SP451016Q1006_Attachment_01.pdf

DISPOSITION SERVICES MEADE ROLL-OFFS AND

WASTE REMOVAL/DISPOSAL

BID SCHEDULE

BASE PERIOD (12 MONTHS)

CLIN DESCRIPTION ESTIMATED

QUANTITY

UNIT

PRICE

TOTAL

PRICE

0001 Abandonment & Destruction removal at

DLA Disposition Services Meade, MD.

l.6M LBS

0002 Uncovered storage container or roll off exchange at Fort Meade, MD (40 CY).

400 EA $_______ $________

BASE PERIOD TOTAL $_________

1st OPTION PERIOD (12 MONTHS)

QUANTITY

UNIT

PRICE

TOTAL

PRICE

1001 Abandonment & Destruction removal at

1002 Uncovered storage container or roll off

1st OPTION PERIOD TOTAL $_________

2st OPTION PERIOD (12 MONTHS)

QUANTITY

UNIT

PRICE

TOTAL

PRICE

2001 Abandonment & Destruction removal at

2002 Uncovered storage container or roll off

2nd OPTION PERIOD TOTAL $_________

3rd OPTION PERIOD (12 MONTHS)

QUANTITY

UNIT

PRICE

TOTAL

PRICE

3001 Abandonment & Destruction removal at

3002 Uncovered storage container or roll off

3rd OPTION PERIOD TOTAL $_________

4th OPTION PERIOD (12 MONTHS)

QUANTITY

UNIT

PRICE

TOTAL

PRICE

4001 Abandonment & Destruction removal at

4002 Uncovered storage container or roll off

4th OPTION PERIOD TOTAL $_________

TOTAL FOR BASE PLUS ALL FOUR OPTION PERIODS $__________

PERFORMANCE WORK STATEMENT DLA

DISPOSITION SERVICES MEADE ROLL-OFFS AND

WASTE REMOVAL/DISPOSAL

1.1 BACKGROUND

DLA Disposition Services has the responsibility of disposing and reutilizing excess United States

Department of Defense (DoD) property at locations throughout the world. DLA Disposition

Services, Fort Meade has scrap wood and textiles consisting of non-serviceable scrap wood, broken wood furniture, pallets, non-serviceable scrap plastic, plastic containers, plastic chairs, etc. which require removal and final disposition. The contractor shall provide all personnel, equipment, tools, vehicles, travel, materials, supervision, labor and other items necessary to provide on-call placement and collection of roll off containers at DLA Disposition Services Fort

Meade, with associated transportation and compliant disposal.

1.2 SCOPE OF WORK AND TASKS

1.1.l DLA Disposition Services has a requirement for Abandonment & Destruction removal located at DLA Disposition Services Meade, Building 77, Rock Avenue, Fort Meade, MD

20755.

1.2.2 The Contractor shall be required to provide and maintain four (4) 40 cubic yard roll-offs on a permanent rotational basis. Service will be issued by Call Order for the contractor to provide containers for varying durations. Upon receiving telephonic notice from an authorized

Government Official, the Contractor shall be required to remove the full container and replace it with an empty container within twenty four (24) hours.

1.2.3 The Contractor shall be required to remove the full roll-offs and replace, at the same time, with an empty forty (40) cubic yard roll-off. Removal and replacement shall be within twenty four (24) hours of telephonic notification from the Government POC, approximately thirty (30) times monthly at DLA Disposition Services Meade.

1.2.4 Any removal/replacement over and above thirty (30) times allotted per month shall be billed as an excess pick-up/replacement.

1.2.5 The roll-off shall be filled with only those products authorized for disposal in a landfill.

1.2.6 The roll-off shall be capable of holding materials such as: cotton, wood, paper, cardboard , plastic, etc. No hazardous waste or material shall be included. Some items will have metal attachments , hinges, screws, bolts, nails, etc., not to exceed ten (10) percent of each load.

1.3 REQUIRED CONTRACTOR SERVICES

1.2.1 The Contractor shall be required to furnish and maintain, in good condition, four (4) forty

(40) cubic yard roll-offs to be placed at DLA Disposition Services Meade.

1.2.2 The Contractor shall leave the site in the same condition as when he arrived. Any debris dropped by the Contractor will be recovered by same. Each roll-off shall be covered to keep any debris from blowing from the roll-off onto the roadway.

1.2.3 The Contractor is responsible for any and all dumping fees.

1.2.4 The Contractor shall have each container weighed light and heavy utilizing government scales located at DLA Disposition Services Meade. If government scales are not available, trailers will be weighed at a certified scale which is calibrated according to state law at contractor's expense.

1.2.5 All removal/replacement tickets used by the Contractor shall be approved/signed by the

Government POC at the time the container is removed from the DLA Disposition Services

Meade (Building 77) site. Payment for removal/replacement shall not be made without an authorized signature from the Government POC. The signed ticket must be submitted with the invoice for payment.

1.3 SAFETY

1.3.1 The contractor shall perform all operations in a prudent, conscientious, safe and professional manner. At a minimum, the contractor 's personnel and equipment shall comply with applicable DOT, federal, state, local and host installation laws, safety regulations and procedures, and contractor shall ensure that its agents, employees, and subcontractors perform in a safe manner. The contractor shall ensure all personnel involved in performing on this contract are trained for the level of expertise required for proper performance on this project. Personal protective equipment shall be provided by the contractor and must be appropriate for the task.

1.3.2 The contractor agrees that his personnel and equipment are subject to safety inspections by Government personnel on a Government installation or when moving any Government owned property.

1.3.3 The contractor shall assume full responsibility and liability for compliance with all applicable local, state and federal , regulations pertaining to the health and safety of personnel and environmental management during the execution of work. All work shall be completed and performed in accordance with the best practices of the trade and in compliance with all applicable federal, state and local codes.

1.4 GOVERNMENT PROVIDED SERVICES

Government will provide necessary instructions and assistance to allow contractor to gain entrance to DLA Disposition Services Meade to perform work. On site Government supervisor will coordinate working hours with contractor to allow entrance and exiting of DLA Disposition

Services Meade.

1.5 PERMITS AND DEPARTMENT OF TRANSPORTATION REQUIREMENTS

1.5.1 The contractor shall be responsible for obtaining any necessary licenses, permits if applicable, and for complying with any applicable State/Federal laws, codes and regulations in connection with the execution of the work.

1.5.2 The Contractor shall comply with, and ensure that all applicable subcontractors comply with, all requirement s of the U.S. Department of Transportation (DOT) Regulations, applicable state and local regulations and requirements, applicable to transportation of the roll offs and materials under this contract.

1.6 PERIOD OF PERFORMANCE

1.6.1 For the base period, task orders may be written for a period of 12 months from the date of award or until the maximum number of pounds has been reached, whichever occurs first. Option periods, if exercised, allows the Government to continue issuance of task orders for a maximum of an additional 12 months.

1.6.2 Services performed under this contract shall be accomplished during the site's normal working hours. The work hours are 8:00 AM to 3:00 PM for DLA Disposition Services Meade, Monday through Friday, excluding the legal holidays listed below . The Contractor shall remove/replace the roll-offs between those hours.

New Years Day 1 January *

Martin Luther King's Birthday 3rd Monday in January

Presidents Day 3rd Monday in February

Memorial Day Last Monday in May

Independence Day 4 July *

Labor Day 1st Monday in September

Columbus Day 2nd Monday in October

Veterans Day 11 November *

Thanksgiving Day 4th Thursday in November

Christmas Day 25 December *

* The holiday is observed on the preceding Friday or the following Monday when the holiday occurs on Saturday or Sunday, respectively.

1.7 SPILL RESPONSIBILITY

The Contractor is solely responsible for any and all spills or leaks during the performance of this contract which occurs as a result of or are contributed to by the actions of its agents, employees, of subcontractors. The contractor agrees to clean up such spills or leaks to the satisfaction of the

Government in a manner that complies with applicable Federal, state, and local laws and regulations. The clean up shall be at no cost to the Government. The contractor shall report all such spills or leaks, regardless of their quantity, to the contracting officer immediately upon discovery. A written follow-up report shall be submitted to the contracting officer not later than twenty four (24) hours after the initial telephonic report. The written report shall be in narrative form and as a minimum include the following:

(1) Description of item spilled (including identity, quantity, etc.).

(2) Whether amount spilled is EPA/state reportable , and if so, whether it was reported.

(3) Exact time and location of spill including a description of the area involved.

(4) Containment procedures initiated.

(5) Summary of any communication s contractor has with press or Government officials other than the contracting officer.

(6) Description of clean-up procedures employed or to be employed at the site including disposal location of spill residue .

1.8 WEIGHING OF PROPERTY

The empty conveyance will be weighed prior to and after loading. The difference between the weight of the empty conveyance and the loaded conveyance will be the agreed upon weight for payment purposes. An authorized Government representative will witness all weighing. The weight, agreed upon by both the Contractor and the Government representative at the time of removal, will be the basis for payment to the Contractor. Unsubstantiated charges for subsequent increases in weight, after removal from Government custody, will be the responsibility of the

Contractor.

The method used to weigh the conveyance will be whichever is most accurate and agreed upon by the Contractor and the COR:

-Actual weight using Government scales (preferred method).

-Actual weight using commercial scales, if Government scales are not available.

For either actual weight method, the conveyance will be weighed both before and after loading.

For removals where Government scales are not available or operable, the use of commercial scales is authorized. The contractor will arrange for and incur all expenses weighing property at the nearest certified public scale.

1.9 ESTIMATED QUANTITIES

The quantities listed in the bid schedule are estimated net weights. The contractor will be paid based upon actual weight picked up and processed/recycled or disposed of under the task order.

1.10 REMOVAL

Standard removal timeframe is one working day. Remova l t imeframe may be ad justed dur ing pe r formance i f deemed necessa ry by the Government .

1.11 ISSUANCE OF TASK ORDERS

In accordance with the clause 52.216-18 Ordering, the Contracting Officer may issue task orders against this contract by facsimile or by electronic commerce methods.

1.12 DLA DISPOSITION SERVICES ENVIRONMENTAL MANAGEMENT SYSTEM (EMS)

DLA Disposition Services implemented EMS in accordance with ISO 14001:2004(E), DOD and DLA requirements at all

DLA Disposition Services appropriate facilities. An EMS is an overall management system that includes organizational structure, planning activities, responsibilities, practices, procedures, processes and resources for developing, implementing, achieving, reviewing and maintaining the environmental policy of an organization. The DLA Disposition Services EMS is designed to ensure that all personnel, including contract personnel, whose work activities can cause real or potential significant environmental impact, are aware of how their work supports the EMS and are competent to perform their roles, responsibilities and authorities while supporting the DLA Disposition Services mission. The DLA Disposition Services EMS program is explained in DRMS-I 6050.2, Environmental Management System (EMS) Core Instruction. Site supplements detail information required by EMS at a local level such as local, state and host environmental regulations as well as local emergency procedures and operating procedures unique to the location. Site supplements also contain information concerning the local interaction between the DLA Disposition Services tenant appropriate facility and the DOD/DLA host facility EMS program. Contractors and their personnel are required to be aware that each DLA Disposition Services appropriate facility has an EMS and to be aware of EMS policies to perform work and/or gain access to an installation. Each

DLA Disposition Services appropriate facility maintains EMS awareness posters that identify the DLA Disposition Services

Environmental Management Representative (EMR) and Host facility EMR for specific guidance concerning an individual facilities’ EMS program. Contractors may request current copies of EMS information identified in this paragraph by sending an e-mail request to DRMSEMR@dla.mil.

1.13 CALL ORDERS

1.13.1 The Contracting Officer (KO) may issue funded task orders for extended periods of time that the

Government may place orders orally or in writing. The Order Limitations clause FAR 52.216-19 applies to each call order. Only the KO and COR may authorize work under these orders. At the beginning of the contract, and as needed, the contractor will designate whom the call orders shall be issued to. The contractor may bill against the funded task order as work is performed throughout the contract period. Under these types of task orders, the contractor will perform work when specifically requested by the KO or COR.

1.13.2 When oral call orders are placed against the funded task order, an estimated dollar value will be established between the parties making the call order. The contractor shall not exceed the call order maximum without prior notification to and approval of the COR or KO. In no case, may the total cost exceed the funded task order without prior notification to and approval of the KO.

1.13.3 After performance of the call order, the contractor shall submit an invoice against the task order.

The amount of funds available under the funded task order will decrease by the amount spent on the call order.

1.14 CONTRACTOR PERSONNEL

1.14.1 The contractor shall provide the names, telephone numbers , e-mail addresses, etc. of the contract manager, the alternate contract manager and the on-site technical representative (OSTR).

mailto:DRMSEMR@dla.mil

The contract manager and his alternate shall have full authority to act for the contractor on all contract matters relating to the operation of this contract, i.e., all contract arrangements and required coordination. The contractor agrees that notice by the US Government to the designated contract manager or alternate contract manager shall constitute notice to the contractor and agrees to be bound by any commitments or representations made by the employees so designated.

1.14.2 Contract personnel shall present a neat appearance and be easily recognized as contractor 's employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges that display the company's name or the employee 's name.

Contractor and sub-contractor personnel must have the ability to communicate (i.e. cellular telephones) with the Government personnel and the Contract Manager whenever contractor personnel are on-site or transporting government property.

1.14.3 The contract manager, alternate contract manager, and the OSTR must have the present ability to read, write, speak, and understand English proficiently. All correspondence related to this contract shall be in the English language. All contractor personnel must be able to actively participate in

English conversations concerning technical issues associated with this contract.

1.15 NOTIFICATIONS/PICKUPS

Except as may otherwise be specified herein, the contractor shall notify the Contracting Officer

Representative (COR) at least one (1) work day before attempting site visits, identification, preparation or pickup. The contractor shall schedule and transport the Scrap Wood and Textiles after notification that the Scrap Wood and Textiles are ready for pickup. The contractor or contractor's transporter will coordinate and arrange Scrap Wood and Textiles pickups . The contractor will also provide information and documentation to his transportation agent, authorizing the transporter to pickup the material. The transporter shall provide this info1mation to the pickup point at the time of material pickup and prior to release of the material by the pickup point to the transporter.

1.16 GOVERNMENT PERSONNEL

On Site Point of Contact: Sarah Dutton (301-677-6367) & James Smith (301-677-3595)

1.17 ACCEPTABLE PERFORMANCE LEVELS (APLs)

1.17.1 Acceptable Performance Levels (APLs) are the minimum performance levels of specific requirements which the contractor must achieve or risk having the Government consider performance unsatisfactory, resulting in monetary consideration from the contractor. While the Specification of an acceptable performance level does not allow the contractor to knowingly provide defective service it recognizes that it may occur unintentionally. As long as performance does not fall below the specified acceptable level, the Government will not deduct for poor performance. If performance falls below the specified performance level, consideration will be taken at the Government 's discretion . Consideration decisions will take into account the impact on the Government as a result of the failure to meet the performance requirement and the number oftimes the failure has occurred throughout the contract period.

1.17.2 The Government will use a Quality Assurance Surveillance Plan (QASP) to monitor compliance with the contract terms and conditions and identify nonconforming services. The QASP sets forth the method and manner by which the Government intends to conduct surveillance of work under the contract and is subject to unilateral change by the Government without modification to the contract. All work required by the contract is subject to surveillance whether or not specifically included in the plan.

1.17.3 Performance incentives for the contractor shall include, but are not necessarily limited to, favorable impact on option exercise decisions, future awards of the same requirement , and future awards of similar requirements by DRMS as well as other Government and non-Government entities that may review performance of this contract.

DELIVERABLE

STANDARD

TIME

FRAME

CLAUSE

ACCEPTA BLE

PERFORMANCE

LEVEL (APL)

REDUCTION

FOR FAILED

APL

METHOD OF

SURVEILLANCE

Compliant

Removal

Notifications timely and accurate

One work day

1.15 No more than 3

failures per contract period

5-100% consideration of the value of

COR/ customer feedback the removal & past performan ce annotated

Compliant

Removal

Safe, compliant, timely

One work day

I.I 0 Same as above Same as above Same as above removal and transportat ion service

1.18 CONTRACTOR MANPOWER REPORTING

1.18.1 The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Logistics Agency via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil.

1.18.2 Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the

FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2014. The contactor may direct questions to the help desk at: http://www.ecmra.mil.

http://www.ecmra.mil/