SOW - Emergency Boiler Cleaning 7.30.pdf

STATEMENT OF WORK

Title: Emergency Boiler #3 Cleaning

1. Introduction Boiler #3 at the Northport VA Medical Center is over ten years past its life expectancy. Prior to inspection (performed by a different contractor), boiler #3 requires cleaning. The vendor shall furnish all labor, materials, tools, equipment, and supervision to thoroughly clean fire and water sides of Boiler #3. This service shall be performed at the Northport VA Medical Center, Boiler Plant Building 203.

2. Scope of Work

A. The contractor shall provide the services of qualified, professional mechanics to perform work to mechanically clean fire sides and water sides of Boiler #3. Work will require scheduling at the Northport VAMC with the Engineering Service. The specific work required shall be described below:

I. Have fully trained and qualified mechanics with a minimum of 5 years in high pressure boiler maintenance and repair experience. Mechanics performing work inside Steam Drum, Mud Drum and Fire Box should also have valid confined space entry certification.

II. Perform all work in strict accordance with all latest OSHA-EPA- National Plumbing-National Electric-Federal-State-Local codes and accepted trade practices.

III. Lock out all atomizing steam, control air, feed water supply, main non-return steam stop, steam stop on main boiler room header, chemical feed lines, surface blow and bottom blow lines. Forces draft at main electric panel. All electric power to program and controls. Power supply to boiler at main electric panel.

IV. The vendor shall thoroughly clean all boiler tubes to remove soot, carbon, ash, and fuel deposits.

Contractor shall furnish all labor and materials to perform a mechanical cleaning of Boiler 3 to remove scale deposits and clean out the internals of the boilers. The mechanical cleaning is to include a full cleaning of the steam and mud drums and punching/knocking the tubes in the drum.

All scale is to be removed and disposed of by the contractor. The vendor shall steam, scrape and wire brush all fire sides.

V. Vendor responsible for closing boiler after inspection is complete after gaining approval from COR (Contracting Officer Representative).

VI. Provide all reports/recommendations to Boiler Plant Supervisor and COR.

B. Boiler Chart

FACILITY

Boiler # BUILT

YEAR

BOILER SIZE PRIMARY

FUEL

BACK- UP

FUEL

SERIAL #

MANUFACTURER

VAMC

40,000 lbs/hr

Natural Gas

#2 Fuel Oil

14651-3 Stamped

NB4470

E. Keeler Company

3. Working Business Hours:

A. All services will be performed during normal business hours unless proper alternate arrangements have been coordinated beforehand with the Boiler Plant Supervisor and COR.

B. Working hours will be Monday to Friday from 8:00AM EST - 4:30PM EST. The Contractor should not plan to provide service during observed Federal Holidays unless otherwise scheduled with and approved by the medical center’s POC or designee. If scheduled and approved, it shall be at no additional cost to the VA.

C. Holidays observed by the federal government are annotated below.

- New Year’s Day

- Martin Luther King’s Birthday

- President’s Day

- Memorial Day

- Juneteenth

- Independence Day

- Labor Day

- Columbus Day

- Veterans Day

- Thanksgiving Day

- Christmas Day

4. Period Of Performance:

August 19, 2024, through September 26, 2024

A. Cleaning shall be performed after, and immediately adjacent boiler 4 coming back online after inspection (performed by a different contractor). Boiler 4 is anticipated to be back online, approximately August 19, 2024.

B. The tentative inspection/cleaning schedule:

I. August 12-16, 2024: Boiler 4 inspection (not this contract)

II. August 19-23, 2024, or once boiler 4 is back online: Boiler 3 cleaning (this contract) III. August 26-30, 2024: Boiler 3 Inspection (not this contract)

C. Contractor shall mobilize no later than five (5) days after receiving notice to proceed (expected on or around August 19, 2024).

D. Contractor to perform the work on site for a minimum of 5 working days. Once started, all work shall be completed within 10 working days.

5. Place of Performance:

Department of Veterans Affairs

Northport VA Medical Center Boiler Plant Building 203 79 Middleville Road Northport, NY 11768

6. General Requirements

A. Contractor’s employees and sub-contractor employees (if applicable) shall not enter the VA Medical Center site or project site without appropriate VA issued PIV badge.

B. The Contractor shall not proceed with mobilization until after Veteran Affairs’ acceptance of all required submittals.

C. The following are required for this project:

I. Work to be completed per provided SOW.

II. Contractor to coordinate with the VA COR prior to any work so that the facility can be notified.

7. Safety Precautions

A. The Contractor shall comply with all applicable Federal, State, and local legal requirements regarding workers health and safety. The requirements include but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR) Parts 1910 and 1926. Contractor is solely responsible for determining the legal requirements that apply to activities and shall ensure safe and healthful working conditions for its employees.

B. Contractor shall assume the responsibility to guard against causing of fires and/or explosions and to protect Government Property.

C. The Contractor shall perform the work in a manner consistent with the area security and fire safety regulations especially regarding exits and exit way access. Utility shutdowns shall not compromise security, communication, or fire safety for occupants.

D. No flammable liquids shall be stored or used in the medical center.

E. The Contractor shall receive from the COR a permit for all cutting, welding, and soldering 24 hours in advance. All permits shall be prominently displayed during all construction.

F. All necessary precautions shall be taken by the contractor to prevent accidental operation of any existing smoke detectors or sprinkler heads.

G. The Contractor shall comply with a Water Infection Control Risk Assessment (WICRA) which will be developed with the COR and the Infection Control Practitioner assigned to the project at the Preconstruction Conference. Multiple WICRA's may be necessary to address specific risks at various stages of the project and must be approved prior to proceeding on each phase. The Contractor shall also comply with an Interim Life Safety Measures (ILSM) & Green Environmental Management System (GEMS) which will be developed with the COR.

8. Information Security / Privacy / Records Management

A. This contract does not involve access to VA patient/employee information and does not involve access and/or connection to the VA information system.

B. Contractor shall complete VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or the Use of VA Sensitive Information (20939 training) and submit to COR prior to starting work.