufacturing Technology 1 ANSI – American National Standards Institute (ANSI authored/copyrighted doc’s) 1 ANSI Historical Documents 1 ANS - American Nuclear Society Historical Documents 1 API – American Petroleum Institute 1 API Historical Documents 1 ASHRAE – American Society of Heating, Refrigerating and Air-Cond Engineers

ASME - American Society of Mechanical Engineers International 2 ASME Historical Documents 1 ASTM - American Society for Testing and Materials International 30 ASTM Historical Documents 30 AWS – American Welding Society (requires DRM FileOpen client plug-in) 1 AWS Historical Documents 1 AWWA – American Water Works Association; Standards and Manuals 1 CEA – Consumer Electronics Association 1 CSA America 1 CSA America / A.G. A. Historical Documents 1

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ORGANIZATION USERS

ECA – Electronic Components, Assemblies & Materials Association 1 EIA – Electronic Industries Alliance 1 EIA Historical Documents (includes CEA, ECA, GEIA and JEDEC) 1 GEIA – Government Electronics & Information Technology 1 IEEE – Institute of Electrical and Electronics Engineers 1 IEEE Historical Documents 1 IESNA – Illuminating Engineering Society of North America 1 IPC – Institute for Interconnecting and Packaging Electronic Circuits 1 ISA – Instrument Society of America 1 ISO – International Organization for Standardization 2 JEDEC - Joint Electron Device Engineering Council 1 MPIF – Metal Powder Industries Federation 1 NACE - National Association of Corrosion Engineers International 1 NEMA – National Electrical Manufacturers Association 1 NEMA Historical Documents 1 NFPA – National Fire Protection Association; Fire Codes and Handbooks 1 NFPA Historical Documents 1 PIA – Parachute Industry Association 1 SAE - Society of Automotive Engineers International 30 SSPC – Society for Protective Coatings 1 TIA – Telecommunications Industry Association 1 UL – Underwriters Laboratories, Inc. 1 UL Historical Documents 1

b. Index: An index shall be provided which contains document summary information for each of the documents cited in paragraph 2a. The following document data shall be included:

Document Title Document Language Indicator Authoring Organization including Address and Phone Number(s) DoD Adopted Indicator (Commercial Standards) ANSI Approval indicator (Commercial Standards) FSC Code(s) (Military/Government Documents) Document Abstract – Scope and/or Intended Use Keywords Document History, including the date of the base document, any revisions/amendments/errata, and document status Referenced Documents, a list of all documents referenced within the selected document with hyperlinks

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c. Product Functionality: No specific search and retrieval software/search engine is preferred by DLA Aviation. However, any product must be compatible with the DLA Aviation LAN and the DLA Aviation standard desktop configuration.

d. Search Capabilities:

1) Documents must be capable of being located by the following methods:

Document Number or portion of the Document Number.

Organization Keywords in the Title, Scope and/or All Document Text.

Most Recent Revision Status (Example: Active, Discontinued, Draft, etc.)

Documents flagged as “Favorites” Standard Class/Document Type (Example: Military/Federal

Specifications, Military/Federal Standards, Industry/Corporate Standards, DoD Adopted Standards, etc.)

Publication Date or Date Range Posted Date or Date Range ICS Code (Commercial Standards) FSC Code (Military/Government Documents) Combination or Boolean searching must be possible.

Browse/Refine search criteria should provide a “list” that assists a user in identifying a particular search query element.

Ability to save search criteria for future re-creation.

e. Results List: Each search query should provide a Results List. The Results List must identify the document number, status, publication date, title, cross-reference/superseding information, and the most current document in a revision group. The Results List should also indicate whether the document is DoD Adopted or ANSI approved. Each document in the Results List should be directly linkable to value-added Summary/Detail Report information.

f. Additional Standards Management Product Features:

Favorites List

- Ability to place documents on a “Favorites” List.

- Automated email notification when a document on a “Favorites” List is revised, cancelled, withdrawn or superseded.

- Ability to add personal notes to a document on the Favorites Lists, i.e., specific pages in the standard, project/product the standard was used on, etc.

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Document Watch Lists

- Ability to create “named” Watch List(s) to easily track documents associated with a particular project or compliance program.

- Ability to add documents to a Watch List.

- Ability to “freeze” documents on a Watch List at a specific revision level, or specify “current version” to ensure documents on Watch List is always kept up-to-date.

- Ability to specify other uses that can view/modify a “named” Watch List.

- Ability for specified users to receive email Alerts when all (or selected) documents on a Watch List are revised, cancelled, withdrawn or superseded.

Alerts

- Ability to display alerts for favorites and watch lists online in one centralized place for easy viewing and management.

- Ability to define the time period Alerts are to cover

g. Data Image Requirements:

(1) All images must be PDF format.

(2) Images must be viewable in the PDF (Adobe Acrobat) Viewer on the workstation monitor.

(3) Images must have rotation and zooming capabilities.

(4) Users must be able to view different pages.

(5) Users must be able to print individual pages, range of pages or entire document.

(6) Product must allow files to be saved to temporary electronic storage media.

(7) All non-government commercial standards must be licensed by the issuing

Standards Developing Organization (SDO) to allow printing of the standard in hardcopy format or saved to temporary electronic storage media.

(8) Saved files must be compatible with the DLA Aviation standard desktop configuration.

(9) Supplier will not apply DRM (Digital Rights Management) restrictions to any document unless required by contract. When a contract with the Standards Developing Organization (SDO) requires DRM restrictions, the FileOpen Plug-In will be made available at no charge to allow viewing of the PDF documents.

h. Updates: It is the responsibility of the vendor to perform the required updates.

(1) Documents must be updated on a daily basis to include all government or industry document changes issued during the previous two (2) weeks.

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(2) Users must be able to search on documents posted to the database within a specified timeframe.

(3) System must be able to identify recently revised documents.

(4) System must have capability to provide email and onscreen update notification for documents selected by the end user.

i. Compatibility: Product must be compatible with the DLA Aviation LAN, DLA Aviation standard and the DLA Aviation standard desktop configuration.

j. Miscellaneous:

(1) The provider of these services must be ISO certified. ISO 9000 certification applies to the requested services as a minimum.

(2) The provider of these services shall ensure access to technical customer services as well as document customer services.

(3) The supplier of these services will provide onsite product training on an as-needed basis for new products or significant changes to products. Training may be required for a total of 400 users.

(4) The supplier of these services will provide a quarterly usage report indicating the number and type of documents viewed. This report will also specify the number viewed for each SDO.

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Logistical Data

1. Scope: This is a Product Description of Required Information Service Requirements for logistics data services to be provided via Vendor’s on-line server or internet technology format.

These services will be accessed through the Defense Supply Center Richmond (DLA Aviation) local area network (LAN); compatibility with the DLA Aviation LAN is essential. The logistics data service product shall allow for advanced and flexible querying capabilities and the ability to identify and provide detailed data elements for specific National Stock Numbers (NSN)/National Item Identification Numbers (NIIN) and manufacturers’ part numbers. Product must be capable of being distributed to multiple users through the DLA Aviation LAN. The product must be commercially available “off the shelf” at the time of award. The product must be approved for use by the DLA Aviation J6R Information Operations Technical Review Board (TRB).

a. Data Services: Product must include data from multiple Government sources including the Federal Logistics Information Service (FLIS), Army, Navy, Air Force, Marines, Coast Guard, and General Services Administration (GSA). Product must allow searches by multiple fields including NSN/NIIN, Part Number, Commercial and Government Entity Code (CAGEC), Source of Supply (SOS), Federal Supply Class (FSC), Item Name Code (INC) and Item Name. Inquiry replies must provide FLIS Header (Segment A) and Reference and Management (MCRL and ML-C) data fields with links to other available data files. Technical Characteristics search capability must be provided. Users must have visibility to spare parts and forged parts tooling data, searchable by NSN, Part Number, Forging/DIE Number, Forge Shop and Description. The product must be available to all DLA Aviation users with a minimum of fifty (50) concurrent users allowed. Product sign-on (USER ID/password) must be transparent to DLA Aviation users. Information responses must be provided to the screen, printer or disk. Users must be able to select individual data fields to create tailored data reports. The user must be able to select a report output format, which allows data transfer to other software applications, such as, spreadsheet, database or word processing.

b. Product must also include:

(1) FLIS elements including Header/Identification data (Segment A), Master Cross Reference List (MCRL), Management List (ML-C), Interchangeable and Substitutability (I&S) Data, Item Characteristics, Major Organizational Entity (MOE) data, Freight and Packaging data and Canceled/Replaced/Obsolete information.

(2) Handbook data such as H2 Federal Supply Groups and Classes, H6 Federal Item Name Directory and H4/H8 Commercial and Government Entity (CAGE) Codes.

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(3) Active and historical Procurement History Data from Defense Logistics Agency (DLA), Army, Navy, Marine Corps, Air Force, and Coast Guard.

(4) Purchase Order Text (POT) data (Legacy Procurement Identification Data

(PID).

(5) Navy Allowance Parts List (APL).

(6) Visibility to spare parts and forge parts tooling data.

(7) Military Service and Government databases:

Army Master Data File (AMDF) Navy Master Repairable Item List (MRIL) Naval Publications and Documents (P2002) Navy Cross Reference File (CRF) Navy Work Unit Code (WUC) DoD Activity Address Code (DoDAAC) List of Items Requiring Special Handling (LIRSH)

c. Product Functionality: Search and retrieval requirements are as follows. No specific search and retrieval software is preferred by DLA Aviation; however, any package must be compatible with the DLA Aviation network/workstation communications software.

d. Search Capabilities: Information within data indexes must be capable of being retrieved by the following search elements:

(1) Federal Logistics Information Service data must be retrievable by the following data elements:

Part Number National Stock Number/National Item Identification Number Item Name Commercial and Government Entity Code Item Name Code Vendor Name Federal Supply Class Acquisition Advice Code Source of Supply POT Keyword

(2) Commercial and Government Entity Code data must be retrievable by the following data elements:

Commercial and Government Entity Code Company Name City and State Zip Code Standard Industrial Classification Code

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(3) Procurement History data must be retrievable by the following data elements:

National Item Identification Number Commercial and Government Entity Code Contract Number Company Name Source of Procurement Item Name Date or Fiscal Year of Award

(4) Forging and tooling data must be retrievable by the following data elements:

Part Number Forging/DIE Number Part Description Forge Shop Federal Supply Class National Item Identification Number Commercial and Government Entity Code

(5) Army Master Data file index data must be retrievable by the following data elements:

National Item Identification Number Line Item Number

(6) Navy Master Repairable Item List file index data must be retrievable by the following data elements:

National Item Identification Number/National Stock Number Navy Item Control Number Federal Supply Class Ship Unit Identification Code

(7) Naval Publications and Documents P2002 file index data must be retrievable by the following data elements:

National Item Identification Number Publication Number Title or Keyword

(8) Navy Cross Reference file data must be retrievable by the following data elements:

Navy Item Control Number/National Item Identification Number Commercial and Government Entity Code Part Number

(9) Navy Work Unit Code file data must be retrievable by the following data elements:

Work Unit Code Navy Item Control Number/National Item Identification Number

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Commercial and Government Entity Code Part Number Aircraft Model Number (AMN) Type Equipment Code (TEC) Type Model Series (TMN)

(10) DoD Activity Address Code (DoDAAC) data must be retrievable by the following data elements:

Activity Address Code Type of Address Code (Mail, Freight, Billing) Name City State Zip Code

(11) Qualified Products List (QPL) data must be retrievable by the following data elements:

Federal Supply Class National Item Identification Number Government Part Number Manufacturer Part Number Document Number Manufacturer Name

(12) Search results for each data index must provide the following data elements on an “as available” basis:

(a) Federal Logistics Information Service data must be retrievable by the following data elements:

FLIS Identification Data FLIS Reference Data FLIS Management Data FLIS Characteristics Data FLIS Major Organizational Entity (MOE) Data DLA Procurement History Army/Navy/Air Force/Marine Corps/Coast Guard Procurement

History Purchase Order Text (POT) data (Legacy Procurement

Identification Data (PID).

Forging and Tooling Data Army Master Data File (AMDF) Data Interchangeable and Substitutability (I&S) Data Master Repairable Item List (MRIL) Navy Work Unit Code (WUC) Data List of Items Requiring Special Handling (LIRSH)

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(b) Commercial and Government Entity Codes data should provide the following data elements:

CAGE Code Status Company Name Address including Street, City, State and Zip Code Phone and fax numbers Dun & Bradstreet Number Central Contractor Registry (CCR)

(c) Procurement History data should provide the following data elements:

Contract Number Date of Contract Award Awarding Activity Quantity Awarded Contract Unit Price Contractor’s Commercial and Government Entity Code Contractor’s Name

(d) Naval Publications and Documents P2002 File data should provide the following data elements:

National Item Identification Number Publication Number Publication Title Material Control Code Revision Date Physical Security Code Requisition Restriction Code Basic/Change Indicator

(e) Navy Cross-Reference File data should provide the following data elements:

National Item Identification Number Navy Item Control Number Part Number Commercial and Government Entity Code Vendor

(f) Navy Work Unit Code File data should provide the following data elements:

Work Unit Code Extended Work Unit Code WUC Nomenclature Source, Maintenance and Recoverability Code Special Material Identification Guide Navy Item Control Number Part Number

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Cognizance Code Material Control Code

AMN/TEC/TMS

(g) DOD Activity Address Code (DoDAAC) File data should provide the following data elements:

Activity Address Code Type of Address (Mail, Freight, Billing) Name City, State, Zip Code

(h) Forging and Tooling File data should provide the following data elements:

Federal Supply Code National Item Identification Number Part Number Forging/DIE Number Forge Shop Commercial and Government Entity Code

e. Product must provide capability to provide information by several search methods:

(1) Browse data indexes listed above by particular field element.

(2) Identify a particular FLIS item by search Technical Characteristics Data.

Search elements are in accordance with the Federal Item Identification Guides (FIIG). Product must allow search by Item Name Code, Approve Item Name or Keyword from the Item Name. Product must allow search by one or more Master Requirement Code(s). By defining characteristics, the product will narrow the list of potential matching NSNs. Product must allow display of FLIS data for items matching the search criteria.

(3) Solution must have the capability to accept search terms in batches and produce batch reports. Search criteria include NSN or NIIN, Part Number, CAGE Code, or CAGE Code and Part Number.

(4) Identify FLIS items by submitting a combination of field values. Values must include Part Number, CAGE Code, Source of Supply Code, Federal Supply Class, Item Name Code and Approved Item Name. Keyword searches to identify Federal Supply Class, Product Item Description and Approved Item Name to assist selected these elements are also required.

(5) Identify FLIS, Vendor or Procurement History information by submitting a query either by keyboard entry or importing a file of ASCII data. For FLIS data, the capability to query by NSN or NIIN, Part Number, CAGE Code, or Part Number and CAGE Code is required. For Vendor data, the capability to query by CAGE Code is required. For Procurement History data, the capability to query by NIIN, FSC, CAGE Code, DUNS Number, Contract Number, Unit Price, Source of Procurement, Date or Fiscal Year of Award is required.

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(6) Identify FLIS, Vendor or Procurement History information by processing an imported file of ASCII data. This search query must be capable of processing a high volume of input items. Queries must be available by NSN or NIIN; Part Number, CAGE Code, or Part Number and CAGE Code.

Capability to designate a query result output file; output format file; and query result error file must be provided. The error file must indicate the query data for which there is no matching reply data.

f. Types of Reply Data Provided: Product must provide capability to provide information by several reply methods:

(1) Results displayed on workstation monitor.

(2) Print data elements employing product provided or user created report formats. Product must allow user to create and save a report format to print selected data fields. Each format must include all the available fields from each selected data index.

(3) Save results to a file employing product provided or user created report formats. Product must allow user to create and save a report format to store selected data fields. Each format must include all the available fields from each selected data index.

g. Product Updates: The service will include a complete update every 90 days with selected file updates provide every 30 days. It is the responsibility of the vendor to perform the required updates.

h. Compatibility: All services must be compatible with the DLA Aviation standard desktop workstation configuration, Local Area Network, Windows XP Professional SP3 and Internet Explorer 8.

i. Miscellaneous:

applies to the requested services at a minimum.

(2) The provider of these services shall assure access to technical customer support services as well as product customer support services.

(3) The supplier of these services will provide onsite product training on an as-needed basis for new products or significant changes to products. Training may be required for a total of 400 users.

(4) The supplier of these services will provide a quarterly usage report indicating the maximum number of monthly simultaneous users.

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Vendor Catalog Services

1. Scope: This is a description of information services to be provided for Vendor Catalog services via internet technology format. These services will be accessed through the Defense Logistics Agency (DLA) Aviation local area network (LAN). Compatibility with the DLA Aviation LAN is essential. The information service product shall provide product indexes that allow for various types of searches and the ability to identify and view specific documents.

Product must be capable of being distributed to multiple users through the DLA Aviation LAN.

The product must be available to all DLA Aviation users to include those located at Forward Sites (Fleet Readiness Centers and Air Logistics Complexes) with a minimum of fifty (50) concurrent users allowed. Product sign on (UserID/password) must be transparent to DLA Aviation users. Product must be commercially available “off the shelf” at the time of award. The product must be approved for use by the DLA Aviation J6R Information Operations Technical Review Board.

a. Data Services: Product must include full-text database to both commercial vendor and General Services Administration (GSA) information. It must contain full-text document pages of supplier related publications. The product must include minimum of 250,000 catalogs from a minimum of 15,000 manufacturers. The full text documents must be images of the actual document to ensure information integrity. Due to the volume and type of work performed by the primary users of these services, product retrieval must be at the desktop. Product must be capable of being distributed to multiple users through the DLA Aviation LAN. The product must be available to all DLA Aviation users. Product sign on (UserID & Password) must be transparent to DLA Aviation users. DLA Aviation is not the holder of this information nor is DLA Aviation requesting conversion. DLA Aviation is requesting a network library service consisting of the identified products. DLA Aviation is only a user of these publications.

b. Product Functionality: Search and retrieval requirements are as follows. No specific search and retrieval software is preferred by DLA Aviation. However, any product must be compatible with the DLA Aviation LAN, DLA Aviation standard desktop configuration, Windows XP Professional SP3 and Internet Explorer 8.

c. Search Capabilities: documents must be capable of being located by the following methods:

(1) Search by part number or portion or the part number.

(2) Search by keywords contained within the document.

(3) Search by Manufacturer.

(4) Search by any combinations of these methods.

(5) Include filter for search by Manufacturer, GSA or both.

(6) Display results by Category or Catalog.

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d. Information Provided: Search results must provide a table including Manufacturer and catalog information. Links to obtain additional Manufacturer’s information or view catalog pages are acceptable.

(1) Manufacturer data must include Name, Address, City, State, Zip/Postal Code and Standard Industrial Classification (SIC) Code should be included if available.

(2) Catalog data must include the catalog title. All catalog pages must be available for desktop retrieval.

e. Data Images: The following are required for the data images:

(1) All images must be viewable on the workstation monitor.

(2) Images must have rotation and zooming capabilities.

(3) Users must be able to view different pages.

(4) Users must be able to print individual pages, range of pages, or entire documents. Product must allow files to be saved to electronic media. Saved files must be compatible with the DLA Aviation standard desktop configuration.

f. Document updates: The product must be updated on a regular basis to insure current, accurate information. It is the responsibility of the Vendor to perform the required updates.

g. Compatibility: Product must be compatible with the DLA Aviation LAN, DLA Aviation standard desktop configuration, Windows XP Professional SP3 and Internet Explorer 8.

h. Miscellaneous:

applies to the requested services as a minimum.

(2) The provider of these services shall assure access to technical customer services as well as document customer services.

(3) The provider of these services shall provide on-line application help.