SOW Install Mini Splits B-9 2021.pdf

Statement of Work

Install 4-Mini Split A/C’s USDA Building #9

Asset ID # 640600B009

USDA‐ARS

MS State, Mississippi

Prepared by:

Greg Porter 22 July 2021

Reviewed by:

Kevin Magee 24 July 2021

Table of Contents

Location Map Page 3

Statement of Work Page 4

Pictures Pages 5,6,and 7

Contractor Responsibility Page 8

Project Schedule/Contacts Page 9

Location Map:

Statement of Work: Demo 4 existing A/C units and install 4 USDA provided Mini Split A/C’s in building 9 Corn Virus Lab Mississippi State, MS 39762 at ARS MS State.

Project Objective: The objective of this project to demo 4 existing mini split A/C units and to install 4 new USDA supplied Mini Split A/C Units with new USDA supplies line sets and communication wires. This Project is located at Bldg.

#9, USDA‐ARS MS State, 150 Twelve Lane Mississippi State, MS 39762.

Contractor must be registered in System for Award Management, (SAM), prior to submitting a quote. Registration can be obtained through:

https://www.sam.gov/portal/public/SAM/

Site Visit: Contractors are encouraged to visit the site and be escorted by a government representative to confirm locations, dimensions, and conditions of the project before a quote is submitted. The site visit shall be for the purpose of observing firsthand any conditions relevant to the completion of this project. No consideration will be given to claims based on lack of knowledge of existing conditions, except where contract documents make definite provisions for adjustment in cost or extension due to existing conditions not readily foreseeable. This project is located at USDA‐ARS in MS State, MS.

Utilization of Bio‐Based Products: The contractor shall utilize products and material based from bio‐based materials, (e.g. bio‐based greases; bio‐based hydraulic fluids, bio‐based absorbents), to the maximum extent possible without jeopardizing the intended end use of detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to the applicable Federal Specifications and Standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer Representative (COR). Products can be found at:

https://www.biopreferred.gov

Safety: The contractor will submit a Site Safety Specific Plan/Accident Prevention Plan in industry recognizable format to the Contracting Officer within 7 days of contract award. The Plan shall include phone numbers and maps to the local Dr.

Office and nearest Hospital.

Base: Provide all equipment, materials, and labor necessary to demo 4 existing Mini Split A/C systems, and install 4 new USDA supplied Mini Split A/C systems complete with new line sets, and new communication wires. Contractor shall recover refrigerants. Contractor is to leak test and pull evacuations on A/C units line sets, and to check refrigerant charge, contractor to connect all electrical components and wiring to A/C systems to existing electrical power, and disconnects, contractor can use old condensate drains lines, contractor to check refrigerant charge, and test and run systems. This Project is located at the Corn Virus Lab in Bldg. #9, USDA‐ARS MS State, 150 Twelve Lane Mississippi State, MS 39762.

Task list:

1. Recover refrigerant from old systems

2. Demo 4 old existing mini split A/C systems

3. Install 4 new mini split A/C systems provided by USDA

4. Install new line sets and communication wires provided by USDA

5. Leak test line sets and pull evacuations on line sets

6. Connect all electrical components and wiring to A/C systems

7. Connect to existing electrical power, disconnects and condensate lines

8. Check refrigerant charge of new A/C’s and test and run A/C systems http://www.sam.gov/portal/public/SAM/ http://www.biopreferred.gov/

Pictures of A/C’s to Demo:

Pictures of A/C’s to Demo:

Pictures of New A/C Model numbers to Install:

All quotes shall be in unlocked MS Word format and all costs shall be detailed and presented in unlocked MS Excel format with formulas working.

Contractor Responsibility:

1. Contractor will verify all dimensions and site conditions prior to beginning work.

2. Contractor will perform the work as listed in the above outlined Base.

3. Contractor shall keep work area clean daily and take measures to control debris while work is being performed.

4. Contractor is required to manage the project and consult with the Government prior to beginning all work phases.

And, to work in a manner that minimizes the impact of the work on Government operations, research, and functions.

5. All work must be performed in such a manner as to not adversely affect daily operations of the facility, its workers, and the onsite facility operations.

6. Contractor must always have a Foreman on the job while working on this project.

7. Contractor will provide their own restroom facility and dumpster.

8. Contractor will remove all demolished material and debris from the worksite and dispose off‐site.

Material / Submittals:

The Contractor shall supply all materials necessary to successfully complete the project and deliver a functioning system as required. Submittals on all material incorporated into the work, including shop drawings and specifications, used on this project shall be submitted to the EPM and Contracting Specialist as noted in this document. Electronic submittals are acceptable otherwise three written submittals are required.

Execution of Work:

Contractor will verify all dimensions and site conditions prior to beginning work. Contractor will schedule the work between working hours as listed below. Contractor is required to provide labor, specified material, equipment, and other tools required to perform the job fully and completely. No Government equipment will be available for use by the contractor. The contractor shall always be responsible for protecting his work and ensuring the safety of his crew and ARS employees. Upon completion of the project, the contractor shall remove from the premises all accumulated materials and rubbish caused by the project. Premises shall be left in a clean, orderly, and acceptable condition.

Damage to Property:

Any damage to the Government buildings, utilities, etc. caused as the result of the contractor’s activities shall be repaired or replaced to the satisfaction of the Government.

Inspection and Acceptance:

A government representative shall inspect and approve the work performed on this project. The Contractor shall schedule inspection a minimum of 10 days in advance, in writing, to the Contracting Officer.

Project Schedule:

The completion of this project shall not exceed 14 days from date of Notice to Proceed. A request for time extension must be submitted to the Contracting Specialist in writing. Each request must include specific and detailed reasons in support of the schedule alteration.

Work Hours:

Contractor work hours shall be Monday through Friday, seven (7) A.M. to four (4) P.M. with the exception of Government holidays. Any changes to work schedule shall be submitted to Contacting Officer for written approval prior to schedule change.

Project Contacts:

Ms. Donna Signa, Administrative Officer (AO) USDA, ARS MS State 150 Twelve Lane MS State, MS 39762 Phone: 662‐320‐7393 Email: donna.signa@usda.gov

Mr. Kevin Magee, PE Engineering Project Manager (EPM) USDA, ARS SEA Facilities Engineering 141 Experiment Station Road Stoneville, MS 38776 Office: (662) 686‐5289 kevin.magee@usda.gov

Mr. Greg Porter, USDA‐ARS Facility Operations Specialist (POC) P.O. Box 5367, 150 Twelve Lane MS State, MS 39762

(662) 341‐1791 greg.porter@usda.gov

Ms. Jessica Pacheco, Contract Specialist USDA, ARS, SEA, Acquisitions 141 Experiment Station Road Stoneville, MS 38776 Office: (662) 686‐5414 jessica.pacheco@usda.gov mailto:donna.signa@usda.gov mailto:kevin.magee@usda.gov mailto:greg.porter@usda.gov mailto:jessica.pacheco@usda.gov