SOW Generator Maintenance.pdf

2020R3281018

STATEMENT OF WORK (SOW)

PREVENTIVE AND MECHANICAL MAINTENANCE OF EMERGENCY GENERATORS AND AUTOMATIC

TRANSFER SWITCHES

THE NOGALES INTERNATIONAL WASTEWATER TREATMENT PLANT

I. BACKGROUND

The Nogales International waste water treatment plant has six (6) diesel emergency generators and transfer switches to provide power to the plant when electric service is disrupted. The generators range in size from 50 KW to 1250 KW. Five (5) are Cummins Diesel and one is (1) Generac. The emergency generators are an integral part of the safety against environmental hazards associated with the loss of power at the plant and as such require regular maintenance to ensure proper operation when required.

II. GENERATORS DATA

NO. KW BRAND LOCATION MODEL SERIAL NO

1 200 Cummins BLDG. 101 DSHAC-5962226 L070142318 2 1250 Cummins BLDG. 301 DQGAA-7065485 C080165124 3 500 Cummins SECONDARY DFEK-5962273 L070142340 4 300 Cummins DIGESTER POND DQHAB-6952555 C08O162079 5 500 Cummins UV/FILTERS DFEK-545345 F090007295 6 50 Generac BLDG. 100 138248601000 2114232

III. SCOPE OF SERVICES

Scope of work shall include the following tasks:

1) Minor level 1 maintenance service:

Perform factory recommended Minor Level maintenance quarterly or as per intervals recommended in maintenance table for six emergency generators including, but not limited to:

Inspection of individual systems for generator and Transfer switch including but not limited to:

Lubrication system (Lube oil level and condition,) Cooling System (radiator level and restrictions, field test of DCA concentration of the coolant charge, condition of hoses and belts, Charging and Electrical system (load test and specific gravity of the batteries, charge rate of battery charging system, condition of belts, Inspect wiring and connections, Air intake (check air cleaner (clean if required, check for leaks and holes and loose connections/clamps) check drive belt tension, check generator air outlet, check sender functionality, drain exhaust system & condensate trap, condition, operability and performance of the jacket water keep warm system and protective devices (alarms and shutdowns,) checks and settings of the automatic transfer switch functions, indicator lights function and programmed transition settings, fluid top off (battery electrolyte, oil and coolant. These inspections and tests must allow for real adjustment of the transfer switch functions and for a close inspection of the generator set performance.

Contractor is to submit a written report to USIBWC within a week of service completion and advise of any further work recommended.

Work is to be performed by a factory certified technician.

2) Major level 2 maintenance service:

Perform annually all services in Minor level 1 maintenance and perform a full service to the generator set engine for six emergency generators including but not limited to: Change oil and oil filters, general lubrication, change based on condition and/or service the air cleaner(s) elements (dry type elements; oil bath and oil wetted filters have the oil changed), Change the fuel filters and clean fuel strainers if any, possibly change and/or adjust (if used) the coolant filters for DCA addition on an automatic basis, may be necessary to change ignition components, Fuel sampling upon NIWWPT/USIBWC management request (Cost incurred for sampling).

Contractor is to submit a written report to USIBWC within a week of service completion and advise of any further work recommended.

Work is to be performed by a factory certified technician.

3) Load test service:

Perform annually all services in Minor level 1 maintenance, and load bank testing based on factory recommendations for six emergency generators. Service technician shall provide all equipment necessary to perform load testing.

Contractor is to submit a written report to USIBWC within a week of service completion and advise of any further work recommended.

Work is to be performed by a factory certified technician.

4) Parts and supplies:

Contractor shall supply all consumables products including, but not limited to oil filters, air filters, coolant filters, batteries, belts, greases and fluids. Invoice shall include a separate line item for parts and supplies used during each service visit.

Contractor shall have Cummins Onan Generator software installed on a laptop for troubleshooting Generator PLC.

All used fluids will be captured in proper containers and not allowed to fall on the ground. Used fluids will be removed from site, and the means of disposal to be documented in the service report.

IV. Period of Performance This procurement is for Base year plus four option years.

Work shall be performed for Base year:

Perform Minor Level 1 Maintenance two (2) times a year.

Perform Major level II Maintenance one (1) time a year.

Perform Load Test Services once (1) a year.

Provide Parts and supplies four (4) times a year as needed.

Work shall be performed for Option Year One:

Perform Minor Level 1 Maintenance two (2) times a year.

Perform Major level II Maintenance one (1) time a year.

Perform Load Test Services once (1) a year.

Provide Parts and supplies four (4) times a year as needed.

Work shall be performed for Option Year Two:

Perform Minor Level 1 Maintenance two (2) times a year.

Perform Major level II Maintenance one (1) time a year.

Perform Load Test Services once (1) a year.

Provide Parts and supplies four (4) times a year as needed.

Work shall be performed for Option Year Three:

Perform Minor Level 1 Maintenance two (2) times a year.

Perform Major level II Maintenance one (1) time a year.

Perform Load Test Services once (1) a year.

Provide Parts and supplies four (4) times a year as needed.

Work shall be performed for Option Year Four:

Perform Minor Level 1 Maintenance two (2) times a year.

Perform Major level II Maintenance one (1) time a year.

Perform Load Test Services once (1) a year.

Provide Parts and supplies four (4) times a year as needed.

V. USIBWC Payment Processing A. The Contractor shall submit an electronic copy of their invoice to USIBWC's Finance and

Accounting Division (FAD) via email to invoices@ibwc.gov. The Contractor's invoice is not officially received by the Government until USIBWC-FAD receives and date stamps the invoice.

1. A copy of the invoice shall be emailed to the Contracting Officer (CO) and Contracting Officer

Representative (COR) concurrently with emailing the invoice to FAD.

2. The electronic pay estimate sent to FAD shall be in pdf format.

B. The invoice for this Contract shall not be combined with any other work or other Contracts, Purchase Orders, or Task Orders; it shall be for this Contract, Purchase Order or Task Order only.

VI. Invoices The contractor shall submit invoices per the following.

A. The Contractor's invoice must contain

1. Name and address of the Contractor.

2. Name and address of Contractor official to whom payment is to be sent (must be the same as that in the Contract or in a proper notice of assignment).

3. Name, title, phone number, mailing address, and email address of person to notify in the event of a defective invoice.

4. Invoice date and invoice number. The Contractor shall date invoices as close as possible to the date of emailing.

5. Government Agency name and address.

6. Contract, Purchase Order, or Task Order Number.

7. Line Item, description, quantity, unit of measure, unit price, and extended price of supplies delivered, or services performed.

8. Payment terms.

mailto:invoices@ibwc.gov

9. Taxpayer Identification Number (TIN). The contractor must include its TIN on the invoices only if required by agency procedures.

10. Electronic funds transfer (EFT) banking information, on the invoice only if required by agency procedures.

If an invoice is found to be inaccurate, does not contain sufficient payment documentation, or the contractor’s registration in the System for Award Management has expired the IBWC will reject the invoice and return to the vendor for corrections.

VII. Point of Contacts Technical points of contact for this work is Lorenzo Ortiz, (520) 281-1832, or other designated Government personnel at the Nogales Field Office. The contract for any other information on this contract is Sylvia Grindstaff, Contracting Officer, 915-832-4121.