SOW.pdf

1. NCO 20

2. Contract Title. Requisition of (5) Nihon Kohden NKV-330 non-invasive ventilators.

3. Background. Current non-invasive ventilators (Respironics V-60) are no longer being supported. End of use date is 2029 or prior based on supply availability. Replacing (10) existing units between FY 2026 and FY 2030.

4. Scope.

1. Introduction of Required Specifications:

1.1.1 Purpose: The purpose of this Statement of Work (SOW) is to outline the tasks and responsibilities of the awarded contractor in relation to provisions, installation, integration and implementation to upgrade the current ventilation system at the Boise VAMC, Boise, ID.

1.1.2 The Contractor must provide all necessary tools, equipment/hardware, software, licenses, installation, maintenance, warranty and training in accordance with this SOW.

1.1.3 Primary Goals: This procurement will upgrade the existing ventilation equipment currently in place at the facility. This replacement will improve patient care and safety as well as provide a consistent and reliable end user experience at point of care.

1.1.4 Equipment: All equipment must be new, state of the art, and not recertified nor refurbished.

All equipment must be compliant with current facility requirements for allowable operating system platforms.

1.1.5 Industry Standards: Unless otherwise stated, all equipment must be held to current industry standards for such equipment as present within the current market for ventilation system equipment, supplies, and related services.

1.1.6 Contractor must meet all minimum requirements contained in section 1.3.

1.2 Definitions:

1.2.1 Ventilator: A ventilator is a machine that provides mechanical ventilation by moving breathable air into and out of the lungs, to deliver breaths to a patient who is physically unable to breathe, or breathing insufficiently.

1.2.2 Clinical acceptance: Initial Clinical use means the delivered equipment as determined by the Government performs the basic intended clinical function of the system in a safe manner for the purpose for which it was designed, with most or all system functionality, allowing the equipment to be used clinically. This begins the initial Contractor warranty period.

1.2.3 Depot Support: Consignment spares are stored at the facility to facilitate hot swaps in the event of failure.

1.3 Equipment Minimum Requirements:

1.3.1 Ventilator:

• Must have integrated dual hepa filtration.

• Must have integrated ETCO2 and SpO2 monitoring.

• Must have high flow oxygen therapy software as a standard option.

• Must have full disclosure with 72 hours of continuous waveforms stored.

• Is not currently under an FDA recall.

5. Specific Tasks.

6. Performance Monitoring

7. Security Requirements.

1.4 Installation Considerations:

1.4.1 There is no installation included in this SOW.

1.4.2. The ventilator can connect to Phillips/Cerner but it only outputs data from the vent into the

EMR. If connected to your EMR through either the Phillips monitors or by another means. The ventilator only sends out data. That data is mode, set parameters, monitored parameters, and alarm settings. Everything you would need to document a ventilator assessment. The ventilator does not have bi-directional communication with your network and EMR. It cannot retrieve patient information and be stored in the ventilator. With no remote access capabilities, this prevents someone from remoting into the vent causing a potential security risk.

8. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).

9. Other Pertinent Information or Special Considerations.

1.5 Support Features:

1.5.1 Clinical Training: This is a standalone system which requires minimal clinical training that should be accomplished in a day.

1.5.2 Telephone Support: Must include 24x7x365 Unlimited Telephone Support, 24x7 Go-Live

Clinical Support by Telephone per Department, 24x7 Ongoing Clinical Support by Telephone per

Department for the life of the system. This support must be at no additional cost to the

Government.

1.5.3 There is no maintenance and/or service-related costs included in this SOW for equipment.

That will need to be purchased on a separate contract.

1.6 Warranty:

1.6.1 Equipment Warranty: The equipment contained in this contract must come with a two year warranty.

1.6.2 Third Party Product Warranty: Third party products carry OEM warranties that starts at the time of installation. After this time period the hospital is responsible for maintenance of these items with the OEM.

1.6.3 Supply and Accessory Warranty/Restocking Fee: Customer can return equipment within 30 days of purchase with 0% restocking fee if returned in unopened, original packaging. Equipment returned within 30 days to six-months in unopened, original packaging is subject to a 20% restocking fee. Equipment returned after six months will not be accepted.

a. Identification of Possible Follow-on Work.

b. Identification of Potential Conflicts of Interest (COI). none

c. Inspection and Acceptance Criteria. The COTR is responsible for certifying that the work done under the contract is performed to time and standard. They are also responsible to assure the inspection and acceptance of products provided incidental to services. A demo period or trial is not inspection of a product.

10. Risk Control.

1.7 Exclusions:

1.7.1 Asbestos testing or abatement is not the responsibility of the Contractor.

1.7.2 The contractor will not work in a bio-hazardous, radioactive, toxic, or other high-risk environment.

1.7.3 The Contractor will not provide structural, mechanical, conduit installation or electrical drawings.

1.7.4 The facility is responsible for hanging any devises on the wall/ceiling that require drilling behind sheetrock.

1.7.5 The facility is responsible to repair-patch and/or paint any walls or ceilings effected by installation or deinstallation of equipment.

1.7.6 The facility is responsible for any new network or cabling required for the installation of the system.

1.7.7 The facility is responsible for deinstallation/disposal of existing Government-owned equipment.

11. Place of Performance. Boise VAMC, Respiratory Therapy Department Building 67 room

12. Period of Performance. FY2026

13. Delivery Schedule.

1.4.9 Delivery of equipment will be NLT 120 days ARO.

1.4.10 Installation of equipment and/or clinical training will be NLT five months after delivery of equipment, if applicable.

Salient Characteristics

Document for Nihon Kohden NKV-330 The items being requested:

• Must use same circuits and mask currently stocked by the department

(IMF#41614/37463)

• Must be able to deliver a specific FIO2 in ranges of 21%-100%

• Must be able to be used in conjunction with the Neptune heater

• Must be able to provide ICU-grade NIV performance

• Must have at least an internal five-hour battery

• Must have auto-adaptive leak compensation

• Must have advanced inspiratory triggering

• Must have advanced expiratory cycle

• Must have hospital modes of SPONT-PS, S/T, PCV, PRVC, PPV AND HIGH FLOW 02

THERAPY

• Must have easy to push stand with oxygen tank holders.

• Must have integrated dual hepa filtration.

• Must have integrated ETCO2 and SpO2 monitoring.

• Must have high flow oxygen therapy software as a standard option.

• Must have full disclosure with 72 hours of continuous waveforms stored.

• Is not currently under an FDA recall.

• Must be easily adaptable for patient transport