SOW.pdf

1170324Q0634

SCOPE OF WORK

U. S. COAST GUARD

ACCOMMODATION BROW

SECTION 1 – GENERAL INFORMATION

1.1 Scope of Work

The contractor must design, fabricate, and deliver a ship-to-shore accommodation brow in accordance with the below specifications.

1.1.2 Delivery Location:

1.1.2.1 Unit: USCGC STRATTON

Location: 1 Eagle Rd. Bldg. 42 Alameda, CA 94501

1.1.3 Contracting Officer:

1.1.3.1 Name: SKC Shane Barwick

Unit: USCGC STRATTON

PH: (571) 610-2319

E-mail: Shane.A.Barwick@uscg.mil

1.1.4 Technical Representative:

1.1.4.1 Name: BOSN2 Christopher Karpf

Unit: USCGC STRATTON

PH: (571) 613-3146

E-mail: Christopher.Karpf@uscg.mil

1.1.5 Contact for questions:

1.1.5.1 Any questions regarding scope of work must be directed to the Contracting Officer in writing.

1.2 Contractor Personnel

1.2.1 Contract Manager

The contractor must provide a contract manager who must be responsible for the performance of the work. The name of this person, and an alternate or alternates, who must act for the contractor when the manager is absent, must be designated in writing to the contracting officer.

1.2.1.1 The contract manager and alternate or alternates must be able to read, write, speak, and understand the English language.

1.2.2 Contractor employees

The contractor must not employ persons for work on this contract if such employee is considered by the contracting officer to be a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

1.2.2.1 The contractor must not employ any person who is an employee of the U. S. Government if employing that person would create a conflict of interest. Additionally, the contractor must not employ any person who is an employee of the U. S. Coast Guard unless such person seeks and receives approval according to U. S. Coast Guard regulations.

1.2.3 Security requirements

Due to heightened Security at USCG Facilities, all contractor employees performing tasks related to this SOW, while onboard a Coast Guard facility, shall have proper valid identification. Time spent undergoing entrance to USCG facilities will not be considered a government delay of work or differing site condition.

1.3 Hours of Operation

Not Applicable.

1.4 Award

It is the governments’ intent to make award offered through issuance of a firm fixed price Purchase Order.

1.4.1 This competitive solicitation will be evaluated on the basis of price, technical compliance (drawing and specs will be used in evaluation), past performance (provide no more than three similar government awards).

1.4.2. Under FAR 4.1103 prospective contractor shall be registered in System Award Management (SAM) prior to award. The account must be in “ACTIVE” status with updated representations and certifications.

Failure for contractor to be registered in (SAM) shall result in Contracting Officer to proceed with next successful registered offeror. Website: www.sam.gov

1.5 Invoicing

Contractor will submit proper invoices associated with this award through the Invoice Processing Platform

(IPP) at https://www.ipp.gov/. IPP is a secure web-based electronic invoicing system provided by the U.S.

Department of the Treasury’s Bureau of the Fiscal Service in partnership with the Federal Reserve Bank of

St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency.

Actions to take: If you are already enrolled in IPP: If your company is already registered to use IPP, you will not be required to re-register and you do not need to contact IPP.

If you are NOT already enrolled in IPP: The point of contact you provided in your SAM.gov registration will receive two emails from ipp.noreply@mail.eroc.twai.gov. Please note that emails from this email address may filter into your spam or junk folder:

1. The first email will have the IPP Logon ID and a link to the IPP application.

2. A second email, which will be sent within 24 hours of the first email, contains a temporary password.

Once your contact receives these emails, please ensure they log into IPP and complete the registration process.

Once registered to use IPP, your company may submit invoices electronically, receive e-mail notifications when requests are paid, view payment history, and access remittance downloads. The e-mail notification of payment is sent when a payment is distributed to your bank account and may include the following payment information: Date of payment, dollar amount, invoice number, paying agency, payee name, and

ACH trace number. Vendor training materials, including a first time login tutorial, are available on the https://www.ipp.gov/ website. Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities, ranging from creating and submitting an invoice to setting up email notifications. Live webinars are held monthly and provide a great opportunity to learn the basic of the system and to call in and ask the IPP team questions about the IPP application.

IPP Customer Support is available to assist users of the system and can answer your questions related to accessing IPP or completing the registration process. • Toll-free number: 866-973-3131 • Email address:

IPPCustomerSupport@fiscal.treasury.gov • Hours of operation: Monday through Friday (excluding bank holidays) from 8:00 am - 6:00 pm ET • The contractor must email a copy of the invoice and supporting documentation to the personnel listed below, upon submission into the IPP platform. Failure to email the invoice and supporting documentation to the following contacts may result in invoice rejection or delay in payment: shane.a.barwick@uscg.mil Contracting Officer’s e-mail address Electronic Submission of

Payment Requests (FSMS Awards) http://www.sam.gov/

(a) Definitions. As used in these instructions –

(1) “Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must: comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract. In addition, discount offerings and small business status if available shall be stated. If travel was allowable and approved, components in accordance with FAR 31.205-46 shall be provided. (b) Except as provided in paragraph (c) of this clause, the contractor shall submit payment requests electronically using the Invoice

Processing Platform (IPP). Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site. (c) The contractor may submit payment requests using a method other than IPP only when the contracting officer authorizes alternate procedures in writing in accordance with Coast Guard procedures. (d) If alternate payment procedures are authorized, the contractor shall include a copy of the contracting officer's written authorization with each payment request.

FEDERAL AGENCIES ARE EXEMPT FROM TAXES:

• The Tax Exemption Number for the U.S. Coast Guard is B-239641.

• The Tax Identification Number for the U.S. Coast Guard is 54-6010204.

• A Tax Exemption Certificate may be obtained from the issuing office listed in:

Block 9 titled “ISSUED BY” on the SF-1449 or in Block 5 titled “ISSUING OFFICE” on the OF-347

SECTION 2 – DEFINITIONS

2.1 General Definitions

When the (SOW), solicitation provision or contract clause uses a word or term that is defined in the Federal

Acquisition Regulations (FAR), the word or term has the same meaning as the definition as contained in section 2.101 of the FAR. The FAR index is available via the Internet at http://www.acqnet.gov at the end of the FAR, after the FAR Appendix.

2.1.1 Defective Service: A service or commodity output that does not meet the standard of performance requirement specified in the contract for that service or commodity.

2.1.2 Quality Assurance: A planned and systematic pattern of all government actions necessary to provide confidence that adequate technical requirements are established; products and services conform to established technical requirements; and satisfactory performance is achieved. Quality assurance refers to actions by the government assurance functions for a contracted service.

2.1.2 Quality Control: Those actions taken by a contractor to control the production of outputs to ensure that they conform to the contract requirements.

SECTION 3 – GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 General Information

The Government must provide the facilities, equipment, materials, and services listed here.

3.1.1 Government Furnished Facilities

3.2.1 Government Furnished Equipment

Not applicable

3.3.1 Government Furnished Material

SECTION 4 – CONTRACTOR FURNISHED ITEMS AND SERVICES

http://www.acqnet.gov/

Except for those items, services, or commodities specifically stated in section 3 as government furnished, the contractor must furnish everything needed to perform this requirement according to all its terms.

SECTION 5 – SPECIFIC TASKS AND SEPECIFICATIONS:

Detailed specification requirements that are performed by contractor as follows:

- Design, fabricate, and deliver a ship-to-shore accommodation brow.

- The brow must be constructed of aluminum, with a final overall length between 27’ (twenty-seven) feet and 30’ (thirty) feet and a maximum width of 4 (four) feet with handrails installed.

- The brow should be able to collapse to a stowable length not to exceed 20 (twenty) feet, by allowing the deck of the brow to slide either over or under the fixed portion of the brow.

- Handrails shall be a minimum of 44 (forty-four) inches final height measured from the top of the brow deck to the top of the handrail, with a second rail placed in the middle distance from the brow deck and the top of the handrail.

- The minimum walkable deck width shall be no less than 25 (twenty-five) inches with an overall width of the brow approximately 34” (thirty-four) inches.

- The brow deck shall have heavy duty caster wheels on one end that are able to swivel 360 degrees preferably made from similar aluminum as the brow construction or 316 Stainless Steel.

- The brow must support a minimum of 200 (two hundred) pounds per linear foot.

- The opposite end of the brow shall have an extended lip below the deck frame that shall at a minimum extend 4 (four) inches down and have a second lip of similar design inboard of the first at a maximum of 6 inches from the first.

- The first lip should be placed as far to the outer end of the brow deck frame as possible and still allow for bracing. Bracing to help support this lip shall be placed on each outer edge of the lip with middle section remaining clear.

- When collapsed the brow deck should have 4 (four) lifting eyes to support movement by crane with a pad eye opening of approximately 1 (one) inch.

- The brow deck shall have 4 (four) d-ring style tie down points on the outer sides of the brow deck near the lip end. 2 (two) of the d-rings shall be placed at the outer end of the lip side of the brow deck sides as possible with the other 2 (two) being placed at a minimum of 36 (thirty-six) inches and up to 48 (forty-eight) inches from the first set.

SECTION 5 – DELIVERY:

Delivery must be F.O.B. to:

USCGC STRATTON

1 Eagle Rd.

Bldg. 42

Alameda, CA 94501

SECTION 6 – INSPECTION AND ACCEPTANCE:

The Technical Representative will review deliverable prior to acceptance and provide the contractors with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the

Technical Representative will send an e-mail to the contractor notifying acceptance.

6.1. The Technical Representative will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the POC of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

6.2. The Technical Representative will have 15 business days to review deliverables and make comments.

The Contractor must have 15 business days to make corrections and redeliver.