SOW FY23 Hazardous Waste.pdf

Statement of Work Hazardous Waste Removal

DESCRIPTION OF WORK

The contractor shall provide disposal, lab pack, transfer, and removal services for hazardous waste (including dual waste) and non-hazardous chemical waste from the Omaha, Lincoln, and Grand Island campuses located within the Nebraska-Western Iowa Health Care System. The contractor will provide emergency spill response services (as needed) for all Nebraska-Western Iowa Health Care Facilities to include Omaha, Lincoln, Grand Island, Bellevue, Shenandoah, North Platte, Norfolk, Papillion-Midlands CLC, Sarpy County CLC, and Holdredge VA facilities within 1 hour of the call that there is an emergency spill. Contractor shall furnish services as specified for one base year, with four (4) option years’ pickup. The Contractor will be responsible to ensure that Contractor Employees providing work on this contract are fully trained, and completely competent to perform the required work.

REQUIREMENTS AND SCOPE

The Department of Veterans Affairs intends to award a contract to a qualified firm with the capability and capacity to provide hazardous waste (including dual waste) disposal services, lab packs, transfer and removal services at the Omaha VA Medical Center, Lincoln and Grand Island Community Based Outpatient Clinics located in Nebraska Western Iowa Health Care System in accordance with all current federal, state and local regulations. Services shall include all labor, materials, tools, equipment, analysis, travel, transportation, documentation, waste treatment, disposal and support services required to categorize, package, transport, document and dispose of hazardous wastes from the VA facilities mentioned. The contractor will provide emergency spill response services for all Nebraska-Western Iowa Health Care Facilities (if needed) within 1 hour of the call that there is an emergency spill. The contractor must possess the necessary technical expertise and resources required by this solicitation to be considered for contract award.

SPILLS AND LEAKS

The Contractor shall be responsible for the cleanup of all spills or leaks that occur during the packaging of the waste or the transportation process. Cleanup shall be in accordance with all applicable regulations. The contractor shall report all spills/leaks that occur on the medical center property immediately to the Contracting Officer Representative (COR). Spills or leaks that occur during the transportation of the materials shall be reported to the medical center COR within 24 hours of the occurrence. A written report of the circumstances shall be sent to all regulatory agencies if applicable and a copy provided to the COR.

The Contractor shall ensure that vehicles used for transportation of hazardous materials are stocked with sufficient supplies to handle hazardous materials that require special packaging, spills, leaking drums or other conditions that could occur while performing a routine pick-up.

RECORDKEEPING/REPORTS

The contractor will provide the VA facilities with the proper manifests and Land Disposal Restriction and Certification forms that include the quantities of each item disposed of.

DESCRIPTION/SPECIFICATIONS

1. General Task Statement: The successful contractor will be required to provide the disposal, lab pack, transfer and removal of hazardous (including dual waste), and non-hazardous chemical wastes at the Department of

Veterans Affair Nebraska Western Iowa Health Care System. An estimated annual inventory for each location and types of waste generated is identified below (section 8). The successful contractor will provide emergency spill response services (as needed) for all Nebraska-Western Iowa Health Care Facilities.

2. Statement of Work:

a. The Contractor is required to perform characterization of all waste streams identified by each facility using process knowledge, identity of the chemicals, and other types of chemical analysis including but not limited to Toxicity Characteristic Leaching Procedure (TCLP). Documentations of these waste stream characterizations must be provided to the medical center. Chemical wastes shall include but not be limited to ignitables, corrosives, poisons/ toxics, reactive wastes, mixed infectious, dual, EPA listed hazardous and non-hazardous waste. Work shall be performed in accordance with all applicable, Federal, state, and local regulations. The Contractor will analyze unknown hazardous waste for proper disposal methods.

b. The Contractor will be responsible for the collection of hazardous and non-hazardous chemical waste from the Omaha, Lincoln and Grand Island campuses. Wastes will be collected from the designated hazardous waste storage location at each medical center/clinic.

c. The Contractor will be responsible to package bulk wastes into the smallest container feasible and for assuming all safety measures to prevent harm or injury to VA patients, visitors, employees, contractor employees (example: PPE) and the environment (example: storm drain covers).

d. The contractor will provide emergency spill response services for spills/releases of hazardous materials and/or wastes (as needed.) The contractor shall have the capability to provide twenty-four (24) hours per day, seven (7) days per week, emergency response services for spills/releases of hazardous materials and/or wastes. The contractor will respond within one (1) hour to spill incidents at each medical center to conduct spill mitigation activities, neutralize spilled produces, provide expert advice concerning products and their potential impacts on people and the environment. Response shall include spill cleanup at each medical center, the handling and disposal of products generated as a result of a spill and the preparation of required documentation on behalf of the facility. The contractor will provide their billing procedure that would be used for spill and emergency response activity. Pricing for emergency services rendered will be provided to the medical center within forty-eight (48) hours of emergency response incidents so that funding can be added for a modification to the contract.

e. Should hazardous or universal waste be released during the performance of services under this contract, through no fault of the VA facilities, the Contractor will be responsible for all costs associated with the satisfactory remediation of the incident. This will include the cost of all labor and materials as well as any actual damages incurred to the facility and harm caused to patients, visitors, and staff of the medical center.

The remediation efforts shall be performed to the satisfaction of the cognizant regulatory authorities and the local COR.

f. All hazardous and non-hazardous materials generated will be disposed of by the Contractor in accordance with current Federal, State, and local guidelines governing regulated hazardous and non-hazardous chemical wastes.

(i) Packaging of chemical wastes will be in the smallest container available for that waste stream.

Smaller sizes shall be used for partial loads or to meet the disposal priorities or DOT requirements.

(ii) Contractor will dispose of hazardous waste in a manner that leaves no future expense potential to the VA or the federal government. Chemicals should be disposed of in the following preferred priority:

(1) Recycling of chemicals to another party for future use if economically feasible and practical.

(2) Treatment of the chemical waste (at a facility approved for such processing by an appropriate state or federal agency) in a manner that renders it no longer a hazardous waste as defined in the 40 CFR series.

(3) The long-term internment (burial) in a secure chemical landfill site approved for such by the appropriate state or federal agency.

(iii) Acceptance of the hazardous waste at a properly permitted treatment, storage, or disposal site does not constitute disposal and/or completion of the contract. It is the prime contractor’s responsibility to obtain all necessary documentation to prove that the timely end disposal of all items has been accomplished.

(iv) Shipments outside of this country are prohibited under this contract.

3. Contractor Furnished Materials and Equipment:

The Contractor will furnish all waste storage containers and the containers and packing material for lab packs.

Fiber drums will be furnished for used lamps. All contractor vehicles shall be placarded and equipped in accordance with DOT regulations of the applicable state and US DOT. Vehicles shall contain all emergency equipment required by DOT.

4. Licenses and Permits:

The Contractor will, without additional cost to the Government, provide and maintain all licenses and permits for operational personnel, trailers, containers, vehicles and other resources required for proper removal and disposal of hazardous and non-hazardous chemical waste in accordance with all applicable Federal, State, Municipal, and local regulations, for example, (e.g., OSHA, EPA, MDRNE, 49 CFR (DOT). The VA reserves the right to halt work if the Contracting Officer and or COR determine work is being done in an unsafe/unhealthy manner or that could harm the environment. VA will not incur additional costs if work is halted for good cause.

5. Location of Pickup Points:

The Contractor shall be responsible for the pickup of hazardous and non-hazardous chemical wastes from the main storage locations at the Omaha, Lincoln, and Grand Island campuses. Pickups for the Omaha location will occur at a minimum of every other month, Grand Island and Lincoln will occur at a minimum of quarterly.

Access to the waste storage area and pick up locations is to be coordinated with the GEMS Coordinator or designated representative at each facility. Semi-Trailers will not be allowed for waste removal due to limited accessibility.

6. Documentation

a. The Contractor is required to comply with all Federal, State, and local regulations, policies and procedures regarding tracking, record keeping, manifesting and documentation of all waste collected.

b. The Contractor will provide all manifests and documentation that apply to the removal and disposal of hazardous, universal, and non-hazardous chemical waste conducted by its workforces and/or its subcontractors. The Contractor will furnish a properly executed and legible copy of the appropriate manifests required to document the safe shipment and proper disposal of hazardous, universal, and non-hazardous chemical waste generated by the Government under the terms of this contract.

c. Prior to the removal and transport of hazardous, universal, and non-hazardous chemical waste generated by the VA, the Contractor will obtain approval and signature for each manifest from the GEMS Program Manager or his/her designee verifying that the Contractor has accepted the waste from the VA and that the waste was properly shipped for treatment or disposal.

d. In addition to providing the manifests, the Contractor will provide a properly executed and signed disposal certificate for each manifest to the GEMS Program Manager within forty-five (45) calendar days of removal of waste from this facility.

7. Scheduling, Identification, Check-in:

Waste pick-ups will be scheduled by the COR at a minimum every other month for Omaha and quarterly for Lincoln and Grand Island. Waste pick-ups in Grand Island will be scheduled with at least 3 weeks notice to give the COR time to submit a travel voucher. Waste pick-ups in OmahaThe Contractor will be scheduled at least a week before the pick-up. The vendor's employees shall always wear visible identification while on VA premises. Contractor employees shall report to GEMS Program Manager/Safety or designee’s office once on campus prior to commencement of work.

8. Hazardous Waste Estimated Annual Inventory Estimated annual waste generation for the medical center and clinics below include but are not limited to the waste types listed.

Omaha VA Medical Center 4101 Woolworth Ave Omaha, NE 68105

Waste Description Estimated Annual Quantity UOM Waste Aerosols (D001) 220 Gallons Acute Hazardous Waste (P001, P075) 5 Gallons Hazardous Waste Liquid (Corrosive - Sodium Hydroxide/Infectious) (DOO2)

660 Gallons

Waste Medicines (D010, D001, U010, D009, D011, D024, U205, U058)

275 Gallons

Non-Hazardous Pharmaceuticals 550 Gallons Waste Medicines, Silver Containing Oxidizer (D001, D011)

5 Gallons

Waste Medicines, Ignitable Aerosols (D001)

55 Gallons

Hazardous Waste Liquids (Photo processing) (D007, D011)

5 Gallons

Mercury (D009) 1 Gallons Waste Flammable Liquids (D001) 110 Gallons Waste Flammable, Toxic Liquids (D001, D022, U188)

10 Gallons

Waste Corrosive Liquids (Bases) (D002)

55 Gallons

Waste Corrosive Liquids (Acids) (D002)

55 Gallons

Waste Oxidizing, Corrosive Liquids (D001, D002)

10 Gallons

Waste Corrosive, Toxic Liquids (D002, U219)

10 Gallons

Polychlorinated Biphenyls 15 Gallons Non-DOT, Non-RCRA Regulated Waste (including Formalin solution & latex paint)

220 Gallons

Unknown Hazardous Materials 55 Gallons Used Oil 55 Gallons Used Lamps (Fluorescent, U Shape, Circular, Ballasts PCB & Non PCB)

1500 Each

Estimated number of pickups 6 Trips

Lincoln VA Community Based Outpatient Clinic 420 Victory Park Drive Lincoln, NE 68510

Waste Aerosols (D001) 8 Gallons Acute Hazardous Waste (P001, P075) 1 Gallons Waste Medicines (D010, D001, U010, D009, D011, D024, U205, U058)

55 Gallons

Non-Hazardous Pharmaceuticals 110 Waste Medicines, Silver Containing Oxidizers (D001, D011)

Waste Medicines, Ignitable Aerosols

Waste Flammable Liquids (D001) 5 Gallons Waste Corrosive Liquids (Bases) (D002) 5 Gallons Waste Corrosive Liquids (Acids) (D002) 5 Gallons Non-DOT, Non-RCRA Regulated Waste 55 Gallons Unknown Hazardous Materials 55 Gallons

Estimated number of pickups 4 Trips

Grand Island VA Community Based Outpatient Clinic 2201 North Broadwell Ave Grand Island, NE 68803

Waste Aerosols (D001) 20 Gallons Acute Hazardous Waste (P001, P075) 4 Gallons Waste Medicines (D010, D001, U010, D009, D011, D024, U205, U058)

110 Gallons

Waste Medicines, Silver Containing Oxidizers (D001, D011)

Waste Medicines, Ignitable Aerosols

Mercury (D009) 1 Gallons Waste Flammable Liquids (D001) 55 Gallons Waste Corrosive Liquids (Bases) (D002) 5 Gallons Waste Corrosive Liquid (Acids) (D002) 5 Gallons Non-Hazardous Pharmaceuticals 110 Gallons Non-DOT, Non-RCRA Regulated Waste 110 Gallons Unknown Hazardous Materials 55 Gallons Used Lamps (Fluorescent, U Shape, Circular, Ballasts PCB & Non PCB)

500 Each

Estimated number of pickups 4 Trips

DESCRIPTION/SPECIFICATIONS