SOW Sports Official.pdf

Statement of Work

Sports Officials Contract

22 APR 2022

1. Description of Services: This Statement of Work (SOW) defines the actions for the contractor to provide qualified officials, scorekeeper, timers, and transportation to perform services identified in Paragraph 2.

2. Scope of Work. Provide and schedule the proper number of qualified and certified officials, referees, scorekeepers, and timekeepers to officiate all games, knowing the rules, floor and field techniques for the Buckley Space Force Base Intramural Sports Program, and substituting local rules/bylaws for official rules when applicable and instructed to by the Sports Manager. The following is a guideline for the level of certifications. Certifications equivalent to or exceeding the following will be accepted:

a) Intramural Volleyball - United States Volleyball Association (USAVBA)

b) Intramural Softball – Amateur Softball Association Rules (ASA) and/or United States Slow-pitch Softball Association (USSSA)

c) Intramural Flag Football – National Intramural sports Association (NIRSA)

d) Intramural Under 30 Basketball –National Federation of High Schools (NFHS) (At minimum)

e) Intramural Over 30 Basketball – National Federation of High Schools (NFHS) (At minimum)

f) Intramural Soccer – National Federation of High Schools (NFHS) (At minimum)

Officials will follow guidelines established by the official’s handbooks, and the base by-laws for intramural volleyball, basketball, softball, soccer, and flag football for games at Buckley Space Force Base. Copies of the above certifications for each official shall be provided to the CO at the time of offer, and to the COR at the beginning of each season.

Officials shall also be wearing appropriate apparel and materials required in the performance of their respective service(s). The sports officials contact shall support at a maximum, Flag Football (77 games), under 30 basketball (104 games), over 30

Basketball (25 games), Volleyball (53 games), Soccer (53 games) and Softball (77 games) during the Base Year and each subsequent Option Year(s).

3. Requirements.

a) Two weeks prior to the start of each sports season, the Sports Manager or representative will provide the contractor a copy of the local rules/bylaws, as well as game schedules for the season. The schedule will list all games that the Contractor shall perform at except games from rescheduling due to cancellations and sport specific game planning.

b) The contractor shall make available the required number of officials, scorekeepers, timers needed for each game/match per sport.

i. Intramural Flag football = 3 Officials

ii. Intramural Basketball (under and over 30) = 2 Officials, 1 Scorekeeper/Timer

iii. Intramural Volleyball: 1 Official

iv. Intramural Softball: 2 Umpires

v. Intramural Soccer: 2 Officials

c) In the event the contractor employs off-duty Government employees, the employee may not officiate a game in which their unit is participating. In addition, officials are prohibited from playing in a sport in which they act in the capacity of an official, scorekeeper, or timer. The Contractor is reminded that all off-duty, active duty military and civilian personnel shall receive 460 JA (Legal) approval if employed by the contractor.

d) The Contractor shall send a designated representative to attend the Buckley Fitness Center Coach Meeting coordinated through the Sports Manager prior to each sports season as directed. The Contractor will be notified no later than two weeks prior to said meeting. The Contractor will receive no compensation for any Coach’s meetings.

Typically, these meetings are less than an hour.

e) Officials and score keepers shall sign and complete scorebooks/sheets (provided by the Fitness Center day of) after completion of each game. The keeping of scorebooks/sheets includes the keeping of total game summaries. These items, plus any written protests (if applicable) are submitted to the Sports Manager or representative at the conclusion of each day’s games/matches.

f) The Sports Manager shall notify the Contractor immediately upon any game cancellation. Under some circumstances, specified in the bylaws, officials are permitted to cancel games. In such cases, the officials are required to notify the Sports Manager

SADJADI, NAVID 2d Lt USSF AFSPC 460 CONS/PKB We need to know the maximum number of games, since this number must be included on the base contract.

SADJADI, NAVID 2d Lt USSF AFSPC 460 CONS/PKB The minimum numbers you have here are greater than the maximum number of games on the IGE (Excel). The IGE should include the maximum number of games, and the min and max should be listed here. These numbers should be consistent across documents.

SADJADI, NAVID 2d Lt USSF AFSPC 460 CONS/PKB Please include how far ahead of time you are required to let them know they need to send these officials. How are we going to notify them?

SADJADI, NAVID 2d Lt USSF AFSPC 460 CONS/PKB These numbers are not consistent with what is reported on the IGE. Furthermore, there is no soccer included here, whereas there is a line for soccer officials on the IGE. Please insure that these numbers are consistent and accurate on all documents.

or a fitness center representative of the cancellation. In cases of rescheduling, the Contractor will be notified as soon as possible.

g) The Contractor shall receive payment for games cancelled less than two hours prior to game start. Otherwise, the Contractor shall receive no payment for the cancelled game and will be paid for the rescheduled game. Contractors shall receive payment for forfeited games.

h) In cases of the Official(s) being absent from games, the Contractor shall receive payment proportional to the number of Officials who were present. For instance, in a game of softball, if one official is present and another is absent, the Contractor shall receive a payment of $50.00. Absence is defined as not present at the game up to fifteen minutes after the game starts. The absence will be reflected on the COR’s performance review of the Contractor, and the Contractor will be notified of any absences or tardiness.

i) The Contractor shall submit their monthly invoice for the prior month of performance to the Wide Area Work Flow (WAWF) POC (TBD) after the Sports Manager previews the invoice and compares it to the facility’s Monthly Performance Review Report. The Contractor’s monthly invoice should be previewed and submitted no later than the tenth day of the next month. The Contractor shall receive a firm fixed price per game each month.

j) The Contractor and designated representatives will abide by all Buckley Space Force Base rules.

4. General Information:

a) During severe weather warnings, games will be postponed depending on the severity of conditions for up to one hour. If the weather continues after an hour of delay, the game will be automatically cancelled, and the Contractor will receive payment for that game. If severe weather strikes before the start of the game, the Sports Manager is responsible for canceling/postponing games. After commencement of games, the Official is responsible for canceling/postponing games, except in extreme circumstances and within reason. The Sports Manager will inform the Officials if weather warnings are announced.

b) The following are grounds for removal from performance of the contract, any Official who:

i. Swears at or strikes a player/coach.

ii. Has had repeated documented unprofessional behavior (absenteeism, tardiness, professional misconduct).

5. Government Furnished Property and Services: All installation fields and courts are provided for play and should be in the proper playing condition. It is still the responsibility of the official to ensure a complete check of the field/court is made.

6. Quality Control Program:

a) The Contractor is required to develop and maintain a quality control program to ensure contract services are performed in accordance with this SOW. The quality control program shall identify and implement procedures to ensure elimination of defective services.

b) The Quality Control Program shall be reviewed as required or when consecutive discrepancies are noted. The quality control program shall be reviewed for the following:

i. Clear, complete and current inspection instructions.

ii. Specific criteria for approval and rejection of services.

iii. Adequate record keeping of nature and number of observations made, the number and type of deficiencies found, and the nature of corrective action taken.

c) A copy of the Quality Control Program shall be submitted to the CO and the COR upon request.

7. PERIOD OF PERFORMANCE: Base year will be 01 JUN 2022 – 31 DEC 2022. There are 4 option years that extend from 01 JAN to 31 DEC each year after the conclusion of the base year for the first option year, and the prior option year for each subsequent option year.

8. Pass and Identification. At least five days prior to arrival, the contracting office shall receive Visit Authorization Letter (VAL) listing the full name, state issued I.D. number or driver’s license number and the state of issue, social security number, date of birth, and company name of all individuals who will be visiting the installation. The VAL must provide the purpose of the visit, the date of the visit, and a Point of Contact (POC).

9. Base Access. The Contractor shall obtain appropriate Base access for all employees and vehicle passes for all contractor and personal vehicles requiring entry onto Buckley Space Force Base. Current vehicle registration, current proof of insurance and a valid driver’s

SADJADI, NAVID 2d Lt USSF AFSPC 460 CONS/PKB Should be provided to both the CO and you

SADJADI, NAVID 2d Lt USSF AFSPC 460 CONS/PKB End of fiscal year is 30 Sep 2022—this should extend to then. Additionally, why cut the contract short at end of fiscal year instead of extending it for a full year? With the $22k, this should be sufficient to get you to December 2022. On the MRR it says that the base contract is for FY22, whereas on the IGE it says that it is in FY23. Please make the values consistent across documents.

SADJADI, NAVID 2d Lt USSF AFSPC 460 CONS/PKB Please include what evaluation criteria you would like to use. LPTA is recommended, but I know you previously indicated that you do not want to use that. Let me know if you have questions.

license must be presented for all vehicles to be registered. Base access requests must be submitted to 460 CONS/PKB at least five days in advance.

10. Contractor Registration. Contractor shall be required to invoice through the Wide Area Work Flow (WAWF) System at https://wawf.eb.mil. More information regarding WAWF will be provided upon contract award. The contractor must have current registration though System of Award Management (SAM), www.ccr.gov.

11. Points of Contact (POC):

The Fitness Center Director and designees are as follows:

Margaret (Peggy) Haynes

Fitness Center Director Buckley Fitness Center

460 FSS/FSVS

17890 E. Steamboat Ave. Stop 90 Buckley Space Force Base, CO 80011 Email: margaret.haynes.1@ spaceforce.mil Direct: 720-847-4350 https://wawf.eb.mil/