SOW_v1_RxEyeWear_FY23_FY25.pdf

STATEMENT OF WORK (SOW)

Prescription Safety Eyewear

FY2023, FY2024 and FY2025

Fleet Readiness Center Southwest (FRCSW)

Naval Air Station North Island (NASNI)

P . O. Box 357058

SAN DIEGO, CA 92135

1.0 – GENERAL

1.1 The scope of work involves providing prescription safety glasses for the employees of

FRCSW. The FRCSW policy requires that employees exposed to eye hazardous are provided with adequate eye protection. Employees shall wear appropriate eye protection when performing hazardous operations. This contract performance is for one year with options for two additional years.

1.2 Commander, Fleet Readiness Centers (COMFRC) Procurement Group (CPG) will provide the contracting services for FRCSW. The Procuring Contracting Officer (PCO) will be a COMFRC/CPG individual.

1.3 PERFORMANCE OBJECTIVE

1..3.1 The performance objective of this contract is to provide Personal Protective

Equipment (PPE) prescription safety glasses, i.e., eyewear, for the employees of

FRCSW in accordance with the U.S. Department of Labor, Occupational Safety and Health Administration (OSHA) regulations, U.S. Navy safety instructions and established industry standards. The selected awardee shall provide FRCSW employees with a reliable source and a selection of styles of appropriate safety eyewear.

1.4 BACKGROUND

1.4.1 FRCSW is the largest aerospace employer in San Diego County and performs factory level and service life extension repairs to several naval aircraft platforms including the F/A-18 attack fighter, the H-60 and H-53 helicopters, V-

22 Osprey rotorcraft, E2/C2 aircraft and variants of the new F-35 Lightning II.

Additionally, FRCSW maintains the aircraft catapult launch and arrester recover systems used aboard aircraft carriers. FRCSW’s 2,600 plus civilian employees work in various production environments which require protective eyewear when performing hazardous operations such as: pouring or handling of molten metal or corrosive liquids or solids; cutting and welding; drilling; grinding; milling;

chipping; abrasive blasting, plating and coating operations or other dust producing operations.

2.0 – Documents

2.1 Title 29 CFR 1910.133, Subpart I, Personal Protective Equipment, Eye and Face

Protection.

2.2 Personal Protective Equipment, U.S. Department of Labor, OSHA 3151-12R, 2003.

2.3 OPNAV M-5100.23, 5 Jun 2020, CHAPTER 19, SIGHT CONSERVATION.

2.4 American National Standards Institute (ANSI)/International Safety Equipment

Association (ISEA) Standard Z87.1-2015 and/or Z87.1-2020. Occupational and

Educational Personal Eye and Face Protection Devices.

NOTE: In the event of conflict between ANSI/ISEA

Z87.1-2015 and ANSI/ISEA Z87.1-2020, the newer

ANSI/ISEA Z87.1-2020 shall take precedence.

2.5 FAR 52.212-4(g)

3.0 - WORK ELEMENTS

3.1 OVERVIEW. The process starts with the optician taking individual employee measurements when presented with an individual’s corrective prescription. Prescriptions should be no more than six months old. The optician takes the necessary measurements and other data for the selected frames and lenses as well as other employee data and submits for fulfillment a single batch detailing all the employee information for a site visit.

3.2 WORK ELEMENT 1 – PROVIDE SAFETY EYEWEAR

3.2.1 — TYPE OF EYEWEAR TO BE PROVIDED

3.2.1.1 Occupational and Educational Personal Eye and Face Protection

Devices per section 2.4 requirements must be met: (1) Safety spectacles require special frames. Safety lenses meeting this standard in combination with street-wear frames are not acceptable. Frames and lenses must bear the manufacturer's identification trademark along with the standard met per the labeling requirements of Z87.1. (2) Tinting, if required, should be in accordance with section 2.4 requirements and be a shade appropriate to the "hazardous" area(s) worked. (3) Glass lenses must be marked with the letter "H" to indicate treatment for impact resistance.

3.2.2 — PROVIDE SAFETY EYEWEAR FRAME SAMPLES

3.2.2.1 Contractor shall provide one set of available safety frames and a display box or rotating display with mirror. This set will be for the on-site location at FRCSW NAS North Island, CA. Delivery of the sample frames and display containers shall be sent to FRCSW as specified in Section 5.4.

3.3 WORK ELEMENT 2 – SAFETY GLASS LENSES AND FRAMES

3.3.1 — LENS TYPES AND QUANTITIES

3.3.1.1 The five types of lens specified below shall be available during the performance of the contract period. The annual quantity of specific lens types below is the Governments estimate of the actual quantities based upon historic data:

LENS TYPES

CERTIFIED

ANSI/ISEA Z87.1-2015

Polycarbonate with Scratch Resistant Treatment

OPACITY

TREATMENT

ANNUAL

QUANTITY, i.e., number of PAIRS

Single Clear 125

Bifocal 28mm 2 Clear 50

Trifocal 28mm 2 Clear 3

Progressive Std Clear 285

Double Segment Bifocal 28mm 2, 3 Clear 3

Tint Coating 1 Grey or Brown 70

466 4 1 Tint coating added to one of the types above, not a separate pair.

2 Bifocal 35mm, Trifocal 35mm and Double Segment 35mm lens types not required.

3 Double segment bifocal lenses are for artisans doing overhead work 4 466 lens pairs/year, 444 w/ frame types specified in 3.2.2 below and 22 respirator units per3.2.3.

3.3.2 — FRAME STYLES AND QUANTITIES

3.3.2.1 The contractor shall provide a minimum selection of three frame styles within each of the three frame categories. These styles should consist of traditional and modern frames as currently available commercially. In aggregate, across all frame styles, sizes, from small, to large and extra-large should be available along with at least two of the styles having adjustable nose rests or inserts to assure proper fits across a multitude of employee face types.

3.3.2.2 It is recognized that not all frames styles will be, or even should be, available in all sizes. It is the goal of the Government to (a) encourage the use of safety eyewear by providing a selection of desirable frames and

(b) assure a wide range of fits for its employees using a combination of frames and sizes. The Government seeks the provider’s experience to meet these goals.

FRAME CATEGORY MUST

BE CERTIFIED ANSI

ANSI/ISEA Z87.1-

2015/2020

Frame Style Examples – Provide Similar or Brand

Name Equivalent Functionality

ANNUAL

QUANTITY,

i.e., number

I Traditional Metal Frame w/ Side Guard

“MO5 SafeVision” “3M Alpha”

II

Traditional Nylon Frame w/ Side Guard

“Armourx 7002 SafeVision” “3M D490”

III

Wrap Around Nylon Frame w/ Adjustable Nasal Fittings

“SW06 SafeVision”

“3M ZT200”

3.3.2.3 It’s recommended that each offeror provide descriptive technical information for each style under the three categories. The quantities shown above are annual quantity based on historical information.

3.3.3 — PROVIDE SAFETY FRAMES AND SPECTACLE FRAMES FOR

RESPIRATOR USERS

3.3.3.1 FRCSW has standardized on 3M full-face respirators.

Accordingly, FRCSW must specify a specific manufacture frame/Spectacle kit style for use in this circumstance. Contractor shall provide 3M 6878/07141 spectacle kits (or equivalent third party kit if available) for respirator users consisting of the prescription lenses, frame assembly and rail assembly. A carrying case and cleaning cloth shall be included with each kit. Additional full-face respirators are used at FRCSW as well; however, these units are minimal, as the 3M has been standardized.

Full-Face Respirator Spectacle Kits

Provide Similar or Brand Name Equivalent Functionality

ANNUAL

QUANTITY,

i.e., number

3M 6878/07141 20

North® by Honeywell 5400 Series 0

Bullard Spectrum Series® 0

MSA Advantage® 4100 2

Total Respirator Kits (2.2.3) 22

Total Frames From Above (2.2.2) 444

3.4 WORK ELEMENT 3 – PROFESSIONAL SERVICES

3.4.1 — ON-SITE OPTICIAN SERVICES

3.4.1.1 Contractor shall provide on-site services at FRCSW Navy Air

Station (NAS) North Island as follows:

1. A trained and knowledgeable optician for 24 days per year, 8 hrs/day, on the 1st and 3rd Wednesday of each month or the first business day thereafter should either day fall on a Federal Holiday.

Training or license certificate(s) shall be submitted for the proposed contractor optician(s) with proposal submission.

2. For measuring frame sizes and lens placement for individual employees and for providing all necessary information.

3. The optician shall provide a simplified report, contractor format, to the FRCSW Program Manager (PM) and Technical Point of

Contract (TPOC) identifying the employees who measurements were taken for prescription glasses for each site visit and Contract

Line Item Number (CLIN) items they utilized. This report should be submitted at the same time as they submit the larger body information for fulfillment, item 4. below.

4. Shall be responsible for assuring (i) that all prescription as well as fit information is transmitted directly for fulfillment manufacturing as well as specifying for each employee (ii) sequential batch identifier or site visit identifier, employee last and first name, employee site name [NAS North Island, NAS Whidbey or Marine

Corps Air Station (MCAS) Kaneohe Bay, etc.] employee number, employee email, employee shop code, and the employee’s desired safety glasses category, style, size and cost.

5. Checking received eyewear for accuracy of manufacturing and fulfillment properties, dispensing of received eyewear to individual employees, and may include phone and/or email notifications.

3.4.1.2 The on-site contractor optician will have a designated area for performing these services. The on-site optician can stow items in the area via a locked cabinet or office.

3.4.2 — MANUFACTURE AND DELIVERY OF GLASSES

3.4.2.1 Contractor shall manufacture received batches (i.e., the employee measurement and selection information received for each optician’s visit) in their facility, assure accuracy of manufactured eyewear and ship per

Section 5.4, such that the eyewear arrives within fourteen (14) calendar days after each on-site optician’s visit.

Total Eyewear Sets (2.2.1) 466

3.4.2.2 It is the intent of the Government to have personnel return upon the next scheduled visit of the optician; two weeks in most cases, to verity fit and receive their prescription safety glasses. This requirement is consistent with current commercial practices.

3.4.2.3 In the event the safety glasses, either a batch or individual glasses are not available for the next optician’s visit, typically fourteen (14) calendar days sometimes a bit longer, the contractor shall communicate this to the FRCSW PM and TPOC and each affected employee via email

(or other means) notification informing them of the delay and when they should return.

3.5 WORK ELEMENT 4 – REPORTS AND DOCUMENTATION

3.5.1 — PROVIDE DOCUMENTATION OF SERVICES RENDERED

3.5.1.1 In addition to optician’s batch summary report and invoices submitted for payment of completed batches, a detailed listing by CLIN and CLIN balances shall be compiled by the contractor at the end of each quarter of service. This report shall be sent to the FRCSW TPOC and the

FRCSW PM. The report, in contractor format, should include an itemized summary of all lenses/frames supplied and the total accumulated dollar amount per CLIN per contract year. This report will be in MS Excel or a format suitable for importation into Microsoft (MS) Excel for subsequent processing by the Government.

3.5.2 — INVOICES

3.5.2.1 Invoices shall be submitted for payment of delivered batches. A batch is considered delivered upon receipt of safety glasses by the

FRCSW Safety Office. These glasses will in-turn be provided to the optician for a final Quality Assurance (QA) check and subsequent issue.

3.5.2.2 Any safety glasses requiring rework due to error on the part of the contractor will be returned to the contractor and/or re-submitted in the next batch and clearly identified as REWORK and shall not be invoiced a second time. If rework is required due to an error on the part of the

Government or any of its employees, then the item’s cost can be invoiced again and the line item should clearly be identified as REPLACE.

3.5.2.3 Each batch listing will include line items for the site Identification

(ID), employee's last and first name, employee’s number, safety glasses category, style, size, price of glasses issued/bought, contract number, date of the visit, CLIN number(s) and either [NEW/REWORK/REPLACE]. In addition, invoices shall include the data elements specified in Section 2.5.

Refer to Section 2.5 for specific information.

3.5.2.4 The contractor will invoice via Wide Area Work Flow (WAWF).

3.5.2.5 The contractor shall invoice for the actual cost of lenses, frames and spectacle kits that are issued per their respective CLIN. This contract does not cover the purchase of lanyard, or other comfort items; comfort items purchased are the responsibility of the employee.

4.0 - SPECIAL CONDITIONS

4.1 COMMUNICATIONS

4.1.1 All communications with parties outside of the Navy team shall be coordinated through the Navy TPOC, the PM, and/or the Contracting Officer

(KO).

4.2 PUBLIC AFFAIRS

4.2.1 The contractor shall not disclose any information or data resulting from actions in this project to the news media or public. The service provider shall refer all press or public contacts to the Navy PM who in turn will refer them to the

Public Affairs officer.

4.3 NON-BINDING DIRECTIVES

4.3.1 Any oral directives, instructions, explanations, commitments and/or acceptances given by any government employee to the service provider or their personnel, shall not be construed by the service provider as a change in scope to this contract. Any change in scope of work must be issued to the service provider, in writing, by the Navy’s PCO to be binding on the Government.

5.0 – POINTS-OF-CONTACT

5.1 COMFRC/CPG - PCO

• Tiffany Crayle, COMFRC

NAS Patuxent tiffany.l.crayle.civ@us.navy.mil

5.2 COMFRC/CPG - Contract Specialist (CS)

• TBD

5.3 FRCSW PM / TPOC

mailto:tiffany.l.crayle.civ@us.navy.mil

• Mr. Mark G. Weir, FRCSW

FRCSW NAS North Island

San Diego, CA 92135

(619) 545--4671 mark.g.weir4.civ@us.navy.mil

5.4 Shipments or fulfillment of safety eyewear should be sent to:

• FRCSW Shipping/Receiving

Attn M. Weir x54671

Bldg 36 Quentin Roosevelt Blvd

NAS North Island

San Diego CA 92135

5.5 Invoices for services rendered under this contract shall be submitted electronically through WAWF:

• Pay Official DoDAAC – (N68732)

• Inspectors (N65888)

– Mark G. Weir; (619) 545-4671; mark.g.weir4.civ@us.navy.mil

• LPO Acceptors (N65888)

– James Gilbert; (619) 545-1933; james.d.gilbert2.civ@us.navy.mil

– Jessica Munoz; (619) 545-1493; jessica.p.munoz.civ@us.navy.mil

• Certifier (N65888)

– Paula Stauffer; paula.b.stauffer.civ@us.navy.mil