SOW Steam Distribution System Evaluation.docx

Statement of Work Steam Distribution System Evaluation Alexandria LA VAMC

1. General

The Alexandria VA Health Care System, Pineville, LA is requiring an annual steam evaluation for sterilization area in Building 7 located on the Alexandria VA Medical Center campus.

2. Objective

Furnish annual steam system audit and evaluation and recommendations for repair of existing Steam distribution in Sterilizer Area Located in Building 7, must be completed by AAMI Standards.

3. Scope

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform a complete Steam Distribution System Evaluation on the existing steam supply line from the boiler plant to the sterile processing equipment. Contractor shall provide the SPS Chief with a written report detailing issues identified with valves, piping, pressure. Contractor will perform water and steam quality teting an provide written results to the SPS Chief. Steam Audit - Sterilizer(s) Wet Pack Troubleshooting

a. Steam Quality Test as described in ANSI/AAMI ST79 - Comprehensive steam sterilization and sterility assurance

1. Test steam quality at access point, with a direct (dead weight) calorimeter.

2. Verify system drainage performance with electronic instrumentation.

3. Inspect condensate return system.

4. Check sterilizer pitch, piping and vacuum performance.

5. Inspect entire steam supply to sterilizers for drain legs that might be forgotten, missing, disconnected, re-routed, clogged, have failed (or worn out) valves, or be installed incorrectly.

6. Check water treatment on boiler, Total Dissolved Solids (TDS) control, and blowdown practices.

7. Measure dynamic steam pressure (and steam quality again if needed) during a steam load.

8. Inspect HVAC air distribution and temperatures.

4. Security and General Requirements

· All on-site work should be completed between the hours of 8am and 4:30pm CST, Monday through Friday excluding holidays unless otherwise listed in the tasks section or other working hours are approved by the SPS Chief.

· Contractor shall obtain an access badge from the VA Police Department or from Facility Engineering Department while performing work on-site for their self, their employees and all subcontractors under their authority.

· Contractor shall contact Project Engineer or SPS Chief whenever work is being performed in any VA facility to determine if an escort is needed. Project Engineer or SPS Chief will arrange for an escort if needed.

· The contractor and all employees shall comply with all applicable Alexandria VA Health Care System fire, safety, and traffic regulations.

· The contractor is to field verify existing conditions.

· All work is to be performed within all American Society of Mechanical Engineers (ASME), OSHA, EPA, VA, and Federal, State and local codes and regulations.

· No roadway, drainage ditch, pedestrian walkway, or any other service, utility, or access to any of the above is to be blocked or rendered unusable for any length of time during this project unless previously approved by the Project Engineer.

· Work on this project shall not begin until authorized by the Contracting Officer.

· The title Project Engineer or SPS Chief shall refer to the Contracting Officer’s Representative.

· Work to be conducted on a Fully Operational VA Hospital Campus, Health and Long-Term Care facilities.

5. Delivery:

The SPS Chief shall be informed by the contractor of the following situations/events in writing:

· The anticipated start date of any contract work.

· As soon as it is known that the work will take longer than expected.

· As soon as it is known that a possible change order will have to happen.

· To provide a written plan for corrective action for any work that cannot be completely within contract specified time.

· At completion of work prior to leaving the facility.

· Contractor Payment Application shall be provided at the beginning of each month for the previous month work that has been completed.

· All required contract works completed shall be approved and accepted by the SPS Chief prior to accepting and approving contractor application for payment.

· Work shall be performed, with issuance of Notice to Proceed, at the Alexandria VA Health Care System, Pineville, LA, or in the immediate vicinity as required by this Scope of Work.

· Equipment or Government property may be removed from the facilities with prior permission from Project Engineer or SPS Chief and the Department Director.

6. Period of Performance

The period of performance for this requirement is a base year and four options years which may or may not be exercised based on the needs of and at the discretion of the government.

Contractor will contact Contracting Officer Representative (COR) to schedule the service date and report due date upon award.

7. Delivery Location: 2495 Shreveport Hwy 71, Pineville, LA 71360, Bldg. 7 Rm 021

VHA Supplemental Contract Requirements for Combatting COVID-19

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1) If fully vaccinated, contractors shall show proof of vaccination.

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2) If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test that includes an affiliated telehealth service.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

a. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

1. For indefinite delivery contracts: Contractor agrees to comply with VHA Supplemental Contract Requirements for any task or delivery orders issued prior to this modification when performance has already commenced.