SOW_Redacted.pdf

LAB SERVICES

STATEMENT OF WORK

1.0 BACKGROUND

The Naval Surface Warfare Center Dahlgren Division (NSWCDD) requires a laboratory accredited in accordance with the Department of Defense (DoD)

Environmental Laboratory Accreditation Program (ELAP). DoD ELAP ensures laboratories performing analyses meet a minimum quality standard. In addition, the laboratory shall be certified by the state of Virginia, under the Virginia Environmental Laboratory Accreditation

Program (VELAP) and the state in which it is located (if that state has such a certification program) to perform chemical analysis. Loss of state or federal certification or failure to correct deficiencies when given notice by the state or EPA shall be sufficient reason for termination of the contract. In accordance with the requirements herein, the Contractor shall be responsible for all aspects of this effort and shall furnish all necessary services, materials, labor, and supplies not otherwise indicated to be furnished by the Government.

2.0 APPLICABLE DOCUMENTS

2.1 Title 40 (Protection of Environment), Code of Federal Regulations (CFR), Part 136, Guidelines Establishing Test Procedures for the Analysis of Pollutants;

2.2 Environmental Protection Agency Contract Laboratory Program (EPA CLP) Guidance;

2.3 EPA Specifications and Guidance for Contaminant-Free Sample Containers (EPA 540/R-

93/051)

2.4 Virginia Environmental Laboratory Accreditation Program (VELAP)

2.5 DoD Environmental Laboratory Accreditation Program (ELAP)

3.0 REQUIREMENTS

3.1 The approximate number of samples to be submitted, and the type of analysis to be conducted are summarized in subtasks 3.1.1-3.1.3. Field duplicate samples shall be submitted with “blinded” identification to the laboratory. Additional volumes of these samples shall be provided as necessary.

NOTE: The Government retains the right to add any additional sampling analysis tasks which are not specified under this contract, but which may be required in the future. These circumstances shall be held to a maximum of 10 analysis tasks with a not to exceed threshold of

$2,500.00 in totality.

3.1.1 Approximate Types and Number of Parameters for Hazardous Waste Analysis:

Qty Description Method Level

10 Metals (TAL List) SW846 6010/6020/ 7471 IV

2 Hexavalent Chromium SW846 7196 IV

20 TCLP Metals (As,Ba,Cd,Cr,Pb,Hg,Se,Ag) SW846 1131 6010/6020, 7470 IV

2 Full TCLP

SW846 1311, 8260, 8270, 8081,

8151, etc. IV

10 Corrosivity (as pH) SW846 9045 IV

10 Reactivity (Sulfide & Cyanide) SW846 Ch. 7 IV

20 Flashpoint SW846 1010 IV

20 PCBs SW846 8082 IV

10 BTEX SW846 8260 IV

10 TPH (GRO & DRO) SW846 8015 IV

10 TPH - GRO SW846 8015 IV

10 TPH - DRO SW846 8015 IV

2 Formaldehyde EPA 551 IV

2 TOX SW846 9023 IV

10 Total Suspended Solids (TSS) SM 2540D IV

10 Explosives (full list) SW846 8330 IV

10 Perchlorate SW846 6850 IV

MNX,DNX,TNX (RDX breakdown compounds) SW846 8330 mod IV

3.1.2 Approximate Types and Number of Parameters for Soil Analysis:

Qty Description Method Level

Soil Samples - Fall 2023

51 Explosives (grab samples) SW846 8330 IV

51 Metals (TAL List) SW846 6020/7470 IV

51 Hexavalent Chromium SW846 7196 IV

51 Perchlorate SW846 6850 IV

51 Cyanide SW846 9012 IV

3.1.3 Approximate Types and Number of Parameters for Groundwater Analysis:

Groundwater Samples – Fall 2023

25 Explosives SW846 8330 IV

25 MNX,DNX,TNX (RDX breakdown compounds) SW846 8330 mod IV

23 Perchlorate SW846 6850 IV

15 Metals (TAL List)

SW846

6010/6020/7470

IV

12 Total Organic Carbon EPA 415.1 IV

12 Chlorite/Chlorate EPA 300.1 IV

12 Chloride EPA 300.1 IV

3 Appendix IX Volatile Organic Compounds (VOCs) SW846 8260 IV

3 Semi-volatile Organic Compounds (SVOCs) SW846 8270 IV

3 Herbicides SW846 8151 IV

3 Pesticides SW846 8081 IV

3 PCBs SW846 8082 IV

3 Dioxin / Furan SW846 8290 IV

3 EDB / DBCP SW846 8011 IV

3 Cyanide SW846 9012 IV

13 Hexavalent Chromium SW 846 7196 IV

3.1.4 For analysis of samples in subtasks 3.1.1-3.1.3, the unit price for each analysis shall include the cost of providing transportation, laboratory analysis, reporting, and sample containers.

3.2 All laboratory analyses shall be performed in accordance with the most recent applicable regulations and guidelines. In addition, the Contractor shall follow all changes listed in 40 CFR

Part 136, most recently updated in July 2021.

3.3 The Contractor shall have available all of the equipment required to perform the analyses as proposed, as well as the equipment needed to prepare the samples for analysis, and refrigerator capacity to store samples before and after analysis.

3.4 On occasion, the Contractor shall receive samples that will require additional analysis to be performed at another laboratory. In these cases, the Contractor shall prepare samples for shipment, forward the appropriate sub-samples to the other laboratory, and provide final results of analysis to the Technical Point of Contact (TPOC) within the time required by the contract

(see 3.5 for Turnaround time).

3.5 Analytical data turnaround times are to be measured from receipt of each sample shipment. All hardcopy analytical data packages and associated electronic deliverables are due within 14 calendar days from receipt of samples.

3.5.1 Emergency turnaround times: There may be circumstances when the turnaround time of certain laboratory analysis results are needed sooner than the standard turnaround time. These circumstances will be held to a maximum of 5 percent of all tests and will not result in an increased cost to the Government. Required emergency turnaround time will be negotiated between the TPOC and the Contractor on a case-by-case basis.

3.6 Maximum holding times are based on 40 CFR 136, data validation criteria, and method specific requirements, and are measured from date of collection. The holding times depicted apply to all analyses necessary to successfully determine the contamination level contained in the sample. Hence, the holding time criteria apply to any/all subsequent sample dilutions and re-analysis.

3.7 Chain of Custody (COC) procedures shall be utilized by the laboratory to ensure that sample possession can be traced from the time the sample(s) become the responsibility of the

Contractor. The COC records shall be maintained by the laboratory for all samples from which the analytical data is required.

3.7.1 The original completed COC form shall accompany the original analytical test results for each sample and shall be sent to the TPOC. A copy of the completed COC shall accompany the analytical test results sent to the TPOC. The completed COC shall include documentation as to the preservation status of the sample and/or deviations to the preservation status of the sample.

3.7.2 Within a laboratory, internal transfers of sample, extracts, and digestates shall be accomplished and documented as controlled custody transfers. The laboratory shall maintain documentation that supports an unbroken chain of custody for samples, digestates and extracts from time of receipt or production in the laboratory until disposal.

3.8 Laboratory Quality Control (QC) samples include all analyses stipulated by the analytical method (e.g., method blanks, standards, check samples, laboratory duplicates, matrix spikes, and confirmation analysis), to be included in prices provided.

3.8.1 The Contractor’s laboratory shall be under the supervision of a qualified chemist, capable of interpreting and directing the analyses to be performed under this contract, and who shall review and certify, by a signed statement on the report form, the adequacy and accuracy of procedures, analytical results and reports. Laboratory personnel, test equipment, consumable chemicals, etc. for the performance of the specified analytical tests are the responsibility of the

Contractor and shall be suitable to satisfy the quality of data required; all equipment and procedures used for the performance of the laboratory analyses shall be in conformance with the guidelines established by EPA. The Contractor shall follow the quality control and assurance requirements for the performance of the analytical tests as stated by EPA.

3.8.2 As part of the proposal package, the Contractor shall submit to the TPOC for approval, a written description of the Quality Assurance/Quality Control (QA/QC) program that is to be followed by the laboratory throughout the contract period. The QA/QC program should cover laboratory equipment, facilities, personnel, calibration plans, reagent evaluation, and documentation of data quality and any other policies and plans that will be used by the

Contractor to ensure the reliability of the laboratory test results.

3.8.3 QA/QC samples required to be analyzed under this contract by the EPA or other regulatory agencies will be considered part of the Contractor’s quality control program for this contract. Laboratory analyses for these samples shall be the responsibility of the Contractor and the Government shall not be billed for them.

3.8.4 Split-sampling and blind-sampling shall be performed by NSWCDD as required by federal, state, and local statutes. NSWCDD reserves the right to send these samples to other

Contractors or to Commonwealth of Virginia laboratories to maintain QA/QC standards.

3.8.5 The Contractor shall submit to regular and random inspections by NSWCDD personnel or their representatives. The Contractor shall respond in writing to any deficiencies reported. Follow-up inspections may be conducted to verify corrective actions.

3.8.6 The Contractor shall participate in all rounds of the National Institute of Standards and

Technology (NIST) National Voluntary Laboratory Accreditation Program and shall maintain a proficient rating.

3.9 As part of the proposal package, the Contractor shall submit information regarding the use of, and percentage of use of, subcontractor(s). In addition, the proposals shall include proof that the proposed subcontractor(s) have complied with all required licenses and permits.

NSWCDD shall be notified by the prime contractor of any decisions to either add new subcontractors to the list or change any subcontractors previously identified within 10 calendar days prior to the addition or change. NSWCDD shall be provided with all proofs of compliance prior to adding any new subcontractors.

3.10 The Contractor shall submit as part of the proposal package, a parameter list indicating the laboratory analytical methods, detection limits, and references for the methods to be used in the analysis for each of the parameters listed in subtasks 3.1.1-3.1.3.

4.0 DELIVERABLES

4.1 The analytical requirements and approximate number of samples to be submitted for analysis are detailed in subtasks 3.1.1-3.1.3. Results and the associated data packages (validation report) for all analyses shall meet CLP format requirements. Data packages shall be fully valid and contain summary forms for all sample and laboratory method blank data, and summary forms containing all methods specific to quality control (results recoveries, relative percent differences, relative standard deviation, and/or percent differences, etc.). The data package shall contain a detailed case narrative for all analytical fractions.

4.1.1 In many cases, analysis of specific parameters will be requested that will not include all the parameters the method is capable of quantifying. In these cases, report only the specific parameters requested; do not report parameters that were not requested.

4.1.2 Electronic Data Requirements: Lab results shall be forwarded electronically to the

TPOC to meet specific turnaround time requirements.

4.1.3 The Contractor shall provide the lab analyses results and an invoice to the TPOC before payment can be accepted through Wide Area Work Flow.

4.2 The laboratory shall provide all necessary sample containers (10% extra for breakage).

All sample containers shall meet ICHEM series 300 cleanliness criteria (or equivalent) and documentation of certified cleanliness shall be provided. All of the appropriate sample bottles shall be pre-preserved. The laboratory shall also provide any extra coolers needed for return shipment of sample to the laboratory for analysis. The laboratory is also requested to provide a packing slip indicating the analytical parameters for which each container type is designated, sample labels, and chain of custody forms.

4.3 The laboratory shall provide Safety Data Sheets (SDSs) for all preservatives sent with each bottleware shipment. SDSs shall be representative of the chemicals provided as preservatives with regard to mixture and or purity of the chemicals. For example, if a 35% sulfuric acid solution is the preservative, the SDS provided shall be 35% sulfuric acid solution and not 96%.

5.0 GOVERNMENT-FURNISHED INFORMATION

5.1 The COC forms will be provided by NSWCDD and will include provisions to track possession of an individual sample or group. Upon transfer, the parties involved shall sign the form and shall indicate the time and date the transfer of sample(s) occurred. The Contractor shall use preprinted, sequentially pre-numbered COC forms for each sample collected and transferred into their custody.

5.2 The majority of samples shall be shipped to the laboratory via express carrier within 24 hours of collection. On occasion, non-routine collection and pick-ups shall be performed as requested by the TPOC if the laboratory is within an acceptable commuting distance. The

Contractor will be notified by telephone of pick-ups at least 24 hours before the required pickup.

Please indicate if the laboratory will provide courier service at no extra charge to the

Government.

6.0 TECHNICAL POINT OF CONTACT