Tab_3__STATEMENT_OF_WORK.pdf

STATEMENT OF WORK

1.0 SCOPE OF WORK: The safety shoe mobile will come to the Defense Distribution Center Oklahoma Tinker AFB, 3301 F. Avenue Bldg 506 Oklahoma City, Oklahoma 73145 on the fourth Thursday of each month during the hours of 0730 to 1800. The Government may reschedule the date of service by providing advance notice to the Contractor within five (5) days of desired date.

1.1 The government allowance for safety shoes is $185.00 per employee per year. Any charges above the $185.00 must be paid by the employee at the time of issuance of the safety shoe. In order to be eligible for either direct payment or reimbursement, employees must present a DDOO Form 2005 completed and signed by their supervisor.

1.2 A listing of safety footwear issued during each visit shall be compiled by the contractor, along with receipts signed by the employee receiving the shoes, and delivered to the designated Government point of contact (POC). These lists shall include the employees name, badge number, size, style, and price of the shoe/issued/bought. The total dollar value of all shoes issued/bought during the visit and the total number of pairs of shoes shall be included. The Government POC for this contract will be Mary McHenry (405) 855-3102.

1.3 The contractor shall invoice the government for the actual price of the safety footwear that is purchased, up to the amount of the government subsidy, which is $185.00 for any style that is purchased. Any charges incurred by the employee over this amount during the purchase of the safety footwear shall be paid in cash by the employee, and will be collected by the contractor at the time of sale.

1.4 Approximately 500 employees per year qualify for safety shoes. This contract will service half 250 of these employees.

1.5 If the contractor does not have the selected safety footwear available on-site, the contractor will mail the pair of shoes to:

DLA Distribution Oklahoma City, OK 3307 F Ave. Bldg 506 Oklahoma City, OK 73145 Attention Safety Shoe Mary McHenry

1.6 This contract will consist of a one year period.

The Period of performance will consist of the following.

Line item 0001 - period of performance from 1 April 2019 to 30 March 2020.

1.7 Contractors must be able to accept the Government Credit Card for payment.

2.0 SAFETY AND HEALTH REGULATIONS: Contractor shall comply with Defense Logistics Agency Manual (DLAM) 6055.1, DLA Safety and Health Manual, Depot Safety and Occupational Health Program, Fire Prevention and Protection and all applicable NFPA Standards. Copies may be obtained from Safety Officer or Fire Chief.

3.0 ACCIDENT REPORTING: Mishaps involving contractor employees shall be reported to Depot Safety Office and Contracting Officer’s Point of Contact (POC) immediately. Contractor shall make a written accident report 1AW DLAM 6055.1, using Mishap Report, DLA Form 1591. Report will be given to POC within five (5) working days after the date of accident occurrence.

4.0 DESIGNATED CONTRACTING OFFICER”S POINT OFCONTACT (POC): A POC

will be designated prior to award to be responsible for monitoring progress and overall technical management of this order and should be contacted regarding questions or problems of a technical nature. In no event, however, will any understanding or agreement, modification, or other matter deviating from terms of this order between contractor and any person other than the Contracting Officer be effective or binding upon the Government, unless formalized by proper contractual documents executed by Contracting Officer prior to completion of this order. On matters that pertain to the order terms, contractor will contact the Contracting Officer.

5.0 REQUIREMENTS:

5.1 The safety shoe-mobile will come to Defense Distribution Center DDOO, on the last Thursday of each month. They will first visit under the contract will be from 0730 to 1600 hours. No visits will be scheduled on Federal holidays.

The Government may reschedule times and dates for this service by providing advance notice to the contractor within five (5) days of the desired date. If the van is unavailable due to mechanical problems the contractor will notify the Government POC as soon as possible to reschedule the visit.

5.2 A listing of safety footwear issued during each visit shall be compiled by the contractor, along with receipts signed by the employee receiving the shoes.

Invoices will include the Government employee's name, badge number, size, style, and price of shoe issued/bought. The Contractor will also provide the original DD Form 2005 showing the stamped authorization for the shoe purchase. The total dollar value of all shoes issued/bought and the total number of pairs of shoes shall also be included.

5.3 The contractor will invoice the Government for the actual price of the safety footwear that is purchased, up to the amount of the government subsidy, which is $185.00 for any style. The contract does not cover the purchase of insoles or other comfort items. Comfort items purchased are the responsibility of the employee. Any charges incurred by the employee over this amount during the purchase of safety footwear will be paid in cash by the employee, and will be collected by the contractor at the time of sale.

5.4 Employees of DDOO may use the van with proper authorization. DDOO employees will submit DD Form 2005 that has been signed by the supervisor and stamped by the Personnel Office. The contractor will staple the stamped form to the invoice to ensure that all shoes billed to the contract are authorized purchases.

5.5 All Invoices and receipts from Vendor will have the Document number and the Contract number indicated.

6.0 TRAFFIC AND SECURITY REQUIREMENTS: Persons employed in the performance of this order shall be subject to Security Regulations of the appropriate facility. These regulations pertain to the following subjects.

a. Traffic laws and regulations (Rules of the road)

b. Vehicle registration requirements

c. Personnel entrance requirements

d. Observation of “For Official Use Only” operations and associated restriction on discussing and writing about these operations.

6.1 To register with Security, each prime contractor/supervisor/employee must have in their possession.

a. A valid state driver’s license

b. A valid vehicle registration

c. Proof of valid vehicle insurance

7.0 CONTRACTOR VISITOR BADGES: Visiting passes/badges will be given to contractor personnel responsible for performing service on Defense Distribution Center Depots installations. Contractor shall provide the security office with a list of all personnel required performing work on the installation during the contract performance period.