SOW_EMS cot.pdf

Statement of Work (SOW)

EMS Cot for Pine Ridge Service Unit

1.0 TITLE

EMS Cot and Associated Accessories for Pine Ridge Service Unit (PRSU)

2.0 BACKGROUND

The Pine Ridge Service Unit (PRSU), Indian Health Service (IHS), requires the acquisition of an ambulance cot and associated accessories for use in a patient transport vehicle. The transport vehicle is equipped with a Ferno Stattrac loading system and is intended to transport patients whose medical condition does not require ambulance-level transport.

The acquisition will support safe patient handling, improve transport capabilities, and ensure compatibility with existing vehicle-mounted loading equipment.

3.0 OBJECTIVE

The objective of this requirement is to acquire an ambulance cot system, accessories, and related documentation that are either the specified brand-name products or equal products that satisfy the Government's minimum needs. Equal products must meet or exceed the salient physical, functional, performance, quality, and compatibility characteristics identified in this Statement of Work and must be fully compatible with the existing Ferno Stattrac loading system installed in the Government-owned patient transport vehicle.

4.0 STATEMENT OF WORK

The Contractor shall furnish and deliver one (1) ambulance cot system and associated accessories that are either the specified Ferno products identified herein or an equal product that meets the Government's minimum requirements and salient characteristics.

The Contractor shall provide all labor, materials, equipment, transportation, freight, warranty support, documentation, and incidentals necessary to furnish and deliver the required equipment.

The Government's requirement is for a Ferno 35-XST Proflexx Ambulance Cot system or equal. Any proposed equal product must be fully compatible with the existing Ferno Stattrac loading system installed in the Pine Ridge Service Unit transport vehicle and must meet or exceed the following salient characteristics:

a. Manual ambulance cot designed for emergency medical services patient transport.

b. Compatible with existing Ferno Stattrac loading and retention systems without modification to Government-owned equipment.

c. Capable of accommodating adult patients in accordance with manufacturer specifications.

d. Equipped with an adjustable patient transport surface and operational side-arm configuration.

e. Includes patient mattress and integrated restraint system meeting applicable industry safety standards.

f. Constructed of durable materials suitable for repeated EMS transport operations.

g. Capable of safe loading, unloading, and transport within a healthcare transport environment.

h. Supported by manufacturer warranty and availability of replacement parts and service.

The Contractor shall provide the following equipment or equal:

Reference Item Description

Ferno 35-XST Proflexx or Equal Ambulance cot including mattress and patient restraints

Ferno 513-10 IV Pole or Equal Heavy-duty IV pole compatible with cot system

Ferno 274 Pac Rac Instrument Platform or Equal

Equipment mounting platform compatible with cot system

Ferno Softnet with Zip Pocket or Equal Storage net compatible with cot system

Ferno LBS Jr. Bariatric Board Attachment or Equal

Bariatric patient support attachment

Ferno LBS-MNT Mounting Blocks or Equal Mounting hardware required for bariatric attachment

Ferno LBS Jr. Mattress or Equal Mattress compatible with bariatric attachment

For any proposed equal product, the Contractor shall provide sufficient technical literature, specifications, product brochures, compatibility documentation, and other supporting information necessary for the Government to determine whether the offered product meets or exceeds the required salient characteristics.

The Government shall be the sole judge in determining whether an offered product is equal to the referenced brand-name items.

Substitutions offered after award shall not be accepted without prior written approval from the Contracting Officer.

The Government will provide reasonable access to the facility and personnel necessary for receipt, inspection, and acceptance of delivered equipment.

5.0 CONTRACTOR REQUIREMENTS

The Contractor shall:

a. Deliver all required equipment to the designated delivery location.

b. Provide all manufacturer documentation, operating manuals, warranty information, and maintenance instructions.

c. Ensure compatibility of the cot and accessories with the existing Ferno Stattrac loading system.

d. Provide a minimum one (1) year manufacturer's warranty covering defects in materials and workmanship.

e. Replace any damaged, defective, or nonconforming items at no additional cost to the

Government.

6.0 TYPE OF CONTRACT

The Government anticipates awarding a Firm-Fixed-Price (FFP) Purchase Order.

7.0 PERIOD OF PERFORMANCE

The period of performance shall be ninety (90) calendar days from the date of contract award.

8.0 PLACE OF PERFORMANCE

Pine Ridge Hospital 607 Indian Health Road Pine Ridge, South Dakota 57770

9.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES

The Government shall provide facility access and personnel necessary for receipt and inspection of delivered equipment.

No Government-furnished equipment or property will be provided under this requirement.

10.0 INSPECTION AND ACCEPTANCE

Inspection and acceptance shall occur at destination by the Government.

The Government reserves the right to inspect all delivered items to verify compliance with contract requirements. Acceptance shall occur only after verification that all required equipment, documentation, and warranty information have been received and determined acceptable.

11.0 DELIVERABLES

Deliverable Description Due Date

D001 Ferno 35-XST Proflexx Cot and Accessories Within 90 calendar days after award

D002 Manufacturer Warranty Documentation At time of delivery

D003 Operating and Maintenance Manuals At time of delivery

D004 Product Specifications and Compatibility Documentation

At time of delivery

D005 Shipping/Packing Documentation At time of delivery

12.0 CONTRACTING OFFICER AUTHORITY

The Contracting Officer (CO) is the only individual authorized to enter into, administer, modify, or terminate this contract on behalf of the Government.

The Contractor shall not accept any direction or instruction from any person other than the Contracting Officer or a duly appointed Contracting Officer's Representative (COR) acting within the limits of their written delegation.

The COR is not authorized to make commitments or changes that affect price, quality, quantity, delivery, or any other terms and conditions of the contract. Any change to the contract shall be made only by written modification executed by the Contracting Officer.

The Contractor shall notify the Contracting Officer immediately upon receipt of any instruction that the Contractor believes exceeds the COR's authority.

13.0 INVOICING AND PAYMENT

Payment shall be made in accordance with the Prompt Payment Act (31 U.S.C. §3901 et seq.) and the terms of the awarded contract.

The Contractor shall submit invoices electronically through the U.S. Department of the Treasury Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission of Payment Requests.

Invoice Submission Requirements:

a. The Contractor shall register and maintain an active account in IPP.

b. Invoices shall include, at a minimum:

i. Contract or Purchase Order Number

ii. Invoice Number

iii. Invoice Date

iv. Contractor Name and Address

v. Description of Supplies Delivered

vi. Quantity Delivered

vii. Unit Price and Extended Price

viii. Delivery Date

ix. Remittance Information

c. Supporting documentation necessary for payment approval shall accompany each invoice submission.

d. Improper invoices may be rejected and returned to the Contractor for correction and resubmission.

Payment will not be made until supplies have been delivered, accepted by the Government, and a proper invoice has been received through IPP.

14.0 APPLICABLE REGULATIONS

This acquisition shall be governed by applicable provisions of:

• Federal Acquisition Regulation (FAR)

• Health and Human Services Acquisition Regulation (HHSAR)

• Prompt Payment Act

• All other applicable Federal statutes, regulations, and policies governing Federal procurement.

14.0 APPLICABLE REGULATIONS