SOW WRJ Workstations and cabinets.docx

Statement of Work Transaction: 405-23-3-7441-0572 White River Junction HTM Workstations & Cabinets White River Junction VA Medical Center

PURPOSE

The purpose is to provide the HTM department with available workstations and storage due to expansion of services and personnel.

SCOPE OF WORK

· The Contractor shall provide delivery of all listed equipment per quote.

· All equipment must meet manufacturers and VA specifications.

· The contractor shall furnish all ordered supplies and equipment per quote.

· The contractor is responsible for any missing parts and components not included in the order to carry out the installation.

· Training of staff in operations is not required.

EQUIPMENT/SALIENT CHARACTERISTICS

· Lista cabinets and workstations are custom built based off measurement obtained from original order request.

· Scope and schematics of cabinets and workstations are listed on the quote including measurements (please refer to the quote for this information.)

AREAS TO BE SERVICED

Department of Veterans Affairs White River Junction HTM Department 215 N Main St White River Junction, VT 05009

INSTALLATION

· Contractor shall deliver all equipment to the White River Junction, VT Veteran Medical Center, 215 N Main St.

· Deliver materials to the site in manufacturer's original sealed containers with brand name marked thereon.

· Package items to prevent damage or deterioration during shipment, handling, storage and installation. Maintain protective covering in place and in good repair until removal is necessary.

· Store products in dry condition inside enclosed facilities.

TRAINING

· None required or needed.

INSPECTION AND ACCEPTANCE

· None needed.

WARRANTY

· The contractor warrants that the equipment is free from defects in materials and workmanship for the specified warranty period set forth in the Contractors operator’s manual and quote.

TASK FREQUENCY AND INSTRUCTIONS

· The work set forth in the Scope of Work shall be completed in one or multiple deliveries.

SPECIAL WORK REQUIREMENTS

· The Contractor must comply with security, privacy, and safety issues in accordance to VA standards, policies, and directives set forth at all times while providing the work outlined in the Scope of Work.

ATTACHMENTS

None.

Records Management Language for Statement of Work (SOW):

The following standard items relate to records generated in executing the contract and should be included in a typical procurement contract:

1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

1. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

1. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

1. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

1. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

1. The Government Agency owns the rights to all data/records produced as part of this contract.

1. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

1. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

1. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

1. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.