SOW Window Washing with Count and pics.pdf

STATEMENT OF WORK – WINDOW WASHING

A. GENERAL:

Furnish all labor, supervision, materials, and equipment necessary to accomplish complete window washing services as described herein that identify the buildings and the estimated number of windows and screens that require cleaning. A site visit is recommended since some windows may require rappelling to be cleaned. The contractor will be required to replace any window units or fixtures damaged during accomplishment of contracted services. The individuals to be contracted at each division are:

Palo Alto Division: Stanford Anderson, ECS 650-621-0119 Menlo Park Division: Gary Mason, ECS 650 621-0119 Livermore Division: Alphonso Farquharson, ECS 650 444-7520

B. WORK HOURS:

1. Normal Work Hours: The service schedule will be developed between the contractor and

Contractor’s Technical Representative (COTR) prior to any service being performed.

Work should be performed in November and June.

2. National Holidays: The eleven holidays observed by the Federal Government are: New Years

Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day and Christmas Day and any other day specifically declared by the President of the United States to be a national holiday.

C. SPECIFICATIONS:

1. Removing and cleaning screens

2. Cleaning windows (inside and out)

3. Cleaning frames, sills, and sashes (inside and out)

4. Reinstall screens after cleaning – note some screens are screwed in and tools will be required to remove and replace them.

5. All cleaning tasks shall be accomplished to meet all standards as follows:

a) Remove all paint, dirt, soil and other substances that may be found on the windows.

Screens removed for cleaning must be replaced and securely fastened. Some screens may be attached by screws that will require tools to remove.

b) All damages caused by contractor’s personnel will be repaired to previously existing condition at contractor’s expense.

c) Contractor must follow OSHA guidelines, policies, procedures, and directives, as well as fire and safety regulations of the medical center.

d) Work of the contractor is to be coordinated to prevent conflicts with the treatment of patients and the functioning of the facility. No medical apparatus will be moved without approval.

e) The contract personnel must report to EMS prior to beginning work for each day and shall report back to EMS what they accomplished during the day before leaving the Medical Center grounds. For the Jefferson Barracks (JB) Division, report to Bldg. 6, Room A-238. For the John Cochran (JC) Division, report to Bldg. 6, Fourth Floor, Room A-238.

f) Contract personnel must wear identifying clothing, such as caps or shirts with contractor logo while on Medical Center grounds and follow Covid 19 GUIDELINES.

g) Contact project manager to submit to EMS, the plan for how areas/rooms are to be serviced each workday.

h) Contracting is required to re-clean where deficiencies have been noted at no additional expense to the Government. Re-cleaning is to be accomplished within five (5) working days of identification. Re-cleaning is required until the deficiency has been corrected.

Payment will be withheld unit all areas are cleaned to the satisfaction of the VA.

Work Inspected by EMS personnel.

i) All work is to be performed in accordance with the guidelines established by Federal, State and Local ordinances and with contractor’s procedures manual and quality control manual.

D. HOURS OF OPERATION: Normal business hours are 8:00 a.m. to 4:30 p.m., Monday through

Friday, excluding Federal Holidays. The eleven holidays observed by the Federal Government are:

New Year’s Day, Martin Luther King’s Day, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving, Christmas, and any other day specifically declared by the President of the United States to be a national holiday.

E. SCHEDULING: The contractor shall provide a written work schedule identifying when the work will be accomplished no later than the date identified in this solicitation for work to begin. For example:

A schedule identifying when work will be accomplished shall be furnished no later than July 30, 2015. All work must be scheduled through individuals identified in paragraph 2 of this section.

F. QUALITY ASSURANCE:

Performance Objective Performance Threshold

All screens and windows will be washed according to VA expectations.

Contractor will be required to re-clean windows and/or screens not meeting VA’s standards.

G. CONTRACTOR PERSONNEL BADGES AND PARKING:

1. The contractor shall provide the COTR with a list of contractor employees expected to enter the buildings. While on VA premises, all contractor personnel shall comply with the rules, regulations, and procedures governing the conduct of personnel and the operation of the facility.

2. An access badge will be given to the contractor’s employee upon entrance into VA buildings.

The contractor employee must safeguard the access badge and immediately report any lost, stolen, or destroyed badges to the COTR. All contract personnel must properly display their access badges.

Access badges must be worn at or above the waist (facing forward.). The contractor’s employees must return the access badge(s) to the COTR or designee at the end of each pick up process.

3. The contractor shall be required to comply with all security policies/requirements of (your facility). All security policies/requirements must be met, and employees cleared prior to the contractor performing work under this contract. Employees that cannot meet the security and clearance requirements shall not be allowed to perform work under this contract.

4. It is the responsibility of the contractor’s personnel to park in the appropriate designated parking areas. Parking information shall be coordinated with each facility COTR.

5. VAPAHCS does not validate or make reimbursement for parking violations of the contractor’s personnel under any circumstance.

K. INTERFERENCE TO NORMAL FUNCTION: Contractor may be required to interrupt their work at anytime so as not to interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment and carts.

1. In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the government.

2. Contractor personnel shall inform the COTR or the designee of the need to gain access to secured areas. If access is required to secure areas, prearranged scheduling will be made with COTR or designee.

PAVAHCS, Palo Alto Division, Menlo Park Division and Livermore Division

Note: The below cited data is for information purposes only and is not intended to furnish the bidder an approximate number of windows and screens that require cleaning. The successful bidder will be required to clean all windows and screen on buildings identified regardless of the window/screen count.

Palo Alto Division

BUILDING AREA WINDOWS SCREENS

100 Inside/Outside All windows All screens screens/frames

101 Inside/Outside All windows All screens

520 Inside/Outside All windows All screens

7 Inside/Outside All windows All screens

6 Inside/Outside All windows All screens

5 Inside/Outside All windows All screens

4 Inside/Outside All windows All screens

500 Inside/Outside All windows All screens

MB-1 Inside/Outside All windows All screens

MB-2 Inside/Outside All windows All screens

MB-3 Inside/Outside All windows All screens

MB-4 Inside/Outside All windows All screens

50 Inside/Outside All windows All screens

710 Inside/Outside All windows All screens

Palo Alto Division Continued

T-50 Inside/Outside All windows All screens

9 Inside/Outside All windows All screens

8 Inside/Outside All windows All screens

102 Inside/Outside All windows All screens

54 Inside/Outside All windows All screens

105 Inside/Outside All windows All screens

T-6 Inside/Outside All windows All screens

T-6B Inside/Outside All windows All screens

T-7A Inside/Outside All windows All screens

T-7B Inside/Outside All windows All screens

T-7C Inside/Outside All windows All screens

T-7D Inside/Outside All windows All screens

51 Inside/Outside All windows All screens

530 Inside/Outside All windows All screens

Menlo Park Division

321 Inside/Outside All windows All screens

329 Inside/Outside All windows All screens

322 Inside/Outside All windows All screens

400 Inside/Outside All windows All screens screens/frames

331 Inside/Outside All windows All screens screens/frames

347 Inside/Outside All windows All screens screens/frames

360 Inside/Outside All windows All screens screens/frames

349 Inside/Outside All windows All screens screens/frames

350 Inside/Outside All windows All screens screens/frames

351 Inside/Outside All windows All screens screens/frames

352 Inside/Outside All windows All screens screens/frames

370 Inside/Outside All windows All screens screens/frames

334 Inside/Outside All windows All screens screens/frames

371 Inside/Outside All windows All screens screens/frames

T-365 Inside/Outside All windows All screens

Livermore Division

62 Inside/Outside All windows All screens

64 Inside/Outside All windows All screens

88 Inside/Outside All windows All screens

90 Inside/Outside All windows All screens screens/frames

T-34 Inside/Outside All windows All screens screens/frames

30 Inside/Outside All windows All screens screens/frames

65 Inside/Outside All windows All screens screens/frames

6 Inside/Outside All windows All screens screens/frames

T-10 Inside/Outside All windows All screens screens/frames

T-12 Inside/Outside All windows All screens screens/frames

T-16 Inside/Outside All windows All screens screens/frames

63 Inside/Outside All windows All screens screens/frames

74 Inside/Outside All windows All screens

Window count

Palo Alto Bldg.# #Windows Menlo Park Bldg.# #Windows Livermore Bldg.# #Windows

710 517 321 162 62 320

500 480 329 23 64 95

100 773 322 14 88 73

101 94 400 29 90 60

102 61 331 157 T-34 13

105 216 347 206 30 20

520 61 360 158 65 18

530 382 349 78 6 4

4 252 350 83 T-10 T-12 T-16 63 74 37

5 356 351 83

7 280 352 83

MB1 - MB4 146 370 34

T6 11 334 32

T7C 7 371 13

T7D 15 T-365 78

9 174

6 286

54 6

Total Count for each site 4117 1233 640

Total for all sites 5990

Average size of window is 5ft by 6ft

Window examples:

Building 100 Palo Alto

Bldg. 710 and Bldg. 5 Palo Alto