SOW_E-3PEDCASE_03Feb21_RFP.pdf

3 February 2021 PED Containment Case

STATEMENT OF WORK (SOW)

FOR

PERSONAL ELECTRONIC DEVICE (PED)

CONTAINMENT CASE

CONTRACT NUMBER:

Revision:

Air Force Life Cycle Management Center E-3 AWACS Division

(AFLCMC/HBS)

WARNING: This document contains technical data whose export is restricted by the Arms Export Control Act (Title 22, U.S.C., Sec 2751, et seq.) or Executive Order 12470. Violations of these export laws are subject to severe criminal penalties. (DOD D5220.22-M, NISPOM)

DESTRUCTION NOTICE – For classified and unclassified documents, follow the procedures in the National Industrial Security Program Operating Manual (NISPOM), January 1995, Section 7, Paragraphs 5-704 to 5-708 and the appropriate Security Guidance.

Distribution Statement D: Further dissemination only as directed by the Government Program Office or by higher DOD authority; (Date applied 180508).

Table of Contents

1.0 INTRODUCTION/BACKGROUND:

2.0 DESCRIPTION OF SUPPLIES

2.1 Applicable Documents:

3.0 SPECIFIC WORK REQUIREMENTS:

3.1 Case Specifications:

3.2 Accessories:

3.3 Storage Specifications:

3.4 Other Documents:

3.4.1 Technical Data:

3.4.2 Environmental Data:

3.5 Usage Instructions:

3.6 Kit Quality:

3.7 Post award Meeting:

4.0 DELIVERABLES

4.1 Data Delivery:

Table 4.1 Data Delivery

4.2 Case/Kit Delivery:

Table 4.2 Case/Kit Delivery

5.0 DELIVERY DATE

6.0 GOVERNMENT FURNISHED EQUIPMENT/MATERIALS/ FACILITIES

7.0 PACKAGE/PRESERVATION: BEST COMMERCIAL SHIPPING INFORMATION

7.1 Hardware Markings:

7.1.1 Item Unique Identification (IUID):

7.2 Shipping Address:

1.0 INTRODUCTION/BACKGROUND:

Lithium batteries are installed in several pieces of equipment that are carried on the E-3 aircraft. These Lithium batteries represent a potential fire hazard that has the capability of ignition, and subsequent explosion, due to overheating. Overheating results in thermal runaway, which can cause the release of molten burning Lithium or flammable electrolyte presenting a serious safety concern. The E-3 community needs a reliable case/kit that will provide containment and protection against a thermal runaway of an individual Personal Electronic Device (PED) onboard an aircraft.

2.0 DESCRIPTION OF SUPPLIES

The purpose of this Statement of Work (SOW) is to have the Contractor procure and provide a PED Containment Case/kit, capable of containing a PED during thermal runaway. The PED case/kit shall need to be able to contain fire, smoke and fumes, eliminating associated risk to aircrew.

2.1 Applicable Documents: Following is a list of documents that are applicable to this SOW. In addition, all applicable documents listed within Section Two.

Document Number Title Date MIL-STD-1472G Department of Defense Design Criteria Standard i i 7/9/2004

MIL-STD-810G Environmental Engineering Considerations and b

5/23/2008 MIL-STD-461G Requirements for the Control of Electromagnetic

Interference Characteristics of Subsystems and Equipment

2/7/2001

MIL-STD-130M Identification Marking of U.S. Military Property 2/12/2005 Federal Aviation Authority (FAA) advisory on containing thermal runaway.

12/5/2017- 12/5/2018;

12/22/2014

American National Standards Institute (ANSI) / Occupational Safety and Health Administration

OSHA

3151-12R 2004

3.0 SPECIFIC WORK REQUIREMENTS:

The contractor shall provide a containment case/kit capable of containing fire, smoke, or fumes during a thermal runaway. The provided Case/kit must take into considerations Federal Aviation Authority (FAA) advisory on containing thermal runaway.

3.1 Case Specifications: The case should be able to accommodate a full-size laptop; case dimensions Maximum: 7” Height (H) x 22” Width (W) x 14” Depth (D), Minimum: 4” H x 20” W x 12” D.

3.2 Accessories: The Contractor shall provide PED transfer (grappling tong, American National Standards Institute (ANSI) / Occupational Safety and Health Administration recommended gloves, safety goggles) to accompany each containment unit as a kit.

3.3 Storage Specifications: The kit and all of the accessories should be contained within a single unit and be able to fit within the storage area of dimensions: 9” H x 24” W x 16” D.

3.4 Other Documents: The contractor shall provide any specification sheets, operation guides, manufacturing and qualification test data, any procedures and care guides for the containment case/kit to assist in the accomplishment of Operational Safety, Suitability and Effectiveness (OSS&E) for the recommended solution. A draft will be delivered, reviewed, and approved by the Government. (A001/DI-NDTI-80809B). A final version to be delivered by the Contractor if any comments from the PCO are received.

CDRL A001: Test / Inspection Report

3.4.1 Technical Data: The Contractor shall provide as much data as available (specification sheets, operation guides, owner’s manual, manufacturing and qualification test data, any procedure and care guides) for use for Technical Orders (TOs) / Time Compliance Technical Orders (TCTOs).

3.4.2 Environmental Data: The contractor shall ensure the items provided complies with MIL- STD-810G Environmental Engineering Considerations and Laboratory Tests, MIL-R-8236 and

FAR 25.853.

3.5 Usage Instructions: The contractor will provide all necessary training materials (including video if available) on how to use the Case/kit properly during a thermal runaway episode.

3.6 Kit Quality: The Contractor shall ensure kits are free of any defects and if necessary, provide replacement if a defect is detected for the kit and/or accessories.

3.7 Post award Meeting: A post award meeting with Government personnel shall be conducted within ten (10) Business days post-award to confirm the SOW requirements and expectations;

discuss project plan and schedule, and exchange engineering data and address any issues or constraints. Briefing Charts to be in Contractor format and Delivery schedule to be submitted in Government approved Contractor format. Both the Post Award Briefing charts and Delivery schedule to be submitted for review at least three (3) business days prior to Post Award meeting.

4.0 DELIVERABLES

Contractor shall ensure CDRL submissions are complete, thorough, accurate, technically acceptable, and in compliance with all requirements of the SOW.

4.1 Data Delivery: The Contractor shall provide the following Data requirements per Table 4.1 below:

Table 4.1 Data Delivery

Item Description of Deliverable Para.

Ref. CDRL/DID Due Date

(Business Days)

Test/Inspection Report (Case/kit specification sheets, operation guides, test data)

3.4 A001/DI-NDTI-80809B

To be provided at Post Award Meeting.

NOTE: Should any other information be required the PCO will submit request.

2 Delivery Schedule 3.7 Government Approved Contractor Format

To be provided at Post Award Meeting.

4.2 Case/Kit Delivery: The Contractor shall procure and provide the Case\Kit as described in this SOW per the qualities and schedule as shown in Table 4.2 below:

Table 4.2 Case/Kit Delivery

Item Description of Deliverable Para.

Ref.

Quantity (Case/Kits)

Due Date (Business Days)

1 PED Containment Cases/Kits 3.0 10 each

Within 30 business days after Post Award Meeting.

NOTE: The Government will not take longer than 30 business days after receipt of this lot of 10 each for determination to proceed with the rest of the Cases/Kits below.

2 PED Containment Cases/Kits 3.0 60 each (In lots of 10 each)

After Approval of first Lot of 10 above. To be delivered in lots of 10 each. Delivery of each lot of 10 to be shown in each Sub-Contract Line Item Number (SubCLIN).

5.0 DELIVERY DATE

The Contractor shall deliver the Cases/Kits as described above in Table 4-2 Case/Kit Delivery.

6.0 GOVERNMENT FURNISHED EQUIPMENT/MATERIALS/ FACILITIES

No Government furnished equipment shall be provided or required.

If required, the Government will provide the Contractor with the relevant Security Classification Guides required to perform any of the work identified in this SOW.

3 Item Unique Identification (IUID) Marking (If required) 7.1.1 A002/DI-MGMT-81804A

To be provided 20 business days after Post Award Meeting.

Final submission 30 business prior to end of Period of Performance (PoP).

Item Unique Identification (IUID) Marking Plan (If required)

7.1.1 A003/DI-MGMT-81803A

To be provided 20 business days after Post Award Meeting.

Final submission 30 business prior to end of Period of Performance (PoP).

7.0 PACKAGE/PRESERVATION: BEST COMMERCIAL SHIPPING INFORMATION

All equipment shall be preserved, packaged and packed for shipment in accordance with best commercial practices to prevent any mechanical and/or physical damage. Packaging shall be marked with all the proper information.

7.1 Hardware Markings: If applicable, the Contractor shall ensure machine-readable metallic Item Unique Identification (IUID) plaques/ markings required under this contract are permanently placed on the items delivered under this contract per MIL-STD-130. (A002/DI-MGMT-81804A).

The contractor shall develop and provide an Item Unique Identification (IUID) Marking Plan (A003/DI-MGMT-81803), if the cost is $5000 or less per unit, IUID markings will not be required.

7.1.1 Item Unique Identification (IUID): If an IUID is required, then the Government will consider commercial markings on each Item as shown in the Item Unique Identification (IUID) Marking Plan submitted above.

CDRL A002: Item Unique Identification (IUID) Marking Activity CDRL A003: Item Unique Identification (IUID) Marking Plan

7.2 Shipping Address: The shipping of each lot shall to be to Tinker Air Force Base. Oklahoma.

The specific address and Point of Contact (POC) shall be identified in each Contract Line Item Number (CLIN) or SubCLIN in the contract.