SOW Chiller Mx Draft.pdf

STATEMENT OF WORK (SOW)

B/1900 CHILLER MAINTENANCE

SCOTT AFB, ILLINOIS

01 Oct 2021

DESCRIPTION OF SERVICES:

a. The Contractor is required to provide the necessary labor, materials and equipment to perform chiller and Variable Frequency Drive (VFD) maintenance at B/1900 on Scott AFB, IL. Without limiting the generality of the foregoing, the Contractor shall be required to perform the required work on a quarterly, semi-annual and annual basis. The Contractor is required to abide by Scott AFB, local, county, state and federal laws under this contract. The Contractor shall provide authorized technicians, with appropriate documentation, with the ability to perform maintenance/repair on Carrier Chillers. The Contractor is required to follow Carrier manufacturers recommended methods/procedures to maintain/repair Carrier chillers. The Contractor shall provide personnel, tools, supplies, transportation and equipment necessary to accomplish requirements under this contract.

b. VFD’s: The Contractor shall perform maintenance for two VFD’s.

Maintenance shall be scheduled to perform in conjunction with the maintenance of the chillers. Maintenance shall be performed to maintain the VFD’s at factory standards and prepare for effective, reliable and efficient operation. Maintenance shall include, but may not be limited to, vacuum cleaning and tightening and verification of electrical connections.

c. Chillers: The Contractor shall perform maintenance for three chillers.

Maintenance shall be performed to maintain the Chillers to Carrier factory standards and prepare the Chillers for effective, reliable and efficient operation.

The contractor’s technician shall possess the ability, without government assistance, to record, update, and operate the chiller software to perform required maintenance and repairs.

d. All items to include but not limited to gaskets, filters, O-rings, oil, lubricants and materials required to perform Preventative Maintenance shall be provided and installed by the contractor as required at no cost to the government as indicated in this SOW. Refrigerant is considered to be a government furnished item, and not required to be provided by the contractor.

MAINTENANCE FREQUENCIES:

a. Quarterly will perform Operational Inspections on each chiller and at a minimum shall include the tasks for quarterly Operational Inspections requirements.

b. Semi-Annually will perform Condenser Tube Cleaning on each chiller.

c. Annually will perform Chiller Preventative Maintenance, Refrigerant Analysis and

Oil Analysis, and perform annual Preventative Maintenance for each VFD IAW manufacturer’s recommendations.

d. All frequencies shall be scheduled at a time agreed by the government and the contractor and all maintenance shall be performed by an authorized technician to work on Carrier Chillers and Equipment.

e. See Attachment A for minimum description of frequency maintenance.

SERVICE SCHEDULES & REPORTS:

The government shall work with the contractor to develop a service schedule within 10 workdays of the award date of the contract. The contractor shall provide a minimum of three days’ notice if changes are required to the scheduled service dates. Contractor shall provide the government representative a detailed service report within five calendar days of services performed. The contractor shall invoice for services within ten days of providing service report.

QUALITYCONTROL:

The Contractor shall develop and maintain a quality control program to ensure services are performed in accordance with applicable industry standards.

QUALITYASSURANCE:

The government shall inspect and evaluate the contractor's performance to ensure services are received in accordance with requirements set forth in this contract.

The government reserves the right to obtain 3rd party verification, at the government’s expense, for services, quality of work and/or any other concerns.

EMERGENCY SERVICE/CORRECTIVE MAINTENANCE:

a. The contractor may be called at any time or day to respond to emergency situations for corrective maintenance (service calls). This includes normal duty hours (0600 to 1600

Monday thru Friday) and after duty hours to include weekends and holidays. Unless otherwise agreed upon at the time of notification, the contractor shall respond and begin to perform emergency repairs as needed within four hours of notification.

b. The government reserves the right to determine what constitutes an emergency.

c. The contractor’s time for billing purposes shall start at the time of arrival at B/1900, and shall end when leaving the work site.

d. In the event the contractor must leave the work site to procure necessary repair parts and/or materials, the time away from the work site is not time to be charged to the government.

REPAIR MATERIALS AND PARTS:

a. Unless otherwise agreed upon, the contractor shall be responsible for procuring all required repair and replacement parts and reimbursed by the government at cost.

b. The contractor shall provide the government a quote for all parts and materials needed to make necessary repairs.

c. The government reserves the right to provide any and/or all required parts and/or materials the government may already have available.

d. When applicable, the government MUST approve all purchases for which the contractor will seek reimbursement. For the purpose of such reimbursements, a copy of the supplier's original invoice shall be provided to the designated government representative.

e. The government representative MUST ensure funds are available prior to approving the contractor’s parts and/or material requests in which they seek reimbursement.

GOVERNMENT FURNISHED UTILITIES:

a. When required and requested by the contractor, the government shall furnish refrigerant as needed.

b. The government reserves the right to provide any and/or all required parts and/or materials the government may already have available.

c. The Contractor may have use of government electrical and water supplies when readily available. If the Contractor needs additional utilities, special connectors, etc., the Contractor will need to provide these at their own expense.

GOVERNMENT FURNISHED EQUIPMENT:

Government personnel shall provide access to the mechanical room to perform necessary work/testing. There is no government furnished equipment provided for this

SOW. The Contractor is responsible for all tools, training, supplies, materials, labor, vehicles, etc.

ENVIRONMENTAL AND SAFETY CONTROLS:

The contractor is responsible for the analysis, characterization, proper handling and disposal of used oil and refrigerants. The contractor shall contact the 375 CES/CEI for any questions and/or instructions of proper disposal methods and/or procedures.

Under no circumstances will the contractor remove any hazardous waste from

Scott AFB without ensuring complete and full compliance with all applicable existing environmental laws and regulations.

Notification of Environmental Spills. If the contractor spills or releases any hazardous substance that contacts or has the potential to contact water, soil or any drain (sanitary or storm) the contractor shall call 911 and then the CO immediately. The contractor shall be liable for reimbursement of containment and environmental clean-up of the spill or release of such substance.

Wastewater. Wastewater is any unwanted water (contaminated storm water, any water not meeting the definition of storm water, non-storm water, ground water, unused potable water, water generated as a result of rinsing or cleaning) and is prohibited from discharge to any location on Scott AFB without prior approval from the 375 CES/CEI. The contractor shall obtain written approval from the CO prior to discharging to any Scott AFB sanitary or storm sewer system.

Spill Response. The contractor shall be responsible for the clean-up and disposal of all spilled materials. This includes all materials used to contain and absorb the spill. Spilled material must be cleaned-up promptly and reported to the CO. If any amount of spilled material contacts or has the potential to contact water, soil or any drain (sanitary or storm), the contractor shall call 911 immediately. Spills of

HAZMA.T or hazardous waste shall be managed in accordance with the current

Integrated Contingency Plan for Oil and Hazardous Substances Spill Prevention and Response for Scott AFB. Disposal of wastes generated from spill clean-up shall be the contractor's responsibility. The contractor shall be liable for reimbursement of containment and environmental clean-up of the spills.

Training. The contractor is responsible to train their employees regarding

Environmental and Hazardous Materials Handling. The contractor is also required to have and maintain Material Safety Data Sheets (MSDS) for all materials used by the contractor in accordance with but not limited to federal and state laws and/or regulations.

Hazardous Materials Handling. The contractor is also required to have and maintain

Material Safety Data Sheets (MSDS) for all materials used by the contractor in accordance with but not limited to federal and state laws and/or regulations.

SAFETY CONTROLS:

Fire Safety. The contractor shall obtain a burning permit from the Scott AFB Fire Department prior to welding, burning or cutting operations each day they anticipate performing this type of work.

Occupational Safety. The contractor shall comply with all provisions of the Occupational safety and Health Act (OSHA) and the Corps of Engineers Manual, EM 385-1-1, entitled "General Safety Requirements." The contractor shall conform to all Air Force regulations and directives pertaining to security, safety, fire, traffic, and personnel clearances in so far as they pertain to the contractor's activities while on Scott AFB. The contractor shall brief his workers on safety and fire prevention regulations

PROTECTION OF GOVERNMENT PROPERTY:

The contractor shall be held liable for any property damages caused as a result of contractor activity.

NON-PERSONAL SERVICES AND/OR INHERENTLY GOVERNMENTAL

SERVICES:

The Government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor feels that any actions constitute, or are perceived to constitute personal services, it shall be the contractor’s responsibility to notify the PCO immediately. These services shall not be used to perform work of a policy/decision making or management nature, (e.g., inherently governmental functions).

All decisions relative to programs supported by the contractor shall be the sole responsibility of the Government.

Contractor Consent to Background Checks: The contractor and, as applicable, subcontractor shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population, nor shall the contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified by Law Enforcement Agency Data

System (LEADS) through the National Crime Information Center. LEADS checks will verify if a person is wanted by local, state, and federal agencies. All contractor and subcontractor personnel must consent to LEADS background checks. Contractor and subcontractor personnel who do not consent to an LEADS check will be denied access to the installation. Information required to conduct an LEADS check includes: full name, driver’s license number, and/or social security number, date of birth of the person entering the installation, and completion of a background check questionnaire. The contractor shall provide this information using the Scott AFB Form 21, Contractors Consent for Background Check, and shall submit it in conjunction with the contractor’s request for either base or vehicle passes. Completion of a successful LEADS check does not invalidate the requirement for an escort when contractor or subcontractor personnel are working within controlled or restricted areas. All identifying credentials will be compliant with the REAL ID Act.

Contractors shall ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Persons later found to be undocumented or illegal aliens will be remanded to the proper authorities. The contractor shall not be entitled to any compensation for delays or expenses associated with complying with the provisions of this clause. Furthermore, nothing in this clause shall excuse the contractor from proceeding with the contract as required.

Badges: The contractor is required to provide identification badges for their employees. All contractor personnel shall wear these badges while on duty on the government site. Badges are required to identify the individual, company name, and be clearly and distinctly marked as contractor. Size, color, style, etc. are to be mutually agreed to by contractor and government.

The contractor’s identification badge will not be used as an entry requirement for installation entry or into any government designated controlled or restricted area. All DBIDS cards/passes will be turned in to the Dixon Visitor Control Center upon expiration of pass and/or completion of contract.

Contractor Registration of Vehicles on Scott AFB: All contractor or contractor employees’ vehicles used for the performance of this contract shall comply with all local, state and federal regulations. Additionally any pass shall be surrendered to Security Forces upon demand to positively identify a person’s need to be on Scott AFB.

Access to Installation during Force Protection Conditions (FPCONs):

Contractors will be assigned a mission essential designation IAW requirements contained in

SAFBI 31-101/Installation Security Instruction. Only the installation commander or the unit commander requesting contract support will assign the mission essential designation.

AT Level 1 training for Contractors: AFI 10-245-O published on 07 Dec 20 states 100% of contractors will complete AT Level I (Antiterrorism Awareness). This is also a federal law under

48 CFR § 252.204-7004 that all contractors that work on federally funded projects will have this training. The new AFI states:

Contracting Squadron (CONS) Commanders:

(1) Coordinate Performance Work Statement (PWS)/Statement of Work (SOW) and modifications with the installation Antiterrorism Officer/Antiterrorism Program Manager

(ATO/ATPM) to ensure AT considerations and measures are included in all applicable contracts and that all AT standards are in compliance. (T-1).

(2) Coordinate with the installation ATO/ATPM to ensure Level I - AT Awareness Training is completed by all contractors within 30 days of requiring access, and annually thereafter. (T-3).

Coordination for training should be done by the requiring unit after contract award.

(3) Work with ATO/ATPM to coordinate AT-specific contracting measures for inclusion in the installation‘s AT Plan. (T-2).

(4) Coordinate necessary background investigations for contractors with the installation information protection office and work with the ATO/ATPM to develop mitigation measures that limit the potential for terrorist and insider threats posed by contractors while on the installation.

(T-1)

(5) Incorporate required AT clauses, related supplements, and local AT measures as part of requirements for DoD contracts, as described in Standard 18. (T-0)

Property Protection: Property protection for facility where the contractors’ primary work center is located will be the responsibility of the local facility manager and local Government Security

Manager, or their duly authorized representative IAW AFI 31-101, Integrated Defense and command/local directives. The contractor shall safeguard all government-owned equipment and materials in his/her possession or use.

Safeguarding Classified or Unclassified Information: The contractor shall meet Air Force standards for storing, processing, and handling classified information and systems. Additionally, all resources (e.g. maps, publication/instructions, photos) provided by the government to assist the contractor in the performance of their contract will be surrendered upon termination of employment or the end of the contract performance period.

Non-Disclosure Agreements: To safeguard information, the contractor shall enter into non-disclosure agreements with the responsible local security manager.

Privacy Act: Work on this project requires that personnel have access to Privacy Information.

Personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations.

Contractors Working in Controlled or Restricted Areas

The unit requesting contract support will provide escort (s) for contractors’ at all times when within a controlled area. Contractors shall not escort other contractor employees within controlled or restricted areas. In addition, contractors shall fulfill, maintain, and comply with all security requirements IAW AFI 31-101, Integrated Defense, and command/local directives.

Access to Government Facilities with Controlled or Restricted Areas The contractor shall comply with security regulations imposed by the installation commander and/or the agency responsible for the project location. Due to specific mission requirements inherent in the nature of controlled or restricted areas on Scott AFB, the government may direct the contractor to leave the controlled or restricted areas at any given time.

Contractors Responsibilities while Working within Controlled or Restricted Areas

Only contractor personnel with proper authority and qualifications shall enter a controlled or restricted area. Certain facilities require the issuance of an AF Form 1199CD. The government, at any time, may revoke the AF Form 1199CD. The procedures for the issuance of an AF Form

1199CD are contained in SABFI 31-1 Integrated Defense/Antiterrorism Plan. Contractors shall not escort other contractor employees within controlled or restricted areas. Upon completion of the contract, all 1199CDs will be turned into the sponsor and in turn delivered to 375th SFS/S5B, Line Badges. In addition, contractors shall fulfill, maintain, and comply with all security requirements contained in SABFI 31-1 Integrated Defense / Antiterrorism Plan.

Access to Government Facilities with Controlled or Restricted Areas for Replacement

Contractors

The unit requesting contract support will continuously escort replacement contractors, not initially possessing the proper clearances and requiring entry to controlled or restricted areas. Replacement contractors shall submit paperwork within 30 days of being assigned to obtain an approved security clearance or favorable review. Replacement contractor personnel shall obtain a security clearance prior to working with, or having direct access to, classified material. In addition, replacement contractor personnel shall obtain a “Favorable review” prior to having access to a Controlled Area.

The above information shall be submitted to 375 AMW/IP.

NON-PERSONAL SERVICES AND/OR INHERENTLY GOVERNMENTAL

SERVICES:

The Government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor feels that any actions constitute, or are perceived to constitute personal services, it shall be the contractor’s responsibility to notify the PCO immediately. These services shall not be used to perform work of a policy/decision making or management nature, (e.g., inherently governmental functions).

All decisions relative to programs supported by the contractor shall be the sole responsibility of the Government.

OZONE DEPLETING CHEMICALS (ODC):

I have reviewed the requirement including technical documentation, and believe that it does not require the contractor to use Class I ODC in performance of the contract nor does it require delivery of a separately identifiable Class I ODC as an item of supply or as a part of any service.

Attachment A - Maintenance Frequencies

At a minimum, Quarterly inspections shall include:

At a minimum, Semi-Annual Condenser Tube Cleaning shall include:

At a minimum, Annual inspections shall include: