SOW -Energy Audit Level 1 Poplarville MS.docx

Level I Energy Audit SOW – POPLARVILLE, MS March 5, 2024

PROJECT STATEMENT OF WORK

1.0 CONTRACT PROJECT:

1.2 Project Title: Level 1 Energy Audit, POPLARVILLE, MS

1.3 Project Location:

USDA ARS Southern Horticulture Research Unit at Poplarville, MS.

810 Hwy 26W, Poplarville, MS 39470

2.0 PROJECT CONTACT PERSONS:

Stoneville, MS 38776 Email: lynn.hults@ars.usda.gov

3.0 SCOPE OF CONSULTANT SERVICES:

The CONSULTANT shall provide all professional services necessary for the accomplishment of the contract project and such required services shall be in accordance with the requirements described herein.

3.1 The CONSULTANT shall provide Professional Services for the following tasks marked by an "X".

[X] Level I Energy Audit

4.0 RELEVANT DOCUMENTS

The Consultant shall use all documents marked by an “X” in preparing the required contract documents. (These documents will be provided as an attachment by the Contracting Officer.) (P&Ps obtained at https://www.afm.ars.usda.gov/ppweb/pplist.htm and are attached.)

[X] P&P 134.02 “ARS Energy, Water, and Sustainability Policy” (7-6-98) [X] P&P 242.1 Chapter 1.7 Energy Design (May 1, 2012)

5.0 PROJECT REQUIREMENTS:

The overall Scope of this project includes Level I Energy Audit in the USDA ARS Southern Horticulture Research Unit at Poplarville, MS.

5.1.1 General Description:

The information below is being furnished as supplemental information to assist the CONSULTANT in generating a proposal for the requested services. The following information is from various documents and known history of the facility.

USDA ARS Southern Horticulture Research Laboratory at Poplarville, MS.

The USDA ARS (United States Department of Agriculture, Agricultural Research Service) Southern Horticultural Research Unit in Poplarville, Mississippi, is one of the many research centers operated by the USDA ARS. It specializes in horticultural research with a regional focus on the needs of the southern United States. The unit's research often includes studies on fruits and ornamental plants, with a particular emphasis on improving their production, disease resistance, nutritional qualities, and marketability.

The Southern Horticultural Research Unit conducts multidisciplinary research and collaborates with various stakeholders, including local growers, industry representatives, universities, and other government agencies. Their goal is to advance the science of horticulture to improve the sustainability and efficiency of production systems and enhance the quality and safety of horticultural products.

As a part of the audit, the contractor will visit 31 buildings and covered structures in the installation.

Total Facility SQFT

103,556

The last Energy Audit was conducted over four years ago and maybe available for review after contract award (request from location).

Tasks:

1. CONSULTANT services necessary to develop and generate ASHRAE Level I Energy Audit at the ARS Locations listed above in 5.0:

Energy audits and water surveys are required to be performed on 25% of covered facilities every year by EISA section 432 so that 100% of covered facilities are evaluated every 4 years. A covered facility is one that is in the top 75% of energy consumers at the department level. ARS has 31 buildings and covered structures.

Conducting a commercial energy audit is a critical step towards understanding how energy is being used, how it is being wasted, and how you can take control of future price increases; and is the basic starting point for building energy optimization. Preliminary analysis is a critical first step in the auditing process and involves analyzing the facility’s historical energy use, benchmarking the building, and performing a utility rate analysis to pinpoint any cost saving opportunities. The benchmarking can usually be completed using the EPA’s Energy Star Portfolio Manager, which allows engineers to determine what level of effort should be employed for the facility. The Engineer shall conduct the audits in accordance with the standards developed by the American Society of Heating, Refrigerating, and Air-Conditioning Engineers (ASHRAE) .

A Level I audit includes a Preliminary Energy Use Analysis (as described above), and a Level I – Walk-Through Analysis. It involves brief interviews with site operating personnel, a review of the facility’s utility bills and other operating data, and an abbreviated walk-through of the building. The ASHRAE Level-1 audit is geared toward the identification of the potential for energy improvements, understanding the general building configuration, and defining the type and nature of energy systems. The audit should result in a preliminary, high-level, energy-use analysis for the entire facility, and a short report detailing the findings, which may include identifying a variety of recognizable efficiency opportunities.

All efforts are led by a vendor-neutral licensed professional engineer (PE) with extensive experience in the energy efficiency industry.

The ASHRAE Level-1 audit is intended to help the energy team understand how the building performs relative to its peers, establish a baseline for measuring improvements, deciding whether further evaluation is warranted, and if so, where, and how to focus the effort. The Level-1 also will outline the range of potential financial incentives available from Federal, State, Local, and Utility sources.

A qualified Energy Manager has been appointed by ARS for each covered facility. The results of the energy audits are posted by the Energy Manager on DOE’s online Compliance Tracking System, CTS.

The Energy Audit report will provide the following information to be entered into CTS by ARS:

a. An assessment of whether or not re-/retro-commissioning would be cost effective, based on the guidance in Chapter 7-Commissioning Existing Buildings of the FEMP O&M Best Practices Release 3.0 at http://www1.eere.energy.gov/femp/pdfs/omguide_complete.pdf.

b. The square feet evaluated

c. The estimated implementation cost of the energy or water conservation measures (ECM)

d. Annual energy savings of ECMs in Million BTUs

e. Annual energy cost savings of the ECMs

f. Annual water savings of the ECMs in Thousand Gallons

g. Annual water cost savings of the measures

h. Other ancillary cost savings if any

i. Simple payback of ECMs

Note: If the consultant enters the facility in Energy Star Portfolio Manager it should be set up to share and enter the Agency covered facility ID so the record can be linked to the Compliance Tracking System (CTS).

2. Level I Energy Audit shall be submitted as the deliverable of the services.

*CONSULTANT shall furnish a 95% level review submission of the Level I Energy Audit. Review submission shall be submitted electronically to Government project team members indicated below in 7.3 & 7.4. The CONSULTANT shall schedule a review teleconference of the 95% submission with the Government. The CONSULTANT shall generate meeting minutes from the review teleconference and distribute to Government project team indicated below in 7.3 & 7.4.

*The Engineering Project Manager and Facility Manager will provide written comments if necessary to the 95% review submission. The CONSULTANT shall clarify any 95% review comments with EPM as needed and shall develop final report. Final turnover shall be submitted to the Government project team members in the following form:

a. Electronic submission of Level I Energy Audit in bound “pdf” format.

b. After receiving Government approval of the final electronic submission; CONSULTANT shall submit:

· One hard copy to the CO, Facility Manager and to the EPM. Hard copy shall be white bond paper type.

· One CD in bound “pdf” format and in Word format.

6.0 PROJECT BUDGET LIMITATIONS - Not applicable to this project.

7.0 PROJECT SUBMITTAL SCHEDULE:

7.1 The project submittal schedule provided indicates project requirements for each submission and review stage. The schedule is provided for information and direction for the CONSULTANT in meeting contract submissions and contract time requirements and is essential to the successful construction completion of this project.

7.2 A request for time extensions or other deviations from this schedule must be.

submitted to the CO in writing. Each request must include specific and detailed.

reasons in support of the schedule alterations. Only the CO can approve time.

extensions or other changes to the contract/task order provisions. Approvals for deviations will be at the option of the CO. His/her decision will be final.

7.3 Submittal Schedule:

ACTIVITY

(Time is in calendar days)

PREDESIGN PHASE SERVICES

Total Project Design Duration in Calendar days: 60

7.4 Submittal Distribution:

CO: 1 copy AO 1 copy

EPM: 1 copy

7.5 Attachments: None