SOW Sources Sought - Pest Control.pdf

PEST CONTROL SERVICES AT THE PHOENIX INDIAN MEDICAL CENTER

(PIMC), INDIAN HEALTH SERVICE

1. INTRODUCTION:

Phoenix Indian Medical Center is seeking comprehensive pest control services.

2. PURPOSE:

The Contractor shall provide all supervision, labor, materials, and equipment necessary to accomplish the monitoring, trapping, pesticide application, pest removal and pest prevention as part of the pest elimination and control program at PIMC to achieve long-term, environmentally sound pest suppression and prevention.

3. SCOPE OF WORK:

The Contract shall provide pest elimination and control services for the Phoenix Indian Medical Center (PIMC) hospital campus in the following locations:

BLDG.

Building Name

Area (sq.

ft.)

Building Description 1-1 NIH-Level One 15,064 Laboratory, General

1-0 NIH-Basement 1,438 Basement, equipment and electrical

4 Administration 6,820 General, Hospital Support

Behavioral Health- Main 4,524

Health Station: Outpatient Clinic

Behavioral Health- North wing 981 Health Station: Outpatient Clinic

8 Storage Building 1,655 Materials storage

9-1 Warehouse-level 1 13,000 Equipment & Supply Storage

9-2 Warehouse-mezzanine 3,020 Equipment & Supply Storage

10 PCMC-North wing 8,430 Health Station: Outpatient Clinic

11 CT Building 550 Radiology, CT Equipment

12 Pediatrics Clinic 9,936 Health Station: Outpatient Clinic

252 PCMC-South wing 4,842 Health Station: Outpatient Clinic

233-0

Hospital-Ground Level 48,698

200-Bed Hospital

233-1 Hospital-Level One 47,767 ED, Lab, OR, Pod., Phar

233-2 Hospital-Level Two 16,740 ICU, Surgical Ward

233-3 Hospital-Level Three 16,740 CNO, Procedure, Med. Ward, 233-4 Hospital-Level Four 16,740 OB Ward, labor & delivery

233-5 Hospital-Level Five 16,740 NIH Laboratory, General

A. General Pest Control Services:

The Contractor shall provide pest elimination and control services that produce an environment, free from pests including, but not limited to:

1. Spiders, cockroaches and beetles and all arachnids/arthropods

2. Crickets, and all other hopper insects

3. Ants (all species), earwigs, sow bugs, silver fish and all other crawling insects

4. Fleas and all other biting insects

5. Wasps, hornets, bees and all other stinging insects nesting in the interior and exterior, up to a maximum height of five (5) stories

6. Moths and all other flying pests

7. Weevils and all other food pests

8. Mice, rats, and all other rodents

9. All species of bed bugs

10. Outdoor populations of potentially indoor-infesting species that are within the property boundaries of the specified buildings

11. Termites and other wood-destroying organisms

12. Birds (Building 233 roof) Pigeon control

13. All other insect species not mentioned in this solicitation

The Contractor shall provide a schedule of routine pest control inspections for each building serviced under this contract, including frequencies of inspections, areas at each facility to be given special attention and specific day(s) of the week on which the inspections will be performed.

Contractor shall submit monthly pest control schedule for entire duration of the Contract prior to commencement of the Services. PIMC at its sole discretion from time to time and due to its operational requirements may revise the approved schedule.

234-0

Power Plant-Lower Level 4,639

Power Plant

234-1 Power Plant-Level One 4,723 Power Plant

234-2 Power Plant- Mezzanine 1,889 Power Plant

238 Dental Clinic Annex 5,842 Health Station: Outpatient Clinic

239 Dental Clinic 9,731 Health Station: Outpatient Clinic

Trailer: Case Management 1,493

General, Hospital Support

253 Women's Clinic 4,080 Health Station: Outpatient Clinic

254 Specialty Services 12,796 Health Station: Outpatient Clinic

255 Pathology 2,706 Laboratory, General

300 WIC Clinic 1,456 Owned by NACHI

Total Estimated Square Footage

277,791

The Contractor shall provide Large Fly Program that kills flies through ultraviolet light wall mounted station in the Food Service area located at the backdoor entrance by the back dock, and the OR corridor and the vestibule by the OR waiting room.

Contractor shell provide quarterly Pigeon control measures which include debris cleanup, removal and disinfection.

Contractor shall submit MSDS (Material Safety Data Sheet) of all pesticides that will be used in the pest control program. The Contractor shall use only federally approved pesticides for treatment at the PIMC premises.

Contractor intends to use other pesticides other than the ones approved by PIMC due to non- availability, and then Contractor shall provide the MSDS to PIMC for approval prior to their use.

The Contractor shall record all activities on a facility-specific log sheet.

The Contractor shall provide recommendations to reduce likelihood of infestation, including sanitation, structural repairs, mechanical controls, or living biological controls, so as to provide alternatives to chemical options.

All services provided under this contract must be performed in conformance with the IHS standards and the Joint Commission (JC).

All pest control work shall be in strict accordance with all applicable Federal, State, and local safety and health requirements. Where there is a conflict between applicable regulations, the most stringent will apply.

Vehicles used by the Contractor shall be identified in accordance with State and local regulations.

Use of Pesticides:

The Contractor shall be responsible for application of pesticides according to the label and all applicable regulations. All pesticides must be registered with the U.S. Environmental Protection Agency (EPA), State and/or local jurisdiction. Transport, handling, and use of all pesticides shall be in strict accordance with the manufacturer’s label instructions and all applicable Federal, state, and local laws and regulations.

The Contractor shall ensure that banned, restricted or prohibited pesticides are not used. The Contractor shall ensure that pesticide applicators are appropriately trained and licensed. The Contractor shall post warning signs and notify staff when pesticides are applied.

The Contractor shall ensure that pesticides classified for restricted use applied only by licensed applicators.

Contractor shall provide all necessary supplies and equipment to provide the required services.

As a general rule, all insecticides shall be applied as “crack and crevice” treatments only, defined in this contract as treatments in which the formulated insecticide is not visible to a bystander or accessible to children during or after the application process.

Application of insecticides to exposed surfaces or as space sprays (“fogging”) shall be restricted to exceptional circumstances where no alternative measures are practical. The Contractor shall obtain approval from the Contracting Officers Representative (COR) prior to any application of insecticide to an exposed surface or any space spray treatment. No surface application or space spray shall be made while staff, patients or visitors are present. The Contractor shall take all necessary precautions to ensure staff, patient and visitor safety, and all necessary steps to ensure the containment of the pesticide to the site of application.

The Contractor is to use the proper equipment and material to render the services to ensure safety for all human life, livestock and the environment. It is to be clearly understood that the equipment and pesticides used by the Contractor for this contract are to be within safe and legal guidelines.

The Contractor shall be responsible for removing and disposing of all excess and/or unneeded chemicals, materials or equipment after the application is completed. The Contractor may not store chemicals or equipment on the PIMC facility site at any time.

The Contractor shall be responsible for any damages that result from a violation of local, state, or federal regulations governing eradication agents or techniques and/or improper or negligent use of such agents or techniques.

Traps:

As a general rule, rodent control inside buildings shall be accomplished with trapping devices only. All such devices shall be concealed out of the general view and in protected areas so as not to be affected by routine cleaning and other hospital operations. The Contractor shall be responsible for disposing of all trapped rodents and all rodent carcasses in an appropriate manner.

In exceptional circumstances, when rodenticides are deemed essential for adequate rodent control inside buildings, the Contractor shall obtain approval of the COR prior to making any interior rodenticide treatment. All rodenticides, regardless of packaging, shall be placed either in locations not accessible to children, pets, wildlife and domestic animals, or in EPA-approved tamper-resistant bait boxes. As a general rule, rodenticide application outside buildings shall emphasize the direct treatment of rodent burrows wherever feasible.

All bait boxes shall be maintained in accordance with EPA regulations, with an emphasis on the safety of non-target organisms. The Contractor shall adhere to the following four points:

1. All bait boxes shall be placed out of the general view, in locations where they will not be disturbed by routine operations.

2. The lids of all bait boxes shall be securely locked or fastened shut. To ensure against accidents to humans; bait boxes, bait blocks, or feeding stations shall be adequately identified.

3. All bait boxes shall be securely attached or anchored to floor, ground, wall, or other immovable surface, so that the box cannot be picked up or moved.

4. Bait shall always be secured in the feeding chamber of the box and never placed in the runway or entryways of the box.

B. One Shot Services:

The contractor to provide a power spray treatment around the perimeter of all PIMC buildings spraying a 20 feet barrier from the building on the PIMC campus and including the Sweat Lodge and wood pile twice a year during the months of May and October.

C. Emergency Call Outs:

The Contractor shall provide emergency special treatments for the interior and/or exterior control of pests when requested by the PIMC Housekeeping Department. Emergency call outs are calls placed to the contractor any time after the monthly General Pest Elimination Services has been performed. This would include after hour timeframes outside normal IHS PIMC business hours.

4. PERIOD OF PERFORMANCE:

Contract performance shall be for a base year and four (4) one (1) year option for renewal commencing on February 01, 2023 through January 31, 2028. If the Government exercises its option pursuant to FAR 52.217-9, “Option to extend the term of the contract”, the performance period will be extended in accordance with the following schedule:

Option Year 1 - March 01, 2024 through February 28, 2025 Option Year 2 - March 01, 2025 through February 28, 2026 Option year 3 – March 01, 2026 through February 28, 2027 Option year 4 – March 01, 2027 through February 29, 2028

Option renewals will be on the basis of the existing requirement of the Government, performance of satisfactory service provided during the base year, and contingent upon availability of funds for the appropriate fiscal year.

5. PEST CONTROL PERSONNEL:

The Contractor shall provide competent, trained and experienced staff of the highest standards, all the necessary materials, equipment and transport to carry out the services.

Contractor staff assigned to work under this contract shall have and maintain valid certification through the State of Arizona and shall carry their original ID Cards with them while providing services at PIMC facilities.

Contractor personnel shall wear and use with proper Personal Protective Equipment (PPE) while performing work at PIMC.

Contractor shall also ensure that his personnel always wear appropriate PPE and gloves while mixing or spraying the chemicals.

6. HOURS OF OPERATION:

Hours of work for routine pest control services are defined as Monday through Friday from 7am to 6pm, excluding federal holidays, or as otherwise arranged with the Phoenix Indian Medical Center POC.

New Year’s Day, Marin Luther King Day, Presidents day, Memorial Day, Juneteenth independence, Independent Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. Also any other day declared by the President of the United States to be a national holiday.

7. SCHEDULE:

The pest control services will be once every month between 7am and 4:30pm. Service schedule are to be arranged between the designated point of contact and the contractor. Any changes during the month will be reported to the point of contact. Contractor working hours and schedule shall be approved by PIMC Project Officer prior to commencement of the pest control services.

8. PESTICIDE CERTIFICATION OR/AND LICENSURES:

Evidence of certification and/or licensure from the State of Arizona, NASDA, or equivalent shall be submitted to the POC before performing any work, all licenses must be maintained in an active and current status throughout the performance of this contract.

Evidence of certification and/or licensure renewals shall be provided to the contracting Officer and project officer.

The Contractor shall ensure that pesticide applicators are appropriately trained and licensed.

9. INDEMNITY AND INSURANCE:

The Contractor shall indemnify and hold the government harmless for any and all losses, damages, or liability on account of personal injury, death, or property damage, or claims for personal injury, death, or property damage of any nature whatsoever and by whomsoever made, arising out of the activities of the Contractor, his employees, subcontractors, or agents under the contract. For the purpose of fulfilling his obligations under this paragraph, the Contractor shall procure and maintain during the term of this contract and any extension thereof liability insurance in form satisfactory to the Contracting Officer. The named insured parties under the policy shall be the Contractor, the United States of America, their agents, and their employees. The amount of the insurance shall be not less than $100,000 each person, $300,000 each occurrence and $100,000 property damage. The Contractor shall furnish to the Contracting Officer prior to commencement of contract performance and when the option to extend the term of the contract is exercised, evidence of insurance coverage described herein.

10. QUALITY CONTROL

a. The Contractor shall provide services under the terms and of this contract with staff capable of providing proper and adequate services and workmanship.

b. The Contractor shall be responsible for monitoring and evaluating the safety, quality and appropriateness of services provided and shall maintain the quality control program.

11. SUBMITTALS

a. State of Arizona certification or valid National Pesticide Applicator Certification for all employees that will perform work at PIMC

b. MSD for all chemicals expected to be used on site. If available online, submittal of a list of chemicals will fulfill this requirement.

12. DELIVERABLES

Contractor shall deliver the following to the PIMC point of contact and at the following schedule –

a. Deliverable at the beginning of each contract year - Schedule of planned services which includes the planned service and the planned date for the service

b. Delivered one week following scheduled service – Preventive measures put in place including but not limited to areas treated, pesticides applied and traps set. Report shall also include any problems or infestations located and preventive measures suggested

c. Delivered one week following emergency call out – Pests, or indication of pest presence located, preventive measures put in place including but not limited to areas treated, pesticides applied and traps set. Report shall also include any problems or infestations located and preventive measures suggested