SOW_-_HVAC_Repair.pdf

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INDIANA DUNES NATIONAL PARK

Headquarters Ranger Station

PORTER, INDIANA

STATEMENT OF WORK:

HVAC Repair

DATED: 6 Aug 2024

NATIONAL PARK

SERVICE INTERIOR

REGIONS 3/4/5

OHIO MAJOR ACQUISITION BUYING OFFICE

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TABLE OF CONTENTS

Service General Requirements

Service General Requirements

PART 1 – GENERAL

ITEM 1 – LOCATION AND DESCRIPTION OF WORK

ITEM 2 - EXISTING UTILITIES

ITEM 3 - CONTRACTOR’S USE OF PREMISES

ITEM 4 - EXAMINATION OF THE SITE

ITEM 5 – SUBMITTALS

ITEM 6 – TEMPORARY SERVICES

ITEM 7 - PROJECT CLOSEOUT

DRAWINGS and PHOTOGRAPHS

A. Technical/Product Specifications (End of Document) B. Photos (End of Document)

SERVICE GENERAL REQUIREMENTS

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PART 1 – GENERAL

ITEM 1 – LOCATION AND DESCRIPTION OF WORK

1.1 Background: To ensure the continuing operation and health and safety of individuals in the interior of the Indiana Dunes National Park Ranger Station. The current HVAC system is inoperable and needs to be replaced along with other components. These systems faulty equipment that needs to be replaced to provides comfort cooling and control of the humidity to the ranger station and associated areas. With out these services this puts individuals at risk of heat and humidity related issues.

1.2 Work Covered by the Contract Documents:

A. Project Location:

Indiana Dunes National Park – Ranger Station Building #101 1100 N Mineral Springs Rd Porter, IN 46304 County: Porter County

Work consists of: The Contractor shall provide all labor, materials, tools and other equipment necessary to:

• Removal and proper disposal of existing outdoor condenser unit

• Removal and proper disposal of 3 existing indoor wall mounted heat pumps

• Installation of new outdoor condenser unit

• Installation of 3 new indoor wall mounted heat pumps

• Remove existing and install new 3 line sets

• Remove existing and install new control wire.

• Charge system using manufacturer approved refrigerant

• Connect new equipment to existing ductwork using metal interfaces as needed to ensure air-tight fit

• Connect new equipment to existing control system

• Cleaning ductwork to ensure proper airflow throughout system

• Complete system testing

• Provide training to park staff for operations and maintenance of new systems

• Provide all OEM Manuals and Warranty documentation

B. All work will be performed under a single contract.

C. Period of performance: Work shall be completed 90 calendar days after contract award effective date.

This is inclusive of potential weather days and product lead times. The time stated for completion shall include all tasks outlined in this Statement of Work and the final clean-up of the premises. No installation debris will be left on premises.

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ITEM 2 - EXISTING UTILITIES

2.1 Existing Utilities: Notify Contracting Officer (CO), Contracting Officer’s Representative (COR) and utility companies to coordinate proposed locations, times for excavation and request location services prior to any digging operation.

2.2 Contractor shall be responsible for locating and preventing damage to known utilities. If contractor damage occurs, alert CO and COR as soon as safely possible, and repair utility at no additional expense to the Government.

If damage occurs to an unknown utility, contact CO and COR as soon as safely possible.

2.3 Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Government or others unless permitted under the following conditions and then only after arranging to provide temporary utility services according to requirements indicated below:

2.3.1 Notify CO and COR not less than two business days in advance of proposed utility interruptions.

2.3.2 Hours for Utility Shutdowns: Shutdowns shall not exceed 2 to 3 hours. Temporary provisions will be needed by the Contractor for periods longer than stated allowance or if required for critical systems as determined by COR.

ITEM 3 - CONTRACTOR’S USE OF PREMISES

3.1 Conduct of Operations: At all times the contractor shall conduct his operations in conformance with the rules and regulations promulgated by the Secretary of the Interior for the National Park Service, and applicable park rules and regulations prescribed by the Park Superintendent. Superintendent's Compendium - Hopewell Culture National Historical Park (U.S. National Park Service) (nps.gov)

A. No signs or advertisements (except those specified herein and as required for safety) shall be displayed on the site or within the park unless approved by the Contracting Officer.

B. Smoking is not permitted within any Federal building or within 25 feet of entrances, operable windows, or outdoor air intakes.

C. Public Use of Site: Contractor shall at all times conduct operations to ensure the least inconvenience to the public.

3.2 On-site work hours: Work shall be generally performed during normal business working hours of 8 a.m. to

4:30 p.m., Monday through Friday, except when otherwise indicated.

A. Work on Saturdays, Sundays, Federal holidays, early morning, or at night may not be performed without prior consent from the CO and COR. Submit requests for work outside of the stated normal business hours to the CO and COR for approval at least 48 hours in advance of the work.

The following Federal holidays are observed by the National Park Service:

New Year Day Martin Luther King, Jr’s Birthday https://www.nps.gov/hocu/learn/management/superintendent-s-compendium.htm https://www.nps.gov/hocu/learn/management/superintendent-s-compendium.htm

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Washington’s Birthday Memorial Day Juneteenth National Independence Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

B. Note: Any of the above holidays falling on a Saturday will be observed on the preceding Friday; holidays falling on Sunday will be observed on the following Monday. The specific day that each holiday is recognized for each year can be found at the following site: Federal Holidays (opm.gov).

3.3 Contractor Use of Site:

A. General: Contractor shall have limited use of the site. Limit use of premises to area of service provided as shown on site plan. Do not disturb portions of Project site beyond areas in which the Work is indicated.

B. Limits: N/A

C. Driveways and Entrances: Keep driveways, access roads, and entrances serving premises clear and available to Government, Government's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials. Schedule deliveries to minimize use of driveways and entrances.

D. Limit site disturbance, including earthwork and clearing of vegetation, to:

a. 40 feet beyond building perimeter

b. 10 feet beyond surface walkways, patios, surface parking, and utilities less than 12 inches in diameter

c. 15 feet beyond primary roadway curbs and main utility branch trenches

d. 25 feet beyond constructed areas with permeable surfaces (such as pervious paving areas, storm water detention facilities, and fields) that require additional staging areas in order to limit compaction in the constructed area.

E. Utilities

a. General: Cost or use charges for temporary facilities shall be included in the Contract Sum as required.

b. Water Service: Water from existing water system is available for use without metering and without payment of use charges. Provide connections and extensions of services as required for operations without any additional permit costs. Use resources wisely and minimize waste of water.

c. Electric Power Service: Electric power from existing system is available for use without metering and without payment of use charges. Provide connections and extensions of services as required for operations without any additional permit costs. Power may or may not meet your power tool requirements, provide generators if questionable. Use power in a resourceful manner and avoid excess power waste.

d. Toilets: Available https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=2022

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F. Security and Protection facilities: Some of this may be relevant and some may not.

1 Environmental Protection: Provide protection, operate temporary facilities, and conduct work in ways and by methods that comply with state and federal environmental regulations and that minimize possible air, waterway, and subsoil contamination or pollution or other undesirable effects.

2 Cleaning of Equipment: The Contractor shall ensure that prior to moving on to the Project Area, all service equipment, is free of soil, seeds, vegetative matter, or other debris that could contain or hold seeds. Disassembly of equipment components or specialized inspection tools are not required.

3.4 Storage - Staging Areas:

A. N/A

3.5 Preservation of Natural Features: N/A

3.6 Hauling Restrictions: Contractor to verify path to site and meet state and county road requirements and height restrictions for all park work/access.

3.7 Housekeeping:

A. Keep project neat, orderly, and in a safe condition at all times.

a. Dispose of waste materials and recycling legally outside the park. The contractor shall not use park dumpsters

b. Address Recycling: Government goal is to salvage and recycle as much nonhazardous waste as possible. Use sustainable methods to extent possible during this project, recycling material as is probable with local means. Maintain accurate documentary records for submittal of all recycled materials used including fly ash and slag cement.

3.8 Photo Documentation:

N/A

3.9 Fire and Life Safety:

3 Comply with the requirements of NFPA.

4 Store and handle hazardous materials in accordance with manufacturer’s and OSHA 29CFR1926 Subpart D requirements 1926 | Occupational Safety and Health Administration (osha.gov). Maintain readily available, on site, MSDS/Safety Data Sheets (SDS) for each chemical.

i. Immediately report all spills of hazardous materials to the CO, COR, and park.

ii. Maintain a spill emergency response kit.

iii. Train employees how to respond to a spill and use an emergency response kit.

3.10 Noise and Acoustics Management

A. Noise Control: N/A

B. Repetitive and/or intermittent, high-level noise: Permitted only during Daytime.

https://www.osha.gov/laws-regs/regulations/standardnumber/1926

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1. Do not exceed the following dB(A) limitations at 50 feet:

Sound Level in dB(A) Time Duration of Impact Noise 70 More than 12 minutes in any hour 80 More than 3 minutes in any hour

2. Maximum permissible equipment noise levels at 50 feet:

EARTHMOVING dB(A) MATERIALS HANDLING dB(A) Compressors 75 Pneumatic Tools 80 Pumps 75 Saws 75 Generators 75 Vibrators 75

C. Ambient Noise:

1. Maximum noise levels (dB) for receiving noise area at property line shall be as follows:

a. Residential receiving area :

Daytime: 65 dB Nighttime: 45 dB

b. Commercial/Industrial receiving area:

Daytime: 67 dB Nighttime: 65 dB

ITEM 4 - EXAMINATION OF THE SITE

4.1 All interested contractors are urged to visit the job site and examine existing conditions before submitting quotes. Contractors will be expected to complete the work as quoted.

ITEM 5 – SUBMITTALS

5.1 General Submittal Procedures:

A. General: Prepare and submit submittals for approved equipment as specified

1. All submittals shall be transmitted via electronic email to COR.

5.2 Shop Drawings, Product Data, and Samples:

A. Product Data: Provide component and specification data sheets, anchorage requirements and any other product specific data.

1. Product/material specifications are required to be submitted with Contractor’s quote by the close date set forth for this request for quote (RFQ) – please see below product/material specifications.

B. For submittals specified above, forward submittals to Contracting Officer Representative at least 15 days before need for approval (depends on length of project).

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C. After approving submittals, Contracting Officer Representative will return one copy to the Contractor. If submittals are not approved, Contracting Officer will return all copies to Contractor with reasons for rejection. Resubmit, identifying changes. Any work done before approval shall be at Contractor's own risk.

5.3 Approved Equals: If an item in this solicitation is identified as “brand name or equal” or lists more than 1 manufacturer, the description of the proposed item must reflect the characteristics and level of quality that will satisfy the Government’s needs as demonstrated by the salient physical, functional, or performance characteristics that “equal” products must meet and/or exceed that as specified in the solicitation or relevant specification.

A. For each item proposed as an “approved equal,” submit supporting data, including:

1. Drawings and samples as appropriate.

2. Comparison of the characteristics of the proposed item with that specified and with the salient characteristics provided.

3. Changes required in other elements of the work because of the substitution.

4. Name, address, and telephone number of vendor.

5. Manufacturer’s literature regarding installation, operation, and maintenance, including schematics for electrical and hydraulic systems, lubrication requirements, and parts lists. Describe availability of maintenance service, and state source of replacement materials.

B. A request for approval constitutes a representation that Contractor:

1. Has investigated the proposed item and determined that it is equal or superior in all respects to that specified.

2. Will provide the same warranties for the proposed item as for the item specified.

3. Has determined that the proposed item is compatible with interfacing items.

4. Will coordinate the installation of an approved item and make all changes required in other elements of the work because of the substitution.

5. Waives all claims for additional expenses that may be incurred as a result of the substitution.

C. Approved Equals will be evaluated and approved/disapproved during the submittal process.

ITEM 6 – TEMPORARY SERVICES

6.1 It is the Contractor’s responsibility to provide temporary services, equipment, tools, and skilled labor as required for the chosen means and methods to perform the work in accomplishing this Contract.

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ITEM 7 - PROJECT CLOSEOUT

7.1 Cleaning: Remove all tools, equipment, surplus materials, and rubbish. At time of final inspection, project shall be thoroughly clean and ready for intended use.

7.2 Completion: When project is complete, contractor shall request in writing or verbally onsite a final inspection.

Upon receipt of this request, the Contracting Officer Representative will proceed with inspection within 5 days of receipt of request or will advise the contractor of items that prevent the project from being designated as complete.

1) Areas rejected by the Contracting Officer Representative shall be made good at the expense of the contractor.

2) If following final inspection, the work is determined to be not complete; the Contracting Officer Representative will notify contractor in writing. The Contracting Officer Representative will prepare a list of deficiencies to be corrected. The Contractor shall complete the work described on the list of deficiencies within 10 calendar days. After completing work, the contractor shall request a new final inspection.

3) After all deficiencies have been corrected, project work will be fully accepted.

7.3 Warranty Requirements:

A. A one-year warranty is required on all contractor and sub-contractor labor and workmanship, which does not include the individual manufacturer’s parts or product implied warranties. The contractor will also support manufacturer warrantied items and repair work during this period.

B. Manufacturer’s product warranty will apply to all other parts, fixtures, and products as applicable.

Provide all manufacturer’s product warranty information of products installed. All contact information, extent of coverage and conditions shall be clearly noted as well as date of overall final acceptance.

Information shall include operation and maintenance manuals for each warranted product.

C. All material will be applied in accordance with manufacturer’s instructions.

END OF SECTION

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Recommended Multi Zone Inverter & Multi Zone Heat Pump(s) Specifications:

All product/materials specifications are subject to FAR Clause 52.211-6 Brand Name or Equal.

Despite a manufacturer and product being listed, it is a suggested product, but all products/materials are brand name or “or equal”. The equal product must meet or exceed the specifications below.

Brand name or Equivalent product must use manufacturer’s instructions and recommendations for product installation.

Item/Part number

MXZ-3C30NAHZ4-U1

MSZ-GS09NA-U1

MISC

Item Description

Mitsubishi H2i Hyper- Heating 30,000 BTU 3- Zone Heat Pump Unit

Mitsubishi GS-Series 9k BTU Wall Mounted Unit - For Multi or Single-Zone

Any other incidentals to ensure complete installation of the work as outlined in this statement of work

Dimensions

Qty

Unit of Measure

EA

EA

Other Applicable Standards: Contractor must be a certified installer and possess all applicable certifications to perform the work outlined in this SOW. All pertinent installation services shall comply with the policies and standards of the governing bodies and applicable regulations which include but are not limited to:

a. State and local codes [latest editions]

b. Uniform Building Code [ICBO, latest edition]

c. Occupational Safety and Health Act [OSHA, latest edition]

d. Manufacturers Specifications and recommendations.

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Headquarters Ranger Station HVAC Repair

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