SOW - Cath RE Coord - 09 July 2021.pdf

Statement of Work(SOW) 1 June 2021

CATHOLIC SERVICES

(Catholic RE Coordinator)

STATEMENT OF WORK (SOW)

CATHOLIC RELIGIOUS EDUCATION

COORDINATOR

LOS ANGELES AIR FORCE BASE EL SEGUNDO,

CALIFORNIA

09 July 2021, Revision 1

Statement of Work (SOW) 01 June 2021

REVISION CONTROL

CATHOLIC SERVICES

Revision # Date Remarks

Basic 1-June-21 This is the initial publication of the Catholic Religious

Education Coordinator Statement of Work (SOW)

Revision 1 09-July-21 Made Corrections to format.

REVISION CONTROL

Coordination:

Functional Commander/Functional Director

Quality Assurance Program Coordinator

Contracting Officer

Base Records Manager

CATHOLIC SERVICES

Table of Contents

1. Description of Service

2. Basic Services

2.1. Period of Performance

2.2. Background Check for Contractor and Volunteers

3. Service Summary (SS)

3.1. General

3.2. Performance Evaluation

4. Government Furnished Property and Services

4.1. Facilities

4.2. Utilities

5. General Information

5.1. Contractor Personnel

5.2. Hours of Operation

5.3. Administrative Records

5.4. Phase Out

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1. Description of Service This contract is for a Catholic Religious Education Coordinator. The Contractor shall utilize an approved Catholic curriculum and teach religious education for children ages 18 and under per the guidelines of the Archdiocese of Military Services for Saturday and Sunday Catholic Mass.

2. Basic Services The Contractor shall provide all personnel, equipment, labor, tools, and supervision, necessary to develop a religious education program, teach the curriculum and accomplish the administrative services as defined in this Statement of Work (SOW). The Base Chapel is located at Fort MacArthur and Chapel Offices are located in Los Angeles Air Force Base (LAAFB) building 272 at El Segundo CA.

a. Provide Catholic Religious Education starting at 0905, for Sunday Service, currently held at 0900 hrs on Sundays and for all Holidays/Holy Days of Obligation as needed.

2.1 Period of Performance

The Contractor shall perform the services described within this SOW for the period specified in the signed contract award between the Contractor and Government which is One (1) Base Period which consists of six (6) months and four (4) Option Years consisting of twelve (12) months each.

Base Period of six (6) months (29 Sep 2021 to 30 Mar 2022) Option Period 1 - 31 Mar 2022 to 30 Mar 2023 Option Period 2 – 31 Mar 2023 to 30 Mar 2024 Option Period 3 – 31 Mar 2024 to 30 Mar 2025; and Option Period 4 – 31 Mar 2025 to 30 Mar 2026

2.2 Background Check for Contractor and Volunteers

The Contractor must submit to a background investigation in compliance with DoDM 1402.05 (Section 3.1a - e, 24 January 2017). All volunteers that participate with the Contractor must have base access already so there will no added responsibility to the Contractor. The Contractor shall be responsible for gathering background check paperwork for all sub-contractors pertaining to this contract due to working with children under the age of 18. The Contractor shall submit background investigation paperwork to the chapel staff for processing within 10 business days after contract award. The Government reserves the right to restrict the services under this contract, of any Contractor, or prospective Contractor, who is identified as a potential threat to health, safety, security, general well-being, or the operational mission of the installation and its population.

2.2.1 Normal Operation Hours

The Contractor shall teach the curriculum every Sunday at 0905 for ages 18 and under.

2.2.2 Qualifications

The Contractor shall ensure that all employees performing services for this contract meet the following criteria:

a. Must be a Confirmed Roman Catholic in good standing.

b. Must have an active Catholic Christian faith and background of active religious participation and be familiar with the beliefs and teachings of the Catholic faith.

c. Must poses at minimum three (3) years of prior experience in the areas of religious education and

CATHOLIC SERVICES

administration, CCD teaching, and teacher training.

d. Must have computer and word processing skills.

e. Must have the ability to work in a fluid and sometimes stressful pluralistic environment with a Chaplain Corps staff and military and government service personnel. Possess the ability to maintain healthy functional interpersonal relationships with other staff members, Chaplain Corps staff, and parishioners.

f. Must be able to pass a background investigation for contractors working with children under the age of eighteen (18). This is in compliance with Public Law 101-64, Section 231 (Crime Control Act of 1990 and DODI 1402.5, Background Checks on Individuals in DoD Child Care Services Programs , 11 Sep 2015). A negative finding from this investigation may result in a termination of services.

g. Must complete AMS approved Safe Environment Training and maintain certification.

h. The contractor must be at least 18 years of age

i. The contractor must hold a high school diploma or GED

j. Must complete and maintain AMS Religious Education certification. Certification need not be complete prior to award of the contract, but must commence and be completed within the negotiated time established between the Contractor and Government.

2.2.4 Estimated Workload Data

Maintain Statistical Records 1 x Week

Provide Catechesis for Sacramental Preparation As Required

Coordinate Sunday Catholic RE classes with Priest 1 x Week

Co-lead Ecumenical VBS 1 x Year

Oversee Jr/Sr High Ministry Program As Required

Recruit Volunteers As Required

Train Volunteers 1 x Month

Hold Annual Teachers Training Conference 1 x Year

Submit Catholic RE Program Budget 1 x Year

Submit Catholic RE Program Event Calendar 1 x Year

Select/Coord/Order Catholic RE Program Material 1 x Year or as Required Publicize Catholic/Ecumenical Events As Required Maintain RE Supplies Inventory 4 x Year

Attend Catholic Advisory Council Meetings 1 x Month

Ensure IRC complete As Required

Attend 61 ABG/HC Staff Meetings 1 x Week

Assist with Catholic Parish Surveys 2 x Year

Maintain Catholic Volunteer Recognition Program 2 x Year

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2.2.5 Management and Administration

The purpose of Management and Administration is to plan, develop, organize, and control activities identified by the Contract Catholic Priest in consultation with the Archdiocese for the Military Services, pertaining to Catholic RE. Therefore the Contractor shall:

2.2.6. Leave of Absence

Provide individual(s) to perform all tasks and functions within the PWS with at least 80% of the labor hours for this contract being performed by one (1) person annually. If replacement personnel are needed, the Contractor shall notify the Contracting Officer, Contract Catholic Priest, and Installation Chaplain of such replacements at least one (1) week in advance prior to the Leave of Absence. Any replacement must be coordinated and approved by the Catholic Priest and Installation Chaplain. Contractor must give 1 month notice of substitution prior to the mass and provide an approved substitute.

2.2.7. Communication

Maintain and use an active personal e-mail address and telephone with voice mail to facilitate regular communication. Respond to all communication within twenty-four (24) hours unless otherwise coordinated with the Contract Catholic Priest.

2.2.8. Programs

Establish and maintain a comprehensive Catholic RE Program (under the direction and guidance of the priest Director of Religious Education (DRE)) for all military, dependent and authorized personnel assigned to LAAFB with two (2) or more valid customer complaints within a six (6) month period. In addition, the Contractor shall perform the following, however the priest remains the DRE and all volunteers, materials, and trainings are subject to his supervision and approval:

2.2.8.1. Coordinate as the lead for the entire Catholic RE Program including all meetings, special programs, volunteers, and the youth ministry program. RE is from pre-school through 12th grade.

2.2.8.2. Register students and maintain all statistical records, including attendance records, relative to the Catholic RE Program.

2.2.8.3. Provide the catechesis for sacramental preparation; First Reconciliation, Confirmation, and parent sessions.

2.2.8.4. Coordinate and perform weekly Sunday RE classes during 10:00 am to 12:00 pm, September through June, and Vacation Bible School (VBS), for one week in August.

VBS will be Co-led with the Protestant RE Contractor and conducted between the months of May and September of each year.

2.2.8.5. Oversee the youth ministry program for junior high and senior high, to include ordering all educational material, coordinating retreats, lock-ins, approved (by the Contract Catholic Priest and the 61 ABG Installation Chaplain; And if necessary, by the 61 ABG/CC) fund raisers, field trips, and recruiting/training adult moderators. RE materials are funded in accordance with DAFl52-105, Attachment 1, Chaplain Corps Resourcing.

2.2.8.6. Utilize chapel laity to accomplish a variety of tasks related to the Catholic RE Program.

This will include recruiting, selecting, training and placing personnel to fill all volunteer

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positions, as well as insuring qualified substitutes are readily available to assist during the absence of permanent volunteers. Develop training materials and conduct training to ensure volunteers are given opportunities to learn how to perform and execute their tasks.

Training sessions and materials shall have learning outcomes that are clear, specific, and measurable so that they reflect what the volunteers have achieved. In addition, the Contractor shall maintain training records for each volunteer that is trained. At the conclusion of each training session, the Contractor shall obtain the acknowledgement of each volunteer by having volunteers sign a Statement of Understanding (see Appendix - B). Follow the requirements as outlined in DOD Instruction 1100.21, Voluntary Services in the Department of Defense. In particular fill out Parental Consent form for minors and Volunteer Agreement.

2.2.8.7. Hold a monthly training sessions for teachers as well as plan and lead a semi- annual teacher's training conference.

2.2.8.8. Develop and submit an annual Chapel Tithes and Offering Fund (CTOF) budget to the Contract Catholic Priest before July 31st of each year in accordance with DAFl52-105, Chaplain Corps Resourcing. Submit CTOF funds requests using AF Form 4356, to the Contract Catholic Priest when required.

2.2.8.9. Submit a calendar of all proposed RE activities planned for the upcoming CCD year

(September-August) to the Contract Catholic Priest and the 61 ABG Installation Chaplain no later than the first of June of each year.

2.2.8.10. Select and order Catholic RE material on an annual basis from sources reviewed by the

Contract Catholic Priest and approved by the 61 ABG Installation Chaplain. The Government provides funds for RE materials mandated by the AMS for all military, dependent, and authorized personnel assigned to LA AFB. Materials needed for the Catholic RE Program beginning in 1 September shall be ordered no later than three months prior to the active RE year. Material needed for Vacation Bible School (VBS) (of the following year) shall be ordered no later than the first of April of each year. VBS materials must be approved by the 61 ABG Installation Chaplain prior to purchase.

2.2.8.11. Develop and manage a publicity program suitable for media such as community bulletins, commander's access channel, base newspaper, and brochures/newsletters to publicize all available services related to the Catholic RE Program. All items shall be submitted to the Contract Catholic Priest for coordination and approval by the 61 ABG Installation Chaplain prior to submission to base media outlets. Catholic, Ecumenical, and special events shall be publicized at least two weeks prior to an event.

2.2.8.12. Maintain sufficient supply stock level to ensure the success of the Catholic RE Program.

Funding for these supplies will be governed by DAFI 52-105, Attachment 1, Chaplain Corps Resourcing.

2.2.8.13. Coordinate the Catholic RE program with the 61 ABG/HC staff and laity through the

Catholic Advisory Council (CAC) and HC staff meetings, developing goals and objectives that flow from the CAC vision, goals and objectives and consistent with the 61 ABG/HC vision and mission.

CATHOLIC SERVICES

3. Service Summary (SS)

3.1. General

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. Unless indicated elsewhere these performance objectives will be measured monthly. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

3.2. Performance Evaluation

Performance of a service shall be evaluated to determine whether or not it meets the performance requirements of this contract. In the case of issued Corrective Action Reports (CARs), the Contracting Officer shall take appropriate measures.

SS Performance Objective SOW Section Performance Threshold

Be physically present, provide and teach lessons on all Sundays.

2.2.1

Pass or Fail. Failure to show two times in a row may be cause for termination.

2 Coordinate Sunday Catholic RE classes with Catholic Priest.

2.2.4

Pass or Fail. Failure to show two times in a row may be cause for termination.

If unavailable to perform, the contractor must give 1 month notice of substitution prior to the mass and provide an approved substitute.

2.2.6

Not more than three fails in one contract year, or more than two fails in the 6-month base period

No substantiated complaints of performance.

2.2.8 Contractor fails if they have 2 or

more validated complaints. No more than 2 validated complaints during the 6 month Base Period

4. Government Furnished Property and Services

The Government will provide, without cost to the Contractor, the facilities, and materials (with government approval) to accomplish the performance of this contract. All Government-furnished property and services shall be used only for performance of this contract.

4.1. Facilities

No smoking is allowed in Government facilities. The Contractor shall return the facilities to the Government in the same condition as received, fair wear and tear and approved modifications excepted.

Keep work areas clean. Storage areas shall be kept in an orderly and professional manner to facilitate use and minimize loss or damage.

4.2. Utilities

The Government shall furnish utility services including water, electric, and heating for Contractor use in performing this contract. The Contractor shall ensure employees conserve utilities.

4.2.1 Insect and Rodent Control

If evidence of insect or rodent infestations is discovered, the Contractor shall immediately notify the Civil

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Engineer service call desk at 310-653-6856/8435. Provide work order number to 61 ABG/HC for tracking purposes.

4.2.2 Emergency Medical Service

Emergency medical treatment and emergency patient transportation service is only available through the local community.

4.2.3 Security Forces

The Government will provide general security service. Security Forces phone extensions are 911 for emergencies and 653-5787/5664 for routine calls.

5. General Information

5.1 Contractor Personnel

The Government reserves the right to restrict the employment, under this contract, of any Contractor employee, or prospective Contractor employee who is identified as a potential threat to health, safety, security, general well-being, or the operational mission of the installation and its population. Contractor shall insure a background check has been performed to ensure that said employee has not been convicted of any sexual crime or any crime against children.

The Contractor shall maintain a Favorable clearance (IAW AFI 31-501) at all times during the term of the contract. In the event the Contractor does not possess a Favorable clearance at time of contract award, the Contractor shall submit an AF Form 2583, Request for Personnel Security Action to the ABG Staff Unit Security Manager (within 30 calendar days of performance start date) to start a National Agency Check (NAC). The NAC will be performed by the DoDCAF at the government's expense.

5.1.2 Physical Security

The Contractor shall be responsible for safeguarding all Government property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

5.1.3 Dress and Appearance

The Contractor shall maintain professional standards of dress, appearance, and grooming. Contractor personnel shall present a clean, neat and professional appearance at all times. Contractor shall dress appropriate for liturgies. For women, this includes covered shoulders, modest necklines that do not expose the upper front of the body, and skirts that are no shorter than 2” above the knees. For men, this includes a professional appearance that does not expose the front of the body, and shoulders, and does not expose legs. No shorts, graphic tees, tank tops, or open shoes permitted. Business attire is required.

5.1.4 Employment of Government Employees

The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest, or the appearance of a conflict of interest, nor shall the Contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives proper approval. The Contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military reservists and National Guard members may be subject to recall to active duty. Their absence at any time shall not constitute an excuse for nonperformance under this contract. The Contractor is prohibited from employing off-duty COR who are managing any contracts or subcontracts awarded to the Contractor.

HERNANDEZ, STEPHEN J SSgt USSF SSC SSC/AC PKE Performance threshold appears strict and may lead to contractor’s failure in performing the contract. Can they be less strict?

CATHOLIC SERVICES

5.1.5 Discrepancy Notification

The Chaplain’s office will inform the Contractor PM (or authorized representative) when discrepancies occur and will request corrective action.

5.1.6 Scope Changes

Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the Contracting Officer. The contracting officer is the only person who may modify this contract.

5.2 Hours of Operation

5.2.1 Federal Holidays

The Catholic RE Coordinator shall provide services on Sunday’s even it lands on a Federal Holiday or Holy Day of Obligation.

5.3 Administrative Records

All records, documents, and associated papers provided by the Government and generated during the period of this contract become Government property and will remain in place upon contract termination or completion. During the period of the contract, records, documents, and associated papers shall be available for review.

5.4 Phase Out

If the contracted operation reverts to in-house operations, the Contractor shall cooperate with 61 ABG/HC personnel to ensure an orderly change over. In the event a follow-on contract is awarded to other than the incumbent, the incumbent Contractor shall cooperate to the extent required to permit an orderly transition to the successful Contractor. Recruitment notices may be placed in each facility to allow successor Contractor's access to incumbent employees.