SOW.docx

Camp Nelson National Monument

Performance Work Statement

Hazard Tree Removal

NATIONAL PARK SERVICE

SOUTHEAST REGION

1. Background

Camp Nelson National Monument in Jessamine County, Kentucky, preserves and interprets the historic and archeological resources of a US Army supply depot (1863-1866) that became one of the largest Civil War-era recruitment and training centers for United States Colored Troops and a large African American refugee camp. The monument is a testament to the courage, resiliency, and perseverance of those seeking freedom from slavery and pursuing self-determination during and after the Civil War.

2. Required Services

The contractor shall provide all labor, tools, equipment, materials, and supervision required to remove 3 hazard trees at the National Historic Site.

3. Business Hours

The contractor shall complete on-site work during normal business hours of 7:30 am to 4:00 pm, Monday through Friday, excluding Federal holidays. The contractor shall coordinate specific on-site work schedule with the Contracting Officer and Contracting Officer Representative (COR) five days prior to performance start date. While on site, the COR may be reached by mobile phone during normal business hours. Work shall be completed within 60 days after Contracting Officer issues notice to proceed. Any work outside of normal business hours shall be pre-approved by the Contracting Officer Representative 24 hours in advance.

4. Management

The contractor shall manage the total work effort in accordance with effective and efficient management principles and safe working practices to ensure on-time completion of this contract.

5. Safety & Environmental Compliance

· The contractor shall comply with pertinent provisions of the Occupational Safety and Health Act (OSHA), and state, local, safety, laws.

· The contractor shall comply with pertinent Environmental Protection Agency laws and regulations.

· The Park safety officer has the authority to issue restraint or cease-and-desist orders to the contractor when violations or unsafe acts are present and threaten Government and contractor employees or damage to Government property.

· The contractor shall immediately report to the Contracting Officer, COR and Park safety officer all accidents resulting in employee injury or death or damage to property while performing this contract.

6. Insurance

The Contractor shall be insured in accordance with the state of Kentucky insurance regulations. The Government is not responsible for damage to Contractor’s equipment, vehicles, tools or materials or their employees and the personal property brought on-site. The Government will not accept any liability due to contractor employee negligence.

· Workers Compensation: The contractor shall furnish proof of workers compensation insurance to the Contracting Officer for those employees performing work related to this contract and shall comply with the Workman’s Compensation Laws of the State of Tennessee.

· Liability: The Contractor shall maintain a level of insurance that will protect the contractor and the Government from any claims as a result of bodily injury (including death) and property damage which may arise from and during the performance of this contract, and shall submit proof of insurance to the Contracting Officer.

7. Motor Vehicle & Traffic Regulations

Contractor employees operating motor vehicles shall possess a valid driver's license. Driver and vehicle permits, licenses, registrations and proof of insurance shall be maintained in the vehicle at all times and made available upon request. Contractor employees shall comply with federal vehicle motor law requiring seat belts be worn at all times. Contractor employees shall adhere to the posted speed limits.

8. Employee Badges/Parking

All contractor employees shall comply with parking procedures published for the Park. Contractor employees shall return any PARK issued personal or vehicle identification badges immediately upon termination of employment or completion of this contract.

9. Replacement of Contractor Employee for Security Reasons

The Government retains the right to request removal of the contractor’s employee(s), regardless of prior clearances.

10. Non-Payment for Additional Work

Any additional contractor performed services not specified in contract, either at its own volition or at the request of an individual other than an appointed Contracting Officer, except as may be explicitly authorized in the contract, shall be performed at the financial risk of the contractor. Only an appointed Contracting Officer is authorized to bind the Government to a change in specifications, contract terms, or conditions.

11. Conflict of Interest

The contractor shall not employ off-duty COR’s or other Government employees if such employment would create a conflict of interest or be contrary to the policies contained in conflict-of-interest directives.

12. Quality Control

The contractor shall establish and maintain a Quality Control Plan (QCP) to ensure the work performed conforms to the contract requirements. The Performance Requirements Summary establishes performance standards that are the minimum requirements for acceptable performance of required services. The contractor’s QCP shall address methods for remedying poor performance. The Contractor shall develop QCP and submit with proposal package. The Contractor’s QCP includes:

· Required services identified in Performance Requirements Summary

· Contractor’s surveillance methodology

· Method and timeframe for responding to COR or customer complaints

· Progress meetings with Government stakeholders

13. Quality Assurance

The COR will monitor the contractor’s performance under this contract using the quality assurance procedures specified in the Government’s Quality Assurance Surveillance Plan (QASP). The QASP may be modified after contract award upon review and acceptance of the contractor’s QCP to ensure both plans are mutually supportive. The purpose of the QASP is to ensure that the required services are performed in accordance with the contract requirements. The plan ensures reliable and continued operation by precluding unnecessary complaints and unacceptable performance. Government’s QASP includes:

· Acceptance of the contractor’s quality control plan

· Random inspection of the contractors work

· Communicating customer complaints

· Progress meetings with the contractor

The implementation of this QASP does not relieve the contractor of its responsibility to implement and abide by the QCP incorporated into this contract, and to provide acceptable performance of all required services listed herein. At the CO’s discretion, the contractor may incur a payment deduction for lack of compliance with the QCP, PWS or PRS.

14. Contractor’s Proposal Package

The following deliverables are to be submitted with offer in response to RFQ.

· Technical approach to perform required services including number of headstones needed to be moved by park staff around the White Oak.

· Contractor’s safety plan

· Contractor’s QCP

· Proof of Insurance–Business Liability & Workers Compensation

15. Inspection

The Government will conduct inspection upon completion of required services. Final payment will be processed upon confirming that all noted contractor performance deficiencies have been satisfactorily corrected.

16. Performance Requirements Summary (PRS).

The contractor performance requirements are summarized into required services that relates directly to successful contract completion. The performance standard identifies the minimum acceptable levels of service allowed.

Disincentive

Oak

· Remove completely.

· Grind stump to 6 inches below grade in a 5’ diameter area directly below tree canopy.

· Remove all wood chips.

· Reseed with tall fescue and straw.

North of front driveway Performance Evaluation

Unknown

· Remove completely

· Grind stump to 6 inches below grade in a 5’ diameter area directly below tree canopy.

· Remove all wood chips.

· Reseed with tall fescue and straw.

South of front driveway Performance Evaluation

Unknown

· Remove completely

· Grind stump to 6 inches below grade in a 5’ diameter area directly below tree canopy.

· Remove all wood chips.

· Reseed with tall fescue and straw.

Road frontage Performance Evaluation image1.wmf